2004-199-RES REJECTING ALL BIDS FOR THE RECONSTRUCTION AND CONVERSION OF THE UARCO BUILDING
;.
RESOLUTION NO. 2004-19.~__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, REJECTING ALL BIDS FOR THE RECONSTRUCTION
AND CONVERSION OF THE UARCO BUILDING TO A NEW POLICE,
COURT, AND JAIL FACILITY; AUTHORIZING ADVERTISEMENT FOR
SELECTION OF A CONTRACTOR AND CONSTRUCTION SERVICES
THROUGH COMPETITIVE SEALED PROPOSALS IN CONFORMANCE
WITH SECTION 271.116 OF THE LOCAL GOVERNMENT CODE;
APPROVING SELECTION CRITERIA AND WEIGHTING ASSOCIATED
THEREWITH; MAKING OTHER FINDINGS AND PROVISIONS RELATED
TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 13th day of May,
2002, in resolution No. 2002-075 authorize the preparation of plans and specifications for a project
of reconstruction and conversion of the DARCO building to a new police, court, and jail facility;
and,
WHEREAS, the City Council did heretofore, on the 24th day of August, 2004, in Resolution
No. 2004-146 approve the plans and specifications and authorize the advertisement for bids for
performing all work required for said reconstruction and conversation project, which bids were
received until 3:00 p.m., Tuesday, the 5th day of October, 2004; and,
WHEREAS, no bids were received which were within the City's budgeted cost for said
project; and,
WHEREAS, the City Council desires to reject all bids for said project as presently received,
and to authorize the City's architect and staff to utilize as an alternative procurement procedure the
selection of a contractor for construction services through the use of competitive sealed proposals
in conformance with Section 271.116 of the Local Government Code; and,
WHEREAS, the City Council desires to approve and authorize the selection criteria and
weighting of selection criteria for said competitive sealed proposal process; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF P ARlS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby in all things
approved.
Section 2. That all bids received in response to the City's solicitation of same as authorized
by City Council resolution No. 2004-146 for the reconstruction and conversion of the DARCO
building to a new police, court, and jail facility, be, and the same are, rejected.
Section 3. That the project for reconstruction and conversion of the DARCO building to a
new police, court, andjail facility, be re-advertised for and in accordance with Section 271.116 of
the Local Government Code, to select a contractor for construction services through a competitive
sealed proposal process, such proposals to be received after due notice at the office of the City
Manager of the City of Paris, City Hall, 135 15t Street S.E., Paris, Texas 75460, at such date and time
as the City engineer shall determine, at which time said proposals shall be publicly opened at the
City Council Chamber, City Hall, 135 15t Street S.E., Paris, Lamar County, Texas, and names of
proposers and monetary proposals, if any, read allowed, with the proposals to thereafter be evaluated
and presented to the City Council for ranking within forty-five (45) days after opening.
Section 4. That the selection criteria and the weighting of said criteria to be utilized in the
aforesaid request for proposals, as the same are likewise incorporated in that draft request for
proposals attached hereto and for all purposes incorporated herein, shall be and are hereby approved,
and the same shall be presented to the City Council for their use following receipt of proposals in
selectively weighting each proposer, such evaluation then to be presented in an open City Council
session and subsequently tabulated, thereby determining the ranking of order for subsequent
negotiations with each proposer. Following such ranking, negotiations shall ensue to be conducted
by the City Manager and such other staff as said Manager shall deem appropriate, with the results
of such negotiations to subsequently be returned to the City Council with recommendation for
contract award.
Section 5. That all evaluations ofthe respective proposers shall be made public following
their tabulation.
Section 6. That this resolution shall be effective from and after the date of passage.
PASSED AND APPROVED this 8th day of November, 2004.
ATTEST:
,
(J Jwr; ~ f1i.tm
Sherian Dixon, Assistant City Clerk
NOTICE TO PROPOSERS
NOTICE TO PROPOSERS
POLICE AND COURTS BUILDING
CITY OF PARIS, TEXAS
Pursuant to Section 271.116 of the Texas Local Government Code, it is the intention of the City of Paris, Texas to select
a prime contractor by using the competitive sealed proposal process for the construction of a new police and courts building
located at . The total estimated budget is $
The necessary proposal documents will be available beginning , 2004. Proposal documents
(including plans, proposal forms, specifications, instructions to proposers, and contract documents) may be obtained for
a deposit of Dollars ($ ), payable to the City of Paris, from Brinkley Sargent Architects at
, Dallas, Texas [phone], with a limit of _ (_) sets per proposer. Plan deposit checks will be returned
to the Bidder if Bid Documents are returned complete, undamaged, unmarked, and fully reusable within five (5) calendar
days of the bid submission date. Failure to comply will result in the forfeiture of the cost associated with replacement of
the Bid Documents. No exceptions to this forfeiture clause will be made. Additional copies of Bid Documents may be
purchased by Bidders from Paris Texas, (903) 784-9234.
