06 - Minutes & Reports for Boards-CommissionsItem No. 6
PARIS ECONOMIC DEVELOPMENT CORPORATION
MONTHLY MEETING
Board Members Present:
Richard Manning, Chairman
Marion Hamill, Vice -Chairman
Tim Hernandez, Secretary/Treasurer
Ray Banks
Derrick Hughes
Ex -Officio Members Present:
Legal Counsel:
Stephanie Harris, City Attorney
Call. to Order,
Paris City Council Chambers
107 East Kaufman St.
Paris, Texas 75460
Tuesday, December 19, 2017
5:15 O'CLOCK P.M.
MINUTES
Staff Present:
Michael Paris, Executive Director
Chris Stout, Economic Development Associate
Paula Brownfield, Administrative Assistant
Guest(s) Present:
Mary Madewell, The Paris News
Deanna Manning, Citizen
Linda Su Knox, City Council
Robert Spain, Citizen
City Council Liaison:
Mr. Manning called the meeting of the Paris Economic Development Corporation to order at 5:15 p.m.
on December 19, 2017,
Citizens' Input
Mr. Manning invited those present to speak during Citizens' Input. No one came forward and the
Citizens' Input was closed.
Discuss and possibly approve Minutes of the November 10�, 2017, Monthly Meeting and the
December 1, 2017, Special Meeting.
Mr. Manning asked if there were any corrections to the minutes. No one from the Board had any
changes. Mr. Banks made a motion to accept the minutes from November 10, 2017, and December 1,
2017. Mr. Hamill seconded the motion. Vote was 5 -ayes to 0 -nays.
Discuss and possibly approve October 2017 Financials and the November 2017 Financials.
Mr. Hernandez stated the October financials show normal expenses. Mr, Paris pointed out Forrest
Signs under Marketing and said the banners were updated with our new logo. Mr. Banks, made a
PEDC Board Meeting Minutes
December 19,,2017
Page 2 of 3
motion to approve the October 'financials, Mr. Hughes seconded the motion. Vote was 5 -ayes to 0 -
nays.
Mr. Hernandez mentioned a few items on the November Cash Out sheet, Ms. Portugal attended the
TEDC Sales Tax Workshop. Mr. Paris stated that Paula. Portugal was reimbursed for the TEDC
Workshop, Also, Randy Reese Drafting did drawings for a prospect that is looking at expansion. Mr.
Banks asked about the difference in the Salary numbers between October and November. Mr. Paris
said that we would look closer at the numbers and get back with him. He also asked about Cirro
Energy and why they did not get paid. Ms. Brownfield answered that it depends on when we receive
the invoice and when the City pays it. Mr. Banks made a motion to approve the November financials.
Mr. Hamill seconded the motion. Vote was 5 -ayes to 0 -nays.
Convene into Executive Session:
a) Section 551.087; Deliberation of Economic Development Negotiations to deliberate
Commercial and Finaneial Infori-nation and Economic Incentives relating to the
following: Commercial real-estate development.
1) Discuss Land Purchase
2) Prqject Wind Cave
3) Project American SpiralWeld
Chairman Manning convened the Board into Executive Session at 5:27 p.m.
Reconvene into, Open Session and possibly take action on item(s) discussed in Executive Session.
Chain -ran Manning reconvened the Board into open session at 6:15 p.m.
Mr. Banks made a motion to authorize staff to engage for a Phase I environmental study and a
biotechnical study for the property on the northwest corner of the Industrial Park. Mr. Hughes
seconded the motion. Vote was 5 -ayes to 0 -nays.
Mr. Banks made motion that we offer an additional forty (40) acres in the Industrial Park to be added
to the one hundred and one (101) acres for American SpiralWeld. Mr. Hamill seconded the inotion.
Vote was 5 -ayes to 0 -nays.
Discuss and possibly approve the quote on a yearly subscription to Demographics Now. The
gcote is $3,699.00 for a two -user subseril2tion.
Mr. Paris stated that Demographics Now is a too] that lie and Mr. Stout use to get precise
demographics information on labor, workfome, industry, and retail within a mileage radius. They have
been using this program for the last two years through his graduate studies, library website. Now the
graduate program has eliminated the program from the website. This too] has tremendous value to us,
since it gives us demographic information from purchasing power all the way to traffic counts. The
$3,699.00 subscription is annually for two -users. Mr. Hamill commented that "it's like having an extra
employee for $154.00 a month", Mr. Hamill made a motion to approve a yearly subscription to
Demographics Now, Mr. Hernandez seconded the motion. Vote was 5 -ayes to 0 -nays.
Discuss and approve the purchase of an I -Pad for the Executive Director.
Mr. Paris said that his contract states that the PEDC will provide him a tablet. He reminded the Board
that his tablet was stolen from his vehicle about a year ago. He had not purchased a replacement to
FT
December 19�, 2017
Page 3 of 3
date, but is finding to would be very useful to have one with Wi-Fi when he is working with prospects.
There are estimates in the packet on the purchase of a tablet with Wi-pi. Mr. Banks asked if there was
a monthly charge for the tablet. Mr. Paris responded that if there was, it would only be for the Wi-F1.
Mr. Manning made a motion to have Mr. Paris purchase a new tablet. Mr. Hamill seconded the motion,
Vote was 5 -ayes to 0 -nays.
Update on the American SpiralWeld Proiect.
