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1987MINUTES AIRPORT ADVISORY BOARD TUESDAY, JANUARY 27, 1987 COX FIELD TERMINAL PARIS, TEXAS The meeting was called to order by Chairman Bill Boothe at 6:00 P.M. The following members,present: Members absent: J.W. Ashmore, Secretary Bill Boothe, Chairman Jim Collier, Airport Manager Eric Clifford , Joe Burress Greta Grebb The minutes of the November 25, 1986 meeting were reviewed and approved as written. OLD BUSINESS: 1. Eric Clifford reported that at a meeting with the City Manager , the City Manager concurred that there is still being made an effort to pave the approximately 100 yards of access road which is now dirt and gravel. The manager stated that he realized that that road is the first thing visitors see when they deplane and start to town and the last thing they see when they are driven back to their airplane. As it is, this section of road is a definite liability to the image Paris projects to visitors. In addition, the gravel road damages propellers and aircraft skin at various times. 2. Report on the refueling ordinance is postponed until the next meeting. 3. The 99's representative was not present. This report will be received at the next meeting. 4. The Advisory Board reviewed the problem of water on the taxiways and maintenance of the storm sewer system on the airfield. It was moved, seconded and passed that the board recommend the City Council investigate the possibility of obtaining a federal grant for the purpose of correcting deficiencies in drainage of the taxiways and airfield. The FAA has recom- mended that the City of Paris seek such federal assistance to correct this deficiency. 5. The meeting was adjourned at 6:30 P.M. J.W. Ashmore, Secretary MINUTES AIRPORT ADVISORY BOARD TUESDAY, MARCH 31, 1987 COX FIELD TERMINAL . PARIS, TEXAS The meeting was called to order by Chairman Bill Booth at 6:00 P.M. The following members were present: Bill Boothe, Chairman Jim Collier, Airport Manager Eric Clifford Joe Burress Greta Greb Members absent: J.W. Ashmore, Secretary. The minutes of the January meeting were reviewed and approved as written. OLD BUSINESS: The refueling ordinance as put forth by the Paris City Council is perceived to be discriminatory in that the ordinance requiring liabil- ity insurance required for self- fueling an airplane is limited to tenants or lease - holders at Cox Field. Information given to the Advisory Board by Charlie Thomas, local insurance agent, regarding aircraft liability insurance indicated that a possibility of liability might exist if an individual refueled his or her own airplane. However: AVEMCO has an exclusion if the wrong fuel is put in an airplane, also unless an explosion takes place while refueling is in progress, aircraft liability insurance would not cover it. This would be considered an on premises liability situation. Airplanes coming in and out would not be covered by Ordinance or gas being brought on to airport and removed after fueling would not be covered. A motion by Eric Clifford and 2nd'ed by Joe Burress to again recommend the City either remove or modify said refueling ordinance on the grounds that it is discriminatory and in non- compliance with F.A.A. The vote was unanimous. MINUTES AIRPORT ADVISORY BOARD TUESDAY, APRIL 28, 1987 COX FIELD TERMINAL PARIS, TEXAS The meeting was called to order by acting Chairman, Joe Burress, at 6:00 P.M. The following members were present: Members absent: J.W. Ashmore, Secretary Jim Collier, Airport Manager Joe Burress Greta Grebb Vic Abeles Bill Boothe, Chairman The minutes from the March 31, 1987 meeting were reviewed and approved as written. OLD BUSINESS: 1. SECURITY GATES: Mr. Coker from AGPRO presented details of a security gate. Brochure, drawing and information sheet are attached. After considerable discussion, it was moved, seconded and passed that the advisory board recommends to the City Council that this item be budgeted and installed at the earliest possible date. It appears that a "push button control" box as well as the remote control devices be used concurrently. NEW BUSINESS: 1. GRASS RUNWAY: The Board recommends that Mr. Collier check with the FAA for the requirements for constructing a grass runway on Cox Field. 2. BUDGET: The Board recommends: a. Item 20 -61 -00 -0211 - Dept. Head Request - be lowered $1600 to $1100. b. Item 20 -61 -00 -0407 - Projected actual - be increased from $300 to $1000. c. Add $3900 for the purchase of a security gate in accordance with page 36 -a of the FAA recommendations of April 22, 1987. d. Add $3,000 for the purchase of an ADF contingent upon the receipt of a grant from TAC. e. Add $600 to install retro - reflective markers for taxi- way A, item number, page 3 -B (d) in the FAA letter of April 22, 1987. The meeting was adjourned at 7:20 P.M. 