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06 - Board & Commission MinutesItem No. 6 ir .......... REGULAR MEETING BOARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES AffNUTES OF September 19, 21017 Present at the Meeting: Gary Savage — Chairman of the Board of Commissioners TK Haynes — Vice Chairman of the Board of Commissioners Dewayne Dangerfield — Commissioner of the Board of Commissioners Brenda Cherry - Commissioner of the Board of Commissioners Deanna Nickerson - Commissioner of the Board of Commissioners Sally Ruthart — Executive Director Kim Snow — PRA Inspector Kelly Crawford - PHA Social Service Coordinator 1. Meeting Called to order at 12:36 pm on Tuesday, September 19, 2017 by Chairman of the Board of Commissioners, Gary Savage. 2. Having all five Board Members present, a quorum, Mr. Savage thanked and welcomed everyone to the meeting. .3. Citizens' Forum Opened -filo one at the meeting to speak.. Forum closed. 4. Minutes from the August 15�, 2017 —Minutes were approved with a motion made by Mr. Haynes and seconded by Mr. Dangerfield. Passed 4-0. 5. UNFINISHED BUSINESS: a. Raccoon problem @ George Wright Homes - Pest Control was called by the PRA and they notified, the PHA that all the traps were being used now, but they would let us know when they had one available. b., PH Flat rent letter to the Director of HUD - Mrs. Ruthart explained that she wanted to give HUD -Ft. Worth an opportunity to lower the FHA's flat rents before a letter was sent to Washington, DC. PHA has, had no response from HUD Ft. Worth. Board directed Mrs. Ruthart to send letter to Washington DC. c. Commissioner Cherry - Complained that Abacus did not do an adequate job and did not test the: mold in the P bedroom of unit 406 George Wright Homes. Mrs. Ruthart explained that she could not control what and where they saw to test. Ms. Nickerson asked if the problem has, been corrected and Mrs. Ruthart said yes that he was moved. Ms. Nickerson asked why .are we still discussing this. Mr. Savage asked if someone was living in it now. Mrs. Ruthart explained that new tenants have moved in. Further discussion was had. Mr. Savage .stated that it was not feasible to call Abacus every time the PHA finds, a mold/mildew type substance. Ms. Cherry stated that the PHA is not treating the mold/mildew correctly or at all. Ms. Snow told the Board that the PHA is doing the treatment according to HUD standards. Mr. Savage stated that any inhabitant of a home, whether you rent or own, there are things that have to, be done by the inhabitant for the upkeep of the unit. Mrs. Ruthart, read parts of the Lease about Tenant Responsibilities regarding tenant reporting repairs needed including mold. Ms. Cherry repeated that Mrs. Ruthart lied on a report stating that repairs were never done. Mrs. in the bathroom @ 406 GWH in 20 15. There was further discussion regarding roaches. 6. NEW BUSINESS: A.,a. Occupancy Report — Section 8 are at 100% with 293 vouchers being utilized. 19 vacancies in Public Housing and 9 are in make ready status. b. Financial Report — presented bank statements and charts from the accountant for PH and Section 8. REAC inspection is supposed to be done November I" and 2nd. MS. Cherry asked about credit card statements for the past 5 years and then changed it to since: Mrs. Ruthart has, been the Director. c. Audit for FYE 6/30/2017 was done last week which is not due until March 31, 2018. d. Payment in Lieu of Taxes (PILOT) - A PILOT is a proration of when the PHA dwelling rents exceed the utilizes paid by the PHA. The Fee accountant asked for a copy of the the Waiver of PILOT. Mrs. Ruthart checked with the City and the City advised Mrs. Ruthart that there was no waiver. The City stated that they got tired of sending letters, to the P'HA requesting the PILOT. The Fee accountant calculated the PILOT which showed that the PHA owed a PILOT only from 2014 thru 2016 ($19,244.34) which was paid to the City. The 2017 PILOT' ($16,000) will be paid by June 30, 2018. A PILOT has not been paid since Mrs. Ruthart was hired in 1997, PHA thought there was a waiver of PILOT., Mr. Anderson at the City stated that there was no waiver and one would not be granted. e. Resident Council Memorandum of Understanding and presented a check to the Resident Council which was $10 per occupied unit ($2240). B.a. Ms. Cherry requested to be on the Agenda to talk about Board Responsibilities possibly not being carried out. Ms. Cherry claimed that all Board Members are not making the decisions for the Board, but that Mr- Savage is making all the decisions. Ms, Cherry brought up employees treating tenants unfairly and no decision being made. Ms. Cherry brought up employees taking PHA cars home. Ms. Cherry stated that it was not policy (PHA or HUD). Ms. Cherry stated that employees use these vehicles for their own personal use on the weekends, etc. Ms. Cherry said the Board needs to have more oversight on Mrs. Ruthart and the PHA and waste of funds - vehicles and credit cards. Mrs. Ruthart stated that waste is having to go back and copy 2 and V2 years of credit card statements for Ms. Cherry's pleasure without Ms. Cherry having to fill out an Open Records Request and paying for the time/copies. Mr. Savage stated he did not want copies of the credit card statements and asked Mr. Haynes and Mr. Dangerfield if they wanted these items; they both replied that they did not want copies. Ms. Cherry said she would request the items by the Open Records Act. Ms. Cherry made a motion to have oversight of the credit cards. Mr. Savage advised Ms. Cherry that this was still a discussion. Mr. Savage addressed Ms. Cherry's statements, made in this discussion. Mr. Savage stated that he is not making all the decisions and always asks other members for any discussion on things., Mr. Savage stated that he very seldom votes unless it is for adjournment. He also stated that he asked Ms. Cherry for specifies when being placed on 2 the agenda due to the fact that it is open ended and that is why it is discussion only, Mr. Savage explained that the Board is here to make policies and oversee the Director, but the Director is here for the day-to-day operation. Mr. Savage stated that the employees are not the Board's responsibility that is the Director's job. He went on to say that if the Board sees something wrong with the PHA that it is the Board's job to say something to the Director and give her direction. Ms. Cherry made a motion for the Board to keep track of the expenditures on the: credit cards by seeing the: credit card statements. Motion failed due to lack of'a second. Ms. Cherry made another motion that the Board follow their own policy and that the on-call maintenance man be the only one to drive a car home and put logos on all the PHA cars. Ms. Snow explained that she does inspections after hours to accommodate the tenants that work. During the flooding at Paris Retirement Village, she went to the location multiple times to check on the tenants and to move tenants from hotels and back to their homes on her own time. Ms. Cherry explained that these are federal laws that need to be followed. Mrs. Ruthart asked Ms. Cherry about the recording from Ms., Tiffany Cherry regarding the incident at the front office. Ms. Cherry said that Ms. Tiffany Cherry was not willing to turn over her recording. Mrs. Ruthart explained that she was waiting on that recording to complete her investigation. Ms. Cherry and Mr. Savage discussed Robert's Rules of Order. Mrs. Crawford left at 2-0,0 pm. More discussion was held about mold. 7. RESOLUTIOiNS: 2017-002. FNM's Motion to approve made by Mr. Haynes and seconded by Mr. Savage, passed 4-0. 2017-003. Disposition of Refrigerators and Stoves Motion to approve made by Mr. Haynes and seconded by Mr. Dangerfield, passed 4-0. 8. No further business or questions, a motion for adjournment was made by Mr. Dangerfield and seconded by Mr. Savage. Motion passed 4-0. The meeting was adjourned at 2:15 pm. APPROVED THIS / I day of 2017. )Sllyy Ru­thirt, 4Secretary� Gavage an 0 Paris Public Library Advisory Board Meeting Minutes November 15, 2017 Opening; The regular meeting of the Paris Public Library Advisory Board was called to order at 4-05 p.m. Present: Board members present were Carol James, Connie Dodd, Mike Lazar, Rebecca Umphrey, and director Priscilla McAna.Ily. Denise Kornegay, Daisy Harvill, and Christina Schock were absent. I. Approval of Minutes The rninUtCS of the previous meeting were unanimously approved as presented. IL New Business: Three new children's program will start in January 2018 - Tuesdays at 10 a,m, will be "Books and Babies"" for 0-23 months "Night Owls" for all ages at 6:30 p.m. the third "Tuesday evening of each month Thursdays at 2:30 p.m. will be "Tales for Twos"' Kelly]Turner, Clerk 1, and the director will start planning/ developing next month some programs geared toward teens (13- 17 yr.) to start in January or February 2018 Ill. Old Business: There was no old business. W. Presentations A. Budget Report. No unusual expenditures and spending is on track for the year. B. Statistical Report, Circulation saw a decrease of 11.9% from this time last year. V. Friends of the Library: V1. Director's Remarks The next meeting will be December 20, Adjournment: Meeting was adjourned at 4.25 p.m. Submitted by Priscilla McAjially for Daisy flarvill, Secretary PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Board Members Present: Richard Manning, Chairman Marion Hamill, Vice-Chain-nan Tim Hernandez, Secretary/Treasurer Ray Banks Ex -Officio Members Present: John Godwin, City Manager Legal Counsel: Stephanie flarris, City Attorney Call to Order. Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Fridav, November 10, 2017 9:30 O'CLOCK A.M. Staff Present: Michael Paris, Executive Director Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Guest(s) Present: Mary Madewell, The Paris News Deanna Manning, Citizen City Council Liaison: Paula Portugal, City Council Mr. Manning called the meeting of the Paris Economic Development Corporation to order at 9:30 a.m. on November 10, 2017, Citizens' Input Mr. Manning invited those present to speak during Citizens' Input, Paula Portugal, the City Council Liaison, came forward to speak. Ms. Portugal thanked the Board for letting her be the Council Liaison. She went on to say that last month she attended the TEDC Sales Tax Workshop in Mesquite, which was an excellent learning experience. The workshop identified both the Type A and Type B sales tax and how each can be used. There were experts that discussed what the EDC can and cannot do with the sales tax, Ms. Portugal ended by thanking the Board for the opportunity to go to the Sales Tax Workshop. Mr. Manning asked if anyone else would like to speak. No one came forward. Discuss and possibly approve Minutes of the October 20, 201.7, Monthly Meetinz Mr. Manning asked if everyone had looked at the minutes. Mr. Manning made a motion to accept the October 20, 2017, minutes as presented, Mr. Banks seconded the motion. Vote was 4 -ayes to 0 -nays. Discuss and possibly a2prove October 2017 Financials, The October financials had not been received. We will have them on next months agenda. REDC Board Meeting Minutes Nloveimbler 10, 2017 Page 2 of 3 Discuss the outcome of the November 7'1' vote on Proposition A. Mr. Paris said lie would like the Board Members to give their thoughts on the election. How they see the PEDC moving forward? How they see the community corning together? ® Mr. Manning stated he was pleased with the outcome of the vote. He sees that this is part of the future for Paris and Lamar County. Mr. Manning expressed appreciation for the voters and for the visionaries who want to see Paris progress in the future. He also talked about the continuation of transparency in the PEDC. Mr. Manning stated that we are headed in the right direction. • Mr. Hernandez stated that he recognizes the importance of the PEDC in Paris. The PEDC Board can help improve the lives of the citizens by bringing in higher paying jobs. This in turn brings in other types of businesses. Mr. Hernandez told everyone that his personal goal is 1,000 new high paying jobs and 5,000 more citizens in the next ten years. • Mr. Banks appreciates what the voters did. He stated that the PEDC has gotten on. the proper track, and is above board and transparent on everything we do. Also, the PEIDC books and records are open to anyone who would like to view them.. As a Board Member he feels appreciated for what we are doing and is proud to assist the people in Paris. • Mr. Hamill agreed that it is great that the city spoke out for what they expect and want from the PEDC. Now we need to put this distraction behind us, and move forward. There is a lot of potential in Paris and a bright future for Paris. • Mr. Paris stated that in the past, difficulties between the PEDC and the City Council have been very contentious, The voters gave a very clear message that the community wants the PEDC, City Council and other partners to work together to move Paris forward. We need a broader vision of what we want for Paris: for development of manufacturing and industry; for development of the service sector and retail jobs; for the development of downtown; and for the overall quality of life in Paris. The hope is that there will be open communication and resolutions between groups that will keep us moving, forward. The voters have said very clearly that is what they want us to do. Executive Director's Monthly Re ort.. Our office would like to move out of the reactive role to inore, of a prospecting role. We will be presenting how the sales funnel works in economic development, how a lead is generated, how do we get a site visit, and how do we mature that into a prospect. This will have an impact on the PEDC Board and the City Council when everyone understands what we are doing and what the money is being spent on. I was hired to help recruit and retain jobs in Paris, which is part of the PEDC mission. This will get us back to the mission that we were designed for. We will present you with the results of the our community survey. It gives a broad picture of the community's thoughts on the growth of Paris. We can partner with City Council, Downtown development, Chamber of Commerce and non -profits to come up with a community plan to grow Paris, PEDC Board Meeting Minutes November 10, 2017 Page 3 of 3 Convene into Executive Session: a) Section 551 .087; Deliberation of Economic Development Negotiations to deliberate Commercial and Financial Information and Economic Incentives relating to the following: Commercial real-estate development. 1) Project Orange Fire 2) Daisy Dairy 3) Huhtamaki 4) Project Iron Shovel Chairman Manning convened the Board into executive session at 9:45 a.m. Reconvene into Open Session and Possibly take action on item(s) discussed in Executive Session. Chain-nan Manning reconvened the Board into open session at 10:35 a.m. He asked if there was any action on items discussed in Executive Session. Mr. Banks made a motion that we authorize the Chairman to sign an option to purchase property of 20 plus acres on the Loop, commonly known as Superior Switchboard property, in the amount of three hundred thousand dollars ($300,000), with a 90 - day option, due to an industrial prospect that we have. Mr. Hamill seconded the motion, Vote was 4 - ayes to O -nays, Discuss Future Agenda Items. No future: agenda items were discussed. Ad journ Mr. Banks made a motion to adjourn, Mr. Manning seconded the motion. Vote was 4 -ayes to 0 -nays. Th.e meeting was adjourned at 10:36 a.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation PARIS ECONOM[C DEVELOPMENT CORPORATION SPECIAL MEETING Board Members Present: Richard Manning, Chairman Marion Hamill, Vice -Chairman Tim Hernandez, Secretary/Treasurer Ray Banks Derrick Hughes Ex -Officio Members Present: John Godwin, City Manager Legal Counsel: Stephanie Harris, City Attorney Call to Order. Paris City Council Chambers 107 East Kaufirian St. Paris, Texas 75460 Friday, December 1, 2017 9:30 O'CLOCK A.M. MINUTES Staff Present: Michael Paris, Executive Director Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant ,Guest(s) Present: Mary Madewell, The Paris News Carla Easton, City Engineer City Council Liaison: Paula Portugal, City Council Mr. Manning called the meeting of the Paris Econornic Development Corporation to order at 930 a.rn. on December 1, 2017. Convene into Executive Session: a) Section 551,087; Deliberation of Economic Development Negotiations to deliberate Commercial and Financial Information and Econoinic Incentives relating to the following: Coini-nercial real-estate development. 1) Project Orange Fire Chairman Manning convened the Board into Executive Session at 9:33 a.m. Reconvene into Open Sessionandpossibly take action on item(s) discussed in Executive Session. Chairman Manning reconvened the Board into open session at 10:38 a.m. Mr. Manning asked if there was a motion. Mr. Paris encouraged the Board to approve the amount of $1,283,000 for Project Orange Fire to be submitted to City Council in open session for approval. The prospect will beat the City Council meeting to give details of Project to the Council. Mr. Hughes made a motion for the Board to approve $1,283,000 for the approval of City Council in open session on December 11th'. Mr. Hernandez seconded the motion. Vote was 5 -ayes to 0 -nays. PEDC Board Meeting Minutes December 1, 2017 Page 2 of 2 Adiout-n, Mr. Banks made a motion to adjourn. Mr. Hamill seconded the motion. Vote was 5 -ayes to 0 -nays. The meeting was adjourned at 10:40 a.