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2005-055-RES DECLARING CERTAIN PERSONAL PROPERTY SURPLUS RESOLUTION NO. 2005-055 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, DECLARING CERTAIN PERSONAL PROPERTY SURPLUS; APPROVING AN AUCTIONEER SERVICE AGREEMENT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the several departments ofthe City of Paris have furnished the list of personal property, attached hereto as Exhibit A, which no longer serves a useful purpose for the City of Paris and its operation, and it would be appropriate that said personal property be declared surplus property; and, WHEREAS, it would be appropriate to dispose of said surplus property by auction duly advertised and conducted in conjunction with a larger such auction conducted for Lamar County and various area school districts by CLC Auction Services, 7915 Hwy 82 East, Blossom, Texas, Texas Auctioneer License Number 15039, which firm has heretofore been approved for use by State of Texas agencies; and, WHEREAS the form of the Auctioneer Service Agreement, attached hereto as Exhibit B, should, in all things, be approved, and the Mayor should be authorized to execute the same; NOW, THEREFORE, . BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the personal property described in Exhibit A, attached hereto, be, and the same is hereby, declared to be surplus property of the City of Paris, and the same may be disposed in accordance with the laws of the State of Texas and the Charter of the City of Paris. Section 3. That the form of the Auctioneer Service Agreement with CLC Auction Services, attached hereto as Exhibit B, be, and the same is hereby, approved. Section 4. That the Mayor be, and he is hereby, authorized and directed to execute, on behalf of the City of Paris, the Auctioneer Service Agreement with CLC Auction Services, under the terms and conditions and in the form shown in Exhibit B, attached hereto. Section 5. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 23rd day of May, 2005. ATTEST: APPROVED AS TO FORM: . Schenk, City Attorney .... 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P- 'OJ P- " g iii e c5 " ::r:: 0 " " e :::E P- t:l u ::r:: " ~ u a 0 P- '2 ~ " u .~ ~ E:: 'i:: <:: E a " p:: d' 0 {l c - '<a - on U on '" 0 '" ....l Cl o'd " ~ " 'l;i ~ S <:: ~ ~ ::s td " .... .... on '" P- u ::2 u :; u .!:! '" o:l ~ - , - N 00 - N 00 - N 00 - N 00 - N 00 N N 00 - N 00 "<t - N 00 N 00 - N 00 - N 00 - N 00 I -= -= '" '" ., ., ~ ~ i:i i:i - 0 0 ~ fii ~ ~ ~ ~ ii: ii: u .~ .~ .... .... :0 ~ ., ., .g '" '" ::> ~ ~ ~ ~ ~ ~ .... .... 0 ~ 0 ~ 0 '8 ~ ~ ;:J ;:J 0:1 , ~ M M "l' V) "l' V) N N , ... Q ., .... ~ .... ., .... ., 'iii ., - <:: ., ~ .2 8 ::;s 0:1 - .~ u :r: -= "d ~ <:: ~ OJ 0 fa' .<: E u u OJ .... '" ~ .~ .<: :r: < Cf.l ~ ~ ~ ~ - N N V) V) 00 00 00 00 AUCTIONEER SERVICE AGREEMENT This agreement is entered into by CLC AUCTION SERVICES, hereinafter referred to as Auctioneer, of Paris, Texas, and the CITY OF PARIS, PARIS, TEXAS, hereinafter referred to as Owner, under the following terms and conditions: 1. Auctioneer agrees to conduct a public auction sale or to otherwise sell the property described in Exhibit A, attached hereto, belonging to Owner. The auction sale to be conducted at 7915 Hwy 82 East, Blossom, Texas, beginning on the 25th day of June, 2005. Owner agrees to turn over and deliver to Auctioneer the listed items. 2. Owner will fumish Inventory (Exhibit A) attached to this contract. 3. Auctioneer agrees to prepare all advertising material and publicity necessary to properly advertise and promote the attendance of buyers at no cost to Owner. Auctioneer agrees to perform all services and conduct the auction in compliance with Auctioneer's Proposal for Services presented to Lamar County, a copy of which is appended hereto as Exhibit B and incorporated herein for all purposes. 4. All items will sell withou t reserves to the highest bidder with the exception of items specified in writing to be protected. No item shall be sold or withdrawn from sale prior to auction except by mutual agreement of the parties. Owner agrees that all items are free of liens and has a clear title to all items requiring a title. 5. Owner agrees to pay Auctioneer for the services rendered by Auctioneer a commission often percent (10%) of the total income from all sales of Owner's property made at public auction. 6. This agreement shall be binding upon the parties for a period offorty-five (45) days after the execution hereof. Executed this 23rd day of May, 2005. CITY OF PARIS, PARIS, TEXAS By: ATTEST: Mayor City Clerk APPROVED AS TO FORM: City Attomey CLC AUCTION SERVICES By: Lee Cannedy EXHIBIT .A. QS/02/200S 11:02 9037842429 CITY OF PARIS PAGE 02 PROPOSAL - AUCTIONEER SERVICES CT.C Auction Services is licensed by the state of Texas and is capable of going anywhere in Texas Or Oklahoma to conduct an auction with a full experienced staff including a certified appraiser. We have a large extensive maH list that we mail to for our auctions. We use black and white and full-color broch=. We use extra large brochure~ for our store front hang ups to catch more attention and we also use a sma11er size to Is:y out on store counters. We cover a wide area with our hang ups and layouts. We run ads in several different papers. We do all the work from advertising, setting up the auctioll, everything on auction day, cleanup, and the final paper work. We do most of the work to ease the sellers work load. CLC Auction Services has a regular monthly auction that you can sell items in if they miss the designated auction date. CLC Auction Servi,ces is located on a main Highway in a highly visible area. We arc set up