'o-I W. a.7-� � zt� &f 9--- J.W. Ashmore, Secretary JWA:dep MINUTES AIRPORT ADVISORY BOARD TUESDAY, MAY 26, 1987 COX FIELD TERMINAL PARIS, TEXAS The meeting was called to order at 6:00 P.M. by Chairman Bill Boothe. The following members were present: Bill Boothe, Chairman Vic Abeles J.W. Ashmore, Secretary Joe Burress Greta Grebb The minutes of the March 31, 1987, meeting were approved without correction. The minutes of the April meeting are missing as well as the proposed agenda for the May meeting. The Board decided that it was not possible to properly conduct the scheduled meeting until we receive the minutes of the April meeting as well as the correct agenda for the May meeting. It was moved, seconded and passed that the meeting adjourn at 6:15 P.M. J.W. Ashmore Secretary JWA:dep MINUTES AIRPORT ADVISORY BOARD TUESDAY, JUNE 2, 1987 COX FIELD TERMINAL PARIS, TEXAS The meeting was called to order by Chairman Bill Boothe.at 6:04 PA The following members were present: Bill Boothe, Chairman Jim Collier, Airport Manager Dick Boots, Director of Community Facilities Victor Abeles Joe Burress Greta Grebb. Members absent: J.W. Ashmore, Sec. The minutes of the April 28 called meeting were read and-approved. Old Business: A. Board briefly discussed changes in the proposed budget. B. Jim Collier assured the Board that completion of the runway sealing job would not be any problem due to weather delays. C. Eric Clifford asked if there had been any progress made concerning the Airport Drainage Problem. Mr. Boots said that the equipment was available and would be used when the crews would be able to get the work done. D. Grass runway was tabled. E. Mr. Boots reported on TAC Grant. Rotating Beacon was granted. F. Report by Joe Burress on Airport Promotion was tabled. G. Dick Boots reported on the following budgets items: 1. N.D.B. was dropped. 2. Security gate was discussed. The need for this gate was brought to the fore front. Different types were discussed and the need to get a good one the 1st time around was agreed upon. 3. A call to the Texarkana Airport Manager was suggested to see what kind of gate they had. Mr. Collier to report on this at next meeting. H. Items to be placed on the agenda need to be added by eight (8) days prior to the next meeting but can be changed up to within seventy -two (72) hours prior to meeting. I. Board suggested that we meet every month until the City Council passes the budget. All voted in favor of monthly meetings. J. Collier was instructed to get the beacon installed as soon as possible. K. The Airport Advisory Board was in agreement regarding the capital outlay expenditure for new two -way radios for the Airport Manager to be included in the proposed 87 -88 budget. The meeting was adjourned. V 6�&&� Victor Abeles Acting Secretary VA:dp MINUTES AIRPORT ADVISORY BOARD TUESDAY, JUNE 30, 1987 COX FIELD TERMINAL PARIS, TEXAS The meeting was called to order by Chairman Bill Boothe at 6:00 O'clock P.M. The following members were present: The following members were absent: Bill Boothe Joe Burress Vic Abeles. J.W. Ashmore, Jr. Greta Greb. In addition, Jim Collier, Airport Manager, T.K. Haynes, City Attorney, Rodger Sadler of Saber Aviation, and Mr. Joe Pridemore of Pridemore Fence Co. were in attendance. The Minutes of the June 2, 1987 meeting were approved as read. Mr. Joe Pridemore reported the following on the security gate: a. 1 Year Warranty b. $18.00 per remote unit c.. Chain Link Gate - $130.00 plus installation d. Installed operator - $1500.00 A recommendation was made that we, the Board,Vote on the two systems looked at. One was a $3800 electric gate and the other was $1630 for a solar unit. Vote was taken to recommend the Pridemore Fence Co. bid at $1630.00. Vote was in favor 3 ayes, 0 nays. Thanks were given to Mr. T.K. Haynes for coming to the meeting for legal support. Request was made to move to Item #8 of the Agenda for the report on Saber Aviation bond. Mr. Haynes reported on the legal aspects of the bond and indicated the fuel truck was not in this bond. Vote was taken to approve the release of Saber Aviation from the bond with 3 ayes and 0 nays. The report on sealing the runway revealed that there had been no action taken due to the rainy weather. Mr. Collier reported that there had been no _ movement on the drainage project either due to the failure of City crews having the time to get to the job. The Board asked Mr. Collier to keep calling the City because a $300.00 job might ruin a complete sealing job. The rotating beacon was to be installed the early part of July according to Jim Collier, Airport Manager. Budget is still being worked on and a report on the same will be made at the next meeting. With no further business, the meeting adjourned. U � Vic Abeles Acting Secretary, ex officio VA:dp MINUTES SPECIAL AIRPORT ADVISORY BOARD MEETING TUESDAY, JULY 7, 1987 • COUNCIL CHAMBERS - CITY HALL PARIS, TEXAS The meeting was called to order at 6:30 P.M. by Chairman Bill Boothe. The following members were present: Bill Boothe, Chairman Vic Abeles Joe Burress. The following members were absent: Greta Greb J.W. Ashmore, Jr. The minutes of the June 30, 1987 meeting were read