A pre-proposal meeting will be held at Paris, Texas, ' at _ o'clock p.m. on
. Attendance at the meeting is strongly encouraged, but is not mandatory.
A total of five (5) copies of each proposer's complete "Proposal Form," "Questionnaire," and any other required or
additional materials must be submitted to the city of Paris, 135 151 Street S.E., Paris, TX 75460 no later than _ 0' clock
_.m., on ' 2004 in an opaque envelope, sealed, and clearly marked on the outside of
the envelope:
City of Paris, Texas
P. O. Box 9037
135 1'1 Street S.E.
Paris, TX 75460
Following such 0' clock _.m. deadline on ' 2004, "Subcontractors
Qualification Statements" shall be submitted on all subcontractors identified on proposals, as part of the Competitive
Sealed proposal. Such "Subcontractors Qualification Statements" shall be submitted no later than _ 0' clock _.m.
on the same date specified and at the same location specified.
No oral, telegraphic or facsimile proposals will be accepted. No late proposals will be accepted. No proposals may be
withdrawn after the scheduled proposal opening deadline. All proposals received after the scheduled proposal opening
deadline will be returned unopened. All proposals timely received (by the 0' clock _' m. deadline specified and
subsequently completed by submission of "Subcontractors Qualification Statements" by the _ 0' clock _.m. deadline
specified) will then be publicly opened and read aloud at the City Hall, 135 151 Street S.E., Paris, Texas 75460.
Each proposal must be accompanied by a cashier's check or acceptable proposal bond payable to the City of Paris in an
amount not less than five percent (5%) of the total proposed contract sum, plus alternates as submitted.
The successful proposer will be required to furnish payment bonds and performance bonds in amounts equal to one hundred
percent (100%) of the contract sum, in accordance with Chapter 2253 of the Texas Government Code, within five (5) days
of the contract award.
Selection of the successful proposer will be based on the selection criteria set forth in the instructions to proposers. In case
of ambiguity, duplication, or obscurity in the proposals, the City of Paris reserves the right to construe the meaning thereof.
The City of Paris further reserves the right to reject any and/or all proposals received. Contractors and subcontractors shall
pay to laborers, workmen and mechanics the prevailing wage rates as determined by the City of Paris.
Publication Dates:
Paris News
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PROPOSAL DOCUMENTS
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INSTRUCTIONS TO PROPOSERS
POLICE AND COURTS BUILDING
PARIS, TEXAS
GENERAL REQUIREMENTS
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the contract, including General and Supplemental Conditions and
other specification sections, are applicable documents.
1.2 DEFINITIONS
A. All definitions set forth in the General and Supplemental Conditions of the Construction Agreement
or in other contract documents are applicable to these proposal documents.
B. Proposal documents include the Request for Competitive Sealed Proposals for Construction Services,
Instructions to Proposers, Proposal Form, sample bond and contract forms and the proposed contract
documents including any addenda issued prior to receipt of proposals.
C. Addenda are written or graphic instruments issued prior to the opening of the proposals which modify
or interpret the proposal documents (including drawings and specifications) by additions, deletions,
clarifications or corrections. Addenda become part of the contract documents when the Construction
Agreement is executed.
D. The City of Paris may be referred to in the proposal documents as Owner.
E. A proposal is a complete and properly signed proposal to do the work for the sums stipulated therein,
submitted in accordance with the proposal documents.
F. The base contract sum is the sum stated in the proposal for which the Proposer offers to perform the
work described in the proposal documents as the base, to which work may be added or from which
work may be deleted for sums stated in alternate proposals, if alternate proposals are required.
G. An alternate proposal (or alternate) is an amount stated in the proposal to be added to or deducted
from the amount of the base contract sum and the corresponding change in the work, as described in
the proposal documents or in the proposed contract documents.
H. A unit price is an amount stated in the proposal as a price per unit of measurement for materials or
service as described in the proposal documents or in the proposed contract documents.
I. A Proposer is a person or entity who submits a proposal.
J. A subcontractor is a person or entity who submits a proposal to a Proposer for materials or labor for
a portion of the work.
K. Contractor is the person or entity which has been determined to provide the best value for Owner
based on Owner's Selection Criteria and its ranking evaluation, and to which Owner awards the
contract.
