2005-083-RES RATIFYING A SUPPLEMENTAL GRANT APPLICATION . ACCEPTING GRANT AWARD RED RIVER VALLEY DRUG TASK FORCE GRANT NO DB-02-A10-13854-06
RESOLUTION NO. 2005-083
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, RATIFYING A SUPPLEMENTAL GRANT APPLICATION
AND ACCEPTING A GRANT A WARD FROM THE OFFICE OF THE
GOVERNOR, CRIMINAL JUSTICE DIVISION TO FUND THE RED RIVER
VALLEY DRUG TASK FORCE, GRANT NO. DB-02-AI0-13854-06, FOR
THE GRANT PERIOD JUNE 1, 2004 THROUGH SEPTEMBER 30, 2005;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, a Supplemental Grant A ward has been proposed by the Office of the Governor,
Criminal Justice Division, to fund the Red River Valley Drug Task Force during the grant period
June 1,2004 through September 30, 2005; and,
WHEREAS, the City Council desires to ratify any grant application documents necessary
and associated with the aforesaid supplemental grant award; and,
WHEREAS, the City Council of the City of Paris, as the named grantee, desires to formally
accept the aforesaid supplemental grant and to approve all documents associated therewith, including
the Grant Supplemental Acceptance Notice; and,
WHEREAS, the City Council has agreed and continues to agree that, in the event ofloss or
misuse of the Criminal Justice funds, the City Council of the City of Paris assures that the funds will
be returned to the Criminal Justice Division in full; and,
WHEREAS, the City Council desires to authorize the Mayor, City Manager, and appropriate
City staff to accept and implement said Supplemental Grant; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That all grant documents associated with seeking a Supplemental Grant Award
for funding for the Red River Valley Drug Task Force to the Office of the Governor, Criminal
Justice Division, for the period beginning June 1,2004, and ending September 30, 2005, as the same
have been proposed and executed, if any, to pursue such grant on behalf of the Red River Valley
Drug Task Force, shall be and are hereby in all things ratified.
Section 3. That a Statement of Supplemental Grant Award, including an award of
$972,143.00, with a grantee cash match in the full amount of$182,225,OO and an in kind match of
$40,940.00 for a total project cost of$I,195,308.00, for that grant period beginning June 1,2004,
and ending September 30, 2005, including all documents associated therewith as attached hereto and
for all purposes incorporated herein, shall be and is hereby in all things approved and accepted.
Section 4. That the City Manager be, and he is hereby, appointed as the authorized official
of said project and is authorized and directed to execute, on behalf of the City of Paris, any and all
documents associated therewith, including specifically that Grant Supplemental Acceptance Notice
for designated Grant DB-02-A 1 0-13 854-06, a copy of which is attached hereto and for all purposes
incorporated herein, and such other documents and terms and conditions as shall be approved by the
City Attorney.
Section 5. That the Chief of Police be, and he is hereby, appointed as Project Director and
is hereby authorized to execute and deliver, on behalf of the City of Paris, all reports,
communications, assurances, and documents necessary for the completion of the aforesaid project,
as revised in accordance with the aforesaid supplemental grant.
Section 6. That the Director of Finance be, and he is hereby, authorized and directed to serve
as the Financial Officer for said project and to receive and distribute funds for purposes of the Red
River Valley Drug Task Force, including such additional funds as shall be appropriate pursuant to
the aforesaid supplemental grant.
Section 7. That the Mayor, City Manager, Chief of Police, and the Finance Director be, and
they are hereby, authorized to execute, on behalf of the City of Paris any and all documents necessary
for acceptance and implementation of such supplemental grant awarded by the Office of the
Governor, Criminal Justice Division, under the terms and conditions and in the forms approved by
the City Attorney, and to proceed with use of said funds upon receipt thereoffor the purposes stated
herein and in accordance with the grant conditions. That the form of the contract or any contract
supplement, if any, as the same shall be required as the result ofthe aforesaid supplemental grant by
and between the City of Paris and all other grant participants, shall be and is hereby approved and
authorized for signature, wherein the agency has agreed to be bound by the requirements of said
supplemental grant, and the same shall be and is hereby in all things approved.