Mr. Paris updated the Board and the public that the Texas Enterprise Fund application will be
submitted this week, American Spiraleld submits the application and the City reviews and signs the
application. Texas Representative VanDeaver and Texas Senator Hughes have been made aware of the
project. They will let the Governor's Office know that is being submitted. The Texas Enterprise Fund
is a deal closing fund that is reviewed by the Governor, Lt. Governor, and Speaker of the House. All
three need to unanimously agree to support the, use of the Texas Enterprise Fund for each specific
project. It will take four tosix weeks for the Governor's Office to get back with us on this $60,000,000
project including approximately 120 jobs, Mr. Banks asked how American, SpiralWeld came to, Paris,
Mr. Paris stated that American SpiralWeld carne to us through Kiamicill Railroad (Genesse Wyoming)
out of Florida. Genesse Wyoming has a direct relationship with those handling the rail at American
SprialWeld. Kiamichi called us stating that they wanted to entertain Paris, Texas for the project. We
immediately completed the RFI the company sent us, Four weeks later we received the same RFI
through the Governor's Office, We had a Welcome Team made up of infrastructure professionals for a
working meeting with American SpiralWeld. That evening we invited therm along with dignitaries
from the community for an introduction dinner. We are very appreciative and thank Kiamichi and
Genesse Wyoming Railroads for giving Paris the opportunity to showcase our city.
Executive Director's monthly Report.
Mr. Paris stated that there was no monthly report for December.
Discuss Future Agenda Items.
Mr. Manning said that after coming out of the election we should look at some type of report card for
the PEDC. This would be for the public to view and show the economic impact of bringing in
businesses and jobs to Paris. Mr. Paris agreed and said that we would have some information and bids
ready by the next meeting,
Adjourn
Mr. Banks made a rnotion to adjourn. Mr. Hughes seconded the motion. Vote was 5 -ayes to 0 -nays.
The meeting was adjourned at 6:28 p.m.
Respectfully submitted,
Paula Brownfield
Administrative Assistant
Paris Economic Development Corporation
MINurEss
fUJINNING AND ZOINEN(�
LILI V (�O I I N 111, (11 AJNJ 13
�AUFNIAN YFR�EL,"E
wyls, trigAVAYS
'11JESDAY
LO
18
500 (VATIM 111M,_;
7be nwelills,, offh, Planning anz11(,)j7j)jj4 to or(lcr al.5.301r m, by
Keith 1"Imi"Ev's, (., hailvnun.
The RAvAng nienibers were ja1jj,,S Kcith I'lowers, Rick I [Undley,
Mark PLuikqj. John Lee and Clad I imlsey
Ile WMAng mcnibem are Awn IdugWY I QW&
Mso �verc than lNussy, INanlng Manager Wria ASM, City Engineer:
SISPhaKe MS. City A(Wrney; AM RazA MY WK and cmemed clizarts,
2, AI)I)I-oval oIII inlac.sfi"f,ml PrCOOM WeelitzgY (Deccmbc)-1, 201',)
N10tion was niade by Clad I AMISCY, SCCOT)ded day K61h flo"vrs in approve nniinges Ar Hie
December 4 2017 mecting. Motion carried 6-0,
3, Public to comldci, am/ take euMn i,cgal-,lir,g) lh4, 1rcqijio,7 (?/ Tilonlasfi)�� u
C&M ba MAng Alm' 61 Shigle-flanib MvQg 2 (SF -2) to a Jfj.�°tcj
Plullne(l De vclolwnenl Oixll-icl (PD), WMAU 307A. 11". Lool) 286: knoi,vn as 3.801,q(',
ill the Isaac ('ruisc -,1402, bCiR, 4111 qfl,of ',-A &, Lot Ill 0i Lw 8
It 111A co PT Q Lot 6 A (ir (rf par,",S, Block 331. o.s in
142722-2017 r-ecoi,(Ie4,104.,212017, Dec (/ Recurel tamai- ('oan,v ('Iei�k.
MAN was inSe hy,lames 0`131-yan, seconded by Clad flulsey to illis itel-a 1rolii
the table. N,'lotjon carried 6-0,
Alan lil'russy, Plunning `Ian ag"er ',)ddr-csscd (he cornlnission
Mo6on was mWe by vid, Flomors, seconded by John Ike in JAY coninwws to two
1-ninUte,S. N)10ti0l) car-ried 6-0.
PuNic hcarl,11L! was dccarckl olic'n
One WANAdual spoke in fivor,
Renee I Wey. 4125 Smallwood If oat PHHK AW NxAC in Gyrofthu pet Q.
An Harvey states she is the flea] Estate Broker for Fddy Thomas. Ms. Hamov,
recluested that in addidon to the Ilmnal L)evekqmncnt that is propused that We
board %vouid a AnummNy ("'enter, aS
% 11( )f), as Floris�C
Slior as Househoki Appliance SerACL! alki Redr. an Upholstery Sfjop, a.
Reslaurarn Nvithom any drive-in and or as Vewrinary CIA, N, yjh,r,
stated that this is the Surth time they have Men bef'ore the coinmis�s,`on and she is it-)
support Whe rezoning on behalf of A. Mum,
four i-ndividuafs spoke in opposjjjon.
Im"y McDmell. 3420 W . IlotistoH Street. Paris. Was spoke in qTosilmi of the
POOL"" NY McDowell stated he is Aq nydniaiang a residwWal zmdng,
Ricky Oliver, 3640 \,VI lousltm StITCL Paril Was spoke 41 upposilimi of' the
P0601L Mr. UhTr stated he has AM dive ddilynine years and to daw they have
rint been gNTn any inAnnation on Wt the applicant wants to do there. Ile \,votfld
Me the neyhborhood to slaw� the way it is because the},, h,,ive jjt�) i(jea wvj-jat t1ley
k"Ad be opening their nutighborhood iqi to,
My limers. 3715 5; 10umorL PaHs,iox,,js ,,poc in i.')pposifion of the Petition,.
VIS, I",ppers staataecl she is as w"ic1mv, and Ims lived thew Axe 200 1 N4T Eppes Rover
Stated she is happy, where she lives and cati walk thantgh her neighNwhood. fVs.
Itpers, surtes she kn(mys her neighbors an(j that is "hum her huhand wanted Wo
I A. Ms, Flip ern 101wr sued she "nidd Kkc to continLiC, fl'jeye and &)CS 11C)t
want lo have Io lnovc.
