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1983MINUTES AIRPORT ADVISORY BOARD MONDAY, JANUARY 25, 1983 CITY HALL - COUNCIL ROOM PARIS, TEXAS The Airport Advisory Board met in session at City Hall, Monday, January 25, 1983 at 7:20 P.M. with the following members present: 1. Richard Rex - Chairman 2. Dr. Edward Keller 3. William Boothe 4. Gene Sudduth 5. Kristina V. Campbell - Secretary Also present were T. K. Haynes, City Attorney, Jim Collier, Airport Manager, Mr. & Mrs. Jimmy Wren, Mr. & Mrs. Theron Maness, Ken Holmes, Sonja Boothe, Melissa Mahan, Dr. & Mrs. Cecil D. Huneycutt, Roger A. Boxwell, Joe Burress, Zoan Biglin, Austin D. Ellis, Mickey Ross, Sue Thompson, Sherri Babb, B. A. Copeland, Jim Ellis, Herbert H. Campbell, Ed Ellis and Mr. & Mrs. Thomas R. Kerr. The minutes for the December 8, 1982 Airport Advisory Board meeting were discussed. It was noted that a correction needed to be made to paragraph four. It should read $115,000.00 rather than $115.00. With that correction, the minutes were approved as read. Mr. Richard Rex asked for nominations for chairman. It was MOVED by Gene Sudduth and seconded by Bill Boothe that Richard Rex be made chairman. MOTION CARRIED 5 -0 It was MOVED by Bill Boothe. and seconded by Gene Sudduth that Kristina Campbell be made secretary. MOTION CARRIED 5 -0 Mr. Rex welcomed the new members to the board. Mrs. Campbell asked that a guest list be signed by those present so their names could be included in the minutes. OLD BUSINESS 1. Review UNICOM frequency change: Mr. Collier reported that the UNICOM frequency will change from 122.8 to 123.0. This is to become effective February 1, 1983. All the airport radios except the fire truck have had the crystal for 123.00 installed. The airport employees will try to monitor both radio channels for three months. Pilots using 122.8 will be advised to use 123.0. Airport Advisory Board Meeting Minutes January 25, 1983 Page 2 Mr. Sudduth asked if the FCC will complain about Cox Field using two frequencies. Mr. Collier said he did not know, but he would "take the heat ". Mr. Sudduth asked that signs be placed at the end of each runway with the UNICOM frequency 123.0 given. Mr. Herbert Campbell asked if the VASI will be changed to 123.0. Mr. Collier said it was up to the FAA to change the radio crystal which operates the VASI. Mr. Collier said he did not know when the FAA will change their crystal. 2. Review of permits: Mr. Collier stated Mr. James Howell's application for an agricultural spray permit renewal was in order and recommended it be accepted. Mr. Boothe MOVED it be accepted. Mr. Sudduth seconded the motion ul, NIM1 Mr. Collier presented the application for a new permit by Bruce W. Sessions, Route 6, Cherry Road, Clarksville, Texas. Mr. Sessions' application was for an agricultural spray permit. Mr. Collier stated the application was complete. Dr. Keller asked if it was known what chemicals are used by the spray pilots and how the chemicals are stored, also if any were a fire hazard. A discussion on the matter revealed the EPA delegates to the State of Texas Department of Agriculture the authority to control and inspect the ag spraying business. It was found Mr. Sessions' application did not include a letter stating how he will deal with his waste materials. It was MOVED by Mr. Boothe and seconded by Dr. Keller that Mr. Sessions' application be accepted if he signs a statement about his chemical waste disposal. MOTION CARRIED 5 -0 Mr. Collier stated Metro Airlines' application for renewal of their permit was complete. It was MOVED by Mr. Sudduth and seconded by Dr. Keller that the application for renewal be approved. MOTION CARRIED 5 -0 Mr. Collier stated Mr. Jimmy Wren's application for permit renewal was in order. Mr. Wren was applying for an Airframe Maintenance, Power Plant Maintenance, Pilot Training and Agricultural Spray Pilot permit. Mrs. Campbell MOVED that Mr. Wren's permit be denied. Dr. Keller seconded the motion. Dr. Keller stated Mr. Wren was under an FAA investigation for unsafe flying. The complaint was filed by Mr. Larry Thomas, husband of a student of Bill Boothe's flying school. Airport Advisory Board Meeting Minutes January 25, 1983 Page 3 Mr. J. K. Haynes was asked what the Airport Advisory Board's business was - and whether it could deny a permit for anything other than an incomplete file. Mr. Haynes cited Sec. 6 -17 -D of the city code - that the Board was charged with reviewing any matter which violated the health, safety or welfare of the public. Dr. Keller stated that the Airport Operations Manual of Cox Field specifically prohibits unsafe flying and quoted paragraph S under Aircraft Operation, page 17 of the Manual: "Stunt Flying - Acrobatics Except for public displays of aviation flight specifically authorized by the City Council to be conducted under responsible auspices and control, violation of any of the following provisions shall be illegal and an offense: No person shall operate an aircraft in a careless or reckless manner so as to endanger the life or property of others by buzzing, diving, or low altitude flying over Cox Field Airport of the City of Paris below an altitude of 3000 MSL." Mr. Collier stated Mr. Wren had said he had an emergency which caused his actions on the date of the incident over which a complaint to the FAA was filed. Mr. Rex called for the vote on Mr. Wren's permit. MOTION FAILED 2 -3 Dr. Keller MOVED Mr. Wren's permit be approved only subject to the findings of the FAA investigation. Mr. Sudduth seconded the motion. MOTION CARRIED 5 -0 NEW BUSINESS 1. Annual review of permits - this was done at the December 8, 1982 meeting. 2. Progress of T.A.C. application: Mr. Collier stated that the T.A.C. funds are forthcoming and the money is for a new ramp and a fuel area. Mr. Joe Burress stated the taxiway to the open hangars was unsafe due to gravel on the surface. The gravel comes from the access road to the open hangars. Mr. Collier stated he has requested the city street department surface the road but nothing had been done. It was MOVED by Mr. Boothe and seconded by Mr. Sudduth that it be recommended to the City Council that the access road be oiled or blacktopped immediately due to the hazard the gravel poses to taxiing aircraft. MOTION CARRIED 5 -0 Aircraft Advisory Board Meeting Minutes January 25, 1983 Page 4 3. Hangar Rental Rates: Placement of this item on the agenda was a secretarial error. The rental rates have been set by the City Council for the year. Mr. Joe Burress complained about the rental rate for his hangar. Mr. Rex reminded Mr. Burress that hangar rental rates are reviewed every two years. Mr. Herbert Campbell asked if written leases exist for the hangars. Mr. Rex said no leases exist for any of the hangars but Mr. Wren's - the rest are month - to- month. He stated some sentiment exists to develop a written lease and this will be placed on the agenda of the next meeting. Mr. Campbell will provide the Board with a lease agreement from Giddings Airport. Mr. Rex asked others to bring copies of hangar leases. 4. Budget: Mr. Collier stated the airport budget for the fiscal year 1983 -1984 is due on February 1 in the office of the City Manager. Mr. Rex called for a budget workshop on January 31 at 6:00 P.M. at City Hall. Mr. Collier is to post the time, purpose and location of the workshop at City Hall by Thursday since a three -day notice will be sufficient. The members of the Board agreed they should meet every month on the last Tuesday at 7:15 in City Hall and that the next meeting will be held on February 22. Dr. Keller asked Mr. Collier for a copy of the waiting list for hangars at the airport. He also asked that this list be posted on the airport notice board. Mr. Sudduth and Mrs. Campbell asked that the duties of the Airport Advisory Board be more clearly defined. Mr. Sudduth asked that each member study the material received from the A.O.P.A. pertaining to airport boards and the matter will be discussed at the February 22nd board meeting. It was MOVED by Mr. Boothe and seconded by Mr. Sudduth that the matter of written hangar leases be considered at the next board meeting. MOTION CARRIED 5 -0 It was MOVED by Mrs. Campbell and seconded by Mr. Sudduth to adjourn. MOTION CARRIED 5 -0 Respectfully submitted, Kristina V. Campbell Secretary AIRPORT ADVISORY BOARD BUDGET WORKSHOP JANUARY 31, 1983 MONDAY - 6:00 P.M. The Airport Advisory Board met on Monday, January 31, 1983 at 6:00 P.M. for a budget workshop. Present were: Richard Rex - Chairman Dr. Edward Keller Gene Sudduth Bill Boothe Kristina V. Campbell - Secretary Jim Collier - Airport Manager 1. Mr. Collier presented the members with copies of proposed tie -down and hangar lease agreements. These will be discussed at the regular meeting on February 22. 