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11/13/2017MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS November 13, 2017 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, November 13, 2017, at the City Council Chamber, 107 E. Kauftnan, Paris, Texas. Present: Mayor: Steven Clifford Council Members: Billie Lancaster; Billy Trenado; Linda Knox; Cleonne Drake; and Paula Portugal City Staff: John Godwin, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Bob Hundley, Police Chief; Doug Harris, Utilities Director; Kent Klinkerman, EMS Director; Jerry McDaniel, Public Works Director; Alan Efrussy, Planning Director; Clyde Crews; Fire Marshal; Thomas McMonigle, Assistant Fire Chief Absent: Council Member: Aaron Jenkins Opening Agenda Call meeting to order. Mayor Clifford called the meeting to order at 5:30 p.m. 2. Invocation. Gene Anderson gave the invocation. Pledge of Allegiance. Council Member Drake led the pledge. 4. A. Citizens' Forum. Bryan Raney, 1425 S. Church, Blankenship Oil — he said he was speaking about item 14. He told City Council that they were a local company and everything they did was in the community. He also said they were the low bidder. Mayor Clifford informed Mr. Raney he had been speaking for two minutes but that he would be allowed to speak when they got to item 14. Don Wilson, 3110 Stacy Lane — he questioned the streets that were selected for bond money and said the streets scheduled for repair were all in one district. He referenced 7th Northwest Street and Cherry Street between 20th and 25th Streets, and said Cherry should not be placed ahead of streets in his district. Mr. Wilson also said there were other streets more heavily Regular Council Meeting November 13, 2017 Page 2 traveled and they were not on the master plan. He requested this be placed on a further agenda for discussion. B. Proclamation declaring November 2017 as Hospice Care Month. Mayor Clifford read the proclamation and presented it to representatives from Cypress Basin Hospice. Consent Agenda Mayor Clifford inquired of Council Members if they wished to pull any items from the consent agenda for discussion. Council Member Knox asked that item 6B be pulled for discussion. She referenced a resolution attached to the Historic Preservation Commission minutes of October 11, and asked if they were approving this resolution at this meeting. Council Member Knox said HPC had been working on this for several months and it was time to present it to City Council for action. City Attorney Stephanie Harris said they were not approving this resolution but it could be placed on a future agenda. Council Member Knox questioned why it was not on their agenda when the Ceffco item was just approved and presented to them. Following additional discussion, Mr. Godwin explained the minutes from boards were being received by City Council, not approved. Mr. Godwin said the resolution would be on their next agenda. A Motion to approve the consent agenda was made by Council Member Portugal and seconded by Council Member Trenado. Motion carried, 6 ayes — 0 nays. 5. Approve minutes from the meeting on November 13, 2017. 6. Receive reports and/or minutes from the following boards, commissions, and committees: a. Paris Economic Development Corporation (9-22-2017) b. Historic Preservation Commission (10-11-2017) c. Paris Public Library Advisory Board (9-20-2017) d. Airport Advisory Board (7-20-2017 & 9-21-2017) 7. Receive September monthly financial report. 8. Approve the Final Plat of Lot 1, Block A, Church Street Homestead City Block 159, located at 1031 South Church Street. 9. Approve the Master Plat for The Hills, located on the northwest side of FM 195. 10. Approve the Re -plat of Lots 3A and 3B, Block A, CEFCO #1097 Addition 313, located in the 5200 Block of Southeast Loop 286. Regular Council Meeting November 13, 2017 Page 3 11. Authorize the City Manager to execute a Ground and Tower Lease Agreement with T - Mobile West, LLC for the purpose of installing telecommunications at the West Water Tower site, 2009 Bonham Street, City of Paris, Block 205, Lots 3 & 4. 12. Reject all bids for construction of the new EMS Station. Rey_ular Agenda 13. Conduct a public hearing, discuss and act on an Ordinance considering the petition of Eddy Thomas for a change in zoning from a Single Family Dwelling District No. 2 (SF - 2) to a Mixed Use Planned Development District (PD), on Lots 7-A and part of 8, City Block 331, being located at 3787 N.W. Loop 286. Mayor Clifford said this item was to be tabled, and made a Motion to table this item, which was seconded by Council Member Drake. Motion carried, 6 ayes — 0 nays. 14. Discuss and act on RESOLUTION NO. 2017-038: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS CANVASSING THE RETURNS FOR THE NOVEMBER 7, 2017, SPECIAL ELECTION REGARDING THE ABOLITION OF THE SALES AND USE TAX FOR ECONOMIC DEVELOPMENT AND THE ADOPTION OF A SALES AND USE TAX FOR THE REPAIR AND MAINTENANCE OF STREETS IN THE CITY OF PARIS, TEXAS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT. With regard to the recent election, Mayor Clifford asked if there were any questions. There being none, a Motion to approve this item was made by Mayor Clifford and seconded by Council Member Knox. Motion carried, 6 ayes — 0 nays. 15. Discuss and act on RESOLUTION NO. 2017-039: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING AND AUTHORIZING AGREEMENTS TO AMEND AND TO TERMINATE AN ECONOMIC INCENTIVE AGREEMENT DATED JANUARY 30, 2014 BETWEEN THE PARIS ECONOMIC DEVELOPMENT CORPORATION AND CAMPBELL SOUP SUPPLY COMPANY LLC; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. City Attorney Stephanie Harris said in 2014, City Council approved an incentive agreement between the PEDC and Campbell Soup regarding their Single Serve Beverage Line. She also said at Campbell's request, the PEDC Board voted to amend and terminate that agreement and to approve a performance incentive for a new Plum Organics Line. Ms. Harris recommended amending and terminating the 2014 agreement between the PEDC and Campbell Soup. A Motion to amend and terminate the agreement was made