Mvid An, 3625 'A' I louston, 110. Was SPOI(C in upposition of the pchiion, N11r,
/,'art stated lie has to agree "idi Ott Others ill OPPOSiIi011 I fe shHes titer have a n0c,
and qukt neighborhood. Mr Xan; stated SOMC Of the LISCS Wed are appeding Nit
others Could he 20hour businesses aiml that NVOLOd nett hene0cial to veil,
Public hcarin! %was declared closed.
Commissioner John Lee commented that Ile has to agree %% i0i the citizens in opposition (,ef
the petitkni beemNe he knows this 10 be as LjUiCt neighborhoo-d. NS Lee sWws he is torn
bemuse he is VC0 much for e"nwi-nic deNdopmerit, lie States Ns is st hroad rezoning
rNuem and if he knew Wife Of AM was going Ove he audd be for it. NN Ixe vows
against the petition,
Commissioner Keith Flowers corriinejjted he is oppman"I 16r the Same re,aIson,
Conni-rissiorwr Chad I-AmAv asked ifat busAss rhm ml jj,re list oj'p0jCjatiaj tt ees caaararc hi
what \vould he tile I..)1xicess, 11khri EMP4 Pbnbng Mugerans"wred that business iyndd
have to corne bel'ore the 1'4mning and Xc�ninll Comirrissron.
(InmAsimmi Alves ('Bryan commented that ImclitionaIN there is as Conx1idun put on We
lernis of'szfle, Mr. CY11yulfbi-tagar suacd the sellar WOUld 110SISihly have J() CIC) njorc %vork
on adverb ing awl put as coi-noymycy ,,i the salsa Out states 01C Sale WOUld bC con'l I'll e,d
Only upon approval Im rez0flil-19 1*ron-1 the Nanning and /Ning AnunksAwi,
Ndotion was inade by Anes (Yin ' "nL KOWA by KeAh Ho"ners to deny the ITtithni.
VhAion carried 5� 1, (lad i UQ,� was in oppositk)a-j,
4. ConshlvndhBaa (000 au"On I w A 15"whwU 110 am/ 2, BhwA
"Iddifion, localed en 2150 Chmis Novo
Ada Eammi. C Engineer reviemed die prvNniJnwy pNH haCkgruund "A
commissioners. NU, Fawn advised the status of' issue: Aw ownas have suhnitted a
and filial plat ofthe pajeny, to creme Us I and 77 of the McCoin AddRion in
oaler to buHd die accessory strL,1C,1u1'e Cal the back lot. Water and sewer irifi-astruCtUre is
available to the she as Atirch StreeL and it arywars that the plat cwnpHes Ah the clvv
Of Paris SATViSikal regUl,'IdOITS, Snt'a.jeej 10 tile, J'()Jjo�ving revisions: I
1. Note the two zollijig districts
2, N10% the 10- uAINY easenien! across U 2 to avoid the existing buikhngs
provide dw finished 110(9 Newtions f6r exhung wui proposecl I)LjijdijjgS
`\,10tiM, �.aas b� Keith Secoflded by Nlwk !QnUo to approve the preHmina,
plat w0h the ("by lighwer's reconunendations, Motion carried &().
Coll-aklclluhm (MuluclAw on the PAd Phu of Lws I car d 2,86ni A, AW Qvikohn?
hmwwd in 215, ( 'S'fidc'ej.
(Ada HaMon City Enginem revicNved the flnM A "it Commissioners. Motion was inade
by Keith Flov%vi-S, secorided by N—lark PanLki to approve tile, 1711a,jj plat with the City
Engineer's reccmiunendadons. NhAion carHed 6-0.
6 (1/ ().r02 p w,
APPR(_fXIJ) I J f IS 5`r DA IOF ABRUARY. 2018
-z
Claknan
Faris _Visitors & Convention Council
Board of pLi
September 20, 2017
4.-00 pm
Members.E-resent.' Mary Lou Coe, Derald Bulls, Chadlee Johnston,'rony Corso, Bryan Hargis, Cleonne Drake, Lisa Walker, Josh
Bray, Linda Kapp, Gad Dority, Renee Harvey, James Wyatt, Mark Pankaj,
Lt_affF�(esq111: Ken Higdon, Gina Crawford, Becky Semple and Drew Ruthart.
Llsa WMker called the meeting to order at 4:01 pm.
A motion to approve the August minutes was made by Derald Bulls, seconded by Tony Corso. Motion passed unanimously,
Financials presented by Linda Kapp, a motion to approve the fmancials was rnade by ChacLlee Johnston, seconded by Gail Dority,
Motion passed unanimously,,
A funding request. from Chad Bird for a Christian Contemporary Concert with Jason Crabb and Selah was presented. They were
,asking for $2,500, A motion to approve $1200 was made by Derald Bulls, seconded by Char:Llee Johnston. Motion passed
unanimously.
A funding request from Festival of Pumpkins was presented. They were asking for $2500. A motion to approve
$1500 was made by Tony Corso, seconded by Mary Lou Coe. Motion passed unanimously..
Gina Crawford stated that the red phone booth kiosk wail be sold or cornmi5sioned at an anVque mall,
Chadlee Johnston stated that a meeting will be set to start discussing another type of kiosk for the Love Civic Center.
Jack Neal and Earp Err'lckson are discussing the signage for the Trall,
Ken Higdon gave an update on budgets and City Council has approved the budgets for the VCC and LCCIle also stated that he
will start doing quarterly reports,
Becky Seryippe gave her directors report. She stated that there are tons of events in Paris aced putting heads in beds. She said
October is very busy month, NE TX Tourism meeting will be held September 21, Southern Gospeil is this coming weekend, Jason
Crabb and Selah are this weekend and the fair is next week. Becky then said thank you to our retiring board members, Mary
Lou Coe, Deraild Bulls and Gail Dorlty.
Drew Ruthart stated he is working on a marketing campaign, Visit Paris and trying to get some prices together on video
equipment.
Next meeting w0l be on October 18, 2017.