2. Mr. Collier presented his proposed airport budget for fiscal year 1983 -1984 to the Board for study. The Board reviewed Mr. Collier's work and made suggestions for changes where needed. A discussion about increasing airport staff to expand the hours of operation was held. This was done to see what increases might be necessary in the budget figure for salaries. It was decided there were funds available in the present 1982 -83 budget and the proposed 1983 -84 budget which would provide extra hourly helf if desired. The Board will discuss expanding airport hours at the next regular meeting. Mr. Boothe stated that the airport needs security at night and that this person could also sell gas. Mr. Sudduth, Dr. Keller, Mrs. Campbell and Mr. Rex all felt that expanded hours should be considered. It was noted that fuel sales for this fiscal year are down from 1981 -1982. The Board asked Mr. Collier to provide each member with a monthly budget report (computer printout) and a summary of monthly revenues. The members felt this would help them to plan for the 1984 -1985 budget and also help plan for an increase in revenues. The workshop adjourned at 8:45 P.M. Respectfully submitted, Kristina V. Campbell Secretary MINUTES AIRPORT ADVISORY BOARD TUESDAY, FEBRUARY 22, 1983 CITY HALL - COUNCIL ROOM PARIS, TEXAS The Airport Advisory Board met in session at City Hall Tuesday, February 22, 1983 at 7:15 p.m. with the following members present: 1. Richard Rex - Chairman 2. William Boothe 3. Gene Sudduth 4. Dr. Edward Keller 5. Kristina Campbell - Secretary Also present were Jim Collier, Airport Manager, Peter DoDosh, Ray Berry, Bob Collier, Mr. & Mrs. Thomas R. Kerr, Brian W. Palmer, Kathy J. Henry, Joe Burress, Austin D. Ellis, Ed Giddings, Melissa Mahan, Mack Ross, Peggy Ross and Roger Boxwell. The minutes for January 25, 1983 were approved as mailed. Mr. Ray Berry and Mr. Peter DoDosh of Port a Port, an airplane hangar company of 2711 Arnold Avenue, Salina, Kansas 67401 made a presentation to the board about their portable airplane hangars. Mr. DoDosh noted that their hangars can be seen at Hull Field, Sugarland Texas, Addison Field, Addison, Texas and Enid, Oklahoma. Mr. Duard Spleth, Airport Manager at the Enid Airport was given as a reference. Old Business: 1. Report on UNICOM AND VASI frequencies: Mr. Collier is monitoring 122.8 and 123.0. He is directing those using 122.8 to the new frequency. The VASI is still controlled by 122.8 and is awaiting the change of crystals. Mr. Collier stated he has spoken to the FAA several times concerning the matter. 2. Permit status: Mr. Collier reported to the board City Council approval of permits for James Howell, Bruce Session and Metro Airlines. Jimmy Wrenn was approved to operate as an A & P Mechanic at Cox Field but was denied his pilot training, agricultural spray and plane rental permits. Mr. Collier notified Mr. Wrenn in person of the morning following the City Council meeting. 3. Budget: Mr. Collier gave each board member a copy of the January 31, 1983 Budget Report for Cox Field. Mr. Sudduth and Mr. Rex indicated that the board needs a copy of the Cox Field monthly income to compare with the monthly expenditures in order to begin a study of the Cox Field financial situation. Mr. Rex asked Mr. Collier to mail all needed financial statements to the Airport Board members along with the monthly minutes. This will enable the members to study each report prior to the meeting. A discussion of the budget report for January 31, 1983 was postponed until the next meeting. The minutes for the Airport Advisory Board Budget workshop held January 31, 1983 were approved as mailed. A discussion about the gravel road to the back hangars began after Mr. Collier was asked if anything had been done concerning the oiling or toping of the road. Mr. Collier replied Mr. Green, Acting City Manager, stated it would be done next year out of the 83 -84 funds. Mrs. Campbell pointed out that $1,302.62 remained in the Street and Alley Repair 1982 -83 account for Cox Field and suggested this money be used for the repair of the gravel road. It was moved by Gene Sudduth and seconded by Bill Boothe that the City be requested to spend current funds to oil the gravel road to the back hangars. The motion passed 5 - 0. 4. Hangar leases: A sample of a hangar lease agreement given by Mr. Collier to the board members at the budget workshop was discussed. The public present at the meeting was given a copy to study. It was moved by Bill Boothe and seconded by Gene Sudduth that a copy of Mr. Collier's proposed hangar lease agreement be displayed in a conspicious location at the airport and a copy be mailed to current hangar leasees and that the matter of a written hangar lease agreement be discussed at the next meeting. The motion passed 5 - 0. Mr. Sudduth will bring, if available, a copy of an A.O.P.A., hangar lease agreement to the next board meeting. Mrs. Campbell asked Mr. Collier why the hangar waiting list, dated February 1, 1983 posted on the bulletin board at Cox Field did not contain the name of Mr. & Mrs. Paul Mentzel. Mrs. Mentzel had told Mrs. Campbell she had been on the waiting list for four years. Mrs. Campbell asked Mr. Collier to see the hangar waiting list as it existed prior to Feb. 1, 1983. Mr. Collier stated he no longer had a copy of this list, but that Mr. T.K. Haynes, City Attorney had a copy. Dr. Keller asked why his name did not appear on the February 1, 1983 list since he had asked for a hangar in August when his hangar had been taken over by Mr. Jimmy Wrenn? Mrs. Campbell stated there is a need for a hangar waiting list application and a system of posting names and date of request on the bulletin board. She will draw up a hangar waiting list application to be presented at the next meeting. 5. Discuss A.O.P.A. material: Mr. Sudduth and Mrs. Campbell suggested a workshop he scheduled to draw up guidelines for the Airport Advisory Board to follow in its work. These guidelines would then be sent to City Council for approval. New Business: 1. Hangar construction: This was the presentation by Port -a -Port at the beginning of the meeting. 2. Discussion about increasing the hours of operation at the Airport. It was moved by Mr. Sudduth and seconded by Mr. Boothe to table the dis- cussion on security and the increase of Airport hours. Motion passed 5 -0. 3. Texas Aeronautics Commission Aircraft Fueling Safety Seminars. Mrs. Campbell noted that the T.A.C. will be sponsoring a fueling safety seminar in the Dallas area in early March. She asked that Airport personnel who fuel the airplanes be paid mileage inorder that they could attend the free seminars. Mrs. Campbell pointed out that Cox Field had $100.00 in the 1982 -83 budget for travel. Mr. Collier stated he already planned to send some of his fueling staff to the seminars and was working on the scheduling necessary to allow the em- ployees the time to attend. Mr. Rex and Mrs. Campbell with the Board's held prepared the agenda for the March 29 Board meeting to be held at 7:15 p.m. in the Council Chambers. It was moved by Mr. Boothe and seconded by Mr. Sudduth that the meeting be adjourned. The motion carried 5 -0. MINUTES AIRPORT ADVISORY BOARD TUESDAY, MARCH 29, 1983 CITY HALL - COUNCIL ROOM PARIS, TEXAS The Airport Advisory Board met in session at City Hall on Tuesday, March 29, 1983 at 7:15 P.M. with the following members present: 1. Richard Rex - Chairman 2. William Boothe 3. Gene Sudduth 4. Dr. Edward Keller 5. Kristina Campbell - Secretary Also present were Jim Collier, Airport Manager, Robert A. Lockmiller, Ed Giddings, Jasper Jenkins, Joe Burress, Austin D. Ellis, Dorris Ellis, Sherri Babb, Joseph R. Bakewell, Sonja Boothe, Melissa Mahan, Rebecca Anne Campbell. The minutes for February 22, 1983 were approved as read. Mr. Collier asked if Item #3 under New Business could be considered before Old Business. Mr. Rex asked the Board if they had objections - there were none. Mr. Sudduth moved that the City Council pass an ordinance prohibiting parking on both sides of FM 1508 adjacent to Airport property. Bill Boothe seconded the motion. Mr. Rex asked the purpose of the motion. Mr. Sudduth stated that during air shows a hazard existed when both sides of the road into the Airport were completely filled with parked vehicles. Any emergency vehicle needing access to the Airport would have trouble traveling the road. The motion passed 5 -0. OLD BUSINESS: 1. Road Surfacing - Mr. Rex requested a report on the oiling or surfacing of the gravel road to the back hangar. Mr. Collier told the Board no funds were available. Mrs. Campbell asked why the funds in the 1982 -83 Airport Street and Alley Repair (Acct. # 601- 004 -007) were not available. She noted that the Airport Board at their February meeting had voted to request these funds for use in surfacing the road. Mr. Collier said he felt that the budgeted money should be spent repairing a water leak that was causing problems with the jet fuel tank. Mr. Sudduth replied that $1,107.66 existed in the 1982 -83 Airport Budget under Building and Grounds (Acct. #601- 004 -001) which could be used to repair the leak. If these funds were used, the road could be repaired using the Street and Alley money. Mr. Collier stated he really did not want to spend any money because there are projects which are more important than the road or the fuel tank. Mr. Sudduth asked if the Board could have a list of projects so the Board could see what Mr. Collier's spending priorities are. Mr. Collier said his spending priority list is in his head. He also is waiting for this years FAA report on Cox Field to see what they list as deficencies at the Airport. All the runways are in need of repair and the Airport is also in violation of FAA employee requirements. Mr. Collier reported some holes in the runway were patched prior to the FAA inspection in early March. The money for those repairs will come from the Airport budget. Mr. Rex asked how long the current violations have existed and what are the violations, according to FAA requirements. Mr. Collier replied Cox Field has been in violation for nine years on many items. He gave and example: the firetruck can not reach a fire anywhere on the Airport property within the three minute period required by FAA regulations. Mr. Rex asked that approximately $2400. in the combined budget items Street and Alley and Building and Grounds be spent this fiscal year. Mr. Collier was asked again for a list of priority projects so the Board could plan how the money should be spent, noting that the road still needs surfacing. Mr. Rex stated the money doesn't have to be spent, just committed to a project before the end of the fiscal year. Mr. Collier explained to the Board that Mr. Brotton controls all the personnel and equipment for the City except the Airport personnel and equipment. This arrangement makes it difficult for Mr. Collier to get work done in a timely manner. Mr. Sudduth expressed concern over the inability of the Board and Airport Manager to get the City to act on projects the Board recommends, especially when aircraft safety is involved. 