and approved as written. Mr. Boothe opened the discussion regarding Saber Aviation Lease Agreement with the City of Paris. Purpose of meeting was to discuss the decision made at the previous Board Meeting regarding the release of the bond. Mr. Burress said that the Lease Agreement was not available at the previous meeting and since that time, he had had the opportunity to review the Lease Agreement. He now wanted to clarify several items in the best interest of the City of Paris. Mr. Burress felt that at the last meeting the Board wrongly advised the City Council and prior to the next Council Meeting, he would like to change his vote. Mr. Haynes gave an explanation to the Board regarding the procedures for carrying out the conditions of the Lease Agreement. Mr. Boothe discussed what in his opinion were items in the Lease Agreement he felt were not or have not been addressed. Mr. Sadler offered his reasons for requesting the Council to return his bond. Mr. Sadler then told the Board the improvements to the Airport that he had accomplished since he became the Fixed Base Operator. Mr. Abeles stated his reasons for wanting to reconsider his vote at the previous meeting and his desire to see the Fixed Base Operator to remain at Cox Field. A vote was taken by the Board to reconsider the action previously taken at the meeting on June 30, 1987. The vote to reconsider carried with three (3) votes in favor of. Mr. Boothe discussed the alternative of possibly putting up the jet fuel truck as collateral instead of holding the bond requirement. He felt this 2. would be advantageous to both parties involved. If this were done, the jet fuel truck would still be registered under Saber Aviation and the City of Paris would be the.lien holder on the vehicle. A motion was made, seconded and passed three (3) to none (0) for the jet fuel truck to be put up for collateral and the bond be returned to Saber Aviation. The meeting was adjourned. Victor l -" � OW—All t �„ Abeles Secretary - ex officio VA:dp M MINUTES AIRPORT ADVISORY BOARD MEETING TUESDAY, AUGUST 25, 1987 COX FIELD TERMINAL PARIS, TEXAS The meeting was called to order at 6:00 o'clock p.m. by Chairman Bill Boothe. The following members were present: Bill Boothe, Chairman Vic Abeles Joe Burress Greta Greb J.W. Ashmore, Jr. There were no members absent. The minutes of the July 7, 1987, Special Meeting, were approved as read. Mr. Collier reported the joint sealing project would be completed August 26, 1987. Painting of markings should be started by August 31, 1987. Mr. Collier reported that the Airport Drainage Project to be performed by the Public Works Dept. will begin around August 27, 1987. Mr. Collier reported that the rotating beacon had been installed and is in operation. Fir. Collier reported on the status of the 1987 -88 budget. The City Council is presently holding budget hearings on the proposed budget. Mr. Collier will report back to the Advisory Board in September on any surplus funds that will be available. The Advisory Board sugested that the restroom facilities be refurbished. A motion was made and passed. Mr. Burress made a motion that the walls in the terminal building be covered with dry wall and all substandard electrical outlets be brought up to City code. he suggested that any surplus funds in the current budget be used to cover the cost. The motion was seconded by Mr. Abeles. Information concerning the fuel tanks was not available. This report will be made at the next regularly scheduled meeting. The meeting was adjourned. Mrs. Bill Boothe Acting Secretary MINUTES AIRPORT ADVISORY BOARD MEETING TUESDAY, SEPTEMBER 29, 1987 COX FIELD TERMINAL PARIS, TEXAS The meeting was called to order at 6:00 p.m. by Chairman Bill Boothe. The following members were present: Bill Boothe, Chairman Victor Abeles Joe Burress Greta Greb Members absent: J.W. Ashmore The minutes of the September 29, 1987, meeting were approved as read. Mr. Collier reported a sum of $3,800. was available for purchase of a Security Gate at Cox Field. Bids for the security gates which included Pridemore Fence Co. and Agpro were discussed. Also, Mr. Roger Sadler reported to the board regarding their request that he check the possibility of a sliding gate with a padlock which could also be opened from the terminal building if necessary. Mr. Sadler said he found a source from which these gates could be purchased and that he would install them. He said they could be installed within the cost available. Mr. Joe Burress made a motion the board wait to review all the information and exact price of purchase and installation of the security gates at the next meeting. This motion was seconded by Mr. Vic Abeles and approved by the advisory board. Mr. Collier reported that the painting of markings was completed and the joint sealing projects would be completed Wednesday, September 30. Mr. Collier also informed the advisory board of the cost approval and budget inclusion for taxiway reflectors. At their recommendation, Mr. Collier