Motion to adjourn at 4 29 was made by Chadlee Johnston,
Respectfully submitted
Becky Semple
Rp.Lis Visitors & QnveLitrory Councq
Board of Directors Meefin
LU12LLEL�
November 15, 2017
4:00 prn
M—ernbers _PresefI. (hadlee.lohnston, Tony Corso, Bryan Hargis, Jost) Bray, Jeff Nutt, Brenda Wells, Jack Nevi, Greg Wilson,
Renee Harvey, James Wyatt, Mark Pankaj.
,Sta_ft��r�.tnt: Gina Crawford, Becky Semple, and Drew RUthart.
ChadJee Johnston calied the meeting to order at 4:04 pm,
Jack Neal and Mark Pankaj were introduced.
A motion to approve September minutes was made by Tony Corso, seconded by, Brenda Wells, Motion passed unanimously.
Financials presented by Greg Wilson, a motion to approve the financials was made by Brenda WeNs, seconded by Renee
H'arvey. Motion passed unanimously.
A funding request frorn the Northeast Texas Classic Car Show was presented. They were asking for, $2,500, Arnotionto
approve $1274 was made by Renee Harvey, seconded by Mark Pankaj. Motion passed unanimously.
A funding request from Paris High School Basketball Tournament was presented. They were asking for $2500, A motion to;
approve $2175 was made by Tony Corso, seconded by Jack Neal. Mciflon passed unanimously.
Drew Ruthart spoke about obtaining Visit Paris Texas dornain and starting a website. A motion toapiprove this was made by
Jack Neal, seconded by Tony Corso, Motion passed unaniiMOU51y.
Gina Crawford stated that the red phone booth kiosk will be sold or commissioned at an antlque mall,
Jack Neal stated that the signage for the, Trad de Paris is a work in progress.
Gina Crawford stated that Business after Hours wails be at Texar on November 16 andthe All -Breed Buil Sale, Chih Supper and
Bake Sale, wiH be November 27 and 28, Renee Harvey asked for baked goods to be auctioned off.
Becky Semple gave her directors report. She stated that there are tons of events in Paris and putting heads in beds. She
handed, out a written report. She also stated that the funding application will be looked at and possibly changes made. Her
report w4l be attached to rnJnutes,
Drew Ruthart stated tie is working on the marketing campaign, Visit Paris, He stated that the Facebo,ok page is upand running.
He then stated that the Eiiffel tower needs to be painted. He showed a cilsplay of the color. A motion to paint the Eiffel Tower
Restrained Gold, SW 6129, with metallic flakes was made by"tony Corso, seconded by Jack Neal. Motion passed unainimousJy,
Josh Bray stated that the VCC board needs fielip with ideas on how to put heads in beds. We need some new events to come to
Paris.
Motion to adjourn at 5:01 was rnade by Tony Corso
Respectfully submitted
Becky Semple
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Not Assets
Modified Cash Basis
October 31, 2017
ASSETS
CURRENT ASSETS
'Visitor & Convenbon Cornmiltee $ 373,541,84
Returned Checks Receivable 35.00
Due From COC 87-06
Guaranty Bond Bank CD 27,164.13
9 U29 �--' #
CURRENT L"ILITIES
Dueto 00C
[)us to LCC
Payroll Liabilities
Due to TraH de Paris T-S�h;irl
Totall Current Liabilities
ToW Liabilities
NET ASSETS
Retained Earnings
Net income
Total Net Assets
Total Liabilitles and Net Assets
— 400&".03
$ 400,648,03
$ 32,767.44
7,966.41
2,,175,09
1107.06
4300600
6-00
X57 576.77,E
3,6784203
4004848.43
Irina nciW slalcment preparation service provided by MaInmy, McNcal & Company PC, CPAs in auord:ance with profcssionai suindards issued
by the AXPA, substanlially afl dasclosures ordinwily included in financial statemcnLS prepared' in accordance with the modified cash i basis of
accounting we anutted and no assuran cc is provided
Paris Visitor & Convention Council
Budget to Actual, Year -to -Date
Modified Cash Basis
Financial stalernerg priepandion service piovided by Malnory, WN'tal & Company PC, CPAs in accordancic with profcsimnal standards issued
by the ATC PA, substantially all disclosures ordinarilly included in financial statements prepared in accordance with the modified cash basis of
accounting we omirted and no assurance is provided
Month Ended
Mon,th Ended
Annual
Oct 31, 2017
DO 31, 2017
Variance
% of Budget
Budget