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Econornic Development Corporation Meeting Minutes of the Main Street Advisory Board l07 Kaufman St Paris Texas City Council Chambers -sday, November 14, 2017 Present : Absent: Glee Emmite John Brazile Shelley McDowell Laurie Redus April Coward Cody Kelly Frances Reed C Liaison Drake - City Council Cheri Bedford, Main Street Manager I BeckySemple, Chamber- Liaison I ) Call meeting to, order- Glee Emmite at 4:35 pin 2) Citizens Forurn- None 3') Approval of minutes of last regular meeting Cody Kelly moved to approve the minutes, April Coward seconded, minutes were approved. The minutes of the Special Meeting on 10-26=2017 were also presented for approval. Shelley moved to approve, April seconded, minutes were approved. 4) Main Street MLnAgerg updates - a) Cheri reported that the MSAB booth at the Tree Ughting Ceremony made $450, plus a $ 100 donation from Nancy Caviness, who sold cotton candy at our booth, for a total of $550. b) Small Business Saturday is the Saturday after Thanksgiving. We partner with PDA to be a "Neighborhood Champion" for this event. We have swag to hand out to participating downtown businesses for giveaways --logo items such as mats, banners, pens, pins, and reusable bags. Farmer's Market will be open that day as well from 11 -3. c) Cheri went over the work plan and committee meetings. She emphasized that the state Main Street program offers design resources to downtown owners, including an architect and design staff members to help property owners with appropriate designs for their locations. She showed renderings of 107, who took advantage of these services when designing their building. We need to make sure property owners are aware of this, as, it could help avoid any IIPC issues with compliance. ,d) Cheri went over the Main St. 10 Criteria Annual Report she is getting ready, to submit to the state. e) Festival of Pumpkins had 160 volunteers, Dairy Queen Provided Sundae coupons to all volunteers. 0 MSAB will present to the City Council in January. Cheri would like for us to start quarterly reports to them. g) Texas Downtown Association presented a Spirit of Downtown Award to Paris for the Fire of 1,916 Anniversary year. 5) Committee Liaison Keport5- a) IIPC Glee reported that Coca-Cola Bottling Co., requested permission to demolish a building on their property that had been a part of the old McCuistion Hospital, They plan to reuse the brick for a marker designating the significance of' the property. Permission was granted, pending a COA, b) PDA . Glee stated Small Business Saturday is being promoted by PDA. c) Promotion Committee — Jolm not present. d) Economic Vitality -- Cody said they have not met yet, e) Organization - Laurie said they haven't met yet. 1) Chamber of Commerce and V&CC ­ Becky Scruple wasn't present, Cheri gave some details about the SIO K Drawing on Dec. 19"' at bpm, There will be One stage this year instead of spread out. Also mentioned Christmas in Paris at the LCC on the Saturday before Thanksgiving, sponsored by Boy Scout Troop 2. 6) Future Agenda Items- We will work with HRC for Preservation Week 2018, primarily in the area of educating property owners what resources are available to assist them, 7) Motion to adjourn - by Laurie, with second from April. Meeting adjourned at 5:3 pin Approved this /')--day of . �,,:° � m ..� �� 01-7. V1 Lw Glee Ernmite, Board Chair Meeting Minutes of the Main Street Advisory Board 107 Kaufman St Paris Texas City Council Chambers Tuesdav, December 12. 2017 Present : Absent: Glee Emmite April Coward John Brazile Cody Kelly Laurie Redus Frances Reed Shelley McDowell Becky Semple, Chamber Liaison Cheri Bedford, Main Street Manager Cleonne Drake .-- City Council Liaison I ) Call meeting to order- Glee mmite at 433 pm 2) Citizens Forum- None 3) Approval of minutes of last meeting John Brazile moved to approve the minutes, Shelley McDowel I seconded, minutes were approved 4) Main Street Managers updates- a) Cheri reported a lot of great events with the PDA parade, Small Business Saturday, and the 11 -25 Farmer's Market were all very successful. Also Festival of Pumpkins with 160-f volunteers, and the Tree Lighting were extremely well -attended. b) We have a new Survey Monkey account. Cheri asked for possible questions for a downtown merchant's survey. Glee asked to add a question about the speed limit downtown ­­ is it too high'? Does it bother the merchants'? c) Next up is the Paris Wine Fest d) Cheri invited everyone to watch the Destination Downtown videos, e) We will present to the City Council in January about our scope of work, plans we have,, what we have accomplished, f) Do we want to start a monthly meeting with the downtown merchants, so we can all get to know each other, see how we can help them? g) Prot -notions Committee will meet later today. Jill Drake will have feedback from Mannequin Night, 5) Committee Liaison Reports- a) eport -a) HPC ­ Glee went to downtown McKinney for a 14PC meeting. Very impressed with their downtown area. Suggested having signs made for our empty storefronts with the history of the building to try to pique interest in development. Cover the glass with dropcloth drapes. LO flammons building (Linda Kilgore owns), and space next to Olive Paris (G.A. Hodges owns) are possibilities. There is a Wine Lounge going in on I" SE. They will meet with IJPC to get a Certificate of Appropriateness for a gate they put up before knowing they needed one. b) PDA -- "Breakfiast Bites" meetings with merchants, short videos shown. Moffitt Financial on the southwest comer of the Plaza wants to make improvements to the faqade. Looking for 1IRC grant and a BIG grant from us. c) Promotions - John reports they will meet 12-12-17 d) Economic Vitality - Cody not present c) Organization - Laurie reported they met 11-2-17 to discuss the potential for Market Square. Toured with regular vendors to get ideas. Will meet in January to discuss improvement plan and tirneline. Cheri has requested from the state Main St. an artist's rendering for Market Square and Skate Park. Cheri showed some possibilities for Market Square and the Library Plaza across the street. She will meet with mural artists for potential work there, f) V&CC -- Becky talked about the Drawing. There's a potential mountain bike race for Pat Mayse Lake in the works. The Half de Paris will be on March 3rd, 1( 00 1 signed up so far. We discussed asking about possibly changing the 5K route to go through a more scenic part of town. Tour de Paris is on track. Potential for new events at Lake Crook. 6) Future Agenda Items- Sign thank you cards for volunteers. Survey Monkey, Prepare for Council presentation - stress 25004-+ volunteer hours in 2017. 7) Motion to adjourn - by Laurie, with second from Shelley. Meeting adjourned at 5:09 pm FM Approved this day of 2018. Glee l mmite„ Bayard Chair CITY COUNCIL CHAMBERS, 107 EAST'KAUFNIAN PARIS, TEXAS Presvenl: Chris Dux, Chairman Sarah Bat -bee Glee Ennniie Linda Vandiver Triniti Frazier, Community Development Stuff Carla Easton, City Engineer Linda Knox, Council Liaison Absent: David A larid Bandy Hider. Cheri Bet-Ifi)rd, IIPO Guests: AW Clem, Aloore Law Firm Casey Gain, Moore Law Firin Su,w,v Green, (,oc,a-Cola,5ciiiorLea(i(?r.shil) Team Brad Archer, Smallwood Archer Construction Chairman Dux called the meeting to order at 4:00 p.m. The minutes of October 2'3, 2017 wvere approved bIV acclamation. The Public hearingfi)r consideration qI'and action on the Certificate oll'Amiropriateness application far a demolition perinit received by Coca-Cola Southwesl Beverages, L1;Q6r the structure designated as I -ID -10, Part ol'1033 Bonham Street, (71iddren's Wing of the Old Sanitarium of Paris was declared open bY Chairman Dux, A W, Clem, representing the Moore Law Firm spoke on behalf'qf Coca C olaSouthivest Beverages, LLC, fir the deniolilionjbr the structure located on the back side of the property. Mr, Clem confirmed the commission had received theneiv COA submittals by Coca Cola with the updated attachments. He began by eylaining the current condition of structure. Ife noted that the plant wasfiormei-4, used to bottle Coca- Cola, but noiv this area is distrihution center and utilized fi)), loading and servicing trucks. He explained this particular structure has become an unsafe, and this concerns the company, Ile further explained nothing has been done with the structurejbryears- due to deteriorating conditions. He brought attention to the PowerPoint shoiving the interior changesfi-oin hospital use to maintenance use, noting lot of interior remodeling took place at some point, leaving nothing of historical value relating to the children's hospital. Now ,for safety sake, the compatty wants the structure rernoved. lie