by Mayor Clifford and seconded by Council Member Trenado. Motion carried, 6 ayes — 0 nays. Regular Council Meeting November 13, 2017 Page 4 16. Receive bids and award a contract for furnishing and delivery of unleaded gasoline and diesel fuel for use by various departments of the City of Paris. Finance Director Gene Anderson explained that the City periodically took proposals for the purchase of fuel to be used by City departments and proposals were received from three vendors proposing a total of six different options. He further explained that staff reviewed the bids, considered controllable vendor prices, administrative software, equipment, vendor reputation, alternate fueling locations, and likely total cost over the contract period plus any optional extensions of the contract. Mr. Anderson said the staff believed that McCraw Oil Bid B offered the best combination of these factors. He said there had been complaints from department heads about employees not being able to get receipts when they get gasoline. Bryan Rainey said he agreed with nearly everything Mr. Anderson said. Mr. Rainey said they weren't perfect and they had an issue with the receipt printer. He said he wasn't familiar with the system the City was looking at and then referenced the cost between the bids. He said Blankenship was local and they were lower. Mr. Rainey also said he knew they had some issues, but he would not be complaining if the other company was lower. He asked Council to consider Blankenship Oil. Council Member Knox made note that Blankenship had been working with the City for ten years and asked about the issues. Mr. Anderson said there were a number of complaints from employees with regard to several issues, one being they were not able to get printed receipts after getting fuel. Mr. Anderson said this made it difficult to reconcile and some employees were taking pictures of the pump to send to the finance department. Mr. Anderson said he could ask department heads to come up and speak about the matter if Council wanted them to do so. Mr. Anderson explained the City had been complaining for years, and Blankenship had time to fix the issues but had not. Mr. Anderson said the City staff felt going out for bids and putting in pumps was the best solution. He said with the pumps would be software that would electronically read the information instead of the City having to print reports. He said right now employees had to take a picture of their fuel purchases with a cell phone and turn that in for reconciliation purposes. Council Member Portugal said she wanted to go with the local vendor when possible, but the City needed to get the best service. Mr. Anderson said McGraw had two local stations and an office in Paris. Council Member Portugal said they had to trust staff because they were the ones using this service. Mayor Clifford agreed with Council Member Portugal. Council Member Trenado asked if they could sit down with the Mr. Raney and work this out, because they gave a lot to the community. City Manager John Godwin said these complaints had been ongoing for the last 5 `/2 years and that the City had been and was receiving a poor quality of service. He said there were a lot of details that he preferred not to go into in a public meeting. He said the Raneys were good people but that was not the issue. A Motion to approve Bid 1 B from McGraw Oil Company was made by Mayor Clifford and seconded by Council Member Portugal. Motion failed, 2 ayes — 4 nays, with Council Members Drake, Lancaster, Trenado and Knox casting the dissenting votes. A Motion to approve a contract with Blankenship Oil was made by Council Member Trenado and seconded by Council Member Knox. Motion carried, 4 ayes — 2 ayes, with Mayor Clifford and Council Member Portugal casting the dissenting votes. Regular Council Meeting November 13, 2017 Page 5 17. Discuss and act on ORDINANCE NO. 2017-048: AN ORDINANCE AMENDING ARTICLE XI OF CHAPTER TWO, SECTIONS 2-551, OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, TEXAS TO PROVIDE FOR THE EXPANSION OF THE MUNICIPAL BAND COMMISSION FROM FIVE (5) MEMBERS TO SIX (6) MEMBERS, ONE OF WHOM IS THE BAND DIRECTOR; TO PROVIDE THAT THE BAND DIRECTOR SHOULD SERVE WITHOUT A TERM LIMIT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES ON CONFLICT HEREWITH; PROVIDING AN EFFECTIVE DATE. Council Member Drake said she was the band liaison and they had requested the addition of one new member, who would be required to be an active band member. She said the other change they requested was that the band director serve without term limits, and in an ex -officio position. A Motion to approve this item was made by Mayor Clifford and seconded by Council Member Portugal Motion carried, 6 ayes — 0 nays. 18. Discuss and provide direction to city staff on an application for disannexation of property filed by Case and Ashley Johnson. City Attorney Stephanie Harris said after she wrote this memo, two more disannexation requests were filed from the same area. She recommended tabling this item and considering all three together. A Motion to table this item was made by Council Member Drake and seconded by Mayor Clifford. Motion carried, 6 ayes — 0 nays. 19. Convene into Executive Session pursuant to Section 551.087 of the Texas Government Code, (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), as follows: Project Orange Fire. Mayor Clifford convened City Council into executive session at 6:11 p.m. 20. Reconvene into Open Session and possibly take action on those matters discussed in the Executive Session. Mayor Clifford reconvened City Council into open session at 6:47 p.m. and said Council had discussed a business prospect and incentives. Regular Council Meeting November 13, 2017 Page 6 21. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. Mr. Godwin reminded City Council of their special work session scheduled for Saturday, December 9, at 9:00 a.m. 22. Adjournment. There being no further business, a Motion to adjourn was made by Mayor Clifford and was seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 6:47 p.m. STEVEN J. CLIFFOR 6 , M.D., MAYOR