assured the board the reflectors would be purchased and installed as soon as money was available after October 1, 1987. Mr. Collier reported that the airport drainage project has not been successful to date. An experienced motorgrader operator was either not available or simply not sent by the City to do the job. The results were inspected on site by the Airport advisory board who found the area in worse shape than it had been before the attempt was made to fix it. The explanation given was that when the blade was let down, clay would come up in big clods and would not grade out smooth. Mr. Boots and Mr. Spangler came to the airport at which time, Mr. Spangler suggested a tiller be used to break up ground and a more experienced motorgrader would be sent out in three or four days to try again. It appears that although the City Staff attempted to do something, by sending unqualified workers, four men plus equipment spent approximately eight hours accomplishing nothing. Bud Buster was asked to look over the situation. He does not feel a tiller would do the job. Mr. Buster gave an estimate of $800. to do the job. This seems to be less than what it is costing the City using their own employees and equipment. A motion was made by Victor Abeles to recommend to the City of Paris to contract with a private contractor if it feels it does not have the qualified people at this time to straighten out the drainage problem essential in protecting the airport runways since over $70,000 of taxpayer's money has been spent in making repairs and improvements. Further inspection of the airport revealed an appalling situation regarding the area in front of the fuel storage tanks. The Board wonders why the city dug out a good base, consisting of a foot of white rock. This took four men with a backhoe two hours to bust out. Then without any obvious changes, expansion, etc., they simply replaced the foot of white rock which probably cost the city $1000 to $1500 of taxpayer's money. After viewing the - situation, the advisory board suggests that now since part of the area is already torn up that the city go ahead and include the area on both sides of the area in front of the storage tanks since both areas are small and it will enable the large tankers to turn safely from the access road to unload the fuel. Also, if they will overlay the area from Wren's hangar to Join the pad in front, this whole area will not only look better, but it will be more serviceable. Mr. Burress put into motion a request that Mr. Boots explain to the City Council why all this time and money has been spent without the obvious council of an engineer or at least an experienced contractor to avoid unneeded work or futile attempts at doing work it is not qualified to do. Victor Abeles seconded the motion and it carried. Mr. Collier's report on fuel tanks along with Mr. Clifford's report on self - fueling will be carried forward to the next meeting. After the next meeting agenda was discussed, Mr. Bill Boothe moved that the meeting be adjourned, seconded by Victor Abeles. Motion carried. O-C_9� MINUTES AIRPORT ADVISORY BOARD MEETING TUESDAY, OCTOBER 27, 1987 COX FIELD TERMINAL PARIS, TEXAS The meeting was called to order at 6:00 P.M. by Chairman Bill Boothe. The following members were present: Bill Boothe, Chairman Joe Burress Victor Abeles Greta Greb Members absent: J.W. Ashmore. The minutes of the September 29, 1987, meeting were approved as read. A report was given to the Board from Raymond Withers and Wayne Yost of KKK Excavation. Mr. Sadler requested they give the Board a cost estimate for completing drainage work at Cox Field. The cost of the project would run $30,739.00. This cost did not include hauling off the dirt. The areas to be worked were outlined in red on a map that Mr. Sadler had. Dirt would be stockpiled on infield areas. Swales would be cut to drain water from all areas holding water. The swales would be shallow enough not to cause problems for mowing machines and aircraft. If weather conditions were good, the job would take two weeks. The removing of existing asphalt and application of an asphalt overlay was discussed. The Board requested Mr. Boots find out if TAC funds could be used for the overlay project and what the overlay project would cost. It was also recommended that repair of the terminal parking area be put in next years budget. The budget items for next fiscal year would be discussed in April, 1988. The TAC Grant was discussed. The original grant total cost was $130,000.00. The total cost of the joint sealing project came to $106,000.00. It was requested that Mr. Boots find out what the remaining TAC funds could be used for. It was brought up that the $3,800. for a security gate might be used for the City's portion (31 %) of the grant. Mr. Burress moved and Mr. Abeles seconded a motion to request the City Council to approve at the next City Council meeting the proposed refueling ordinance submitted at the request of the Board by