further explained that Coca-Cola is sensitive to the fact that the entire properti; has historical significance; however, there is nothing at all on the Bonham Street (main road) that is even reminiscent ofthe fact that there was even a hospital on the site. Stacy y Green, Coca-Cola senior leadership representative addressed thecommissioners. She explained that Coca-Cola has been a part of thefiabric elf Paris err over 112 years as a bottling partner in the communitY and Coca-Cola strives to embrace and be supportive part qf"the coin m un itY. The hospitalmrueture has been the topic cif matey discussionsfi-omthe senior leadership at Coca-Cola. She related that they are sympathetic to the structure and it sentimental value to the community, In an (f f6rt to besensitive to history qf'Paris, they, had an idea to put a memorial to the whole hospital in front qfthe current Cocu-Cola.facility, which itself is a historic structure. She explained however, the current structure had served no purpose for manY years, it is in a state of' disrepair, has numerous leaks and the company hasn't been able utilized the building in over 25 years, With the building removed, the company could leverage rhe space more appropriately,lor the business. A. W. Clem stated that in talking with the contractor, who has looked at the building in eivy aspect it was his, observation that the only historicsignVicance was the brick. Coca-Cola ;vould be interested in salvaging enough elf thein to build a nieniorial structure to highlight not only the childrens wing, but also acknowledge the former sanitarium. Coca-Cola would look to the commission to help design the memorial and its content. No other person spokefor or against the deniolition of the structure. Commissioner Du.i commended Coca-Cola.fiv having the insight and willingness to construct an interpretive marker to recognize the histonerf thesite and the building, He asked ifthe knew who the -king Y _y planned on ivot ivith to develop the content on the plaques. Mr, Clem stated that the contractor vvho will be working on the demolition will also be helping ., construct the monument, Commissioner Dux saidthe ' y might want to consult with Skipper,Steely, with the Lamar County Historical Musewn, located behind the Coca-Cola property. Hearing no other comments, the public hearing was then closed,, Commissioner Dux asked if the commission had any other question concerning the Certificate of Appropriateness. Commissioner Enzinite asked ?f monument design would be coining back to the commission, and Mr. A. TV. Clem saidyes, they would be looking to the commission for- content. Conniiissioner Emmite made the motion that the demolition order be approved, seconded bY Commissioner Vandiver, motion carried 4-0. DisCUSSiOn 077 Certificate ol'Appropriatenessfim- 15 SE I" Street, Licketv Split Wine Bar, Fence: No applicant was present, so Commissioner Dux recommended the commission neither approve nor deiq aray applications until an applicant is present. A motion was made to table thea aPplication request bY Commissioner Vandiver, seconded by Commissioner Einniite, motion carried Commissioner Dux stated that he did have some questions about the project. Ca) -la Easton, the City Engineer explained the city teas working with Ms. Beaverv, and addressed the connnissioner,s.� questions noting some of thein were a thaidid not involve the city. Coir��iini,"iotiei-Dux acrd COnt)ltiSSiOl7cr Vandiver had a question about the amended application, egress, and permission firom the Fire Alarshallftir saft,ty. lvls. Easton clarified some of the easetnent details, and explained how it was worked out between the property oivners. She fio-ther explained only reason thefincing came to the historic preservation commission for review was because of'the vvaY the./ence was attached to the buildings. Otherwise it would have been approved in house. .The commission discussed setting some goals for public outreach and education aimed at property owners with historic homes and buildings within the historic di.qricts. Chairman Dia: suggested instead ref running into problems with people not knowing vvhat can and cannot be done in the district, outreach oj'what the rules are and the reason for- the rule might help, He noted there should be some positive outreach tocow.ractors, reallors, building owners too. He asked iffhere ivere anjr ideasfi,om the commission. Ms. Easton talked about the Community Development departnru,,nt is under the same scrutiny as the commission and there is an ongoing outreach campaign going onto help to educate the public, She mentioned the City of'Paris used Facebook as a tool to Mist out the in1brination. She had also arranged a stakeholders tneeting about the permitting process, hoping to have o good dialogue ivith them to see Y'thejcan come ty�) with ideas on n,hat could be improved on the City standpoint. Commissioner Dux also talked about a properly tour with information and Coaunissioner Enunite mentioned Preservation month in Meq might be a goodlinle to try to do a properiv four and she ivould visit )vil.h the Alain Street Advisoij, board about a partnership. Consent agenda It was determined that the structures are not eligible to be designated on the National Register oflistoric Plac',es, as a recorded Texas Historic Landmark, or as historic property as designated by the City Council of the Cit.),, of Paris. Commissioner Barbee made the motion to take no opposition to the recommendationsftorn the Code inspectors on the propertics 1000 NE 3"'Street & 603 6"' NE. IIPO was not present to give report but the./bIlovving was presented in the agenda items with additional notes: COA # 2(117-.33' Josiah Daniel, I I I LamarAve, October 12, 2017APPROVED WORK.: Paint storey front with approved Historic Colors (Shenvin Williams Historic Color Palette) SW2844, SW281,9, SW2826 CCA # 2017-32 Pat Conrad, 120 W Bonham, Oclobcr 17, 2017 APPROVED IFORK, Paintfrontdoor with Ben iamin,Voore H(7-169 ("oventry, Gray Amolionto d-,a4;,-i?i,iasniadc?b,Coinnii,�,�ioriei,-B(il-bee,se,con(l(�dl)j,C,ointiii.vsioize)-F.nimile,iiiolic,))Iccli�i�ied. >�d Meeti endo at 4:401) art. cave 1da 0 17 y f 1,�-z r��Z� . . .... ................ 20. Chaimian, REGULAR MEETING MINUTES CITY OF PARIS II sTORIC PRESERVATION COMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS, TEXAS WEDNESDAY, DECEMBER 13, 2017 Chris Dux, Chairman Absent: Randy Hider David Alarid Glee Emmite Sarah Barbee Linda Vandiver Cjuests: Cheri Bedford, HPO Paula Beavers, Michael Paris Carla Easton, City Engineer Brandon Schn-fich Linda Knox, Council liaison Carla Moffitt . ..... ........ Dori Moffitt Commissioner Dux called the meeting to order at 4.00 p.m. The November 8, 2017 meeting minutes were approved ky acclamation, Discussion and Possible action on the following Certificate ofApproprialeness.- A. COM 17-1444 Fencing. Ms. Beavers presented pictures Q1'1he ayistingftnce and documentation noting they are working together with the adjacent property owners to ince in the alley between the Rickety Split Wine Bar, 15 SE P Street and Paris Community Theatre Brown Center. She explained theftnce was parallel with the street and was attached with 4 screvvs. Chairman Dux asked wvky aft nce was needed, Mr. Paras explained tire, fence isneeded per- 7ABC fbrprivatc clubs who, are not serer ingover 51 %,food. Commissioner Dux noted that the design standards state unless there is evidence Ql"existing fences, then no fence should be installed in the commercial district, however he knows of at least 2 that have been installed since the standards were developed, Ile, also cautioned the commission qfthe importance to,161lo-VI), the design standards so not to give personal opinion. Commissioner Dux stated that it is not the commission's intention to hurt business, but to protect the district and its assets. After discussion ql'thephysical fiatures of the existing.lence including the attachment, pad locks etc, a motion ii,,as made by Commissioner Hider to approve the fence as temporary installation, with the condition it be removed immediately if wine lounge location changes. Motion was seconded by Commissioner Emmite. Motion Carried 3 -1, Commissioner Vandiver dissented, B. COA#1 7-1443- facade restoration, 36 W. Plaza, The MQffitts presented their copies of renderings from the Texas Historical Commission Main Street Design Architects. Commissioner Duy commended them for doing their homework on restoration of the ftont,faq,ade, with historical accuracy. The Mql fitts are planning on unbricking the upper windows on thefi-ont.facade, and replacing them blanker panels to replicate windows after investigation of existing windows. 