L. Contract refers to the Construction Agreement.
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1.3 EXAMINATION OF DOCUMENTS AND SITE
A. Each Proposer, by making a proposal represents that she/he has read and understands the proposal
documents.
B. Each Proposer, by making a proposal, represents that she/he has visited the site, performed
investigations and verifications as she/he deems necessary, and familiarized herlhimself with the local
conditions under which the work is to be performed and will be responsible for any and all errors in
herlhis proposal resulting from failure to do so.
C. The location and elevations of the various utilities and pipe work included within the scope of the
work are offered as a general guide only, without guarantee as to accuracy. The Proposer shall verify
and investigate to herlhis own satisfaction the location and elevation of all utilities, pipe work, and the
like and shall adequately inform her/himself of their relation to the work before submitting a proposal,
D. Before submitting a proposal each Proposer will at Proposer's own expense, make or obtain any
additional examinations, investigations, explorations, tests and studies and obtain any additional
information (surface, subsurface, and underground facilities) at or contiguous to the site, or otherwise,
which may affect cost, progress, performance or furnishing of the work and which Proposer deems
necessary to determine herlhis proposal for performing and furnishing the work in accordance with
the time, price and other terms and conditions of the contract documents.
E. On request in advance, Owner will provide each Proposer access to the site to conduct explorations
and tests as each Proposer deems necessary for submission of a proposal. Proposer shall fill all holes,
clean up and restore the site to its former condition upon completion of such explorations.
F. The lands upon which the work is to be performed, right-of way and easement for access thereto, and
other lands designated for use by Contractor in performing the work are identified in the contract
documents.
G. Each Proposer, by making herlhis proposal, represents that herlhis proposal is based upon the
materials, systems, and equipment required by the proposal documents without exception.
1.4 PROPOSAL DOCUMENTS
A. Complete sets of proposal documents shall be used in preparing proposals; neither Owner nor the
Architect assumes any responsibility for errors or misinterpretations resulting from use of incomplete
sets of proposal documents.
B. Owner or the Architect, in making copies of the proposal documents available on the above terms, do
so only for the purpose of obtaining proposals on the work and do not confer a license or grant for any
other use.
1.5 PROPOSAL PROCEDURES
,A. All proposals shall be prepared on the Proposal Form provided by the Architect and submitted in
accordance with the Instructions to Proposers. Proposers shall provide all requested information.
B. A proposal is invalid if it has not been deposited at the designed location prior to the time and date for
receipt of proposals indicated in the Request for Competitive Sealed Proposals for Construction
Services, or prior to any extension thereof issued by addenda to the proposers. Proposals received
after submission deadline shall be returned unopened and will be considered void and unacceptable.
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"
Owner shall never be held responsible for lateness of mail, carriers, couriers, etc., and the time/date
stamp clock in the City of Paris City Manager's office shall be the official time of receipt.
C. Unless otherwise provided in any supplement to these Instructions to Proposers, no proposer shall
modify, withdraw or cancel his proposal or any part thereof for ninety (90) days after the time
designated for the receipt of proposals in the Request for Competitive Sealed Proposals for
Construction Services.
D. Proposals shall not contain any recapitulation of the work to be done.
E. Proposers shall make no additional stipulations on the Proposal Form, nor limit nor qualify proposals
in any other manner. Proposals so qualified will be subject to disqualification.
1.6 DISCREPANCIES AND AMBIGUITIES
A. Each proposer shall examine the Proposal Documents carefully and, not later than seven (7) days prior
to the date for receipt of proposals, shall make written request to the Architect for interpretations or
corrections of any ambiguity, inconsistency or error therein which shelhe may discover. Any
interpretations, corrections and changes to proposal documents or extensions to the opening date will
be made by addenda to the' proposal documents by Owner. Sole authority to authorize addenda shall
be vested in Owner. Prior to the receipt of proposals, addenda will be. sent certified mail/return receipt
requested or faxed or e-mailed to each person or firm recorded as having received the proposal
documents and will be available for inspection wherever the proposal documents are kept available
for that purpose. Proposers shall acknowledge receipt of all addenda. It shall be the Proposer's sole
responsibility to insure receipt of all addenda before proposal submission.
1.7 SUBSTITUTIONS
A. Each Proposer represents that her/his proposal is based upon the materials and equipment described
in the proposal documents.
B. No substitution will be considered unless written request has been submitted to the Architect for
approval at least seven (7) days prior to the date for receipt of proposals. All substitutions must be
submitted on the form contained in the Contract Documents.
