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1990MINUTES AIRPORT ADVISORY BOARD MEETING TUESDAY, JANUARY 30, 1990 COX FIELD TERMINAL PARIS, TEXAS 1. The scheduled meeting was called to order at 6:00 P.M. by Chairperson Mrs. Greta Greb. The following members were present: Greta Greb, Chairperson J.B. Ritchey Jim Bell J.W. Harrison Cliff Lee ABSENT: Victor Abeles J.W. Ashmore Also in attendance: Dick Boots and Jim Collier. 2. The minutes of the previous meeting (November 28, 1989) were read and approved. 3. The AWOS funding was discussed. No funds are available through the FAA for AWOS funding. Campbell Soup and Kimberly Clark may possibly donate $2,000 or $3,000 towards the project. It was decided that the Board would attempt to find a way to solicit funds from industries and the private sector to cover the cost of the project. A letter will be written by Mrs. Greb to the FAA requesting that we be moved up on the list for AWOS Funding. The letter would say that if the City has 1/3 of the total funding available, the City would request to be moved up on the list since the FAA would not have to fund the entire project. The Board recommended that the Airport Support Group be directly involved in soliciting funds. All industries, whether they are Airport Users or not, will be asked to take part in this fundraising. 4. It was reported that the Master Plan Grant was being written by the FAA this week and would be in the hands of the City Staff within one week. As soon as the grant is signed by the City of Paris and returned to the FAA, the consulting firm will begin work on the project. 5. A survey of the hanger renters, which was requested by the Board at the November meeting, was presented by Dick Boots. After review of the survey, it was decided that the City of Paris would apply through the FAA for a 20 year 5% interest loan of $100,000. The total cost of constructing 6 closed hangers would be approximately $114,000. The City would have to come up with the $14,000. above the total grant allocation. The $100,000. loan from FAA would not be available until September of 1990. Mr. Bell requested that we find out what the formal grant agreement involved prior to proceeding with financing. This was put forth in a motion and passed 5 to 0. 6. Texas Department of Aviation funding was discussed. Cox Field is still at the top of the list for a grant from the TDA for remodeling Cox Field Terminal. This will be an energy related project. 7. Airport Security was discussed. No Board Members had any problems with Airport Security. It was reported by the FBO that the security gate was functioning properly. 8. Report on Hay Lease: Dick Boots reported that the present leasee has defaulted and will no longer be involved in the hay lease operation at Cox Field. The City Attorney has sent paperwork to Mr. Clement requesting he assign over his contract to an individual wanting to take over the lease agreement. The new agreement will not have any agricultural operations on the inner perimeter. The outer perimeter will be used for grazing of cattle. A discussion followed concerning the grazing lease. Due to the danger of cattle getting on the runway, the Board recommended that the outer perimeter be used for hay lease only and no cattle grazing be allowed. The note was 5 to 0. It was noted to the Board that the leasee would have ample liability insurance in effect and he would also be responsible for fence maintenance on both the inner and outer perimeter fences. 9. It was reported to the Board that all permits that were recommended to the City Council for approval were approved by the City Council. 10. Information concerning an Air Show at Cox Field was discussed. Mr. Bell will review the information and see if the project would be beneficial to all involved. 11. The Advisory Board voted 5 to 0 to set the regular meeting date as the fourth Tuesday of the month instead of the last Tuesday of the month. The Board will meet on a quarterly basis with special meetings called if situations warrant. The 6:00 P.M. starting time will stay the same. 12. The next regularly scheduled meeting will be held April 24, 1990, at 6:00 P.M. 13. The meeting was Dick Boots Recorder 1: r adjourned at 7:15 P.M. MINUTES AIRPORT ADVISORY BOARD MEETING TUESDAY, APRIL 24, 1990 COX FIELD TERMINAL PARIS, TEXAS 1. The scheduled meeting was called to order at 6:00 P.M. by Chairperson Mrs. Greta Greb. The following members were present: Greta Greb, Chairperson J.B. Richey Jim Bell J.W. Harrison Victor Abeles J.W. Ashmore Absent: Cliff Lee Also in attendance: Dick Boots and Jim Collier. 2. The minutes of the previous meeting (January 30, 1990) were read and approved. 3. Dick Boots reported that the first report from the Consultants concerning the Master Plan will be ready in June, 1990. It is hoped the entire Master Plan will be completed in October, 1990. 4. The Texas Department of Aviation has scheduled a meeting for May 23, 1990, at 10:00 o'clock A.M. in the City Hall Council Room to receive input from sponsors, users, and interested parties concerning facility development at Cox Field. Dick Boots will notify all members by mail with information concerning the meeting. 5. The Texas Airport Operators Conference was held in Austin on April 18- 19 -20, 1990. Greta Greb, Jim Collier and Dick Boots attended from Paris. Each member present received a copy of the Policies and Standards Manual from the Texas Department of Aviation. 