Mr. Clifford. Motion carried 4 -0. There was no further business and the meeting was adjourned at 6:45 P.M. MINUTES AIRPORT ADVISORY BOARD MEETING MONDAY, NOVEMBER 30, 1987 COX FIELD TERMINAL PARIS, TEXAS The meeting was called to order at 6:00 P.M. by Chairman Bill Boothe. The following members were present: Bill Boothe, Chairman Joe Burress Victor Abeles Greta Grebb J.W. Ashmore, Secretary The minutes of the October 27, 1987, meeting were approved as read. Mr. Boots reported that there is no possibility of using TAC funds for the overlay of the entrance circle and terminal parking area. These areas are not considered revenue producing; under TAC regulations TAC funds cannot be used for maintenance or repair. Mr. Sadler and Mr. Pridemore sent an informal note with a bid on gate opener with key pad, button opener on inside and housing for the amount of $1500.00. Due to the informal nature of the pencil note and a lack of details, it was moved, seconded and passed that Greta Grebb check further into costs of an adequate gate system and invite interested parties to submit bids at the January 26, 1988, meeting. Mr. Boots will work with Ms. Grebb on securing proper bids. Repair of main terminal: The cracking of the concrete walls and the rusting of the metal walls are just a few of the readily apparent defects in the current structure. It was moved, seconded and passed that the advisory committee recommend to the City that the City of Paris engineer inspect the building and meet with the committee in January, 1988, so we can consider the long -range needs of repair and maintenance on the terminal building. Mr. Boots was asked to make this request to the City Engineer. Review of annual Fire Department Inspection Report: (Copy Attached) The letter reporting on the inspection shows compliance with the first five items. On item A, the committee discussed the options for these tanks. Mr. Burress suggested the tanks be filled with water to prevent rust and make later movement disposal easier. To fill the tanks with sand and /or concrete could later be a large expense for moving or other wise disposing of the tanks. In addition, the filling of the unused tanks with water would make them available for future use should they be needed. It was moved, seconded, and passed that the board recommend to the City Council that should it be necessary to decommission these tanks, they be filled with water rather than concrete or sand. Annual Permit Renewal: a. Saber Aviation - recommend approval. b. Executive Express - recommend approval. c. Bruce Session's Flying Service - recommend approval. d. Jimmy Wrenn - recommend approval. e. John Gann - recommend approval. f. Austin Ellis - recommend approval. g. Randall Stevens - recommend approval. It was moved, seconded and passed that the committee recommend to the City Council approval of the requested permits. Old Business: None It was moved, seconded and passed that the meeting ad.journ at 6:55 p.m. J.W. Ashmore Secretary W. -1�a JWA:dep MINUTES AIRPORT ADVISORY BOARD MEETING TUESDAY, OCTOBER 27, 1987 COX FIELD TERMINAL PARIS, TEXAS The meeting was called to order at 6:00 P.M. by Chairman Bill Boothe. The following members were present: Bill Boothe, Chairman Joe Burress Victor Abeles Greta Greb Members absent: J.W. Ashmore. The minutes of the September 29, 1987, meeting were approved as read. A report was given to the Board from Raymond Withers and Wayne Yost of KKK Excavation. Mr. Sadler requested they give the Board a cost estimate for completing drainage work at Cox Field. The cost of the project would run $30,739.00. This cost did not include hauling off the dirt. The areas to be worked were outlined in red on a map that Mr. Sadler had. Dirt would be stockpiled on infield areas. Swales would be cut to drain water from all areas holding water. The swales would be shallow enough not to cause problems for mowing machines and aircraft. If weather conditions were good, the job would take two weeks. The removing of existing asphalt and application of an asphalt overlay was discussed. The Board requested Mr. Boots find out if TAC funds could be used for the overlay project and what the overlay project would cost. It was also recommended that repair of the terminal parking area be put in next years budget. The budget items for next fiscal year would be discussed in April, 1988. The TAC Grant was discussed. The original grant total cost was $130,000.00. The total cost of the joint sealing project came to $106,000.00. It was requested that Mr. Boots find out what the remaining TAC funds could be used for. It was brought up that the $3,800. for a security gate might be used for the City's portion (31 %) of the grant. Mr. Burress moved and Mr. Abeles seconded a motion to request the City Council to approve at the next City Council meeting the proposed refueling ordinance submitted at the request of the Board by Mr. Clifford. Motion carried 4 -0. There was no further business and the meeting was adjourned at 6:45 P.M.