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1989MINUTES AIRPORT ADVISORY BOARD MEETING TUESDAY, JANUARY 31, 1989 COX FIELD TERMINAL PARIS, TEXAS 1. The scheduled meeting was called to order at 6:00 P.M. by acting chairman J.W. Ashmore. The following members were present: J.W. Ashmore, Secretary Vic Abeles Greta Grebb Cliff Lee J.B. Ritchey Members absent: None Also in attendance: Dick Boots, Director of Community Facilities, Jim Collier, Airport Manager, Dorothy Parker, Nona Stanley, from the Airport Support Group. 2. The minutes of the December 6, 1988, meeting were approved as written by unanimous vote. 3. The meeting was opened for nominations for chairman of the Airport Advisory Board. Greta Grebb was nominated, it was seconded and Mrs. Grebb was elected by acclamation. The meeting was turned over to the chairperson who there opened the meeting to nominations for for secretary. J.W. Ashmore was nominated, it was seconded an Mr. Ashmore was elected by acclamation. 4. Mr. Boots explained the mechanics of opening and closing the security gate. When the opener is keyed, and the gate opened, you have 30 seconds to enter exit. You must have two keys if you don't have a transmitter. One key to enter and a different key to exit. Information explaining the details of gate operation has been mailed to all using parties. 5. Report on available FAA funds for airport improvement. Mrs. Grebb reported that the City has formed an active committee that is the paperwork and applications for funds for an AWOS at Cox Field. The committee is pursuing the possibility of securing funding for several projects that will upgrade and improve the airport facilities. Paris can compete for FAA funds by showing a genuine interest which is one of the main objectives of the city committee. 6. Job description of Airport Manager: Dick Boots handed out a memorandum on this subject. The board is to study this memo and discuss it at the next meeting. 7. Report on Automatic weather station: Dick Boots gave a detailed report on the AWOS facility with proposed location and description of the equipment. Slides of the proposed site and dimensions for the system with a 30 ft. high tower were displayed and explained. A slide of the operator terminal layout shows it consists of a console 30 inches high, 48 inches long and 24 inches wide. Other slides depicted the equipment installation and Mr. Boots explained the function and information supplied by each unit. Total cost of the system would be approximately $53,000.00. It would cost from $5,000 to $2,500 a year depending upon the options chosen for operation and maintenance. We are currently 107th out of 160 for installation by the FAA. In order to get this system on line in a much shorter time, it may be possible to solicit financial help from the local industries that use the system. A copy of the presentation made by Mr. Boots is attached. It was moved seconded and passed that the City Council authorize the appropriate committee to contact the local, using industries to determine their willingness to support this AWOS financially. 8. It was moved seconded and passed that the meeting adjourn at 7:05 P.M. J.W. Ashmore Recorder JWA:tad MINUTES AIRPORT ADVISORY BOARD MEETING TUESDAY, MARCH 28, 1989 COX FIELD TERMINAL PARIS, TEXAS 1. The scheduled meeting was called to order at 6:10 P.M. by chairperson Ms. Greta Grebbs. The following members were present: Victor Abeles, Acting Secretary Greta Grebb J.B. Ritchey Members absent: J.W. Ashmore and Cliff Lee. Also in attendance: Dick Boots, Director of Community Facilities, Jim Collier, Airport Manager, and Eric Clifford, Mayor of the City of Paris. 2. The minutes of the January 31, 1989, meeting were read and approved by unanimous vote. 3. a. The Board discussed the upcoming City Budget. The Board heard a report from Ms. Grebb about a meeting held with local industrial concerns about the AWOS. Ms. Grebb stated that there was support from local industry, however those concerned wanted to know if the City would back the installation of the AWOS unit. Mr. Ritchey moved that the Board advise the City to back the AWOS with a percentage of cost money and in the future to provide the AWOS annual maintenance. The motion was seconded by Victor Abeles. The board asked Mr. Dick Boots to follow up our request with proper wording to be delivered to the City. b. The board discussed the soil erosion around the approach street bridge. After much discussion the board was presented with a motion by Ms. Grebb, seconded by Victor Abels to advise the city to plan the rework and repairs of the bridge and headwall and put the item back into this years budget. The board pointed out that this area would only get worse and be more expensive to wait much longer. Mr. Clifford and Mr. Boots expressed willingness to look into the problem. c. Ms. Grebb reported on the meeting held with TAC and the FAA representatives. Mr. Ray Hampton and Larry Lacey Spriggs were in attendance from the FAA. Ms. Grebb stated that the Five year plan should be reworked and presented to the TAC and FAA as soon as possible. The FAA stated that this 5 year plan was necessary for various agencies to make improvements at small airports. The FAA noted that we should move on the 5 year plan because the 90 -10 moneys are still available but after the 1990's this method of federal help would stop. The FAA stated that the engineering for a 5 year plan would possibly be funded this year. THE TAC noted that they would handle the renovation of the Cox Field terminal building, if money became available. d. The board was presented with a motion to advise the City to construct a chain link fence east of the security gate. The motion was presented by Ms. Grebb, and seconded by Mr. Ritchey. Mr. Boots said he would attempt to get this item into the budget. 