Section 8. That the City Manager shall be, and he is hereby, authorized and directed to
execute, on behalf of the City of Paris, any such supplement or amendment, if any, to the aforesaid
interagency agreement, as shall be required as a condition of acceptance of the aforesaid
supplemental grant.
Section 9. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 25th day of July, 2005.
ATTEST:
~'IIQ t OO~
, ice Ellis, City Clerk
AS TO FORM:
. Schenk, City Attorney
STATE OF TEXAS
OF F ICE 0 F THE Go V ERN 0 R
CRIMINAL JUSTICE DIVISION
RICK PERRY
GOVERNOR
MEMORANDUM
TO:
AUTHORIZED OFFICIALS, CRIMINAL JUSTICE DIVISION (CJD) GRANTS
FROM:
KEN C. NlCOLAS, EXECUTIVE DIRECTOR
SUBJECT:
CJD SUPPLEMENAL GRANT AWARD NOTIFICATION
I am pleased to inform you that a Supplemental award for your grant has been approved. The enclosed letter from the Governor,
Grantee Supplemental Acceptance Notice, and Supplemental Adjustment Notice with the Approved Budget Summary contain
information concerning a supplemental grant adjustment awarded to your agency by cm. The financial officer and the ptOject
director designated in your grant application have been informed of the award by separate letter.
The original Grantee Supplemental Acceptance Notice enclosed must be signed by the Authorized Official and returned to cm withill
45 davs of the award date. The Governor's web-site at http://www.eovernor.state.tx.us offers a variety of useful links for cm
documents and resources needed to properly administer em grants such as:
~ Texas Administrative Code (TAC)
}. Grant program descriptions and funding information
. ~ Useful links to federal and state agency web home pages
)> Relevant federal and state in.itiative sites
~ Office of Justice Programs (OJP) Financial Guide - applies to all cm grants, except for Crime Stoppers Assistance Fund,
Safe and Drug-Free Schools and Communities Fund. and the State Criminal Justice Planning Fund
~ Uniform Grant Management Standards (UGMS) - administrative guide, applies to all CJD grants
~ U.S. Department of Education General Administrative Regulations (EDGAR) - applies to Safe and Drug-Free Schools and
Communities grants only
~ List of Regional Councils of Govemments
I look forward to working with you to ensure the success of your program. Your dedication is appreciated. Any questions relating to
the administration of this grant should be directed to the appropriate area listed or your regional council of governments:
~ CJD - Main Operator..............................................................................:...............,................,....... 512/463-1919
~ Adult Criminal Justice, and Law Enforcement Projects..................................................................... 512/463-7879
~ Crime Stoppers Assistance Projects ...................................................................................................512/463-1784
~ Victims of Crime and Violence Against Women Projects ................................................................. 512/463-1715
~ Juvenile Justice and Youth Projects ................................................................................................... 512/46~-6472
~ Requests for Funds ............................................................................................................................. 5 I 2/936-2180
~ Expenditure Reports..... ................ .................................. ................ ..................... ........ ....................... 5 I 2/463- I 934
EXHIBIT A.
::;;."
.'..";.-.--
OFFICE OF THE GOYERNOR
RICK PERRY
GOVERXOR
Mr. Tony Williams
Paris, City of
Post Office Box 9037
Paris, Texas 75461
Dear Mr, Williams:
I am pleased to announce a supplement to your organization's grant for the following project: Red
River Valley Drug Task Force. The new total award for this grant is $972,143.
My Criminal Justice Division is working to ensure that communities throughout the state receive the
resources to make Texas a safer place. em-funded programs promote help and healing for crime
victims, provide safe places and positive role models for young Texans, enforce laws that protect
citizens and expand training oppoitunities for Texas criminaljustice professionals. Your project
contributes to these efforts.
The attached Statement of Grant Award contains more specific information about your award. Please
call my Criminal Justice Division at (512) 463-1919 if you have any questions. Thank you for your
work and best wishes for a successful project.