Actual
Budget
Revenue,
Souvenir Sales
$ 1,119.50
$ 1,1566,67
$ (547,17)
67,17 %
S 20,000.00
Tour do Paris, Income
0,00%
45,000,00
MOW Tax
0,00%
630,000-00
Misc Income
1,002.03
125,00
877.103
801,62 %
1,500.00
Trolly / Historical4,116.67
416.67
0,00%
5,000,00Totad
Revenue
___2J21.53
2 70&34
66.0196,07
%
7014500-00
Oro" Profit
____2,12l 63
20834
86 81
96.07 %
701 50O 00
Operating Exponves
Training / Education
-
250.00
(250d00)
0,00%
3,000.00,
Rent to CDC
1,0010,00
1,000.0'0
100,00%
12.,000,00'
Furniture & Fixtures
166.67
(166,16,7)
0100%
2,00000
Bank Service Charge
11.20
33.34
(2214)
33.59 %
400.00
Credit Card Charges
240.04
125-00
1115x.04
192.03%
1,500,00
Motel Tax Transfernso Out
-
-0,00%
270,000.00
Communicallons
346.41
583,34
(236,93)
58.38 %
7,000.00
office Expense
19.74
416.67
(396,93)
4,74 %
5,000,00
Payrolit Expenses
9,5'4,5,70
9,58134
(37'.5,5)
99.61 %
11 5,0WOO
Payro0 Tax Expense
725.10
791,67
(66,57)
91.59 0%
9,500.00
Marketing / Advertising
1e,292,32
5'250.010
13,04212
348.43%
63000.00
Membership DuestSub,
77'5.00
333.34
441.6'6
232.50 %
4,000,00
Audit
000%
2,1000,00
Bookkeeping
342.50
291.67
50,83
117A3 %
3,500,00
Int own AulofExp Allowance,
200,00
416.67
(216,67)
4&00 %
5,000.00
Out of Town Tr,,,,I
227,36
625,100
(397.64)
36,311 %
7,500,00
Small Equipment
$3.34
(63.34)
0.00%
1,000.00
Mise Event Expenses
24,88
100.00
(75.12),
24.6'9 '%
200.00
Chaparral Square Daln,CeM
51.34
-5114
00 %
500,00
Souvenir Exp
273,00
1,666.67
(1,393.67)
16.38%
20,000=
Tour de Paris Exp
10000
2,708,34
(2,608.34)
3,69%
32,50000
Uncle Jessle's Exp
-
0,00%
250.00
Lamar Co Days in Austin EV
0 00 %
260.00
ASA
0.00 %
30'000.00
SOBA Boat Rom
-
-
0,00%
7,500,00
Events Promotion I Fundiv
22,150.00
15,000,00
7,150.00
147.67%
15,000,00
Convention Promotion,
2"500,00
2,500.00
0.00%
Arts Allocalion
0.00 %
71000.00
Chamber Management
000%
40,000.00
Trolley Driver
23250
0,67
190.83
557.96 %
50000
Meetings & Hosting
802.73
250,00
552,73
321,09 %
3,000Z0
Staff ins.Netirememl
1,356.93
1,08134
27350
125.25%
13,000.00
Insurance
-
-0%00
0A
2,000,00
Trolley Insurance
17713
175.00
2,23
101.217 %
2100.00
D & 0 Insurance
-
233,34
(233.34)
0,00%
2,600.00
Misr, Expenses
3595
166,67
(13072)
21.57 %
2,000,00
Trolley Expenses
95A5
500.00
('404.55)
1909%
6,000 00
Membership Relations
16.24
-
16.24
0,1001%
,Sponsorship Exp
-
000%
500.00
Postage
125,00
31.59
125,27%
1,50000
intern_
125.00
0 00 %--_
1'50000
Total Operating Expenses
59 698.30
2,126418
17 73.22
1411.72 -/.
_699,600,00
Interest Income
12.513
. .
. ...... 150.00
Not Income (Loss)
S_ 5(
L9,904.2J46�7243
144.29 % $
2,150.00
Financial stalernerg priepandion service piovided by Malnory, WN'tal & Company PC, CPAs in accordancic with profcsimnal standards issued
by the ATC PA, substantially all disclosures ordinarilly included in financial statements prepared in accordance with the modified cash basis of
accounting we omirted and no assurance is provided
Paris Visitor, & Convention Council
Budoet to Actual, Current Monith and Prior Year Period
Modified Cash Basis
For the Month Ended Oct 31, 2017 and 2016 and Month Ended Oct 31, 2016
Financial statement preparation service provided by Malniory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AlCP& substantially all disclosures ordinarily included in financia$ statements prepared in. accordenrt with the modified cash basis of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
Month Ended
Month Ended
Oct 31, 2017
Oct 31, 2017
Oct 31, 2016
Del 31, 2016
A
Budget
Actual
Actual
Revenue
Souvenir Sales
1 ,1 19,50
$ 1,6106.67
$ 1,372.50
S 1,372'.50
Misc Income
1,002,03
125.00
27.56
27,55
Trolly I Historical
�0%00
Total Revenue
08,34
2 416 A
2 1145.05
opqrsdIng Expenses
Training I Education
25MOD
Rant to CDC
1,000.00
1,000.00
Furniture & Fixtures
16667
Bank Service Charge
11.20
33.34
7.00
700
Credi Cart charges
240.04
125.00
134.89
134.89
communicabons
346.,41
$83,34
a.
Offm Expense
1974,
416.67
-
-
Payroll Expenses
9,54579
9,583.34
6,139,36
6,13935
P Tax Expense
725.10
791.67
482.87
46217
Marketing / Advertising
16,291132
5,250,00
8,912,30
15,912-30
Membership DUS`Sub.
