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2003MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION Monday, January 27, 2003 3:00 P.M. 1. The Building and Standards Commission Meeting was called to order by Chad Brown at 3:OOP.M. 2. The roll was called by Brad Archer. A. The following members were present: Chad Brown Mary Crumpler Brad Archer Lucius Joe, Jr. Harrell Tippitt Pike Burkhart B. The following members were absent: Tommy Robinson Mark Rothfuss Vic Ressler Billy Hill Ward Hall 3. Approval of Minutes of December 16, 2002: A motion was made by Mary Crumpler to approve the meeting minutes, and the motion was seconded by Harrell Tippitt. The motion carried unanimously. 4. General discussion on the function of the Building and Standards Commission and the Substandard and Dangerous Buildings and Structures Ordinance: Tommy Haynes led the discussion and fielded questions from the members of the Commission. 5. Presentation, discussion of and possible action on draft rules to conduct meetings and public hearings: John Lestock explained the drafted rules. Harrell Tippit made a motion to approve and adopt the rules as they were presented, and the motion was seconded by Brad Archer. The motion passed unanimously. 6. Update on status of City of Paris being designated as a Certified Local Government: Tommy Haynes stated that we are still waiting on approval at the Federal level. 7. Update on status of development in Code Enforcement cases: Tommy Haynes informed the Commission that 15 cases were being developed for our review. 8. Items to be included in the February agenda: a. Presentation and possible action on adopting forms for Commission process and procedures. 9. The meeting adjourned at 4:15 P.M. Brad Archer, Recording Secretary MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION Monday, February 24, 2003 3:00 P.M. 1. The Building and Standards Commission Meeting was never called to order as a quorum was not present. 2. The following Commission members were present. A. The following members were present: Chad Brown Mary Crumpler Harrell Tippitt B. The following members were absent: Tommy Robinson Mark Rothfuss Vic Ressler Billy Hill Ward Hall Brad Archer Lucius Joe, Jr. Pike Burkhart 3. The Commission members in attendance were dismissed at 3:20pm. Brad Archer, Recording Secretary MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION Monday, March 17, 2003 3:00 P.M. 1. The Building and Standards Commission Meeting was never called to order as a quorum was not present. 2. The following Commission members were present. A. The following members were present: Chad Brown Mary Crumpler Brad Archer B. The following members were absent: Tommy Robinson Mark Rothfuss Vic Ressler Billy Hill Ward Hall Harrell Tippitt Lucius Joe, Jr. Pike Burkhart 3. The Commission members in attendance were dismissed at 3:20pm. Brad Archer, Recording Secretary MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION Monday, April 21, 2003 3:00 P.M. 1. Chad Brown called the Building and Standards Commission Meeting to order at 3:OOP.M. 2. Brad Archer called the roll. A. The following members were present: Chad Brown Mary Crumpler Brad Archer Harrell Tippitt Pike Burkhart B. The following members were absent: Tommy Robinson Mark Rothfuss Vic Ressler Billy Hill Ward Hall Lucius Joe, Jr. 3. Approval of Minutes of January 27, 2003: A motion was made by Chad Brown to approve the meeting minutes, and Harrell Tippitt seconded the motion. The motion carried unanimously. 4. Pass out to members of the Commission the adopted rules to conduct meetings and public hearings: John Lestock, Assistant City Attorney, presented the rules to the Commission. Mr. Lestock and Mr. Haynes led the Commission in discussion and interaction regarding the rules as they were previously approved. 5. Status on identification of burned out homes for possible demolition: Tommy Haynes passed out case files of several burned out homes for the review of the Commission. These files were presented to demonstrate the types of cases that would be reviewed in the near future. Some of the cases presented were to be further reviewed for historical significance and for Owner location. This more detailed review will be necessary to ensure that the first cases reviewed by the Commission will be successful. It is hoped that the success of these cases will demonstrate the effectiveness of the Building and Standards Commission. 6. Update on status of City of Paris being designated as Certified Local Government: Mr. Haynes stated that Paris has now been approved as a certified Local Government. 