Sincerely,
F~
Rick Perry
Governor
RP: kcn
13854-06
Grantee Name:
proJeci Title:
Grant Period:
Program Fund:
Date Printed:
Date A.warded:
OFFICE OF THE GOVERNOR
CRIMINAL JUSTICE DIVISION
STATEJVlENT OF SUPPLEMENTAL GRANT AWARD
DB_02_A10_13854-06
Paris, City of
Red River Valley Drug Task Force
06/0t/2004 - 09/30/2005
Grant Number:
OS.Byrne Formula Grant Program
6/29/2005
CJD Award:
Grantee Cash Match:
Grantee In Kind Match:
Total Project Cost:
$972,143
$162.225
$40.940
$1,195,306
The Governo~s Criminal Justice Division (CJD) has awarded supplemental funds for the above-referenced 9rant. The approved
supplemental budget is reflected In the attached Approved Adjusted Budget Summary. The grantee agrees to compiy with the provisions
of the Govern~~s Criminal Justice Division's rules In Title I, Part I, Chapter 3, Texas Administrative Code in effect on the date the
supplemental grant is awarded (as listed above). By signing and submitting the Grant Supplemental Acceptance Nolice to CJD. the
grantee accepts the responsibility for the grant project and a9rees with the conditions of grant funding. The 9rantee's funds shall be
placed on hold until the grantee has satisfled the requirements of the special condition(s), if any. cited below.
Note: For projects funded under the Byrne Formula Grant Program, the 'Grantee In Kind Match' shown above Is representative
of the grantee's federal share of Generated Program Income (GPI) expended on the project.
Spectal Conditions and Requtrements:
2002-Criminal Justice
Post Office Box 12428, Austin, Texas 78711 (512) 463-1919
Page 1 013
OFFICE OF THE GOVERNOR
CRIMINAL JUSTICE DIVISION
. .
GRANT ADJUSTMENT NOTICE
Grant Number:
Grantee Name:
Project Title:
Region:
Grant Period:
13854-06
: Adjustment Number:
3
Date:
Paris, City of
Red River Valley Drug Task Force
0500
06/01/2004 to 09/30/2005
Funding Source: DB~Byme Formula Grant Program
Any approved budget changes are rsneeted on the attached Approved Adjusted Budget Summary.
The adjustment outlined In the correspondence dated May 23.2005 from Tony Willlams and received by the Criminal Justice ~ivision on
May 23. 200515 approved. The adjustment extends the grant period to September 3D, 2005. adds the federal share of generated program
income'to the budget in the amount of $40,940, and awards a supplemental grant In the amount of $232,421 for total additional funds
awarded of $273.361. The local match rate for this grant is 15.245%. This adjustment will count as one of the four grant adjustments during
the grant peri9d. ()
~ By: ~, <;:)~~ ~
() Program Director
2002~Crimlnal Justice
Post Office Box 12428, Austin, Texas 78711 (512) 463-1919
Page 2013
APPROVED ADJUSTED BUDGET SUMMARY
CJ.D Cash Match In Kind TOTAL
A, Personnel: 'S128,806 S12,500 S38,808 S180,l14
B. Contractual: S546,169 S103.122 S2,132 S651,423
C, Travel: Sll,910 S3.037 SO S14,947
D. Equipment: S99.993 S2,787 SO S102.780
E. Construction: SO SO SO SO
F. Supplies: S185,265 $60,779 SO S246.044
G. Indirect: SO SO SO SO
Total: $972.143 $182,225 S40.940 Sl,195,308
Note: For projects funded under the Byrne Formula Grant Program, the 'Ir. Kind' column shown above Is representative cf
the grantee's federal share of Generated Program Income (GPI) expended on the project.