as an indoor or outdoor auction. We have indoor seating, a drive thru, restrooms, concessions, and a forklift for unloading and loading. CLC Auction Services has conducted many auctions for other people, auctions such as estates, business sellouts and repo' s for banks. Enclosed in this folder are some brochures of a few auctions CLC Auction Services has conducted and letters of recommendation. If you have any questi,onsplcase call 903-982-7287 ifno answer leave message and I will call you back, Thank you Lee Cannedy 05/02/2005 11:02 9037842429 CITY OF PARIS SCOPE OF SERVICES Nl AlldioD Staff Auctioneer & Owller - Lee Cannedy Tx. Lic. # 15039 Associate Auctioneer - Roy Cannedy TK. Lie. # 11081 helps with bid caJling & ringing Ring men - (help with catching bids) Mike Clement I Cem.fied Appraiser I years of experience in appraising & ringing Bobby George I helps with catching bids, loading out & has worked for me for about 18 months and does a great job. Clerk - Sherry Yeatman (keeps up with what items and lots sell for) She bas many years of experience dealing with. people, clerking, book work & title work & has worked for me for two years and does a great job. Cashier - Pam Lane (cashier takes in the money) She has many years of experience dealing with people, money, & book work @ Bank of . America in Pans, Tx. as well as working for me. Cashier - Tammelynn Nobels (cashier takes in money) She has years of experience dealing with the public & has worked for me for two years. Book Keeper - Sbcny Yeatman She does the final book work & title work and has many years of experience in this field of work. #2 We will set up the auction & make ready, take care of everything during the auction, and take care of unloading & load out & clean up after auction. We will take care of all the advertising, sign up registration for bidders to buy, we will take in the money, keep up with what items sell for, & all the finaI paper work. #3 We are capable of selling items throughout the year that miss the designated auction date at one of our monthly auction sales whether it be equipment, vehicles, or furniture & appliances. #4 We have a forklift for unloading & loading, we have all the items needed for bidders registration & payout, we have lot tags & stickers, bid cards, clerk sheets, checkout receipts, a copier, a portapotty if needed & we also provide food & drinks. #5 All buyers must register with Auction Company in order to bid or buy. AU bidders & buyers must have a valid drivers license in order to register, upon registration bidder will be given a buyers number and Auction Company will keep bidders & buyers address, drivers license number & buyers number on .file. #6 All buyers must pay for merchandise before buyer & items leave premises. Payments must be paid for by cash., cashiers check, company check, or personal check, but no temporary checks or eredit cards. If buying for resale buyer must have a copy of his resale tax exemption fonn, #7 Auction items wi.ll be set out in ao order that auction company feels will bring the best results for the seller. Each lot or item will be given a lot number and inventory will be taken and a representative of Lamar County Auditor's Office is more than welcome to help or supervise. During the sale the clerk will record the activities of the sale with what each lot or item brings on a three pan carbon copy in. which Lamar County, the Auction Company and the buyer will receive a copy. PAGE 03 05/02/2005 11:02 9037842429 CITY OF PARIS #8 Lamar County will be given a copy of each clerk sheet, the clerk sheets are a three carbon copy sheet used to keep up with what each item or lot sells for, in which Lamar County, the Auction Company, and the Buyer will receive a copy, Lamar County wi.1l be given a copy of the final settlement sheet form. #9 CLC Auction SetVices advertises in many different papers and also hangs up flyers in many places and layout flyers on many counters. We also have a large extensive mail list that we mail out flyers to. Advertisements we usc are - Shoppers Edge, (They cover a large area in stands and mail out as we1l). American Classifieds (They cover a very large area in stands) Dollar Saver Shopper (They cover a large area in stands and mail out as wen). K 95.5 radio station ll1ese four advertising agencies do real well for us, however our best results come from pur mail outs of about 1500 people and our flyers that we put out allover Paris, Sulphur Springs, Sherman, T exarkana , Mt. Pleasant & all the little towns between these towns & Paris. #10 Lamar County ~hall be responsible for getting items to tbe auction site. Lamar County can turn titles over to auction company and let auction company turn titles over to customer or Lamar County can turn titles over to customer whichever they would like, however auction company would like to have all titles held for ten banking days if possible. COST OF SUBMITTALS tRATES 10% of gross sale Covers all advertising in papers Dollar Saver Shopper 2 weeks American Classifieds 2 weeks Shoppers Edge 2 weeks K 95.5 Radio 20 ads 120 Large hang up brochures 1800 Counter layouts 1400 Mail outs Postage Labor and fuel hanging up brochures (we cover a very large area) Auction setup and make ready Inventory and tagging Cashiers, Clerk, Ring men, Auctioneers, Ticket checkers, Book keeper All paper work for auction, bid cards, clerk sheets, lot tags, final paper work, title work Forkli ft for loading and unloading, portapotty jf needed, and cleanup. Also if Lamar County needs a place to hold the auction we can hold it at CLC Auetion Services located ooe mile East of Blossom, Tx. on Hwy. 82 East at no elctJa cost. PAGE 04