C. If the Architect and Owner approve a proposed substitution, such approval will be set forth in an
addendum.
1.8 QUALIFICATION OF PROPOSERS
A. Every Proposer shall submit with her/his proposal a properly executed Questionnaire.
B. Proposers may be disqualified and their proposals not considered for, by way of example but not
limitation, any of the following reasons:
1. Reasonable information or belief that collusion exists among Proposers;
2. Proposer being interested in any manner in any litigation involving Owner;
3. Proposer being in arrears on any existing contract or having defaulted on any previous
contract;
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4. Lack of competency as revealed by the financial statement, experience and equipment,
Questionnaire, or qualification statement;
5. Uncompleted work which in the judgment of Owner will prevent or hinder the prompt
completion of additional work if awarded.
1.9 PREPARATION OF PROPOSAL
A. Proposer shall submit herlhis proposal on the Proposal Form furnished as part of the proposal
documents. All blank spaces in all forms shall be correctly filled in and the Proposer shall state the
prices, written in words and in figures. Where there is a discrepancy between the price written in words
and the price written in figures, the price written in words shall govern. If the proposal is submitted
by an individual that person's name must be signed by that person or by that person's duly authorized
agent. If the proposal is submitted by a firm, association or partnership, the name and address of each
member must be given, and the proposal must be signed by an official or duly authorized agent.
Powers of Attorney which authorize agents or others to sign proposals must be properly certified and
must be in writing and submitted with the proposal.
1.10 PROPOSAL SECURITY
A. Each proposal must be accompanied by proposal security made payable to Owner in an amount of five
percent (5%) of the Proposer's maximum proposal price; and same shall be in the form of a cashier's
check or a Proposal Bond, duly executed by Proposer as principal and having as surety thereon a
corporate surety authorized and admitted to do business in the state of Texas and licensed to issue such
bond, as a guarantee that the Proposer will enter into a contract and execute the required Performance
and Payment Bonds within five (5) days of Owner's award of contract.
B. The Proposal Security of the Contractor will be retained until such Proposer has executed the
Construction Agreement and furnished the required bonds, whereupon the proposal security will be
returned. If the Contractor fails to execute and deliver the Construction Agreement and furnish the
required bonds within five (5) days of Owner's award of contract, Owner may annul the award of
contract. In that event, the proposal security of that Proposer will be become the property of Owner
as liquidated damages. Owner reserves the right to award the Construction Agreement to the
next-ranking Proposer based on Owner's evaluations of the proposal as Owner deems to it be in the
best interest of Owner. The proposal security of the other proposers whom Owner believes to have a
reasonable chance of receiving the award may be retained by Owner until the earlier of the seventh
(7th) day after the effective date of the Construction Agreement or the ninety- fifth (95th) day after
the proposal opening, whereupon the proposal security furnished by such proposers will be returned.
C. Owner has the right to retain the proposal security of all Proposers until either:
1. the Construction Agreement has been executed and the bonds have been furnished, or
2. the specified time has elapsed so that proposals may be withdrawn, or
3. all proposals have been rejected.
1.li PERFORMANCE BOND & LABOR & MATERIAL PAYMENT BOND
A. The Contractor shall post with Owner, within five (5) days of Owner's award of contract, a
Performance Bond in the amount of one hundred percent (100%) of the total contract price in such
form as is deemed satisfactory by Owner. This bond shall be executed by a corporate surety company
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duly authorized and admitted to do business in the state of Texas and licensed to issue such bond in
the state of Texas.
B. The Contractor shall post with Owner, within five (5) days of Owner's award of contract, a Payment
Bond in the amount of one hundred percent (100%) of the total contract price in such form as is
deemed satisfactory by Owner. This bond shall be executed by a corporate surety company duly
authorized and admitted to do business in the state of Texas and licensed to issue such bond in the
state of Texas.
C. In addition to the above requirements, the surety on such bonds must also:
1. hold a certificate of authority from the United States Secretary of the Treasury to qualify as
a surety on obligations permitted or required under federal law; or
2. have obtained reinsurance for any liability in excess of $100,000.00 from a reinsurer that is
authorized and admitted as a reinsurer in Texas and is the holder of a certificate of authority
from the United States Secretary of the Treasury to qualify as a surety or reinsurer on
obligations permitted or required under federal law.
In determining whether the surety on the bond or the reinsurer holds a certificate of authority from the
United States Secretary of the Treasury, Owner may conclusively rely on the list of companies holding
certificates of authority as acceptable sureties on federal bonds and as acceptable reinsuring companies
published in the Federal Register by the United States Department of the Treasury covering the date
on which the bond was executed.