2. TAC Grant Status - Mr. Collier reported plans have been sent to the TAC and FAA and the City should be hearing soon. Mr. Collier noted that Mobil will be cutting our delivery of 80, 100 and 130 Octane aviation fuel, therefore, the Airport will not require a storage tank for the 80 Octane fuel when the fuel storage and ramp construction begins. 3. Update of Budget Status - Mr. Collier reported he has not had his budget meeting with the City Manager and budget director. 4. Airport Advisory Board Workshop - The workshop date was set tentatively for May 3, Tuesday. The location and time will be discussed at the next regular meeting. Mr. Rex will invite Mr. Doty, the City Manager and Mr. Haynes, the City Attorney. 5. Hangar Lease Agreement - Mr. Sudduth reported the A.O.P.A. does not keep copies of lease agreements on file, but the organization suggested the Board contact the American Airport Executive Organization to obtain copies of lease agreements. Mr. Collier was to have obtained leases from the A.A.E.O. but did not. Mr. Sudduth will contact the A.A.E.O. for the lease agreements. Mrs. Campbell circulated a copy of the Addison, Texas Airport hangar lease agreement. Mr. Sudduth told the Board that the lease agreement which Mr. Collier had written and mailed to all current hangar leasees was not fair to the leasees. The contract did not provide for equal consideration between the City and Aircraft owners. Although they were invited to bring examples of lease agreements none of the public attending the meeting brought copies. Mr. Rex asked more research be done on the lease agreement and the matter will be taken up at the next meeting. 6. Hangar Waiting List Application - Mrs. Campbell read her proposed application for the hangar waiting list. It will be typed and presented in finished form at the April meeting. NEW BUSINESS: 1. New Permits - No new permits have been applied for or issued. 2. Parking - Mr. Boothe's problem with the parking in front of his business has been solved with the placement of signs. 3. Land Leasing.- Dr. Keller has purchased a Port -a -Port hangar and wishes to lease land to place the hangar at Cox Field. Mr. Sudduth asked that an area be designated for portable hangars only. Mrs. Campbell moved that the area west of the Faskin - Wintermute hangar be designated the location for portable hangars. Mr. Sudduth seconded the motion. The motion passed 5 -0. Mr. Rex asked what the terms would be for the land rental. After discussion the following terms were drawn up: 1. The rental rate for the land for the hangars be only $100.00 per year for the first five years thru 1988 to assist in offsetting the leases capital expenditure for the concrete slab which becomes the City of Paris property, with the owner being granted four -five year options at a rate not to exceed the tie -down rate established at Cox Field. 2. The concrete slab to be poured for the hangar will be paid for by the hangar owner and will become City property upon completion. Proof of payment for the slab must be provided to the City Manager before the hangar is erected. 3. Each hangar owner will furnish their own utilities. 4. Taxes which may be levied on the hangar due to their portable status will be paid for by the hangar owner. 5. The hangar remains the personal property of the person constructing it and may be moved or sold with proper notice to the Airport Manager. Mr. Sudduth moved the terms recommended to City Council. Mr. Boothe seconded the motion. The motion carried 4 -0. Dr. Keller abstained from voting. Mr. Rex and the Board wrote the Agenda for the April 26 meeting. The meeting will be held at the Airport Terminal building. Mr. Sudduth moved the meeting be adjourned. Mr. Boothe seconded the motion. The motion passed 5 -0. Kristina Campbell Secretary P 1 00-1 , VI-OrK Ranager, Con A 0 a, TX 75461.-) . Collier: I ��-ch 2-3, 1963, Mr. Don ;�nij Wavion inspcetion of 'Action Regulatio"s (FAR) n Aw-01 0 Operating CO&T �nuuZh the airpopt rem-in �,Pting certificate, sn�w Toonas an! i>. Edvord Ran court canductec --7. Don Oeld to doteivire coipliance with PedqyO -P! 159, Oo Aloynot Opav7tAons Hanual, av,t to �te vZoa W�not!4" Mny 20, 1973. fn , Oth 1vions of it,-. ;�Ptlrular ccnigru was tu avaUrZlivy cf cro3h, Z.n, ans rennua and tPoined persornil. Ta �Aw n�eit �Yat alp carrier ser7W "WORted at Con Tield, convidurnMin rMuld �w Sloan to adding -�I Und numbap of fnil-time fly��;n Lo tin nivoa�t MV. Lt all fulP7 -UYaata6 airpcyts, the avInNon P-n�inity jo-HO702y expants cr-sh pvctectionr 30 days of raceipt of this rapnzt, plense adviss what steps hav-� taken to correct toe items li&V on ova anclowuln. Four cooparation -qqYo&%ve& T;_. I evoly, �.nnznr, AFY;OPLA 21faty section RNA M M" I GX , TIP I M �102107, AAAG A 2- Go"Z0 M /KLEMAT 10 7" Coz 101r, Kyan, Texas 0�c . nra zovaral Main Mal noed correction to anha"au opnrwhi�. ! s so v.quiyed by your gnant agreements rith the M gamrawnK, ?1-- nute that 5woo itcys liated below are repuated from Qvidian Qt��itfn i.1, Mr this inason, wo sypect early attention to th,sa mn4hurn I PAVAGOT. (1) Turr wvsy�; �& Moro the cuges of most of tan PaVeLSK a,--. in vyponchino 3 inchoo G, noiv� As noted in previous inspeotion �wPOPV' ywnd :; associaVt. MA tVis con2i1 io3S eventually Geaps into base voK ials and reduccu 1 -- -'t Y7— 7z support your :scent efforto L'-� vcvovn this overgrowth jn M3 :00 COMPlete the P0000t as 200n pooniule. (2) ya obL,v... Lyno w;a!�!n3, 07skliL,, corner Meaks, and �.v! damago on Hanwayu 1!21 L"A .. 3/31, 3sae minor conditions wara 5nhn� on tha naziyayc. Q�s tQuy nizA 1D Me! of cOrrecticO K' npynntely 10 foot iT,; , :J L_ n: alCuiald Vanisay oplits, leadins onwarls Run N, 31. A5 ino�rin Kop, prio: to Y pair of t o taxiway, unul� to to pince a lig _• "SLOW TANY 6±ga ndjacent to M arna to wa ,11, L. of ths pavawwLo �o aloo p.commend continuation o;''' KK; alaouing and joint onlj�� effe:ts unlvvm. 13) Since huso 7 AS-- ' -; U.In Anfywqw�n0y a& is no longer p,10L�,yy fc; ajrjop� ul �,.aojcnw � wuL�wnb �Kat you consider closing Q'. a rc&uce maintfsn— 1n�3 nni Yavqow2r requitsments. Defer to �iw cLulosed nuterMs Saidnnuc cL �Ks �atter. aj,A, 4,u1n to noinj ob.L d Mtorwational W5. OrEnnizaLica (LcAQ n�e�jp�w -�! :ra&Me mounts. 12) Ayzaa Pwuh� un" 1j,A; aln%�n vlonj �;nm 1705 should bc j, 4h a unu3hwC Lto w cr ow_ y; atin, s5ovin material to prevent C 000 L%, MKIN3 09 04PTM In bnjaps! w2 : az Ay�w on Vo airport 'LaP4 zccpt for tha o�nve!Vnv naphing uo Runway 17/35 that Y to EAdo Ezd, La nSycaj Lt tho will Mae to K! beforn 00 nwn� annun! AnspooMan. yjpE VIGHVIVA Ln) 7KSCU1, tLani �a K.d already di3cusuel 7 training and equinnont HP CUE P=OLa- for at tho airpoy:, ton only ulditiosal commaK "ov,� M niut�ntive clothing 73 hotod in our i� iO�c� A�� t07 100 proximity MOMS "as This o;A�w aionQou- runOty of the aluminizod OVA= and greatly inoreasaw shc 42LAnC t - fjr� fighters. With raasonable notice, wo wanid alno A nw&�IaDj� n diouaos CFR equipment and certification requAnmonto Mh yn? ,; man�.:gar should the need arise. n. FUELING, (1) impvovemn as A= been made in the hand±%3 and sO .nK:. We understand that additional storage tanks und cabinet 7111 ba installed in ths near future. We wuuld be bappy to pvo:L, Qaanae and recommendations regarding the system denign, (2) installablun C7 Cho existi,g Jet A stownge ta"k, thn js -, ..i). at system, and stoinGe area are examples of inadequate systn!_. Qw.1,n. Tho fuel tank should ho checked daily for water and of oon vninanLs; the storane t=V Alot should Oulude a filter a AcOw'- QiOie; the storage Ppea should ha u; controlled acceso; and the �IsMai t'. I' to single poVA loali Anza and other design foatures AOucatad by tho knerfoan %Krolou, TvMtute. A quality conQ& uhanA.nt Or the fuci wwKnct VA A; aad Jet A fueler shoula a1sc ...... Handling and Mya, of the V Lo 100 ontanc tom. vlas appearec! nPOnfactory. 51s 1: t,n Arp.0 �z .