7h,ev are planning on reinstalling the canopy, open tip transom windovvs make the storefront. flush with the building, front in a traditional historic style. Brandon Schmidt also expressed the interest in uncovering the south.facing windows, but gill do some.further investigation be/bre he removes the current blanker panels. A motion was made to approve the application as presented by Commissioner Eininite, seconded by Commissioner Vandiver, motion carried 4 — 0 Commissioner Vandiver made the motion to approve a grant.tbr $2,5OOf6r the,fa4ade improvements of'35 W. Plaza as requested by Don and Carla A4qffitt. Motion was seconded b Commissioner Ennnite. Motion carried 4 - 0 Cheri Bedford reported McfibIlowing minor Certificates ,?I'Appropi-iatei7c,,ss were approved in house. COO # 17-1427, Ordina,y repair on City Hall Windows, 107 E. Kaufinan COA # 2017-35 Chamber of Commerce painting qfexisfingfiacade, 8 IV Plaza, CC. A# 2017-36.Roo t'Repair at Stone Title on T" NW She talked about thefbrmer meeting suggestions f6r education, and the commission was in agreement to host another Imagine the possibilities tour possibly in May. Cheri mentioned an electronic constant contact newsletter. for historic property owners, updates to website, adding window hifortnalion, and clarification of fencing in the historic district. Cheri" also reported that Matt Coyle was appointed bv council and willfill Skipper Steely unexpired term. City Council liaison, Linda Knox iqlbrmed the commission that the resolution on the Belford apartments was revieived by City Council and passed in their December 1, 2017 meeting. Commissioner Dux asked that clarification of fencing materials be put on the agenda./or next meeting. Hearing no other comments, Commissioner Dux adjourned the meeting at 4:55 p.m. MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT' .CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFERENCE ROOM PARIS, TEXAS TUESDAY, NOVEMBER 7,201 12:00 OI CLOCK P.M. 1. The Board qf Adjustment meeting was called to order 411 DaWd LIamilton, Chairman at 12-02p.m. A. The following members were present: David Hamilton, Louise Hagood, Jerry ll aning and Deanna Manning B. The following members were absent: Marilyn Smith and Chris Fitzgerald (Alternate Board Member) C. Also present was Carla Easton, City Engineer; Stephanie Harris, City Attorney: Ashley Stumpf, City Staff; and concerned citizens. . 2. Approval oftninutesftom preWous meetings, (September 5, 2017) Motion was made by Louise Hagood, seconded by Jerry Haning, to approve minutes for the September 5, 2017 meeting. Motion carried 4-0. 3. Public hearing to consider ofand take action on the petition qf'Dwain I-loward on behalf'oj' Linda Rodgers on Lot 10, Block B, ofthe College.11eights Addition, being located at 2340 Jackson Street. A. Section 9-501 of the Zoning Ordinance which provides that "A Single -Family Dwelling District No.. (S[,"-2) requires a ininimum 25,tbot.front yard setback line. " The applicant is asking fear a 9.1bot setback ftom: the property line in order to construct a 21'x 12' carport. The carport would be approximately 19.16olfi-orn. the back qfthe curb. Public hearinp, was declared open. A, One individual spoke in favor of the petition. Dwain Howard, 1202 Oak Hill, Murphy, Texas, spoke in favor of the petition. Mr. Howard stated Ms. Linda Rodgers wants to construct a 21' x 12' carport, They will be constructing a new concrete driveway and hope to install a carport to make it a safer environment for Ms. Rogers, Mr. Howard further stated lie hope the board will approve this variance request, B. No one spoke in opposition of the petition. Public hearing was declared closed. Motion was made by Jerry Haning, seconded by Louise Hagood to approve the variance request. Motion carried 4-0. 4. Public hearing to consider of and take action on the petition offlaresh Patel owner of Paris Inn and Suites Motelon Lot 2, Block A, ofthe Oak Ridge 318 Addition, being located at 3075 NE Loop 286. A. Section 28-3 (m) cif the Sign Ordinance whichpi-ovides that "No person .shall place or niaintain anV of f -premise sign other than a billboard as regulated herein, The applicant is requesting to install an of ,flpreniise seen. Public hearing was declared open. A. Two individuals spoke in favor of the petition. Philip Smith, 1700 F'M 195, Paris, Texas,, spoke in favor of the petition. Mr. Smith stated he represents Haresh Patel the owner of Paris Inn and Suites Motel. Mr. Smith stated Mr. Patel purchased the property at 3075 NE Loop 286 with a sign easement with the property owners of 3055 NE Loop 286 to construct a pole sign or monument sign near NE loop 286. Mr. Patel was not aware the City of Paris Sign Ordinance would not honor this sign easement ibetwwreen the two property owners. Mr. Smith stated they are requesting for the board of adjustments to approve the off-site signage to install a pole sign for better visibility for Paris Inn and Suites Motel. Chad Stephens, 1.305 Lamar Avenue Suite B, Paris, Texas, spoke in favor of the petition. Mr. Stephens stated that Mr. Patel has had several setbacks during his development in regards to gas lines, drainage issues, and plan reviews. Mr. Stephens stated lie hopes the board will approve this sign variance due to visibility issues. & No one spoke in opposition of the petition. Public hearing was declared closed. Motion was made by David Hamilton, seconded by Jerry Haning to approve the variance request. Motion carried 4-0. Meeting adjourned at 12:29 p.m. APPROVED THE 5"" DAY OF DECEP MINUTES ,SPECIAL MEETING CITY OF PAIUS BOARD, OF ADJUSTMENT CITY OF PARIS, - CITY HALI, COUNCIL CHAMBERS CONFERENCE ROOM PARIS, TEXAS TUESDAY, DECEMBER a, 2417 12:00 O'CLOCK P.M. 1. The Board q1'.AqjusInient ineetitw was called to order h.Y David flanfillon, Chairtnan at 12., 00 p. m. A. The following inernbers were present: David Hamilton, Louise flagood, Jerry Harting and Deanna Manning B. The following members were absent: Marilyn Smith and Chris Fitzgerald (Alternate Board Member) C. Also present was Carla Easton, City Engineer; Stephanie Harris, City Attorney: Triniti Frazier, City Staff, and concerned citizens, 2. Approval ofininutesfrom previous n7eetings, (Aloveinber 7, 201 Motion was made by Louise Hagood, seconded by Jerry Ilaning to approve minutes flor the November 7, 2017 meeting. Motion carried 4-0. 3. Public hearing, to consider and take action on IN petition of Afaverick Priest on behalfof Garj, Priest on Lot 5, Block 1, cif the Pine Blq ,fAddition, being located al 1406 Pine BIql A. ySection 11..E-3 (C) (3)Ql'lhe hence Ordinance which provides that "P`or all fences, the inslalling party,shall construct fheftnce ivith the post side or "bad side" facing the installing party's properly so that the side of the fence facing;, aqjacent properties or the public right-ql-way does not contain the sirtichire andlor support qfthe ftnce. This prov is ion shall apply to both side .yard and rear yardfinces that ,face a public right -ref 14,ay, park school, or other public area. ". " The applicant is asking to install the proposedfience ivith the post side or "ba( dside ",fiicing the exterior, awayfioni his Property. Public hearing was declared open. A. One individual spoke in favor of the petition. Maverick Priest, 1406 Pine BILIff, Paris, Texas, spoke in favor of the petition. Mr. Priest stated that his neighbors on both sides have fences and in order to have access to construct his fence the "bad side" would need to face his neighbors. Mr. Priest stated that he has, a letter frown his neighbor on the West side of his property which states that she is ole with his request as long as her fence is not affected. Mr. Priest further stated a 2 -foot gap would be created that no one would have access to except rodents, and high grass. Mr. Priest showed the board pictures of the condition of the neighboring property that is, not usable, Mr, Priest further stated he hopes the board will approve this variance request. B. No one spoke in opposition of the petition. Public hearing was declared closed. Motion was rnade by Jerry Haning, seconded by Louise Hagood to approve the variance request. Motion carried 4-0. 