B.udget Detail:
A. Assistant Commander-Patrolman (City of Paris) (100%) $74,222
Administrative Secretary (City of Paris) (100%) S55,002
Secretary (City of Paris) (100%) S50.890
B. Special Prosecutor (Lamar County) $73,245
Commander-Lieutenant (DPS) $0
Investigator-Sergeant (DPS) $0
Investigator-Deputy (Lamar County) $74.169
Investigator-Deputy (Fannin County) $38,143
Investigator-Oetective (City of Bonham) $56.229
Assistant Commander-Lieutenant (City of Sulphur Springs) $90.362
Field Supervisor.lieutenant (City of Sulphur Springs) $50,271
Investigator-Deputy (Hopkins County) $69,650
Interdiction/Canine-Sergeanl (Sulphur Springs) $95,050
Office Manager (City of Sulphur Springs) $58,105
Investigator (Franklin County) $33.903
Drug Testing $396
Moving Expenses $6,000
Building Maintenance/Construction $3,100
Office Cleaning $1,800
Grounds Maintenance $1,000
C. In-State Travel and Training $13,177
Out-of-State Travel and Training $1,770
0'. 7 Computers $11,148
3 Vehicles $43.998
Disguise Audio Transmitter - Garage Door Opener $1,990
Disguise Audio Transmitter - Tape Measure $1,990
Disguise Audio Transmitter - Drink Cup $3,499
Audio Surveillance Kit $8,700
Telephone System and Wiring $7,736
Body Worn Video TransmitterlReceiver System $14,500
Printer $1,000
Portable Projector $1,1 SO
Minolla Copier $6.569
TV $500
2002-Criminal Justice
Post Office Box 12428, Austin, Texas 78711 (512) 463-1919
Page 3 of3
F. Communication Costs $22,784
Costs for Space $64,290
Vehicle Operatin9 Costs $54,572
Seizure Expense $3,191
Field Supplies (mobile radios, digital recorders, elc) $9.100
Office Supplies $20,919
Confidential Funds $37,854
Fidelity/Surety Bond. Vehicle & Canine Insurance $21.618
Equipment Maintenance $2.960
Canine Maintenance $3,600
Office Furniture (desk/credenza, book cases, chairs) $5.156
-.
.~
!C02-Criminal Justice
Post Office Box 12428, Austin, Texas 78711 (512) 463-1919
.,c"
OFFICE OF THE GOVERNOR
CRIMINAL JUSTICE DIVISION
GRANT SUPPLEMENTAL ACCEPTANCE NOTICE
.'
DB-02-A10-13854-06 Paris, City of
Red River Valley Drug Task Force
Grant Acceptance:
This Acceptance Notice must be signed by the authorized official named on the grant and returned to the
Criminal Justice Division (CJD) by August 13, 2005.
1, I certify that I am authorized by the applicable governing body to accept, decline, alter, or terminate this grant on behalf
of the grantee.
2. If the grantee Is not a state agency and the current authorized official is not accounted for in the resolution on file at
CJD, I certify that a new resolution has been Included with the acceptance of this grant or will be submitted prior to the
collection of grant funds.
3. I agree to the terms of the grant on behalf of the grantee, including Title 1, Part 1, Chapter 3, Texas Administrative Code
and the adoptions by reference therein.
4. I understand that the grantee is obligated to provide applicable match, as required by the terms of the grant.
5. I understand that a violation of any term of the grant may result in CJD placing a temporary hold on grant funds,
permanently de-obligating all or part of.the grant funds, requiring reimbursement for funds already spent, and/or barring the
grantee from receiving future CJD granffunds.
6. I understand that grant funds may be withheld until all special conditions placed on this grant are satisfied.
7. I understand that each grant official position must be occupied by a different individual.
8. I understand that any of the three grant offici2ls may request adjustments to the grant.
9. I understand that CJD must be notified in writing of any grant official change, which must include a sample signature of
the new grant official.
The allthorized officialfor this grant mllst indicate agreement by signing tire SlIpplemental Acceplance Notice, Tire
granlee wili nol be eligible for any sllpplemenlal gralllfllnds IIntillhis notice is execllled and relllrned 10 CJD.
Signature of Authorized Official
Date
Verification of Information:
The grantee must verify the authorized official's identifying information es listed below. If the information for the
official is incorrect, complete the Designation of Grant Officials Form found at http://www.go./ernor.state.tx.us.
and return to CJD.
o YES Select 'YES' if the information below is correct, sign, and return to CJD.
[J NO Seiect 'NO' if the information below is incorrect, use the Designation of Grant Officials Form to notify
CJD of the updated information ONLY, sign, and return both completed forms to CJD.
Authorized Official
Name: Mr. Tonv Williams
Address Post Office Box 9037,
Phone: (903) 784-9201 Fax: (903) 785-8519
Position: Citv Manaaer
City/SlIZip: Paris. Texas 75461
Email: t.williams(a)ci.oaris.tx.us
1 Grant Manager:Melcher, Lori
Post Office Box 12428, Austin, Texas 78711 (512) 463-1919