�O=ont ayp�arauve of the airynA, Me lay p, and safety apsac. ES al C011C and wish you wall in th air"WA. "wolt �. PoAgratulated on the overal-1. well Paixt%ined primary r at. ony, tsylo-, iOPPOSSOO by Ycar cowmitm=t to the V wontinnad development of your municip� AIRPORT ADVISORY BOARD TUESDAY, APRIL 26, 1983 7:15 P.M. COX FIELD TERMINAL BLDG. The Airport Advisory Board met Tuesday, April 26, 1983 at 7:15 p.m. in the Cox Field Terminal Building. Board members present were: 1. Rick Rex - Chairman 2. Bill Boothe 3. Dr. Edward Keller 4. Kristina Campbell - Secretary Others present were: Thomas Kerr, Richard M. Maginn, Sandra Maginn, Joseph B. Bakewell, C. Huneycutt, Sonja Boothe, Melissa Mahan, Charles Cousin, Sue Cousin, Austin D. Ellis, Herbert H. Campbell, James A. Ellis, Uta Wegge, Doris Ellis, Sherri Babb, Rebecca Campbell, Mack Ross, Mr. & Mrs. T. Manus, Mickey Ross, Sue Thompson, Roger Boxwell and Peggy Ross. The minutes were approved as mailed with one correction: Item #3 under New Business. The first item under Terms for Land Rental should read: 1. The rental rate for the land for the hangars be $100.00 per year for the first five years thru 1988 to assist in offsetting the leasees capital expenditures for the concrete slab which becomes the City of Paris property, with the owner being granted four -five year options. Financial Report: The Board received copies of the Budget Report March 31, 1983, City of Paris, Cox Field, Airport Fund and the January, February and March 1983 Monthly Operations Reports for the City of Paris. Mr. Collier explained that the number of operations given in the Monthly Operations Report was just an average. The receipts for the month were from gas and hangar rentals. The Board discussed the possibility of receiving the receipt figure broken down in a more usable set of numbers. Mr. Collier stated that these figures could be obtained from the City Manager. Mrs. Campbell moved that a copy of the monthly budget report with the receipts be broken down into usable figures be requested from the City Manager. Mr. Boothe seconded. The motion carried 4 -0. A letter is to be written to Mr. Doty requesting the monthly budget receipts for the Airport. Review recommendations to City Council. Parking: Although Dr. Keller and Mrs. Campbell attended the City Council meeting covering the parking matter, April 11, 1983, neither could report on what action the Council had taken on the parking. The Board members agreed that they needed copies of City Council minutes each month; those portions pertaining to the Airport, in order to know what actions had been taken. The Board also decided to request clarification on the No Parking request. Mr. Collier reported a special road going through Loma Alta Ranch will be made for emergency vehicles during the Airshow. Road Surfaci n Mrs. Campbell reported that Mr. Doty explained that the gravel road could not be oiled or ashpalted because this would be a capital expenditure. Repairs could come from items listed in the budget not shown as capital expenditures. Any time a surface was changed or a building changed this represented a capital expenditure, It was noted the ashpalt apron on the gravel road approach to the back taxiway had been repaired. Dr. Keller's Hangar The City Council, it was reported, had at their regular April meeting: 1. Approved the Board recommended site for portable hangars. 2. Approved the Port -a -Port hangar Dr. Keller proposed to build. 3. Did not set up a fee for the rental of land for the portable hangars and no lease to be used. OLD BUSINESS: 1. Priorities on maintainance expenditures: Mr, Collier presented the Board with a list of 24 items in order of priority, which include building main- tenance and purchase needs. (Copy included). Mr. Collier reported the 99'ers, a women's flying association, will paint Cox Field and the field elevation on a central spot on the main taxiway. They have requested 20 gallons of special marking paint from the Airport Manager. 2. TAC Grant Status: Mr. Collier reported Mobil will be cutting 80 Octane in June or July. The new tank to be installed will be increased in size for 100 low lead. Bids are to be taken and opened May 4 at 10:00 A.M. for the new 200' of ramp. This will be paid for by TAC money. Mr. Boothe asked Mr. Collier if a line shack could be constructed as so as the ramp and fuel pump are installed. Mr. Collier replied money for a line shack would be a capital expenditure and no money is budgeted for such an item in the current year's budget. Mr. Boothe moved that any left over funds from City of Paris money budgeted for the installation of fuel tanks and pumps be reallocated to purchase, rent or construct a small building to be used for fueling personnel, Unicom operations and telephone until the fire house and pilots lounge is built. Mr. Boothe pointed out this would accomplish the following: 1. The City would be able to vacate the large blue hangar and therefore would not pay utilities on this structure. 2. Rent can be increased on the large blue hangar. 3. Allow for greater safety and visability of air traffic by UNICOM personnel. 4. It would allow for greater efficiency of fuel personnel. Dr. Keller seconded the motion. Motion passed 4 -0. 3. UPDATE BUDGET STATUS Mr. Collier reported that the end of the fiscal year has been moved from July to October. The Board therefore will be able to have another budget workshop to prepare for the 1983 -84 budget. 4. BOARD WORKSHOP PLANS Mr. Rex will be out of town on May 3 and a tenitive date has been set for a Board workshop. The board will meet May 18, Wednesday at 7:00 p.m. in the City Manager's Conference Room, an alternate date will be May 25 at Wednesday. The Workshop will be to discuss the work of the Airport Advisory Board. Mr. Rex asked the members to re -read the A.O.P.A. material pertaining to the subject. 5. HANGAR LEASE AGREEMENT Mr. Collier discussed a hangar lease agreement written jointly by the City Manager, City Attorney and Airport Manager which had been mailed to Board Members. Mr. Rex noted the differences between Lease Agreement #1 and this new Lease Agreement. Mr. Rex asked Mr. Collier to post the Lease Agreement on the bulletin board in the pilots lounge area. Further discussion on the lease was put off until the May meeting inorder that Mr, Sudduth could have an opportunity to express his ideas on the matter. Mr. Boothe, Manager of Paris Flight Center, asked the board to consider offering the larger FBO's at Cox Field special considerations. She stated that Paris Flight Center was the largest revenue producer at Cox Field for the City. Mr. Rex asked Mrs—Boothe to speak at the next board meeting and be prepared to explain what shw means by special considerations. 6. HANGAR WAITING LIST APPLICATION The matter was defferred until the May meeting. 7. LEASE AGREEMENT FOR PORTABLE HANGARS The matter was tabled. NEW BUSINESS: 1. NEW PERMITS: No new permits or permits to be reviewed. 2. Mr. Doty: Mr. Doty's visit was postponed until May because Mr. Sudduth was not able to attend the meeting. 3. F.A.A. REPORT ON COX FIELD: Mr. Collier received a letter dated April 6, 1983 from Ben Harvey, Manager Airport Safety Section of the Federal Aviation Administration. The letter accompanied the Annual Certification Inspection March 2 -3, 1983 for Cox Field. (Letter and Inspection Report enclosed). Mr. Collier commented on the following items concerning the report. A. The turf overgrow on the taxiways and runways is currently being removed. B. The FAA has requested signs be installed on the taxiway to Runway 3/21 due to the buckling of the surface. C. The FAA has recommended the joint sealing and cleaning be continued on paved areas. D. The FAA has recommended Runway 3/21 be closed. Mr. Collier recommended that disucssion of this metter be placed on the Boards Agenda. E. The non - standard taxiway and runway signs need to be replaced with proper signs. F. Light Standards on Runway 17/35 should be filled in with crushed stone. G. The centerline of Runway 17/35 needs to be repainted before the next annual inspection. H. FAR 139 requires that fire and crash protection be provided within a 30 minute period if air carrier service is initiated at Cox Field. 4. AIRPORT SAFETY Mrs. Campbell expressed concern for safety at the Airport. The traffic pattern is not being followed and its use not inforced. The Cox Field Airport Operations Manual and the City Ordinances pertaining to Cox Field give the Airport Manager the authority and duty to inforce the rules and regulations. Mrs. Campbell asked that the Board members support Mr. Collier in the quest for Airport Safety. Herbert Campbell noted that the Cox Field Airport traffic pattern which is posted at the Airport is not up to date. The latest Airman's Information Manual indicates a different pattern regarding the existing of the pattern. Mr. Collier stated the pattern as posted was part of City Ordinance. Mrs. Campbell suggested that this matter be studied by the Airport Board and revised. Mr. Rex asked the Board to decide if they wished to meet at the Terminal building next month. The Board agreed it would be convenient to all concerned. The next regular meeting will therefore be held at 7:15 p.m. Tuesday, May 31 at the Cox Field Terminal building. It was moved by Mr. Boothe and seconded by Mr. Keller that the meeting be adjourned. The motion carried 4 -0. 