7. Items to be included in the May agenda: It was agreed that there would be no May meeting, as there are no cases ready to be addressed by the Commission. This time will be used by the City to further develop the cases, and to notify the property Owners that their residences are being reviewed. 8. Chad Brown adjourned the meeting at 4:OOpm. IF • t Brad Archer, Recording Secretary MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION Thursday, August 21, 2003 4:00 P.M. 1. Chad Brown called the Building and Standards Commission Meeting to order at 4:OOP.M. 2. Brad Archer called the roll. A. The following members were present: Chad Brown Patrick Brown Brad Archer Harrell Tippitt Pike Burkhart B. The following members were absent: Tommy Robinson Mark Rothfuss Mary Crumpler Billy Hill Ward Hall Lucius Joe, Jr. 3. Approval of Minutes of April 21, 2003: A motion was made by Chad Brown to approve the meeting minutes, and Harrell Tippitt seconded the motion. The motion carried unanimously. 4. Training session regarding procedures on future matters coming before the Commission: John Lestock, Assistant City Attorney, conducted the training session. Each case will begin with the Code Inspectors. Once they have located a building that meets the criteria for a substandard building, a notice of violation will be sent to the property owner(s) and lien holder(s) via certified mail and an ad will be placed in the newspaper. Eleven days notice is required before the hearing. After the notice of violation has been served the case can go to a hearing before the Commission. The Commission will be presented with a file for each case being heard. These files will contain pictures and other information needed to decide each case. The Code Inspector will make a recommendation for each case and then the property owner will be able to make their case. A case can be heard without the property owner being present if the notice of violation has been properly presented. After the code inspection official and the property owner have both been heard the Commission will deliberate their decision and sign a form that declares their judgment for the case. The Commission can order that the property be vacated, secured, repaired or demolished. Civil penalties can also be defined and assessed if the action required by the Commission is not carried out within the time frame set in the judgment. The Commission can also grant a continuance if it is warranted. Mr. Lestock cautioned the Commission about granting too many continuances. He also stated that granting multiple continuances on the same case can be a problem. Continuances over thirty days must be issued only because of the scope or complexity of the work. In these cases the property owner must present the Commission with a plan and/or schedule for the work. 5. Adjournment: Chad Brown adjourned the meeting at 5:11 PM. 1E tM Brad Archer, Recording Secretary MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION Monday, September 15, 2003 4:00 P.M. 1. Chad Brown called the Building and Standards Commission Meeting to order at 4:OOP.M. 2. Roll was called. A. The following members were present: Chad Brown Mary Crumpler Patrick Brown Harrell Tippitt Pike Burkhart Lucius Joe, Jr. B. The following members were absent: Tommy Robinson Mark Rothfuss Brad Archer Billy Hill Ward Hall 3. Approval of Minutes of August 21, 2003: A motion was made by Pike Burkhart to approve the meeting minutes, and Chad Brown seconded the motion. The motion carried unanimously. 4. Public hearing to consider presentations by Code Inspector of the City of Paris, and owner(s) and / or lien holders of the below listed properties which have been given notice of a violation of City Ordinance that structures need to be demolished because of fire damage: A. 2306 W. Kaufman Street, Lot 18, City Block 203 This property had been demolished prior to the hearing. No action was required. B. 3171 Lamar Avenue, Lot 4, City Block 296 This property had been demolished prior to the hearing. No action was required. C. 2600 Pine Bluff Street, Lot 14, City Block 255 -A Building burned on 06/20/00. Owner spoke and said building would be demolished this week. Patrick Brown made a motion that the building be demolished within 30 days with a $1000 per day civil penalty if the building was not demolished within the 30 days. The motion was seconded by Mary Crumpler. The motion carried unanimously. D. 933 E. Grove Street, Pt. Of Lot 12 & 13, Block 1, Fitzhugh Addition Mary Crumpler made a motion that the building be demolished within 30 days with a $1000 per day civil penalty if the building was not demolished within 30 days. The motion was seconded by Harrell Tippitt. The motion carried unanimously. E. 1702 W. Houston Street, Lot 10, Block B, Westview Addition Patrick Brown made a motion that the building be demolished within 30 days with a $1000 per day civil penalty if the building was not demolished within 30 days. The motion was seconded by Mary Crumpler. The motion carried unanimously. 