4. Ms. Grebb put a motion in front of the board to advise the City to install a full time Airport manager. The motion was seconded by Mr. Ritchey. The FAA advised members of the board that a progressive airport should have a full time Airport Manager. The motion carried 2 to 1. 5. Security gate problems were brought up and discussed. The board decided to let Mr. Boots continue to work on the problems. 6. The Board adjourned with the next meeting to be April 25, 1989, at 6:00 P.M. U Victor Ables Recorder VA: td MINUTES AIRPORT ADVISORY BOARD MEETING TUESDAY, APRIL 25, 1989 COX FIELD TERMINAL PARIS, TEXAS 1. The Scheduled meeting was called to order at 6:00 P.M. by chairperson Mrs. Greta Greb. The following members were present: Victor Abeles Greta Greb J. B. Ritchey Members absent: J.W. Ashmore and Cliff Lee Also in attendance: Dick Boots, Director of Community Facilities, Jim Collier, Airport Manager. 2. The minutes of the March 28, 1989, meeting were read and approved. 3. The proposed 1989 -90 Airport Budget was presented by Dick Boots. A copy was given to the members present. Seven capital outlay items were discussed. 4. A status report on the proposed master plan for Cox Field was presented by Dick Boots. City Staff met with two consulting firms and the firm of Bucher, Willis & Ratliff was selected. One week after the selection, the firm presented a proposal to the City of Paris. A resolution was passed by the City Council permitting City Staff to make application to the FAA and to hire on a contingency basis the firm of Bucher, Willis & Ratliff. 5. Mrs. Greb reported on the annual Airport Conference which she along with Dick Boots attended April 5 -6 -7, 1989. Mrs. Greb said that without the Part 139 Certificate which Cox Field operates under, the Federal Funding we are seeking would not be available to us. The main focus of the conference was directed to the larger Airports such as DFW International. Sam Russell of Mt. Pleasant has proposed a bill to the Legislature that would add a tax on aviation fuel in Texas. Hopefully, this tax will generate funding for Airports throughout the State. Mrs. Greb reported that the proposal to add the Texas Aeronautics Commission to the Department of Highways and Public Transportation is meeting a great deal of resistance. 6. The Board adjourned with the next meeting scheduled for June 27, 1989. Victor Ables Recorder VA: td MINUTES AIRPORT ADVISORY BOARD MEETING TUESDAY, SEPTEMBER 26, 1989 COX FIELD TERMINAL PARIS, TEXAS 1. The Scheduled meeting was called to order at 6:05 P.M. by Chairperson Mrs. Greta Greb. The following members were present: Greta Greb Victor Abeles J.B. Ritchey J.W. Ashmore Jim Bell J.W. Harrison ABSENT: Cliff Lee Also in attendance: Dick Boots, Mayor Eric Clifford, Jim Collier. 2. The minutes of the previous meeting were read and approved. 3. Mrs. Greb welcomed Mr. Harrison and Mr. Bell, recently appointed Board Members. 4. Report on AWOS System was made by Dick Boots. The City of Paris budgeted $10,000. in the 89 -90 budget for a portion of the AWOS Project. Local industries who often use Cox Field will be requested to supply the remainder of the project cost which would be an additional $43,000. Once the project is completed, the City of Paris will be responsible for routine maintenance of the equipment. 5. Presentation of the 89 -90 was given by Dick Boots. Money has been granted for the following purchases: A. AWOS Portion $10,000. B. Master Plan Preparation $4,500. C. Chemical Sprayer $250. D. Sump Pump $100. Items requested but not approved by the City Council include: A. Security Fencing - $5,800. B. Headwall Construction - $15,000. C. Parking & Entrance Circle Re- Paving $15,000. Different areas of the operating budget were reviewed. 6. The topic of a helicopter pad was discussed. This item will be addressed in the Master Plan. City Staff will prepare a cost estimate for this project. 7. Report made by Dick Boots concerning the annual FAA Inspection. The inspection took place August 7,-8, 1989. Two problems were addressed and a deadline was given to correct the discrepancies. Lighted guidance ,signs at the North and South ends of the 17/35 runway were not frangible. These signs were replaced on frangible PVC piping. The second item was that the 17/35 Runway needed restriping. Both of these discrepancies were corrected by the deadline which was 9- 30 -89. 8. A report concerning a new unicom frequency was discussed. Several Board Members will be seeking additional information concerning this matter during the next month. 9. Dick Boots reported that the Emergency Fog -Seal and re- striping project should be completed by September 30, 1989. Due to the possibility of weather delaying this project's completion past the FAA deadline, emergency funds were allocated for the project. 10. A letter was presented to the Board concerning the TAC. The Texas Aeronautics Commission has been refunded under a different State of Texas Department. Funding from the TAC will be available in the near future for certain Airport related projects. Paris Cox Field is number one on this list for terminal renovation. 11. The Consulting Firm of Bucher, Willis and Ratliff will be working on the Airport Master Plan. Mr. Rick Bowen of this firm was in attendance and answered questions that members had concerning the Master Plan. 12. The next meeting of the Board was changed to October 24, 1989, due to several members conflicts. 13. The meeting was adjourned at approximately 7:05 P.M. Victor Abeles Recorder VA:td