1. Runway - Painting 2. Jet fuel tank - Manhole drained 3. Remove turf overgrow along runway 4. Repair Rwy and Taxiways 5. Paint - Rwy sign - taxi also 6. Install Rocks aroung lite and signs 7. Retain and( :seal back ramp and taxi way 8. Rapair water tower or install City water 9. Operation Building and Fire house 10. Parking lot repair 11. Tie down ramp (locked area) 12. Car storage (locked area) 13. New ramp lighting 14. Taxiway lights 15. Joint repair on existing ramp 16. Over lay RWY - 13/31 and 21/3 17. Fence replacement 18. Ditches repaired 19. Drainage pipes replaces 20. Larger tractor and mower 21. New Pickup 22. Taxiway extension for Rwy 35/17 23. Roadway and new taxiway for hangar 24. Build new (T) hangar 1. Runway - Painting 2. Jet fuel tank - Manhole drained 3. Remove turf overgrow along runway 4. Repair Rwy and Taxiways 5. Paint - Rwy sign - taxi also 6. Install Rocks aroung lite and signs 7. Retain an& seal back ramp and taxi way 8. Rapair water tower or install City water 9. Operation Building and Fire house 10. Parking lot repair 11. Tie down ramp (locked area) 12. Car storage (locked area) 13. New ramp lighting 14. Taxiway lights 15. Joint repair on existing ramp 16. Over lay RWY - 13/31 and 21/3 17. Fence replacement 18. Ditches repaired 19. Drainage pipes replaces 20. Larger tractor and mower 21. New Pickup 22. Taxiway extension for Rwy 35/17 23. Roadway and new taxiway for hangar 24. Build new (T) hangar MINUTES AIRPORT ADVISORY BOARD TUESDAY MAY 31, 1983 AIRPORT TERMINAL COX FIELD 7:15 P.M. PARIS, TEXAS The Airport Advisory Board met in regular session Tuesday, May 31, 1983 at 7:15 P.M. with the following members present: 1. Richard Rex - Chairman 2. Dr. Edward Keller 3. Gene Sudduth 4. Kristina V. Campbell - Secretary Also present were Jim Collier, Airport Manager, Doris Ellis, Austin Ellis, Tom Kerr, Herbert Campbell, Sonja Boothe, Melissa Mahan and Roger Boxwell. Chairman Rex called the meeting to order and the minutes of May 31, 1983 were approved as read with corrections to typographical errors being made. Financial Report - The revenue report for Cox Field, April 1983 was discussed. Dr. Keller felt the Board needed to know a breakdown on the monthly rentals. Mr. Collier gave the following information on monthly rentals: No. of Hanaars 5 1 13 6 1 ( FAA) 1 (Aero Dust & Spray) Paris Flight Center Metro Airline Office Cost per hangar 30.00 50.00 45.00 75.00 20.00 300.00 20.00 253.00 When asked if anyone was behind in their rents, Mr. Collier told the Board a few people were behind as much as two months in their rents. If the rents become overdue Mr. Collier writes a letter to the renter asking for payment. The Board did not receive any concrete information on the procedure currently used to secure overdue hangar rentals. Review Recommendations to City Council - It was noted by the Board that they have received copies of the Paris City Council minutes for the April 11th meeting. These minutes deal with portable hangars and discussion of site planning for portable hangars. Discussion of tie -down fees were also mentioned in the City minutes. It was also noted that the matter of tie -down fees which was considered at the April 11th City Council meeting was referred to the staff for further study and therefore, no further discussion on tie - down fees need to considered by the Airport Board unless requested to do so by the City Council. OLD BUSINESS 1. T.A.C. Grant - Mr. Collier reported to the Airport Advisory Board that the City Council of Paris has signed the grant with the Texas Aeronautical Commission for work to begin on the apron or ramp extension at Cox Field. Work will start on the expansion within ten days of May 26, 1983. David Buster Construction Company of Paris, Texas was awarded the contract to do the entire project. The agreement between the Texas Aeronautical Commission and the City of Paris stated that the Texas Aeronautical Commission would pay up to but no more than $115,000 on an apron or ramp extension at Cox Field. The City would pick up 25% of the cost of the project. The Texas Aeronautical Commission would pay 75 %. The total cost of the apron or ramp according to the David Buster bid was $101,017.10. 75% of this will be paid for by the Texas Aeronautical Commission. The remainder will be paid for by the City of Paris. Also included in the extension project is a fixed fuel storage and dispensing system. The total cost will be borne by the City of Paris. This was quoted'as costing $36,825.00. The total cost of the two projects is $137,842.10. Mr. Collier reported that the construction on the apron and fuel storage and dispensing system should take ninety working days. 2. Update on the Budget Status - Mr. Collier has reported that no date has been given by the City of Paris Budget Director for turning in information pertaining to the 1983 -84 Airport budget. Therefore, Mr. Collier has no date in mind for an Airport Advisory Board Budget Workshop. 3. Airport Advisory Board Workshop on the work of the Board - Mr. Rex stated that Mr. Doty wishes to attend this particular workshop along with Mr. Terry K. Haynes, City Attorney. At this time the role of the Airport Board will be discussed. Mr. Rex will set a convenient date for all concerned on or about June 14. This will be an open meeting and will be held at City Hall. 4. Hangar Lease Agreements - Mr. Rex stated that the hangar lease agreement mailed with the minutes of the April Board meeting was written by Mr. Bill Boothe, Airport Advisory Board member. Mr. Sudduth stated that this particular lease agreement was extremely easy to read. Mrs. Campbell felt despite Mr. Boothe's absence that some action be taken on the lease agreement and any further delay woulfd make the subject of hangar lease agreements rather burdensome. After discussion on the lease agreement, certain additions were made. Mr. Sudduth moved that the lease agreement be accepted as amended and be sent to City Council for consideration. Dr. Keller seconded the motion and the motion carried 4 -0. 5. Hangar Rental Waiting List Application - The Hangar Rental Waiting List Application was presented by Mrs. Campbell in a revised form. It had been originally presented at the March 1983 Airport Board meeting. The revised Hangar Rental Waiting List Application was discussed by the Board members, additions were made. This second revision will be presented at the next meeting. 6. Lease Terms for Portable Hangars and /or Tie -Down Fees and Agreements - It was noted in the April City Council minutes that the Council has referred the matter of tie -down fees to the City Staff for study. Dr. Keller is currently having a lease drawn up for his portable hangar. NEW BUSINESS 1. New Permits - There were no new permits applied for or issued in the preceding month. 2. Paris Flight Center Presentation Regarding Concessions for Large Fixed Base Operators_ - Mrs. Boothe, Manager of the Paris Flight Center, presented facts concerning fixed base operators. She stated airports are big business and that fixed base operators generate lot of business for the Airports. Clarksville, Texas recently lost -a business employing a number of people because they did not have a fixed base operator at their airport. Grayson County's fixed base operators sell gas and the county gets a percentage of the profit and Greenville's fixed base operators sell the gas at the airport. Mount Pleasant fixed base operators get 5% off the cost of their aviation fuel from the City. Mrs. Boothe felt fixed base operators should be given some discount on their gas, tie -down fees, hangar fees or be assured fixed monthly cost aside from the gas in order to do business at an airport. Mr. Rex asked who are the fixed base operators at Cox Field. Mrs. Boothe felt that it was anyone who had a telephone listing and owned their own business at Cox Field. Mr. Rex asked Mrs. Boothe what her current costs were in order to do business. Mrs. Boothe stated that aside from hangar rentals, office rentals and fuel, they paid taxes to the City, County and State on the Air- planes and on the portable building in which they office. Mr. Sudduth wanted to know if anyone was currently getting any concessions at Cox Field and Mrs. Boothe stated that they were not. Mrs. Campbell noted that in the Paris Cox Field Airport Operations Manuel on page 3 under "Definition of Fixed Base Operators" it states that a fixed base operator shall be any person who shall have entered into a written lease or agreement with the City of Paris, Paris, Texas for the use of any building, shop or hangar, or for the site upon which such a building might be erected, and who, by further agreement guarantees to provide services on the Airport and serve the public with the following minimum facilities: A. Aircraft storage B. Approved aircraft repair station C. Aviation fueling service. Under this definition, there is no fixed base operator at Cox Field. Mrs. Campbell suggested that under the definition on Page 4 of the Airport Operations Manual it should be noted the term "local operator" is probably what applies to people at Cox Field. It states on Page 4 "a local operator shall be any person using the airport as a base or locus for the purpose of operating any aircraft for training of students, demonstration and sale of aircraft, the carrying of passengers or cargo, the repair of aircraft, charter service or the use of any aircraft for the commercial purposes whatsoever for hire, gift renumeration or reward, and who by an agreement guarantees to maintain an office at the airport and adequate personnel for performing the above - described services." Mr. Rex stated that the Airport Advisory Board needed to request some in- formation from Mr. Haynes on whether or not the City can discount services at the Airport for any reason, and if so, what are the circumstances and are there any limitations. Mr. Rex asked if we had any current record of who the largest fuel users are among our local operators. Mr. Collier said that he perhaps could supply the Board with this information. Roger Boxwell said that the local operators needed to be assured of a fixed cost in order to be able to do business at the airport. 