D. The Contractor must file, along with the Performance Bond and Payment Bond, all documents and
information necessary to establish that the agent signing the bond is authorized to write the bond in
the amount requested and, if applicable, that reinsurance requirements have been met, including limits
and ratings or other evidence of company solvency.
E. If the corporate surety company on any bond furnished by the Contractor to Owner is declared
bankrupt or becomes insolvent or such corporate surety company's right to do business in the state of
Texas is revoked, then the Contractor shall within five (5) days thereafter substitute another bond and
corporate surety company, both of which must be deemed acceptable by Owner.
1.12 FILING PROPOSAL
A. No proposal will be considered unless it is filed with Owner within the time limit for receiving
proposals as stated in the Request for Competitive Sealed Proposals. Each proposal shall be in a sealed
envelope plainly marked as designated in the Request for Competitive Sealed Proposals.
1.13 MODIFICATION AND WITHDRAWAL OF PROPOSAL
A. No proposal may be withdrawn or modified after the proposal opening except where the award of the
contract has been delayed beyond ninety (90) days after date of proposal.
1.14 IRREGULAR PROPOSAL
A. Proposals will not be considered if they show any omissions, alterations of form, additions, conditions
not requested, unauthorized alternate proposals, or irregularities of any kind. However, Owner reserves
the right to waive any irregularities and to make the award in the best interest of Owner.
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1.15 REJECTION OF PROPOSAL
A. The Proposer acknowledges the right of Owner to reject any or all proposals and to waive any
informality or irregularity in any proposal received. In addition, the Proposer recognizes the right of
Owner to reject a proposal if the Proposer failed to furnish any required proposal security, or to submit
the data required by the proposal documents, or if the proposal is in any way deemed incomplete or
irregular.
1.16 SELECTION CRITERIA AND OWNER EVALUATION
A. Owner intends to select for further negotiation, and based on that process, to award the contract to the
Proposer whose proposal represents the best value to Owner according to the selection criteria and the
relative weighting set forth herein. The selection criteria that Owner will use in designating the order
of negotiation and in selecting the successful Proposer and the relative weighting of such criteria are
as follow:
Selection Criteria
1. Price: The quoted price, cost methodology, alternatives proposed, and markup for changes..
2. Proposed construction time: the time projected to perform all services covered by the total
price.
3. Proposer's record of maintaining construction schedule: The proposer's past record of
timely completion.
4. Proposer's safety record and program: Number of accidents on prior jobs.
5. Proposer's quality control program: How quality of workmanship is monitored and
maintained.
6. Financial resources: The financial viability of the Contractor.
7. Cost reduction suggestions: The value and viability of cost savings measures presented in
the proposal.
8. Proposer's references: References that have personal knowledge of the proposing firm's
reputation and quality of work.
9. Experience and qualifications: Recent experience in the construction of projects of
comparable size and complexity, experience with municipal facilities of comparable size and
complexity, and experience with facilities in Owner's geographical area.
10. Reputation and experience ofthe following major subcontractors:
(a) Site Work (j) Hardware Supplier
(b) Site Utilities (k) Cabinetry
(c) Concrete (I) Millwork
(d) Masonry (m) Glazier
(e) Roofing (n) Drywall
(t) Electrical (0) Structural Steel
(g) Plumbing (p) Structural Erector
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(h)
(I)
Mechanical/HV AC
Painting
(q)
Fire Protection
11. Personnel to be assigned: The names, construction experience, specific capabilities, number
of personnel (with designation of full-time and/or part-time), and present commitment of the
key individuals (Project Manager, Construction Superintendent, Assistant Construction
Superintendent, Field Engineers, etc.) proposed to be utilized on this project from beginning
of work through completion of construction.
12. Past relationship with Owner: Consider all past projects that have been constructed for
Owner and the success of those projects.
13. Ease of accessability to key personnel: How accessible to the project in terms of travel time
key personnel will be.
Relative Weie:htine: of Selection Criteria
B. Price - percent (_ %)
C. Construction time - percent (_ %)
D.
Record of completing on time -
percent (_ %)
E.
Safety record and program -
percent (_ %)
F. Quality control- percent (_%)
G. Financial resources - percent (_ %)
H. Cost reduction suggestions - percent (- %)
I.
References -
percent (_ %)
J.
Experience and qualifications -
percent (_ %)
K. Subcontractors - percent (_ %)
L. Personnel - percent (_ %)
M. Past relationship - percent (_ %)
N. Ease of accessibility - percent (_ %)
TOTAL (must equal 100%)
percent (_ %)
B. Proposals shall be publicly opened, and the names of each Proposer shall be read aloud together with
all prices stated in each proposal.