5. Alleeting adjourned cat 12:12 p.m. APPROVED THE 2"' DAY OF JANUARY, MINUTES PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, DECEMBER t4, 2017 5:30 O'CLOCK P.M. 1. The weeling cif the Planning and Zoning Coln, in is,sIon itws called to ot-der at 5:40 p. in. b,y Keith f7oivet-s, ("hah-aian. Al The following members were present: Keith Flowers, Mustafa flashmi, James O'Bryan, Chad Lindsey B. The following members were absent: Mihir "Mark" Pankztj, John Lee, Rick Handley C. Also present were Carta Easton, City Engineer; Stephanie Harris, City Attorney'. Steve Clifford, Council Liaison; John Godwin, City Manager; Paige Edwards,, City Staff-, and concerned citizens, 2, .41)I)roval qftninutesfi-om pi-evious,rneeting. (November- 6, 201 7) Motion was made by Chad Lindsey, seconded by James O'Bryan to approve minutes for the November 6, 2017 meeting. Motion carried 4-0, 3. Public hearing to consider and take action regarding the petition ref Eddy lhoinasjoi, a change in zoningfi-om a Single -,Family Dii,,,elling District No. 2 (W-2) to a Mixed Uye Planned Develojwnent Distr-ict (1)1)), located at 3 78 7 Y W. Lool) 286; knovlm as 3.801A in the Isaac Cruise Suriey, A-162, being all qfLot 7A &, Lot PT cif 8; Residue qfLot 8, 14.113A(-"; & PTo,fLot 0, in oj'llai-is, Block 331, as recot-ded in Warr-anty Deed 142722-2017, i-ecoj-ded 0412112017, Deed Recoi,-d Lamar Cotinly Clerk. (A motion to relnoive dais item ftonz the table is required def )t -e deliberating.) Motion was made by Keith Flowers, seconded by Chad Lindsey to remove this iters from the table. Motion carried 4-0. Stephanie Harris, City Attorney addressed the commission that a petition was received in opposition of the applicants zoning change request, Mrs. Harris further stated that the petition may be considered during the decision process. Public hearing was declared open. A. Two individuals spoke in favor, Renee Haivey, 4125 Smallwood Road, Paris, "Texas, spoke in favor of the petition. Ms. Harvey stated she represents the property owner Eddy Thomas. Mr. 'Thomas purchased the old Boy Scouts building located at 3787 NW Loop 286 under the impression that it was zoned commercial. Ms. Harvey further stated that Mr. Thomas has already lost a buyer due to the property not being zoned properly and this is why they are requesting the zoning change. Ms. Harvey stated that they field a meeting with the neighborhood on November 15, 2017 to hear concerns and address misinformation, Ms, 1-.1arvey further stated they are requesting a Planned Development Zoning with a mixed use for two areas. Area I would allow all uses in the Zoning Ordinance Tables 8-101 through 8-108 in Planned Development. Area 2 would allow all uses in the Zoning Ordinance 'Tables 8-101 through 8-108 in Planned Development except the following: Residential, Convenience Store, Drive -In Theatre, Fast Food. Restaurant with Pull Up parking w/extended hours, Bowling Alley, Microbrewery, OfT Premises Consumption of Alcohol Beverages, Package Store, Wrecking/ Salvage yard, Auto Fuel Sales, Distillery, Railroad or Bus Passenger Station and Freight. Ms. Harvey ftirther stated that she hopes the commission will consider approving the zoning change, AW Clem, with The Moore Law Firm of Paris, Texas spoke in favor of the petition. Mr. Clem stated that lie met with Mr. 'Thomas to discuss the proposed change in zoning. Ile stated this property could be a nice development for the West side of Paris. Mr. Clem had some questions about the list of uses proposed. Alan EfrUSSY, Planning Manager explained the proposed uses. Mr. Clem hopes the board will consider the petition. B. 'Two, individuals spoke in opposition. Caroline Nicholson, 3525 W,, I fouston Street, Paris, Texas spoke in opposition of the petition. Ms. Nicholson stated she has lived at this property for 45 years and it has always been a quiet and safe neighborhood. Ms. Nicholson further stated she ,did not want to see any apartments or multi -use businesses in this area. Harlen Kanagy, 3635 W, HOUSt011 Street, Paris, 'Texas spoke in opposition of the petition, Mr. Kanagy stated he has small children. that play there and he likes the small COMMUnity. Mr. Kanagy has concerns about safety if this is approved. Public hearing was declared closed. In addition, Mary Eppers spoke in opposition. Motion was, made by James O'Bryan, seconded by Keith Flowers to table the petition. Motion carried 4-0. 4. Public hearing to consicler and take action reg areling the petition ol'Rick Casey for a change in zoning-ftoin. a Two-fi'amily Divelling District (2F) to a AlluIti-Earnily Dii1elling District No. 2 (AlIT'-2), on Lot 5, Block A, Final Plot, TIY-jrnnwoodAde,'Iilion being located at 860 S CollegialeSireel. Public hearing was declared open. A. One individual spoke in favor. Rick Casey, 860 Collegiate Dr, Paris, Texas, spoke in favor of the petition. Mr. Casey stated they are longtime residents of Paris. His parents owned the property 'for 40 years before he became the owner. He states the footprint of the property would not change. Mr. Casey further stated he would need the zoning change in order to get a. meter set for triplex use, Mr. Casey & his wife hopes the board will consider the petition. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by James O'Bryan, seconded by Keith Flowers to approve the petition. Motion carried 4-0. 5. Public hearing to consider cruel lake action regar(ling the petition (rf Kathy Mathis on behalfqf'E. Mario Gai-cia.fin- a chang-e in. zoningfiroin General Retail District (6'R) to a General Retail District viilh a Spec?.fic Use Permit (SUP),/br a Tattoo Shop, loco led al 1247 ("larksville Street, on the Cily of.Paris Block 103-A, Lot PT ol'9, being known (is 1225, 1245, 1247("larksv ille Sli -eel. Public hearing was declared open, A. No one spoke in favor, B. Three individuals spoke in opposition. "Preva Brunson, 363 CR 42540, Paris, Texas, spoke in opposition of the petition, Ms. Brunson stated that she is concerned about the night activity. Ms. Brunson hopes that the board will deny the petition. Brad Archer, 1161 Clarksville Street, Paris, Texas, spoke in opposition of the petition. Mr. Archer stated that lie is concerned by the other businesses that a tattoo parlor would attract. Richard Lee, 400 CR 43340, Paris, Texas, spoke in opposition of the petition. Mr. I -lee stated he owns the property located at 1260 Clarksville. Mr, Lee further stated that in his opinion a tattoo parlor is an adult oriented business and not a general retail business. Mr. Lee stated this is a highly visible area and it would be a disservice to the City of Paris. Mr. Lee hopes that the board will deny the petition. Public hearing was declared closed. Motion was made by James O'Bryan, seconded by Mustafa Ffashmi to, deny the petition. Motion carried 4-0. 6 Public hearing to consider and lake action regarding the petition qf1he ( . ily q1'Paris,, Texas, to atnend Zoning Ordinance No. 1710 by eliminating the sale and rental qf1railers., in then Central Area (CA) Zoning District. Public hearing was declared open. A. No one spoke in favor. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Keith Flowers, seconded by Mustafa I lashmi to approve the petition. Motion carried 4-0. ,7, Public hearing to consider and lake action reW- it ding the petition ()Ohe City qfP(,iris, Texas, /,(.) amend Zoning Ordinance No. 1710 by creating the S�eci c Use Permit (SUP) Process iiithin the Commercial (6) Zoning District to allow the sale and rental elf `trailers. Public hearing was declared open. A. No one spoke in favor. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Keith Flowers, seconded by James ('Bryan to approve the petition. Motion carried 4-0. 8. Meetingadjournedal 7.-22pim APPROVED THIS 2"" DAY OF JANUARY, 2018 Chairman Paris—Lamar Countly Health District, 400 West Sherman Street, Paris, Texas 75460-5646 Health District: (9l03) 785-45611 Women, Infant and Children (WIC): (903) 784,-1411 Fax: (903) 737-0978 Emlll ifilinutes of Regular Meeting The Paris - Lamar County Board of Health held a regular meeting at 5:30 p.m, on Monday, June 191h 20,17, Board members in attendance were Mr, Bill Collins, Dr. Rick Erickson, Dr. Mark Gibbons and Dr. Marc White., Others in attendance were Mr. Nathan "Jim" Bell, Mr. Michael Glat, Mrs, Gina Prestridge, and Ms. Cheryl King. Not in attendance were Dr. Robert White,, Mrs. Nancy Stallings and the vacant position of Mrs, Sharmila Franklin, Mr. Collins called the meeting to order in open session at 5:35 p.m. Dr, Erickson made, the motion to approve minutes from prior meetings and was seconded by Dr. Gibbons. All approved. Mr. Glat addressed the board about his concerns regarding the number of critical surgeries being put on hold, complications from surgeries, and number of unexplained deaths at Paris Regional Medical Center. Also, he stated his concerns with in -front and out -back charges, and registered nurses, being hired that are not certified for the State of Texas, Mr. Glat also stated that there is a Federal lawsuit in Sherman, Texas against PRMC by the family of a man that had back surgery and the autopsy state that items were left inside the man's body and the surgery, was done against his wishes. Mrs. Pre,stridige and Mr. Collins advised we are not affiliated with the Paris Regional Medical Center nor have any authority with them. Advised he may want to address the hospital board members and not the members of the Paris -Lamar County Health Board members, Mr. Nathan "Jim" Bell IV, addressed the board about the swimming