3. Closing of Runway 3 -21 - Mr. Rex asked Mr. Collier to explain the necessity for closing runway 3 -21 and what precipitated this suggestion on the part of the FAA. Mr. Collier stated that the FAA and Texas Aeronautical Commission representatives who were at the Texas Aeronautical Commission area workshop held at Paris City Hall in May of 1983 stated that funding for runway maintenance could only be extended to the upkeep of two runways per airport. The Texas Aeronautical Commission funding for this year will be spent on runway maintenance but there is not enough available to maintain more than two runways per airport. The representatives from other airports in the area who attended the Texas Aeronautical Commission meeting stated I that they felt that it was very necessary for Paris to keep open runway 3 -21 because it was the only runway of this sort in the area and that for the inexperienced pilot who encounters crosswind difficulties in landing at a home airport could use the runways at Cox Field and make a safe landing. If this cross runway were closed, it would become less safe for the in- experienced pilot who is flying in the area. Mr. Rex asked Mr. Collier to state exactly how important this runway was and was the importance such that the City of Paris would be justified in spending money to keep it up or whether the City of Paris should spend the money on other things. Mr. Collier stated that the FAA felt that maintenance was due on the runway at this time and that in order for our airport to be a certified airport, all the runways which are in operation must be maintained to a certain standard and therefore if runway 3 -21 is to be kept up that it would require maintenance soon. Mr. Rex said that the Board will continue discussing the matter of runway 3 -21 at the next budget workshop. 4. Discussion on Metro Airlines Rental Rates - Mr. Rex stated the reason for this item appearing on the agenda was that the Paris Chamber of Commerce had been looking into ways to assist Metro Airlines in increasing their operations efficiency. The subsidy from the Federal Government to Metro Airlines for providing passenger service runs out in 1988. The Chamber of Commerce suggested that the Airport Advisory Board might recommend to the City Council a rental concession. The current rental rate for the Metro office space in the terminal building is approximately $253.00 a month. The Board discussed the matter of offering a concession to Metro Airlines and felt that they could not see any reason to reduce the rent because they did not see that this would lower ticket prices or improve the Metro schedule. Furthermore Metro does not pay for utilities, janitorial fees, or landing fees, therefore there is no justification for reduction in rental or in granting any concessions. At the current time Metro Airlines does not even purchase its fuel from the City of Paris. Mrs. Campbell noted that as of June 3, 1983 Metro would discontinue their morning schedule and therefore she was not in a mood to offer any assistance to Metro until their schedule became more workable with the schedules of the Paris flying public. DISCUSSION 1. Mr. Sudduth stated that he wished copies be made and given to Board members of material from the American Association of Airport Executives so that the Board can discuss at their June meeting that the next budget for the airport include money to buy a membership in this organization for the Airport Manager. 2. Mr. Herbert Campbell asked Mr. Collier why the new sign hanging on the door in the unicom office gave incorrect information. The sign offered the Frequency 122.9 as the frequency to be used for air to air communication between aircraft. Mr. Campbell said that this should be 122.75. Mr. Collier said that Mr. Campbell was incorrect in this matter. Mr. Campbell used as his source the New Airman's Information Manual published by the United States Government. Mr. Collier said that he was unable to receive 122.75 on his radio because he did not have a crystal for that frequency and therefore would use 122.9. Mr. Campbell said that if Mr. Collier did this, he would be blocking out or suggesting that pilots block out the frequency 122.9 which is to be used at airports without a control tower, flight service station or unicom service and that this would be incorrect. Mr. Collier said he would take the sign down rather than correct it. 3. Mrs. Kristina Campbell complained to Mr. Collier that on the Saturday preceding the Airport Advisory Board, she had been at the airport and had been in the unicom office and that the employee of the City who was on duty was not wearing a shirt or undershirt and that attire was offensive to her personally and also a violation of the City Code which states that someone who is on duty should be in uniform. Mr. Collier stated that Mrs. Campbell should have communicated this complaint to him personally. Mrs. Campbell said that Mr. Collier was not at the Airport since is was his day off and that she did not feel it necessary to call him at home on the matter. Mr. Collier stated that Mrs. Campbell was perhaps mistaken, that the person with- out the shirt wasn't the employee on duty at the time and asked her if he (the employee on duty) had put gasoline in her aircraft. Mrs. Campbell stated that she had paid a bill and received some assistance in getting money back from the coke machine. Mr. Herbert Campbell stated that he had also observed the city employee without a shirt and that Dr. Keller stated that the employee had refueled his aircraft without wearing a shirt. Mr. Collier assured the Board that this would not occur again and that employees were definitely to wear shirts. There was some discussion about the matter concerning uniforms. Mr. Rex noted that in the past uniforms had been attempted. The employees have worn hats or shirts or name tags identifying them as City employees at Cox Field but that this effort had failed because the employees did not wear the uniforms. Mrs. Campbell suggested that at present name tags identifying the employee by name and the fact that they were employees at Cox Field should be used. Mrs. Campbell stated that she felt it would increase airport operations efficiency if Mr. Collier, the current Airport Manager, were to be on the Airport premises either Saturday or Sunday. This would mean a change in the Airport Manager's work schedule and that for a second day off per week, Mr. Collier would take a Monday. Mr. Collier felt that this was not a good idea. Mrs. Campbell pointed out to the Board that a lot of the difficulties which occur at the Airport happen on weekends or after Mr. Collier has gone home during the week and that there needs to be someone with authority to act as Airport Manager on the Airport during the Airport operations hours, whether it is during the week or on the weekend. Mrs. Campbell suggested that one of the employees be designated as Acting Airport Manager. Mr. Collier said that it would not be easy to do this because usually there is only one employee at the Airport on the weekends. Mrs. Campbell noted that during the Airport Board Budget Workshop, money was available in the employee pay fund to hire a second person, not full time, but part time; and that someone could be hired for the weekend during the summer so that there would be two employees available to serve the public on weekends. And that one of these employees be designated Acting Airport Manager. Mr. Rex noted that perhaps someone at the Airport should be given supervisory authority and that this matter shoulld be placed on the agenda for the next Airport Meeting in June. Dr. Keller suggested that until such time as a new Airport Operations Building be constructed at the site of the ramp which is now under construction that the Airport Operations Office be moved from the blue hangar to the terminal building where Mr. Collier, Airport Manager, has his office. At the current time, the City of Paris pays for the entire utilities in the blue hangar which the City leases to Mr. Jimmy Wrenn, this, despite the fact that the City only uses two small rooms in the hangar. Dr. Keller noted that the City could effect a considerable savings by moving from the blue hangar to the terminal building. In addition the Airport Manager would be better able to supervise the Airport employee who is operating the unicom radio and serving the public. Mr. Rex asked Mr. Collier how difficult it would be to move the unicorn radio from the blue hangar to the terminal building. Mr. Collier stated that there is a radio with antenna already located in the terminal building and this would be no problem. Dr. Keller suggested that the operations office be located in the south end of the terminal, that the Metro Airline passengers would not be disturbed because they are only in the building briefly each day and are really quite few in number :. Mr. Ellis pointed out that at the current time there is no large wall planning chart in the unicom office and that the south wall of the terminal building would be a good location for such a planning map. Mrs. Campbell noted that the windows in the terminal building would offer the unicom radio operator a better view of the incoming and out- going traffic. At the present time when the city employee is in the operations office at the blue hangar they have no way of seeing the runways unless the door to the office facing the runway is open and this is not usual in cold weather. Mrs. Campbell asked that this suggestion be discussed at the next Airport Advisory Board meeting. The meeting was adjourned by Mr. Rex on a motion by Mr. Sudduth, seconded by Dr. Keller. Kristina Campbell Secretary MINUTES AIRPORT ADVISORY BOARD TUESDAY, JUNE 28, 1983 7:15 O'CLOCK P.M. COX FIELD TERMINAL BUILDING The Airport Advisory Board met in regular session Tuesday, June 28, 1983 at 7:15 P.M. with the following members present: 1. Richard Rex - Chairman 2. Dr. Edward Keller 3. Bill Boothe 4. Kristina Campbell - Secretary Also present was Jim Collier, Airport Manager. The minutes of the last regular meeting were approved as read. Financial Report - The members discussed the May revenue report and the May budget report. It was decided that the reports were very informative and the Board wishes to continue receiving the reports. Review Recommendations to City Council - The Board noted they had received a copy of the regular Council meeting minutes of May 9, 1983 and the minutes of the Special City Council meeting of May 16, 1983. The sections of minutes of City Council pertaining to the Airport were discussed. Old Business: 1. TAC Grant add Bid Status - Mr. Collier stated this section of the Agenda should be retitled Fuel and Ramp Status. Mr. Collier reported the City is waiting for Mr. Buster to begin construction. 