C. Within forty-five (45) days after the proposals are opened. Owner or its designated representatives
shall evaluate and rank each proposal submitted in relation to the published selection criteria and
weighting.
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D. Owner will initially attempt to negotiate a contract with the first ranked Proposer. If Owner does not
require any modifications to the scope, time, or price, then the first ranked Proposer shall execute the
Construction Agreement as awarded. If for any reason Owner is unable to reach a contract with the
first ranked Proposer, then Owner will give written notification to that Proposer that negotiations are
ended and will then proceed to negotiate with the next ranked Proposer in the order of selection
ranking until such time' as a contract is reached or all proposals are rejected. Proposals may be
rejected at any time.
1.17 EXECUTION OF CONTRACT
A. No contract shall be binding on Owner until it has been executed by Owner or its duly authorized
representative, and same delivered to the Contractor.
1.18 FAILURE TO EXECUTE CONTRACT
A. The failure of the Proposer to execute the required bonds or to sign the required contract within five
(5) business days after the contract is awarded shall be considered by Owner as abandonment of the
proposal and Owner may annul the award.
1.19 PURCHASE ORDER
A. Purchase order(s) shall be generated by Owner to the Contractor. The purchase order number must
appear on all itemized invoices.
1.20 NOTICE TO PROCEED
A. Upon the execution of bonds and contract, Owner will issue a written Notice to Proceed to the
Contractor requesting that it proceed with construction, establishing the commencement of the contract
time, and the Contractor shall commence work within ten (10) days after the date of Notice to Proceed.
1.21 CONSTRUCTION SCHEDULE
A. The time for completion is _0 'clock p.m. on the _ calendar day after date of commencement
of work, and such deadline for competition will be included in the Construction Agreement.
1.22. LIQUIDATED DAMAGES
A. Should the Contractor fail to achieve completion of the work within the specified completion schedule,
then the sum of and No/l00 Dollars ($ ) per calendar day of delay will be
deducted from the monies due the Contractor for the work, and such sums shall be reasonable
liquidated damages due to the impracticability or impossibility of ascertaining the actual damages. .
1.23 PERMITS
A. The Contractor shall be responsible for obtaining all necessary permits.
1.24 MATERIALS TESTING
A. Owner will be responsible for providing or contracting for inspection services and materials testing,
all in accordance with Texas Local Government Code ~271.116(c) and any other applicable statutes.
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1.25 WAGE SCALE
A. In accordance with V.T.C.A., Government Code, Title 10, ~2258 "Prevailing Wage Rates," the
general prevailing wage rate has been determined for this locality for the craft or type of worker
needed to execute work of a similar character to the project listed herein. The Contractor shall pay the
prevailing wage rate in this locality to all employees and subcontractors performing work on this
project, and in no event shall the Contractor pay less than the rate shown in the following schedule:
Except for work on legal holidays, . .- the "General Prevailing Rate of Per Diem Wage" for the various
crafts or type of workers ,or mechanics is the product of ( a) the number of hours worked per day,
except for overtime hours, times (b) the above respective rate per hour.
B. For legal holidays, the "General Prevailing Rate of Per Diem Wage" for the various crafts or type of
workers or mechanics is the product of (a) one and one-halftimes the above respective rate per hour,
times (b) the number of hours worked on the legal holiday.
C. For overtime work, the "General Prevailing Rate of Per Diem Wage" for the various crafts or type of
workers or mechanics is the product of (a) one and one-half times the above respective rate per hour,
times (b) the number of hours worked on overtime.
D. Under the provisions ofV.T.C.A., Government Code, Title 10, ~2258 "Prevailing Wage Rates," the
Contractor or subcontractor of the Contractor shall forfeit as a penalty to the entity on whose behalf
the contract is made or awarded, the sum of Sixty and Noll 00 Dollars ($60.00) for each calendar day,
or portion thereof, that the worker is paid less than the wage rates stipulated in the contract.
1.26 MISCELLANEOUS PROVISIONS
A. Any quantities given in any portion of the contract documents, including the plans, are estimates only,
and the actual amount of work required may differ somewhat from the estimates. The basis for the
payment shall be the actual amount of work done and/or material furnished.
B. The Contractor shall not commence work until it has furnished certification of all insurance required
and such has been approved by the City of Paris, nor shall the Contractor allow any subcontractor to
commence work on its subcontract until proof of all similar insurance that is required of the
subcontractor has been furnished and approved. The certificate of insurance form included in the
contract documents must be used by the Contractor's insurer to furnish proof of insurance.