5. The meeting was adjourned at 5:00 PM Brad Archer, Recording Secretary MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION Monday, October 20, 2003 4:00 P.M. 1. Chad Brown called the Building and Standards Commission Meeting to order at 4:OOP.M. 2. Roll was called. A. The following members were present: Chad Brown Mary Crumpler Patrick Brown Harrell Tippitt Lucius Joe, Jr. B. The following members were absent: Tommy Robinson Mark Rothfuss Brad Archer Billy Hill Ward Hall Pike Burkhart 3. Approval of Minutes of September 15, 2003: A motion was made by Pike Burkhart to approve the meeting minutes, and Chad Brown seconded the motion. The motion carried unanimously. 4. Public hearing to consider presentations by Code Inspector of the City of Paris, and owner(s) and / or lien holders of the below listed properties which have been given notice of a violation of City Ordinance that structures need to be demolished because of fire damage: A. 1702 W. Houston St. Harrell Tippitt made a motion that the building be repaired within 30 days with a $1000 per day civil penalty if the building was not repaired within the 30 days. The motion was seconded by Lucius Joe, Jr.. The motion carried unanimously B. 713 South Main Patrick Brown made a motion that the building be repaired within 30 days with a $1000 per day civil penalty if the building was not repaired within the 30 days. The motion was seconded by Chad Brown. The motion carried unanimously C. 2821 Bonham St. Harrell Tippitt made a motion that the building be demolished within 30 days with a $1000 per day civil penalty if the building was not demolished within the 30 days. The motion was seconded by Patrick Brown. The motion carried unanimously. D. 949 E. Grove Street Harrell Tippitt made a motion that the building be repaired within 30 days with a $1000 per day civil penalty if the building was not repaired within the 30 days. The motion was seconded by Lucius Joe, Jr.. The motion carried unanimously E. 1400 Cedar Harrell Tippitt made a motion that the building be demolished within 60 days with a $1000 per day civil penalty if the building was not demolished within the 60 days. The motion was seconded by Mary Crumpler. The motion carried unanimously. F. 1433 South Main Patrick Brown made a motion that the building be demolished within 30 days with a $1000 per day civil penalty if the building was not demolished within the 30 days. The motion was seconded by Mary Crumpler. The motion carried unanimously. G. 124 NW 13th Lucius Joe, Jr. made a motion that the building be demolished within 30 days with a $1000 per day civil penalty if the building was not demolished within the 30 days. The motion was seconded by Harrell Tippitt. The motion carried unanimously. H. 403 NE 14th Lucius Joe, Jr. made a motion that the building be demolished within 60 days with a $1000 per day civil penalty if the building was not demolished within the 60 days. The motion was seconded by Harrell Tippitt. The motion carried unanimously I. 338 NE 3rd Chad Brown. made a motion that the building be demolished within 30 days with a $1000 per day civil penalty if the building was not demolished within the 30 days. The motion was seconded by Mary Crumpler. The motion carried unanimously 5. The meeting was adjourned at 5:00 PM IAML IIiIII MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION Monday, November 17, 2003 4:00 P.M. 1. Chad Brown called the Building and Standards Commission Meeting to order at 4:OOP.M. 2. Roll was called. A. The following members were present: Chad Brown Mary Crumpler Patrick Brown Harrell Tippitt Lucius Joe, Jr. Pike Burkhart Brad Archer B. The following members were absent: Tommy Robinson Mark Rothfuss Billy Hill Ward Hall 3. Approval of Minutes of October 20, 2003: A motion was made by Lucius Joe, Jr. to approve the meeting minutes, and Mary Crumpler seconded the motion. The motion carried unanimously. 