2. Update Budget Status - The Board will discuss the budget at the July meeting. 3. Review Board Workshop - Mr. Rex reminded the Board members they were advised by Mr. Doty to deal with matters of policy pertaining to Airport. 4. Hangar Rental Waiting List Application - Mr. Collier reported the waiting list application was being studied by the staff. The Board recommended the staff impliment the Hangar Rental Waiting List Application. 5. Paris Flight Center Presentation - Mr. Rex asked Mrs. Campbell to write T.K. Haynes, City Attorney, and ask if the City can discount services at the Airport. The page from the May Airport minutes which covers the presentation by Mrs. Boothe will be included. New Business: 1. New Permits - None 2. American Association of Airport Executives Membership - Bill Boothe made the motion that the staff include the cost of a membership in the A.A.A.E. for the Airport Manager in the 1984 -85 Airport Budget. Kristina Campbell seconded the motion. The motion passed 4 -0. 3. Radio Frequency - Mr. Collier reported the matter of improper posting of the Air -to -Air frequency had been corrected. The Agenda for the July 26 meeting was written and it was agreed that the meeting will he held at the Cox Field Terminal Building at 7:15 p.m. With no further business to discuss the meeting adjourned. Kristina Campbell - Secretary MINUTES OF THE AIRPORT ADVISORY BOARD Tuesday, July 26, 1983 7:15 P.M. Cox Field Terminal Building The Airport Advisory Board met in regular session Tuesday, July 26, 1983 at 7:15 P.M. with the following members present: Richard Rex - Chairman Dr. Edward Keller Bill Booth Also present was Jim Collier, Airport Manager. 1. Approval of Minutes - The minutes of the last regular meeting were approved as read. 2. Items for the Next Agenda - Discussion of the terminal building being open on weekends. 3. Financial Report - It was noted that expenditures approximated what was budgeted (99.2 %). It was also noted that there was a marked increase in the expenditure for unemployment insurance. 4. Review of Recommendations to City Council - No opinion has been received thus far from the City Attorney concerning the question of discounting services for fixed base operators or other businesses at the airport. 5. Old Business R_ amja i -& , uel Installation Status - The fuel tank has been laid in the ground but leaks in the line are being investigated. Concerning Concessions from Fixed Base Operators - An opinion from the City Attorney is awaited as aforementioned. The Airport Manager does not think the city will allow these concessions since it subsidizes the airport to the extent of approximately $240,000 a year. Budget Status - The Board was surprised to hear that the Airport Manager had already prepared his budget for submission to the City Council before any budget workshop was conducted by the Board, the reason given being that the deadline for submission of the proposed budget was July 25, 1983. The Board then proceeded to conduct in effect an emergency budget workshop with recommendations and modifications being made. In summary, the priorities agreed to by the Board and the Airport Manager are as follows in decreasing order: 1. Operations building and firehouse, including furniture and fixtures 2. Connection to the Lamar County water system 3. Painting of runways and taxiways (required by the FAA) Minutes of the Airport Advisory Board July 26, 1983 Page 2 4. New wind direction indicator 5. A new motor vehicle (pickup truck) 6. Runway and taxiway repair It was suggested to put the budget request into the minutes and Mr. Collier was requested to have a copy made of the budget worksheets submitted to the City Council for the Board. In summary, the Board recommends the following budget for next year: Operating Expenses Supplies $ 254,355 Contractural 19,640 IViaintenance of buildings 6,900 Maintenance of equipment 8,450 Total Operating Expenses ............................ $ 289,345 Capital Expenditures Buildings and structures $ 225,000 Equipment 63,750 Total Capital Expenditures ......................... $ 288,750 Total Budget ................... $ 578,095 A motion was presented by Mr. Bill Booth and seconded by Dr. Keller that the above budget be recommended to the City Council for approval. Motion passed. 6. New Business There were no new permits applied for or granted. was There being no further business to Oiscuss, the meet ingAa.dj our ned. Kristina Campbell Secretary MINUTES AIRPORT ADVISORY BOARD TUESDAY, AUGUST 30, 1983 7:15 O'CLOCK P.M. COX FIELD TERMINAL BUILDING The Airport Advisory Board met in regular session Tuesday, August 30, 1983 at 7:15 PM with the following members present: 1. Richard Rex - Chairman 2. Dr. Edward Keller 3. Gene Sudduth 4. Kristina Campbell Also present was Jim Collier, Airport Manager. 1. Approval of Minutes- The minutes of the last regular meeting were approved as read. 2. Items for the next agenda- A) Options on moving Operations from current location. B Discuss Airport Promotion Campaign. 3. Financial Report — This report was not sent to board members. Mr. Rex asked Mr. Collier to check into this matter so that the Airport Board will have this report at the September meeting. 4. Review of Recommendations to City Council= Mr. Sudduth asked if the cost of the membership to the Airport Managers Association had been included in the 1983 -1984 City Budget. Mr. Collier replied it had been. Dr. Keller asked if Council had taken any action on the hangar lease agreement. The Board decided to have the board secretary write a letter to David Doty., City Manager, with copies to: Joe Graham, Mayor and Rick Rex, Airport Board Chairman, asking for a status report on the Hangar Waiting List Rules and the Hangar Lease Agreement. The letter is to state the board voted to recommend the Hangar Lease Agreement and Hangar Waiting List rules to City Council at the May 31, 1983. It is to opinion of the Board that the lease agreement is a matter of some urgency and the board would like to be advised of its status before the next regular meeting of the Airport Board on September 27, 1983. OLD BUSINESS 1. Ramp and Fuel Installation Status- Mr. Collier reported the ramp construction was nearing completion. 2. Budget Status- Mr. Collier read from a statement by Mr. Doty to City Council, "Budget recommendations for Cox Field appear to be the minimum amount needed to retain the existing level of service. Even operations at this level will require the equivalent of a 1.6 cent tax subsidy. Badly needed maintenance and rehabilitation items, recommended by the Operations Staff and endorsed by both administrative staff and Airport Advisory Committee, have not been budgeted due to anticipated negative cash flow. Continued failure to adequately maintain capital facilities increases the eventual cost of such maintenance, reduces the desirability of using the facility and may increase the City's liability." 3. Discuss concessions for Fixed Base Operators - No legal opinion on this matter has been received from T.K. Haynes, City Attorney. Mr. Rex asked Mrs. Campbell to write Mr. Haynes a letter requesting he offer a legal opinion by the September 27 meeting. Mr. Rex stated he was not for offering concessions to anyone. Mr. Sudduth replied any such matter would have to be reviewed in the light of what benefit would it offer the City of Paris. Mr. Sudduth stated that along the lines of benefiting the City of Paris, the Chamber of Commerce needs to promote the Airport. It was decided to remove the matter of offering concessions to FBO's from the agenda until an opinion is received from the City Attorney. NEW BUSINESS: 1. New Permits: None 2. Policy concerning hours the terminal building is to be kept open: The Board discussed keeping the terminal building open during operations hours. It was suggested a sign be posted on the terminal doors stating a key to the door could be requested at the operations office for use during these hours. Mrs. Campbell underlined the need for access to the terminal building stating the restroom in the operations office was not suitable for use by the Airport's female patrons. The meeting was adjourned. Kristina Campbell Secretary MINUTES AIRPORT ADVISORY BOARD TUESDAY, SEPTEMBER 27, 1983 7:15 P.M. COX FIELD TERMINAL BUILDING The Airport Advisory Board met in regular session Tuesday, September 27, 1983 at 7:15 P.M. with the following members present: 1. Richard Rex - Chairman 2. Dr. Edward Keller 3. Gene Sudduth 4. Bill Boothe 5. Kristina Campbell Also present were: Jim Collier, Airport Manager, Melissa Mahan, Richard Maginn and Herbert Ordelheide. Approval of minutes - The minutes of the last regular meeting were approved as read. Items for next agenda: Nothing was placed