775.00
333,34
1100,00
100.00
Bookkeeping
342.50
291,67
238.33
238.33
Intown AulzilExP Afiviesince
200.00
416.67
200.00
200.00
Do of Twom Travel
227.36
625-100
365,08
365.08
Small EquiDmeril
83.34
EventExpenses
24,88
100.00
Chaparral Square Dancers
51.34
Souvenir Exp
273.00
1,666.67
76900
769-00
Tour de Pods Exv
100.00
2,708.34
Events Pmmofion I Funding
22,150.00
15'000.001
2,948,00
2,948.00
Convention Promotion
2,,500.00
Trolley Driver
2'32.50
41,67
555.00
555,00
Meetings & Hosting
802.73
250.00
-
Staff Ina,/Rstirernant
1,35693
1,06134
554.84
554.84
Trolley Insurance
177,23
175,00
-
D & 0, Insurance
23134
-
Misc Expenses
35.95
166.67
103.09
10109
Trolley Expenses
95.45
50000
Memt)ershlp Relations
16,24
-
Postage
156.59
125.00
Intern
125-00
Total Operating Expenses
,696.30
___59
42,125 08
21m489.'76
21.48975
Interest Income
Not Income (Loss)
%07_1jC_'
(57,571137)
1 904.24) 119,0�73,70
Financial statement preparation service provided by Malniory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AlCP& substantially all disclosures ordinarily included in financia$ statements prepared in. accordenrt with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
December 31, 2017
ASSETS
CURRENT ASSETS
Visitor & ConventionCommittee S 41:1,085.35
Returned Checks Receivable 35 00
Guaranty, Bond Bank CD 27,184.13
fim-MROMM UMM
CURRENT LIABILITIES
Due to COC
Due to LCC
Payroll Liabilities
Due to Trall de Paris T-shirt
Total Current Lia billifles
Total Liabilities
NETASSETS
Retained Earnings
Not In lane
Total Not Assets
Total Liabilities and Not Assets
$ 2,,514 46
7,79& 15
2j232,95
107.06
�tgm
Financial stairmcrit preparation service provided by MaInory, McNeW & Company PC, CPAS in acar)rdance with progessionall standards issued
by the AICPA, substantially all disclosures ordinarily indudcd in financial stagernents prepared in accordance with the modifird cash basis or
accounting arc ornitted and no assurance is provided
Paris Visitor & Convention CouncH
Budget, to Actual, Current Month and Prior Year Period
Modified Cash Resis
For the Month Ended Doe 31, 2017 and 2016 and 3 Months Ended Dec 31, 2016
N"a"nuo —
Souvenir Sales
Motel Tax
Milic Incorne
Trolly / Hisloricai
Total Revenitm
Opending Expenses
Historical Museum
Training / Education
Rent to COC
Furniture & NxWresi
Bank Service Charge
Credit Card Charges
Motel Tax Transferred OW
Communications
Office Expense
Payroll Expenses
PI Tax Expense
Marketing, / Advertising
Membership DuetafSub,
Bookkeeping
Utillftles
Intown AutolExp Allowance
Out of Town Travel
Small Equipment
Souvenir Exp
Tour de Padis Exp
Arts Allocallon
Chamber Management
Trolley Driver
Meetings & Hosting
OW To"r Ught.Ing/Marril
Staff ins,/Refiren-rent
Insurance
General LJObility
Troliely Insurance
1) 1& 0 Insurance
Misc Expenses
Trolley Expenses
Sponsorship Exia
Postage
Intern
ToW Operallng Expenses
Interest Income
=230=
Month Ended
Month: Ended
Month Ended
3 Months Ended
Doc 31, 2017
Doc 31, 2017
Doc 31, 2016
Doe: 31, 2016
Actua 11
Budget
Actual
Actual
$ 4&16 00
$ 1,666-67
$ 407.35
$ 2,159.35
000
0.00
0.100
164,056.88
125,00
27.65
675,00
416s7
744,60
1 .300.50
11 00
2,2Q&34
1,724,50
127,50
753.82
.1,
3,7W28
26811
1,927,00
6501.001
435.00
(1242)
1100,00
197112
1,643.661
74500
1,800m
41.07 386,25
250.00 104,34
a 000.9'5
1.000.34 0i55.40
17507
1'75.00
-
23134
13338
166.67
170,57
500 00
-
500. DO
137,66
125,00
125.00
18,208.76 __
24,01 6.74
-
L 2.50
124.56
12.00
1.aq�i 0a
17.40
N
NNESIM
ON
745,00
8,749.66
7,0!00I00
10,000,100
1 1027.50
166A3
990.951
1,747.20
745,73
24&06
0
15,286-3 ... II0 1462 7,92
_I . . .
w.
URUXI kM=4EMWW1Ai=
Financial suaternenr prcpaxivaarii service, provided by Malriory, McNeal A Company PC, CPAs m accordance wjiUi pxoFessionai standards issued
by this AICP& substarI all disclosures ordinarily included in financiW statements prepared in accordance with am modificd cash bassos of
zccouni4 am omirred and no assurance is provided
Rovianue
Souvenir Sales
Tout de Paris Income
Motei Tax
Mist; fricorne
Trolly fffistcirica�
Totat Revenue
Gross Proifit
OreratIng Expan3"
Training I Education
Rent to COC
Furmture & Fixtures
Bank Service Charge
Credit Card' Charges
Motel Tax Transfen�ed Out
Communications
Office Expense
PsyroIl Expenses
Payrolt Tax Expense
Markeft / Advertising
iMembership Dues/Sub.
Audit
Bookkeeping
inlown Auto/E-xp Allowance!
Out of Towi Travel
Smell Equipment
Misic Event Expenses
ChaPa!rral Square Dancers
Souveftir Exp
Tour de Paris Exp
Uncle Jessie's Exp,
Lamar CA, Days in Austin Exp
ASA
SODA Boat Races
Events Promotion / Funding
Convention Promotion
Arts, Atiocalion
Chamber Management
Trolley Driver
Meetings & Hosting
Effel Tower LighlinglMaint
Sla�ff Ins ]Retirement
Insurance
r Trolley Insurance
D & 0 Insurance
Wsc Expenses
Trolley Expenses
Membership Relations
Sponsorship Ex!p
Postage
intern
Yotal Operating Expenae,�
Interest income
Paris"Visitor & Convention Council
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 3 Months Ended December 31, 2017
3 Months Ended
3 Months Ended
31000.00
100.DO %
Doe 31, 2017
Doc 31, 20117
Variance
% of Budget
AnnuW
Actual
Budget
214 '79
1157.28 %
Budget
$ 1,931 .00
$ 5,0100,01
$ (3,069,01)
38.62 % $
20,000.00
182,304,43
157,500.00
-0.00%
24,80443
0.00%
46,000.00
630,000.00
1,032.03
375.00
657-03
275,21 %
9,SWOO
2,287.50
15413 %
1.k037 49
- 16100
5.000.00
2,000.00
164M 12502
--L3.,_4_2994
114,28%--o—ts".00—
361,66
. . .187,
87,564,96
164 „126.02
2342094
114.28%
701,600,00
ME
711.16
5891.79
78.13,047
769.54
253.64
29,138.15,
2,21158
24 „2"74.83
1,236,67
600.00
41384
w
75000
3,000,00
500.01
10,002
375.00
67,500.00
1,750,02
1,250,01
28,750.O2
2,375,01
15,750.00
1.000.02
675V
1,250.01
1.875 -DO
250.02
10000
M
7,000.00,
10,000.010
125,01
750.00
3,250.02
2,000,00
52500
700.02
$00,01
1,500)00
500.00
375.00
375,00
(33,49)
95,53 %
31000.00
100.DO %
112,0DO-00
(Swol)
0600 %
Z000.100
(28! 86)
71.15%
00.00
214 '79
1157.28 %
1 1500!. 00
10,630,47
0,00%
270,000 0i
(980,48)
4397 04
7,000.00
(996,37)
20.29%
51000,00
33474
10:1 -35 %
115,0001,00
10000
93,20 %
9,SWOO
8!,524.83
15413 %
163,000,00
(5502)4.,000,010
0.00%
2,000.00
2,37
, 0.00 0/.