4. Public hearing to consider presentations by Code Inspector of the City of Paris, and owner(s) and / or lien holders of the below listed properties which have been given notice of a violation of City Ordinance that structures need to be demolished because of fire damage: A. 106 NE 12th, Lot 3, City Block 32 -E The property Owner, Mr. Michael King, stated that he intends to repair the property. Mr. King requested that the Commission grant him 60 days to complete the repairs. Mike Alexander suggested that the Commission grant Mr. King's request. Pike Burkhart made a motion that the building be repaired within 60 days with a $1000 per day civil penalty if the building was not repaired within the 60 days. Brad Archer seconded the motion. The motion carried unanimously. 11 -17 -03 Building & Standards Meeting Minutes.doc Page 1 of 3 B. 745 Graham, Lot 5, City Block 45 Ms. Cleata Mathis was present. She was there to make the Commission aware that she had sold the property about three weeks before the meeting to Mr. Mike Fox. Mr. Fox was present and told the Commission about his plans to repair the property. Brad Archer made a motion that the building be repaired within 60 days with a $1000 per day civil penalty if the building was not repaired within the 60 days. Patrick Brown seconded the motion. An additional request was made of Mr. Fox to secure two upstairs windows, which had been destroyed by the fire. The Commission requested that the windows be secured as soon as possible. Mr. Fox agreed to do this. No official order or civil penalties were attached to this request. C. 448 NE 16a', Lot 36, City Block 70 -B Mr. Mike Taylor was present as the Owner of the property. He stated that he would have the building demolished. Pike Burkhart made a motion that the building be demolished within 30 days with a $1000 per day civil penalty if the building was not demolished within the 30 days. Harrell Tippitt seconded the motion. The motion carried unanimously. D. 1050 E. Booth, Lot 9, City Block 69 -B There were no comments from the audience concerning this property. Chad Brown made a motion that the building be demolished within 30 days with a $1000 per day civil penalty if the building was not demolished within the 30 days. Brad Archer seconded the motion. The motion carried unanimously E. 1809 E. Cherry, Lot 4, City Block 227 -A There were no comments from the audience concerning this property. Brad Archer made a motion that the building be demolished within 30 days with a $1000 per day civil penalty if the building was not demolished within the 30 days. Mary Crumpler seconded the motion. The motion carried unanimously. F. 1414 W. Sherman, Lot 8, City Block 218 There were no comments from the audience concerning this property. Lucius Joe, Jr. made a motion that the building be demolished within 30 days with a $1000 per day civil penalty if the building was not demolished within the 30 days. Patrick Brown seconded the motion. The motion carried unanimously. 11 -17 -03 Building & Standards Meeting Minutes.doc Page 2 of 3 G. 2055 W. Sherman, Lot 8, City Block 213 There were no comments from the audience concerning this property. Pike Burkhart made a motion that the building be demolished within 30 days with a $1000 per day civil penalty if the building was not demolished within the 30 days. Patrick Brown seconded the motion. The motion carried unanimously. H. 1758 W. Shiloh, Lot 10, Block 5, Colonial Addition There were no comments from the audience concerning this property. Brad Archer made a motion that the building be demolished within 30 days with a $1000 per day civil penalty if the building was not demolished within the 30 days. Lucius Joe, Jr seconded the motion. The motion carried unanimously I. 717 SE 23rd, Lot 26, and Part of 25, block 2, Stellrose Addition Mr. Kenemore was present and he discussed his plans to repair the property. Mr. Kenemore also stated that the building burned over a year ago and the insurance settlement had been used to purchase a new home. Mr. Kenemore also made mention of his back condition and asked that the Commission grant him the opportunity to work on the building for 90 days and return before the Commission to show his progress. Mr. Kenemore also asked that no civil penalties be assessed. The Commission expressed concern that this could set a precedent for other cases, and given the number of properties to be reviewed the Commission felt this was inappropriate. Pike Burkhart made a motion that the building be repaired or demolished within 60 days with a $1000 per day civil penalty if the building was not repaired or demolished within the 60 days. Brad Archer seconded the motion. The motion carried unanimously 5. The meeting was adjourned at 5:00 PM Brad Archer, Recording Secretary 11 -17 -03 Building & Standards Meeting Minutes.doc Page 3 of 3