pool regulations that were passed by the PLCH'D board members, Mr. Bell advised that hotel pools and apartment pools are both classified in Class C. Mr. Bell advised that hotels have maintenance and/or personnel on staff 24 hours day and apartments, especially with less than 100 units, do not. He thinks it is hard to meet the adopted guidelines,. Land line phone can be tied into the office phone and will only call 9-1-1. Daily testing of water is too expensive and three times a week is plenty. Cost of staff, testing of water, and a few of the other regulations are costing him what one apartment rents for a month. Mr. Bell wants to know if the PLCHD board can change the state mandated swimming pool regulations. Temporary permits have been issued and given 90 days to comply with the requirements listed on the inspections. Law states that an emergency phone has to be within 200 feet of the pool, spa, or facility. They have the option to put the phone on the inside or the outside of the gate. You are allowed to get a deactivated cell phone but it must have, a GPS tracker installed for 91 1/medical reasons, Ph levels can change daily, for example: due to excess rain or urination in the pool', so Ph, levels must be checked daily while pool is open and in use, according to State law, Hot tubs must be checked year round. Mr, Bell has two pools, one located at Tanglewood Apartment (51 units) and at Bell Crest Apartments (56 units), Mr. Bell currently uses Roger Stricklandbut not licensed in the State of Texas. Mr. Collins advised that he was, not sure if the PLC�HD board members have the authority to change the regulations. Definition of a Class C pools are the following, however residential pools in someone's back yard are the only pool that is exempt from inspections. Class C polo] is any pool operated for or in conjunction with lodging, hotels, motels, apartments, condos, mobile home parks, property owners or associations, private organizations and or clubs, schools, colleges, and/or universities are all subject to an inspection. Section 265-182 stated that complex managers, iproperty owners, association managers, rental owners are, responsible for complying with state and local maintenance standards and laws, Training courses are offered in Tyler, Texas for $165.00 a person to train someone to be able to test the water, AN''A'ologi * Community & Clinic Health Bridge Project (CCHIB) — 3 new FTE positions. * Three vacant board members — 2 applications received and will' post again for dentist position, Connie Stauter and Cr. Eric Salzman, Dr. White made the motion to approve applications and was seconded by Dr, Erickson. All approved, * Public Open Records Request— (See Attached) 1. McDonald's - Erica Burkert— Signed by Mr. Collins. All Approved!,. 2. Applebee's — Erica Burkert — Signed by Mr, Collins. All Approved. * DSRJP funding - received another mid -year funding for $751,000.00. * Budget — hearing on June 2611 with Judge Supervflle, but the City included the $75,000.00 again for next year, Cr. Erickson made the motion to approve, the Proposed Budget as presented and was seconded by Dr., Gibbons, All approved, * May reports — * WIC Services 1,397 clients served (108) drive thru * 600 Clinical clients served * 27 restaurant inspected with 0 complaint * 2 septic systems inspected with 1 complaint and (D 1 rabies cases, I 111MIAT All approved, I I . _MTF -a7r U 7 716; A 5 r" I—EA7gMT17Z -7471 meeting. Twd Cff 57SUCTM71 All approved. NOTE: Original filed with City Clerk, City Annex and copy kept at Pads -Lamer County Health District. (PYet tis -Lamar County 91feW h Dist� E 400 West S&nwn Paris, TeVs 75460 Voice 903-785-4561 h, ''/ 903-737-0978 www.ga,rislaniarh,ealth.com PUBLIC INFORMAT10N REQUEST NAME OP PERSON REQUESTING INFORMATION: Erica Burkert ADDRESS: 1601 West Diehl Road, Naperville, IL 60563 PHONE NUMBER: 630-305-2117 DATE & TIME OF REQUEST: 05/161201'7 DESCRIPTION OF PUBLIC RECORD(S) BEING REQUESTED: We are searching for food safety inspections for the following locations: 1. McDonald's., 3825 Lamar Ave, Pans - We are searching for any inspections conducted after 0�110112016, 2, Applebee"s: 3905 Lamar Ave, Paris - We are searching for any inspections conducted after 03101/2016. SIGNATURE OF PERSON REQUESTING INFORMATION 17I�i 'a.339 01:11-11[101211ri P,aris—Lamar County Health District 400 West Sherman Street, Paris, Texas 75460-5646 Health District: (903) 785-4561 Women, Infant and Children (WIC): (903) 784-14,11 Fax: (903) 737-09,78 kh"'vnar leA hh cof, n ti "9M VA., =07 Knom Board members in attendance were Mr. Bill Collins, Mrs. Connie Stauter, Dr, Marc White, Dr. Ross Williams, and Dr, Mark Gibbons (via telephone), Others in attendance were Mrs. Gina Prestrid�ge and MCheryl King. Not in attendance was Mrs. Nancy,Stallings and vacant position. Mr. Collins called the meeting to order in open session at 530 p.m. Dr. White made the motion to approve minutes from prior meetings and was seconded by Mrs, Connie taut r. All approved. The election of new officers was tabled until the next meeting. Mrs, Connie, Stauter made the motion to accept the application from Dr. Eric, Salzman to fill the vacant position and was seconded by Dr, Gibbons, All approved. I " WIN IRWIN", WHOM I LQ I I I frdtml 1w Wig= I Uger-l" Leval inj 11 Vag u I ps I rr.14 mu #I -.A I mostimum III IVA' MA 8111"' 14 "KOJW'Tri 112 LIU 14 1 U1111m, 111 I'VAINNUAN 1 11!111!1i�i !!1 11 111111��11 » « mmm= Annual ddve-thru flu clinic that the Health Department has been hosting at the Loop location of Frist Federa, Community Bank in Paris. The flu clinic will be Saturday, October 281fi: from 12-4 pm. 400 shots: wiil be given for free, Same day as t�he Pumpkin Festival Budget — Mrs. Prestridge sent a letter to the City of Pagi all the services that we provide within the City Limits and also that she had met with Judge Superville and the Health Department will be receiving �$75,000.00 from both the City of Paris and the County of Lamar for the next three years, Public Open Records Request — (See Attached) 1 , Partner Engineering and Science (Krysti�n!a Forbes) — Signed by Mr. Coflins, AU Approved, • June and July reports — �N o WIC Services 1388 / 1347 clients served (114 / 99) drive thru '4 o 527 / 460 Clinical clients served ;4 o 45 / 45 restaurant inspected with 0 complaint o 6 /.6 septic systems inspected with 2 complaints and a""' o 0 rabies cases. • Total liability and equity is approximately $890,0010.00. R N SRI! 3`1 SRI 111% PI • w i I I I I I I � i I I •I i I I R I I � I I I I I w1mr, Mrs, Stauter made the motion and was seconded by Dr. White the meeting to be adjoed at HO p. 11 All approved, "�.# - '417 Approval motion made by Mrs. Connie Stauter and seconded by Dr. Marc White at the October 16tht, 2017 meeting. All approved, NOTE: Original filed with City Clerk, City Annex and copy kept at Pads -Lamar County Health Mstrict. s ►: NAME OPERSON REQUESTING APPLICABLE): x w science ADDRESS- NEatontown NJ 07'724 PHONEw.. DATE AND , M OF REQUESTi 1-31-2017 DESCRIPTION OF PUBLIC RECORD(S) BEING REQUESTED - Please see attached KrvstinaForbes »,. ROUTED TO: ATE RECEIVED: ACTION BY STAFF: Af i Xi Yk Y M Wow E DIRECTOR BOARD CHAIRMAN PA, R NER Engineerfing and Science, 11ric. Department of Health in La:mar CountV At_* ms�� Paris, TX 75460 Email: Heritage House of Paris Health & Rehab Center 150 4711, Street SE Paris, TX 75,462 OM I INKTA bite Assessment Toir the above -referenced site(s) on behalf 7 a financial services client, These assessments are beducted in! accordance with rules and regulations of conventional F�reedom of Information Act provisions. Therefore, we are requesting the following information to include in our repoirts: 0 Copies of any current or historical use of hazardous materials and/or hazardous waste 0 Copies of permits for current or historical undergroundlaboveground storage tanks [UMIASTs] 0 Copies of use permits for current or historical clarifiers, oil/water separators, grease traps, interceptors 0 Copies of any Violations or Notices to Comply 0 Copies of any reports regarding leaking USTs/ASTs 0 Copies of any records dealing with Ground Water contamination Please notify Partner if any records exist for the above -referenced site(s) and please provide Copies, as available, Also, please, let me know if there are any costs associated with this request prior to processing. We truly appreciate your assistance with this information. Should you have any questions or concerns, Please do not hesitate to contact me via fax at 732-380-1701 or email at kforbesftartneresi,com Your immediate assistance is greatly appreciated, Sincerely, Krystina Forbes FOIA Coordinator [UST- Underground Storage Tanks][AST-Above Ground Storage Tanks] 18�1111111 111 Govern4-ig Board Minutes November 9, 2017 present.