2,W0,00,
361,66
1411,33 %
3,50000
(650,01)
48.00%
5,U00,001
(1,461.16)
22,07 GA
7500.00
(250,02)
0,00 %
1,DW00
(500,00')
0 DO %
20.00
511,34
0= %
50D,00
(4,727.01)
5A6 %
210.000,00
1 00 00
0.00%
32,500a00
(493,00)
0,00%
n An 0
250,00
37.50
. .......... 150,00
L— 1123106193 99 2,150.00
)% 5
!"sari 6al statement preparaii,on service provided by Malnory, McNeal & Company PC, CPAs in acoortizince, with firol6ssiwial standards issued
by the A] PA, substantially idl disclosures ordinarily included in financial suicracnis, prepared in accordan" with the modified cash basis of
accounting are omilled and no 2e,surwice is provided
0.00%
30,00.001
0X0 %
71500.00
(0,625-50),
55.83 %
15,00'0.00
2,52654
0.00 %
01001%
-
0,00 4110,
40,000=
399.99
419,,97 %
500.00
33474
14C63 %
100
10000
0.00 %
(655.98)
79,82'%
13,0()0,00
(1,229.00)
0.00%
2,000.00
2,37
100,45%
2,100.00
(700,02)
0,00 %
2 8010,00
166.881
13138, %
21000,00
0,008.98)
32-73 %
6,000.00
16.24
0.00%
(500,00')
0 DO %
50000
(3964)
8918 %
1,60000
j
0.00%
1 500 00
101.301%
699,500.O0
37.50
. .......... 150,00
L— 1123106193 99 2,150.00
)% 5
!"sari 6al statement preparaii,on service provided by Malnory, McNeal & Company PC, CPAs in acoortizince, with firol6ssiwial standards issued
by the A] PA, substantially idl disclosures ordinarily included in financial suicracnis, prepared in accordan" with the modified cash basis of
accounting are omilled and no 2e,surwice is provided
Quarter
2013
2014
2015
2016
2017
1st
125372.37
127032.2
145184.33
150254.84
155875,28
2nd
152259.9
141298,47
147922.13
171413.71
188900.2 5
3rd
119108.31
143561,39
177545.7
164156.88
182304.43
lill —1
13,3422.16
141050.04
150749-53
14969315
53016234 1 552942.1
200000
180000
160000
.140000
Nw/g
120000
HIM
4th
100000
90000
60000
40000,
20000
0
623,416.69 1 635518.58
2 no 3rd
111112013 mg 2011 02015 ',,/E'2016 W2017
4th
Paris Visitors and Convention Council Activity Report
Last two quarters of events and room nights
Jiully, 2017
Dixie Youth Baseball North Division IAAA State Tournament — funded $1975.00 — 482 room nights
Dixie Youth Baseball North Division 2AAA State Tournament - funded $1975.00 — 476 room nights
Tour de Paris Bicycle Rally — Hotels/Motels all along the loop were full and we had people tell us they
had to stay out of town because they could not find a room in Paris.
Paris Balloon and Music Festival partnering with Tour de Paris - funded $2075.00 — 100 plus room nights
Southern Drag Boat Race "Paris Grand Prix" - contract to fund $10,000 — 65 plus room nights
August, 2017
49th Annual Bug Tussle Antique Car Trek - funded $900.00 —44 room nights
September, 2017
Chaparral Square Dance Convention — Bid on group over 22 years ago and provided Civic Center— 116
room nights
Hurricane hampered the attendance of this event.
Backyard Blowout at Heritage Hall - funded $2000.00 - 47 room nights
Southern Gospel Music Association — Attracted weekend event by providing Civic Center - 60 room
nights
New Quarter —October 2017 thru December 2017
October 2017
OctoberFest — Two-day event at Gibraltar Downtown — funded $1200.00 — room nights - 20
Paris Antique Fair — two-day event at Gibraltar Downtown — Funded $1300.00 - room nights - 21
Main Trading Hamfest — funded — $1800.00 - room nights - 57
TexPack Square Dance Convention at Paris Fairgrounds— Funded $2000.00 — room nights - 136
Mustang Scooter Convention at Love Civic Center— Bid on group to come to Paris, provided Civic Center
for them to display their scooters - room nights 75
City of Paris "Festival of Pumpkins" — funded $1500.00, - room nights - 25
December 2017
PHS Basketball Tournament — Founded $2175.00 - room nights - 145
Date Event
7/1/2.017 Flowers Family Reunion
7/2/2017 Hlis Place Fellowshp Church
7/6/20117 United Healthcare Meeting
7/8/21717 Caroline Luna Birthday Party
7/9/2.01.7 His Place Fellowshp Church
7/13/2017 North Central Texas Council of Governments
7-14/15-2017 Tour de Paris bike Rally
7/16/2017 His Place Fellowshp, Church
7/19/2017 AG Power Meeting
7-21,2.2 & 23, 2017 Gun and Knife Show
7/23/2017 His Place IFellowshp Church
7-24,25 and 26-17 Hlis Place Fellowshp Church VBS
7/29/20,17 Luz Luna Birthday Party
8/3/2017 Delta 'later Fowl Banquet
8/6/2017 His Place Fellowship Church
8-8 & 9- 17 Mark Panakj'w'w'edding
8/12/2017 Casa For Kids Banquet
8/20/2017 His Place Fellowship Church
8/26/2017 Gibbons Class Reunion
8/2.7/2017 His Place Fellowship Church
9-1 & 2 -17 Chaparral Square Dancers
9/4/2017 KC management meetings
9/9/2017 Red River Vailet Baptist Assocation Banquet
9-15,16 &17 -17 Gun and Knife Show
9/16/2017 Dylan's Drivers
9/20/2017 Turner Safety Awards Banquet
9-22-17 9-23-17 Southern Gospel Music Assocatiion
9/24/2017 Selah & Jason Crabb Concert
9-26 & 27 -17 One Exchange Meetings
9/30/2017 Maria Olquin Wedding, Reception
10/1/2017 His Place Fellowship Church
10/8/2017 His Place Fellowship Church
10/12/2017 Dream Center (Banquet