on the agenda at this point during the meeting. Financial Report: The Board did not comment on the financial report received for the month of August. Review of Recommendation to City Council: Members of the Board were given copies of the COX FIELD AIRPORT AGREEMENT FOR HANGAR SPACE RESOLUTION NO. 83 -061 and the resolution was read. Mr. Sudduth pointed out that the Hangar Lease Agreement passed by the City Council was the original lease agreement submitted to and rejected by the Airport Board, and for which a substitute had been drawn up and recommended to City Council by the Board unanimously on May 31, 1983. Mr. Sudduth stated that the Airport Board's recommended MONTHLY RENTAL AGREEEMNT was evidently ignored in the Council's approval of the lease already rejected. Motion was made by Mr. Boothe, seconded by Mr. Sudduth. In light of the prior unanimous rejection by the Airport Advisory Board of the Hangar Lease Agreement adopted by the City Council in Resolution No. 83 -061, the Board urges the Council to rescind Resolution 83 -061 and to adopt by resolution the Monthly Rental Agreement unanimously recommended by the Board on May 31, 1983. (A copy of this agreement is to be attached). Motion passed 5 - 0. Mr. Sudduth asked to discuss the tie - agreement passed in Resolution 83 -061. (Although not on the agenda the Chairman felt recommendations from the City Council should be discussed along with recommendations to the City Council). The Airport Manager was asked his opinion of tie -down fees. Mr. Collier said he was against the fees because of lack of ramp space and lack of staff to enforce any tie -down regulations. A discussion followed with Mr. Boothe and Mr. Sudduth strongly against tie - down fees because they did not think tie -down regulations could be enforced. Mrs. Campbell and Dr. Keller stated they were for the tie -down fees because it would: 1) guarantee permanent assigned spaces for local pilots and 2) enhance airport revenues. Motion was made by Mr. Sudduth, seconded by Mr. Rex: The Board recommends that tie -down fees not be imposed at this time. Motion passed 2 -1, with Dr. Keller and Mr. Boothe abstaining because of personal interests, both with aircraft subject to these fees. Mr. Sudduth and Mr. Boothe stated they felt the intent and recommendations of the Board are being ignored. They said the Board met in June with T.K. Haynes and David Doty to discuss what the City wished the Board to do in their work. They wondered what the Council wished them to do if they are not going to consider the advice of the Airport Board. OLD BUSINESS: 1. Ramp and Fuel Status: Mr. Collier reported the ramp and fueling system is complete. 2. Budget Status: Mr. Collier reported he has not seen a copy of the adopted budget. NEW BUSINESS: 1. New Permits: No permits to review. 2. Options on moving Operations Office from current location: It is the opinion of the Board that moving the Operations Office to a new location will result in a considerable savings to the City. 3. Promotion of Airport to Public: This item will be postponed until the next meeting. Mr. Sudduth asked that the Board include on the Agenda for October the study of the concept of forming an Airport Authority. The Board wrote the Agenda for the next meeting. Motion was made by Mr. Sudduth and seconded by Mr. Booth to adjourn. The motion was passed 5 -0. RESOLUTION NO. 83 -061 WHEREAS, the City Council of the City of Paris deems it Lo be in the best interest of orderly operation of Cox Field Airport that hanger leasing be accomplished by written lease in the form of Exhibit A attached hereto; and, WHEREAS, monthly tie- -down space rental should be accomplished by written agreement in the form of Exhibit B attached hereto; and, WHEREAS, due to the frequency and number of hanger leases and monthly tie down agreements it would be appro- priate for the Airport Manager to be authorized to execute said. leases or agreements within the guidelines established by the City Council and such authorization should be granted herein; NOW, THEREFORE, BE IT RESOLVED BY THE CITY CCUNCIL OF THE CITY OF PARIS, that the hanger lease form and monthly tie -down agreement form attached hereto as Exhibit A ar.d B be and the same are hereby approved; and, BE IT FURTHER RESOLVED that the Airport Manager, Jim Collier, be and he is hereby authorized and directed to execute hanger leases and tie -down agreements on behalf of the City of Paris until further instructed. Passed. and adopted this 12th day of September, 1983. o Mayor ATTEST: Tr—.C.- . Gre ne , City— Jerk APPROVED AS TO FORM: YTA9 'zty Attorney MINUTES AIRPORT ADVISORY BOARD WEDNESDAY, OCTOBER 26, 1983 7:15 P.M. COX FIELD TERMINAL BUILDING The Airport Advisory Board met in regular session Wednesday, October 26, 1983 at 7:15 P.M. with the following members present: Richard Rex - Chairman Dr. Edward Keller Bill Boothe Kristina Campbell - Secretary Also present were: Jim Collier, Airport Manager, Roger Boxwell and Sonja Boothe. 1. Approve minutes - Approved as read. 2. Call for items on next agenda - Mr. Rex placed the annual review of permits on the November agenda. 3. Financial Report - Mr. Collier stated the new budget report for the City has not been printed. The Board members commented that they still need the report on receipts in order to study the Airport finances. They request that the City Financial Director send this information monthly. 4. Review recommendations and actions of City Council - Jim Collier reported City Council will meet with the Airport Board on November 7, 1983 from 7:00 to 8:00 P.M. Rick Rex stated he would be unable to attend, Dr. Keller, Mr. Boothe and Mrs. Campbell all plan to attend. Mr. Collier reported Mr. Doty asked him not to inforce the leases and tie -down fees as per Resolution No. 83 -061 until the City Council and the Airport Board meet. Mrs. Campbell moved the rest of the agenda be tabled because Mr. Boothe had left to attend a second meeting and Mr. Rex had other business to attend to and need to leave early. Dr. Keller seconded the motion. The motion passed 3 -0. Kristina Campbell Secretary MINUTES AIRPORT ADVISORY BOARD TUESDAY, NOVEMBER 29, 1983 7:15 O'CLOCK P.M. CITY COUNCIL CHAMBERS CITY HALL The Airport Advisory Board met in regular session Tuesday, November 29, 1983 at 7:15 P.M. with the following members present: 1. Richard Rex - Chairman 2. Dr. Edward Keller 3. Bill Boothe 4. Gene Sudduth 5. Kristina Campbell - Secretary Also present were Jim Collier, Airport Manager, Austin Ellis, Jimmy Wrenn and Billie Wrenn. 1. Minutes of last meeting were approved as read. 2. Call for items on next agenda. A. Mr. Rex read a letter from Joe Graham concerning ag - spraying operations at Cox Field. This will be placed on the agenda for the next meeting as: Effect of Agricultural Operations on Cox Field. B. Mr. Boothe asked the board to review information on the new radio tower south of Paris and see what notice was given to the public prior to its construction. C. Mr. Boothe asked the Board to look at the airport's system for receiving competitive bids on gas and oil prices. Mr. Gcllier is to bring figures on the sale of oil and gas at Cox Field. Mr. Sudduth asked for a letter to be written to Mayor Graham requesting clarification of his request to the Board concerning ag- operations. Mr. Rex stated he would write the letter to Mayor Graham. 3. Budget Report - The Board again requested it receive the monthly receipts and disbursments report for Cox Field. 4. Review recommendations and actions of City Council - The Board asked that the Chairman of the Advisory Board be sent excerpts from the City Council meetings pertaining to Airport business. OLD BUSINESS: 1. Moving Operations Office - Mr. Collier reported that the City Planner has written to the T.A.C. concerning funds left over from their grant to Cox Field. This was done to determine if these funds could be used to build a fence around the fuel tanks and build a hut. The Board recommended that Cox Field oil lease money be used to match the T.A.C. funds. Bill Boothe moved the necessary funds be allocated to install and furnish a temporary operations office at Cox Field for use of line personnel. Dr. Keller seconded the motion and the motion passed 5 -0. Mr. Rex will write a letter to Mayor Graham concerning this motion. 2. Airport Promotion - this matter tabled until next meeting . 3. Annual Review of Operational Permits - Mr. Sudduth reminded the Board that City Council has declared the Board was not to discuss Mr. Wrenn's permits which are temporary. Mr. Collier read all the permits which are to be reviewed by the Advisory Board and stated that all have completed the necessary paperwork: Roger Boxwell - Paris Center Aviation G and J Flying Service - Ed Giddings - Ag Spray Randall Stevens - Ag Spray Austin Ellis - Pilot Training and Leasing. James Howell - Ag Operator Metro - Air Taxi Part #135 Jimmy Wrenn - Maintenance - Airplane and Power Plant Paris Flight Center - Pilot Training and Leasing Kristina Campbell made the motion that all of the permits be recommended for renewal. Gene Sudduth seconded the motion. The motion passed 4 - 0 with Bill Boothe abstaining. Jim Collier stated letters has been sent to all ag operators with permits for operations last year and three have not replied. 4. Concept of Forming an Airport Authority - Tabled until next meeting. The Board wrote the agenda for the following meeting and decided not to meet in December. The next board meeting will be held on January 10, 1983 at 7:15 in the Terminal Building at Cox Field.