C. Proposals shall be submitted on a separated contract basis. No Texas sales tax shall be included in the
prices proposed for materials consumed or incorporated into the finished product under this contract.
This contract is issued by an organization which is qualified for exemption pursuant to the provisions
of ~ 151.309(5) of the Texas Tax Code. The City of Paris will issue an exemption certificate to the
Contractor. The Contractor must then issue a resale certificate to the material supplier for materials
purchased. The Contractor must have a valid sales tax permit in order to issue a resale certificate.
In obtaining consumable materials, the Contractor will issue a resale certificate in lieu of payment of
sales tax, and the following conditions shall be observed:
1. The contract will transfer consumable, but not incorporate, materials to the City of Paris at
thetime and point of receipt by the Contractor;
2. The Contractor will be paid for these consumable materials by the City Paris as soon as
practicable. Payment will not be made directly but considered subsidiary to the pertinent
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item. The Contractor's monthly estimate will state that the estimate includes consumables that
were received during the month covered by the estimate; and
3. The designated representative of the City of Paris must be notified as soon as possible of the
receipt of these materials so that an inspection can be made by the representative. Where
practical, the materials will be labeled as the property of the City of Paris.
D. If the Proposer's insurance company is authorized, pursuant to its agreement with Proposer, to arrange
for the replacement of a loss rather than by making a cash payment directly to the City of Paris, the
insurance company must furnish or have furnished by Proposer a Performance Bond in accordance
with ~2253.021(b), Texas Government Code, and a Payment Bond in accordance with ~2253.021(c),
Texas Government Code.
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QUESTIONNAIRE
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REQUEST FOR COMPETITIVE SEALED PROPOSALS
FOR CONSTRUCTION SERVICES
POLICE AND COURTS BUILDING
CITY OF PARIS
Please provide the following information in the same sequence and in the same format contained herein. This form may
be retyped at the proposer's option. Supplemental materials providing additional information in response to any question
may be attached (and must be numbered to correspond to the number of the question), but the information requested
below is to be provided in this format.
1. Basic Information:
1.1 Name of organization:
1.2 Address of principal office:
1.3 Telephone number and facsimile number of principal office:
1.4 Form of business organization (e.g., corporation, partnership, joint venture):
1.5 Year founded:
1.6 Individual named as primary contact (including telephone number if not at principal office):
2. Organization:
2.1 How many years has your organization been in business in construction in its current capacity?
2.2 How many years has your organization been in business under its present name?
2.3 Under what other former names has your organization ever operated?
2.4 If your organization is a corporation, answer the following: (a) date and state of incorporation, and (b)
names and titles of all corporate officers.
2.5 If your organization is a partnership, answer the following: (a) date of organization; (b) type of
partnership (if applicable); and (c) the names of all general partners(s).
2.6 If your organization is individually owned, answer the following: (a) date of organization; and (b)
name of owner.
2.7 If the form of your organization is other than those listed above: (a) describe it; and (b) name the
appropriate owners, officers, principals, etc.
2.8 Is your organization authorized to do business in Texas?
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3. Experience:
3.1 Current Work: Attach a list of all projects your organization is currently constructing. Please indicate
by asterisk (*) those projects comparable to a police, courts, and jail facility. For each such project
provide:
(a) the name, and for whom constructed;
(b) location;
(c) general nature of the project;
(d) construction procurement method (e.g., competitive bid);
(e) nature of your services (e.g., general contractor);
(f) contract amount;
(g) size in square feet;
(h) percent complete; and
(I) scheduled completion date, including name of owner (and contact person with telephone
number) and architect (and contact person with telephone number).
3.2 Work Over Past Five Years: Attach a list of major projects (particularly any government facilities)
constructed by your organization over the preceding five year period. For each such project provide:
(a) the name, and for whom constructed;
(b) location;
(c) general nature;
(d) construction procurement method (e.g., competitive bid);
(e) nature of your services (e.g., general contractor);
(f) contract amount;
(g) size in square feet;
(h) completion date;
(I) name of owner, including contact person and telephone number;
0) name of architect, including contact person and telephone number; and,
(k) projected completion time (from bid specs) and actual completion time.
3.3 List the categories of work that your organization normally performs with its own forces. On this project,
do you propose to do any work with your own forces? If so, please describe what work you plan to
self-perform.
3.4 List any subcontractors in which your organization has some ownership and list the categories of work
those subcontractors normally perform.
3.5 Claims and Suits: If the answer to any ofthe questions in this Paragraph 3.5 below is "yes", please attach
full details.