- Curtis Fendley, Greg Wilson, Roderick Martin, Josh Bray, David Cook, Drew Crawford, Linda Kapp, Casey Ressler, Chip McEwln, Helen Ressler, Curtis, Fendley called the meeting, to order, at 4:03 prn. A motion to approve the August minutes, was made by, Casey Ressler, seconded by Chip McEwin, All approved, Greg Wilson gave an overview of the October Financials, Casey Ressler made motion to approve, seconded by Helen Ressler. Gina Crawford stated that the Chamber and LCC will be meeting with Bill Woodward about marketing material, Drew Ruthart displayed the Eiffel tower in a bronze paint. It was, discussed and decided that the change of color needed to go to VCC board and then to Executive Committee to be approved. It was ako, stated thiat the painter will need to sign a contract and have liability insurance to clover The Lamar Counity Chamber of Commerce, City of Paris, Paris Vi5ftors and Convention Council' and the Love Civic Center. Curtis Fendley stated that the long-range planning committee wdi meet in January. Randy Nation stated that the cabinets have been installed and he is working on bids for floor. It was suggested we do repair work in phases, Jon McFadden presented the new contract, it was discussed and will be voted on at next m:ieeting. He also spoke regarding chan&g some prices, The conference rooms will rent for $125 for, North South Side, the projectors will rent for $75 for an 8 -hour period. The pipe and drape will rent for $110 for 8 feet and $15 for 10 feet. Lastly, the rate for fighting will be $25 for 4 lights. It was also decided that for 910 days out, the weekend rate will be $900. A motion to approve was made by Casey Ressler, seconded by Helen Ressler. All approved, Curtis Fendley stated that the LCC needs to transfer $150,000 from the operating account to the reserve account. A motion to approve was made by Casey Ressler, seconded by Chip McEwin. ;All approved, Meeting adjourned at 4:42 pm. Love Civic Center Statement of Assets-, Lia Ii I Modified Cash Basis December 31, 20117' CURRENTASSETS Love Civic Center Reserved for Construction Due From VCC Liberty Nation;n Bank CD Returned Checks Receivable Total Cuirrent Assets LIABIL.iTIES AND NET ASSETS CURRENT LIABILMES Due to COC Payrioill LiabHities Total Current Liabilities Long -Term Liabilities GBB Renovation Loan LNEI Renovation Loan Total Long -Term Liabilities Total Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets $ 179,699.70 225,000,00 7,798.15i 32,085,32 250M 444833 17 6386Z51 64 0 76 40 130 69S 111 284,897,36 29,240,70 Financial statement preparation service provided by MaInory, McNeal & Companiy PC, CPAs in accordance wide professionA standards issued by the AICPA, substantially all discinsurcs, ordnarily lncludcd in financial slaWnCrItS PI'CpRtCd in accordance with the modified cash basis of accounting are onnined and no msurance as provided Love Civic Center Budget to Actual, Year-t�o-Date Modified Cash Basis For the 3 Months Ended December 31, 2017 Financial statement preparation semcc provided by Malnorry, McNeal & Company PC, CPAs in accordance will) prol[cssional standards issued by the AICPA, substantuttly all disclosures ordinarily included in financial stalerncrits prepared in accordancc with the moflied cash basis of accounting are omined and no assurance is provided 3 Months Ended 3 Months Ended Doc 31® 2017 Dec 31„ 2017 Variance of Budget Annual Budget Actual Budoet Revenue Mo,tel Tax $78,13OA7 5 67,51)OZO 3 10,63047 115,75% $ 270,000,00 R V, Hook Up 166.57 1'500,00 (1,331,43) 11 24 % 60000.00 Mis,c income 1,403.60 450,00 95360 311,91 % 1,800,00 I ower Lighting 20001 (200.01) coo % 800,00 Bicycle Rentals 1,328.44 1,32844, 0.00 % Rent 36.176,40 22,500.00 13o67&40 1160.78% 90,000 00 Refun�ded DepoWts 0.00 750.01 350,01 7,27 *A Total Revenue 114,807.48 89,400 00 25,407.48 128.42 % 36760000 Operating Expenses Bank Service Charge 56.61 62.52' (591) 9055% 25000, Training I Education 125.00 0 00 125.I00 0,00 1% 10 OD Bicydes 8, Reiated Expenses 111.38 - 111.38 0,00% Catering Exp 1,350,00 1,350,00 0,00% Communications 1,242,29 1.50,000 (257,71) 02-82 % 5,000.00 Office Expense 15000 125.01 24.99 I1e-99% 500.00 Payroli Expenses 25,912.99 28,000.02 (2,087'.03) 92.551 1% 1112,000 DO Payroll Tax Expense 1,965.37 2,250r00 (264 k3) 87.35% 9,1000,00 Market rig / AdverlWnp 650 00 75000 (1001-00) 86,67 % 3,0010-00 Professional! Fees -Cather - 12'5.00 (125.00) &OD % 125,00 Membership DuestSub 15600 15600 0.00 % 10000 Audit - 0,00 % 1,75000 Bookkeeping 1,,236,66 7501,00 486,66 164.89% 3,000.00 Electricity 8,400.58 10,0100,02 (1,59944) 8401 % 40,000.00 Water 59479 11'500.00 (90521) 3965 % 6,00000 Gas 76584 1,000012 (234,18) 76,510 % 4,00000 Trash Disposal 1,15733 1,187,52 (29.79) 9749 % 4,75000 Ontown Auto Exp Allowance 75000 750.00 1'00,00 % 3,000,00 Contracted Services - 500.1011 (500.011) 0,00% 2,0=00 Chamber Management 18'000.00 18,000.00 100,00 %, 18,1000 00 Eilfed Tower Lighting/' aint 1,000,02, (1,0001.02) UOD % 4,000.00 Building Nlaint)Spis. '14,362.30 24750.00 €10,387.70) 58.03 % 9U100.00 Security 176.85 250,02 (73,17) 70,73% 1,00000 Staff Ins,/Rehrement 2,,368,05 2,12502 243,013 1:11,44 % 8,50D 00 General Uabibly, 0,00 93750 0.00% 3,750.00 Workers Cornp. insurance 771.00 325.02 445.98 237,22 % 1,300 DO Directors & Officers 0.00% 2,000,00 Long Term Disability 450,00 (450,00) 000 % 1,800,00 Misc Expenses 111,85 250.02 (138,17) 44,74 % 1'000.00 interest Expense 2,064 45 2.750.01 (68556) 75,07 % 11,000,00 Ground Mentenance 2,120,00 1,875,00 24500 113.07 % 7,50000 Hotisekeeping Supplies 461.16 50001 (wm) 9223 % 2,00000 CleaninglRenting I able Clolhes 19200 192,00 0,00 % SuppOes 313 68 313,88 0,010 IX, Total Operating Expenses 861:566J8 101,712,74 _(jt,145.9J6 84.13' % —.266,326.010 Interest Income 0.00 25:02 _02) 0.00 11% 100 00 Not lncome (Loss) $ 29,240.70 $ _(12,287.72 41,528,42 237.2J7% $ 1,375.00 Financial statement preparation semcc provided by Malnorry, McNeal & Company PC, CPAs in accordance will) prol[cssional standards issued by the AICPA, substantuttly all disclosures ordinarily included in financial stalerncrits prepared in accordancc with the moflied cash basis of accounting are omined and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended December 31, 2017 and 2016 and 3 Months Ended December 31, 201116 Vinancial statement preparalionwrvioprovided by Mahiory, McNeal �& Company PC, 92PAs m accorclance with professioriat standards issued by the AICPA, substantiMly aH disciosures ordinarily included in financial statements preparcd in accor�dancx with Oic modified cash basis of accouni arc orriihed and no assurance is Provided Month Ended Month Ended Month Ended 3 Montlis Ended! Dee 311, 2017 Dec31„2017 Dec 31, 2016 Dee 31, 2016 Actual Budget Actual Actual Revenue MOW lax 0.00 lli 0.00 $ 0,00 R.V. Hook Up SOD= 210,010 5,391 Misc Income 150,00 Rent 9,936.75 7,500,00 15,1110 00 32,575.00 Refunded! DeposIts (1,000,00) (9116,67) (300,00) (300Z0) Tower Lighhng - 6667 75.00 150.00 Bicycle Rentals ............ 26110 Total Revenue 7 300.00 15095-00 �5,9 Operating Expenses Bank Service Charge 34,71 201,84 747 14.59 TrWrning I(Education 125,00 0 00 (yoo 0.00 Bicycles & Related Expenses 3 58 Communicabons 291 22 500.00 433.27 954.35 Office Expense - 41.67 payroll Expenses 9,940.80 9,333.34 6,6544,60 13,799 64 Payroll Tax Eveinse 754.82 750,00 698.30 1,31339 Marketing I Advertising 25000 Bookkeeping 521.66 250.00! 435,00 960.00 Eleci 2,495,55 3,333,34 2,466.39 8,939,29 '(Nater 24003 500.00 461.25 1,033.33 Gas 58975 33334 440,16 611 72 Trash Disposal 385,91 395.84 38591 1,157 73 Inlown Auto Eke Allowance 250.00 250.00 35000 850.00 Contracted Services 156.61 3,130.00, 3,,130,00 Chamber Management 18,000.010 Meetings & Hosting 5,41 5,41 Eftl Tower Lighlrnglritainl 3133.34 - Building Maim ./SpIs 9792.06 8,250= 2,846.76 8,555.83 Security 58,95 8334 Stall Ins./Retirement 510.83 70834 1,042,37 2,012 14 Building Insurance 0.00 0.00 0,00 3,122.25 General Liam lily DMO 312.50 - - Workers Comp. Insurance 108,34 36.29 782.0!1 Long Term Dsabdity 150.00 Misc Expenses, 8134 91.53 402,01 Interest Expense 916.67 2,469.69, Ground Maintenance 530,100 625,00 530,010 1,810.00 Housekeeping Supphes 314.65 16667 0,00 24109 DeaNng/Renting! Table Clothes 1,92.00 1000 ------'-'-0.00 r.0.010 Total Operating Expenses 2 031 52 27,862.58 2l) 0011 70 Operating Income (Loss) _117,83167j 662.68) 909.73 _17,958.68 ii Income 000 8.34 0,00 0,00 Niel Income (Loss)U7,931GJ7 L_Aa,654.2J4 909.73 37i968.68 Vinancial statement preparalionwrvioprovided by Mahiory, McNeal �& Company PC, 92PAs m accorclance with professioriat standards issued by the AICPA, substantiMly aH disciosures ordinarily included in financial statements preparcd in accor�dancx with Oic modified cash basis of accouni arc orriihed and no assurance is Provided