6. Termination of I.F.R. flights at Cox Field: Mrs. Greb reported that the only way for Cox Field to receive credit for I.F.R. operations is to have pilots cancel flight plans by phone after landing. It was recommended that a letter be sent to all users requesting that the proper procedure be used. It was also recommended that a sign be placed in the lobby stating that proper documentation is necessary by pilots. 7. Budget proposals for fiscal year 1990 -91, were presented by Dick Boots. Two of the capital outlay projects will be an asphalt overlay of the parking lot and entrance drive and the 10% down payment for the construction of six enclosed hangers. The need for a helipad was discussed. After City Staff checks with the FAA concerning specifications, an amount will be placed in the budget. 8. The meeting was adjourned at 6:55 P.M. J.W. Ashmore R�coor�d�er��� JWA:tad AIRPORT ADVISORY BOARD MEETING COX FIELD TERMINAL JULY 24, 1990 6:00 O'CLOCK P.M. 1. Call to order. 2. Approve minutes of April 24, 1990, meeting. 3. Report from Dick Boots on status of enclosed hanger construction. 4. Review status of master plan. 5. Open discussion. 8. Adjournment. POSTED: July 17, 1990, 9:00 A.M., CITY HALL BULLETIN BOARD. BY: WITNESS: MINUTES AIRPORT ADVISORY BOARD MEETING TUESDAY, SEPTEMBER 25, 1990 COX FIELD TERMINAL PARIS, TEXAS 1. The scheduled meeting was called to order at 6:00 P.M. by Chairperson Greta Greb. The following members were present: Greta Greb - Chairperson J.B. Richey Jim Bell Tony Daigle Victor Abeles ABSENT: J.W. Harrison J.W. Ashmore Also in Attendance: Dick Boots - Jim Collier 2. The minutes of the previous meeting (April 24, 1990) were read and approved. 3. New Board Member was welcomed. 4. A report concerning the loan from the Texas Department of Aviation for hanger construction was given by Dick Boots. The TDA has approved a loan for the City of Paris for hanger construction. The total cost of the project is approximately $135,000. The City has budgeted $13,500 for their down payment. The remaining 90% will be paid back to the TDA over a 20 year period. The hanger will have spaces for seven airplanes. Specifications will be prepared during October & November with the project going out for bid in December. All taxiways leading to the new hanger will be of concrete construction. 5. The adopted budget for 1990 -91, was presented. The operating budget stayed basically the same as the past year. Capital Outlay Projects included in the new budget are an asphalt overlay for the parking area and entrance road and $13,500- for the down payment on the hanger construction loan. 6. A report was given by Dick Boots concerning the terminal renovation funds. The "oil overcharge funds" for assisting Airports in completing energy saving projects will be administered by the Governor's Office rather than the TDA. It is still uncertain as to whether these funds will become available. Preliminary drawings have been prepared by Bucker, Willis & Ratliff for both the terminal renovation and a 27' X 46' addition. When the funds do become available, we will be ready to move as we have plans ready for the renovation. 7. Report was given by Dick Boots concerning the annual certification inspection by the FAA. The inspection revealed that the airport is being operating in compliance with Federal Aviation Regulation Part 139. Several recommendations were made by the inspector. Taxiway designation signs should be restructured for the crosswind runways. This signage will be done during the next fiscal year and will be compatible with the Signage on RW 17/35. The other area of concern is ponding of water on several areas of the taxiways and runways. The City of Paris has in it's five year plan a project to eliminate the ponding by excavating along the sides of the runways and taxiways. 8. A meeting will be held in mid - October with Bucker, Willis & Ratliff to discuss alternatives for the airport master plan. Members will be notified one week in advance of the meeting. Members were asked to review the preliminary report from the consultants prior to the October meeting. Input from Board members is very important and all members should be in attendance. The meeting was adjourned at 6:40 P.M. Dick Boots Recorder MINUTES AIRPORT ADVISORY BOARD MEETING TUESDAY, NOVEMBER 27, 1990 COX FIELD AIRPORT TERMINAL PARIS, TEXAS 1. The called meeting was convened at 6:00 P.M. by acting Chairperson J.B. Richey. The following members were present: J. B. J.W. Jim J.W. Members absent: Richey, Acting Chairperson Ashmore Bell Harrison Greta Greb, Chairperson Victor Abeles Tony Daigle Also in Attendance: Dick Boots Jim Collier 2. Minutes of the September 25, 1990, were approved as written. 3. Aviation Permits: The Advisory Board read and considered applications for permit renewals. After discussion and comments, it was moved seconded and passed that the Advisory Board recommend to the City Council all permit requests be approved for renewal. 4. The meeting was adjourned at 61;.30 P.M. .W - 0,4-� J. . Ashmore Recorder JWA:tad AVIATION PERMIT RENEWALS NOVEMBER 27, 1990 1. J.B. RICHEY - J.R. AVIATION (HAS INSURANCE) APPLYING FOR: a. SALE OF AVIATION PETROLEUM PRODUCTS b. PILOT TRAINING c. AIR CRAFT RENTAL 2. JOHN GANN - PARIS AVIATION CENTER (HAS INSURANCE) APPLYING FOR: a. MAINTENANCE AIR FRAME b. MAINTENANCE POWER PLANT 3. EXECUTIVE EXPRESS AIRLINES (HAS INSURANCE) 2.135 SERVICE 4. JIMMY WRENN (HAS INSURANCE) APPLYING FOR: a. MAINTENANCE AIR FRAME b. AGRICULTURAL OPERATION c. MAINTENANCE POWER PLANT 5. AUSTIN ELLIS (DOES NOT NEED INSURANCE, RENTS FROM J.B. RICHEY) APPLYING FOR: a. PILOT TRAINING ONLY 6. RANDAL STEPHENS (HAS INSURANCE) APPLYING FOR: a. AGRICULTURAL OPERATION