10/1.5/2017 His Place Fellowship Church
10/17/2017 Chamber Celebration
10/19/2017 Paris Pregnancy Banquet
10/22/2017 His Place Fellowship Church
10--2.5 thru 27-17 Musting Cllulb Convention
10/29/2017 His Place (Fellowship Church
11/2/2017 PEF l Love iParis Banquet
11/4/2017 PJC Alumni Banquet
11/5/2017 His Place Fellowship Church
11/11/2017 RRVVM Ceremony
11/16/2017 Friends of the NRA (Banquet
11/1.7 & 18-17 Christmas in Paris
11/28/2017 PJC Career Clays
12-1 thru 12-3-17 Gun and Knife 'Show
12/6/2017 City of Parris Luncheon
12/7/2.017 Clothing Concepts Shaw
12/8/2017 PJ hailers Christmas Party
12/9/2017 KC Christmas Party
12/1.1/2017 RK ball Christmas Party
12/1.3/2017 Legislative Luncheon
12/14/2017 Norsatr Chrstmas Party
12/15/2017 Load Trail ChaOstmas Party
1.2/19/2017Maxey Trailers Christmas Party
MINUTE
,SPECIAL MEETING
CITY OF PARIS BOARD OF ADJUSTMENT
CITY OF PARIS - CITY HALL
COUNCIL CHAMBERS CONFERENCE ROOM
PARIS, TEXAS
TUESDAY, JANUARY 2,2018
12:00 O'CLOCK P.M.
The Board (?1'A4jusImenI ineeting was called to order by David Hamilton, Chairman at
12.-00p.m,
The following members were present: David Hamilton, Louise Hagood, Jerry Flaning
and Deanna Manning
The following members were absent: Marilyn Smith and Chris Fitzgerald (Alternate
Board Member)
Also present was Carla Easton, City Engineer; Stephanie Harris, City Attorney, Triniti
Frazier, City Staff, Sue Lancaster, City Council Liaison and concerned citizens,
2 Approval of ininutesfi-om previous meetings. (December 5, 2017)
Motion was made by David Hamilton, seconded by Louise Hagood to approve minutes for
the December 5, 2017 ineeting. Motion carried 4-0.
3. Public hearing to consider and take action on the petition ol'Brad Hutchison, Partner on
behalf q1V & B Paris Partners on Lot 4-5-6, Block 3, (?/ the 51ellrose Addition, being
located at 2301 Simpson a'Ytreet.
A. Section 11.5-3 (b) {1a -d) of the Fence Ordinance which provides as follows:
(b) Fence heights:
(l)FronI jand fence requirements,
a. No fence shall be permitted in the front yard with the following exceptions:
i, On lots zoned historic overlay district (HD) and in accordance with the
design standards adopted by the historic preservation commission,
ii. On lots in excess of two (2) acres in size which are used for single -homily
residential purposes.
iii. On lots which are zoned and used for Ll or HI. purposes.
b. If permitted, ornamental fences may be permitted in a front yard in residentially
zoned areas if not designed or serving as an enclosure. Ornamental fences include
such things as split rail, picket, decorated metal, and brick fences, but not such
things as chainlink, wire, or other similar fences.
c. In residentially zoned areas, no fence over forty-two (42), inches in height above
the average grade of the yard shall be permitted from the front building line to the
street right-of-way line.
d. In residentially zoned areas, all front yard fences shall have a minimum of fifty
(50) percent open area for passage of air and light.
The applicant is requesting a variance to allow a front yard fence at 2301 Simpson Street, This
property is, not located in the historic overlay district, the lot does not exceed two (2) acres, and is
not zoned for industrial purposes. The applicant is proposing to install a seventy-two (72) inch
front yard privacy fence. The applicant is asking for a 30 inch variance in height. '.I'he proposed
fence is not an ornamental fence with a minimum of fifty percent area for passage of air and light.
Public hearing was declared open.
One individual spoke in favor of the petition.
Brad I lutchison, Partner of J & B, Paris Partners, Paris, Texas, spoke in favor of the
petition. Mr. Hutchison stated that lie recently purchased the property and wanted
to make Sure that a bedroom was not compromised. Ile stated that the wooden
privacy fence would provide privacy to the bedroom in the front of the house.
Carla Easton, City Engineer spoke in opposition of the petition. recommending denial in
order to preserve consistency of the front yard setback in a residential neighborhood.
Public hearing was declared closed.
Motion was made by David Hamilton, seconded by Jerry 1- laning to consider an act on the
variance request as separate items. Motion carried 4-0�.
Mr. Hamilton requested a motion regarding front yard fence- Motion was rnade Jerry
Hailing to allow front yard fence, seconded by Louise Hagood. Motion carried 4-0.
Mr. Hamilton requested a motion regarding fence height of 72 in.- Motion was made by
Louise Hagood to approve height, seconded by Deanna Manning. Motion carried 4-0,
Mr. Hamilton requested a motion regarding wood privacy fence material- Motion was
rnade by Jerry 11aning, seconded by Louise Hagood to approve wood privacy fence
material with a stepping down to 4 feet on East side of property. Motion carried 4-0.
Meeting, ac�
joiirned at 12.32p,m.
APPROVED THE 6t" DAY OF MARCH, 20