3.5.1 Has your organization ever failed to complete any work awarded to it? (Your answer to this
question 3.5.1 must include any matters involving your organization and its officers or
principals in their current or any past positions)
3.5.2 Are there any pending or outstanding judgements?
3.5.3 Are there any pending or outstanding claims?
3.5.4 Are there any pending or outstanding arbitration proceedings?
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3.5.5 Are there any pending or outstanding lawsuits?
3.5.6 Within the preceding five years, has your organization filed any lawsuits or requested
arbitration with regard to any construction contract?
3.5.7 Within the preceding five years, has any officer or principal of your organization ever been an
officer or principal of another organization when it failed to complete a construction contract?
3.6 List all projects your organization has performed, if any, for the City of Paris and provide the date any
such project was completed.
3.7 Have any past projects resulted in filing of claims for insurance for personnel injury or property
damage? If so, specify owner, project, date of accident, and disposition of claim.
4. Financial Information:
4.1 Attach a financial statement, preferably audited, including your organization's latest balance sheet and
income statement, showing the following items:
4.1.1 Current assets (e.g. cash, joint venture accounts, accounts receivable, notes receivable,
accrued income, deposits, materials inventory, and prepaid expenses).
4.1.2. Non-current assets (e.g., net fixed assets, other assets).
4.1.3 Current liabilities (e.g., accounts payable, current notes payable, accrued ,expenses, provision
for income taxes, advances, accrued salaries and accrued payroll taxes).
4.1.4 Non-current liabilities (e.g., notes payable).
4.1.5 Capital accounts and retained earnings (e.g., capital, capital stock, authorized and outstanding
shares par value, earned surplus and retained earnings).
4.2 Name and address of firm preparing attached financial statement and date thereof.
4.3 Is the attached financial statement for the identical organization named under Question 1.1 above? If
not, explain the relationship and financial responsibility of the organization whose financial statement
is provided (e.g., parent, subsidiary).
4.4 Will the organization whose financial statement is attached act as a guarantor of the proposed contract
for construction (answer this question 'only if your answer to 4.3 is ~'no")?
4.5 Provide name, address, contact person, and phone number for your bank reference.
4.6 Suretv and Agent: Provide the: (a) name of your bonding company; and (b) the name and address of
your agent. Payment and performance bonds for 100% of the Guaranteed Sum will be required.
, 4.7 Insurance: Provide the: (a) types; (b) limits; (c) carriers; (d) expiration dates (or attach a copy of a
current Certificate ofInsurance) for all insurance policies currently maintained by your organization,
including Commercial General Liability, Automobile Liability, ,Excess (Umbrella) Liability, Worker's
Compensation and Employers' Liability, and ( e) name, address, and phone number of your insurance
agent.
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5. Proposed Personnel for this Project:
5.1 Personnel: Identify the specific Project Manager(s) and Job Site Superintendent(s) who would work
on this project. If any of these individuals will not be assigned on a full time basis to this project,
identify those individuals and describe their other responsibilities. Attach a resume and list of
references with phone numbers for each individual identified. The Project Manager(s) and Job Site
Superintendent(s) shall be assigned to project. Please also identify the home base or location from
which these personnel will work on the project.
6. Ability to Meet Project Schedule:
6.1 Do you foresee any problem meeting the project schedule? (If answer is yes, please explain.).
6.2 Does the stipulated time of _ calendar days seem reasonable for this project?
6.3 Does the stipulated time affect cost of project and if so please explain?
6.4 Describe the scheduling techniques, including any scheduling or project management software, you
would employ on this project.
What other projects will your organization be starting during the first calendar quarter of 2oo2?
6.5 Has your organization been assessed any liquidated damages or other damages for delay on any project
during the last five years? If answer is yes, identify project and provide details.
7. Miscellaneous:
7.1 Do you have a formal safety program for your projects: If so, please attach a copy.
7.2 Do you have a formal quality control program for your projects? If so, please attach a copy.
7.3 Have you identified various changes in the project which if implemented you believe would reduce
the project cost? If so, please attach a detailed description of each proposed cost reduction measure,
including projected savings.
By execution hereof the undersigned warrants and represents that the foregoing answers to this Questionnaire
are true and correct.
Signature of Proposer
Name of Firm
Printed Name of Proposer
Address of Firm
Title
Telephone Number of Firm
Facsimile Number of Firm
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Acknowledgment
The State of Texas )
County of )
SUBSCRIBED AND SWORN TO BEFORE ME on this _ day of the month of
in the capacity and for the purposes indicated.
,2004,
Notary Public, State of Texas
My Commission Expires:
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