08 - Contract Closeout for West Paris Multi-Use Trail Construction ProjectItem No. 8
TO: City Council
John Godwin, City Manager
FROM: Carla Easton, PE, City Engineer
SUBJECT: CONTRACT CLOSEOUT FOR THE WEST PARIS MULTI -USE TRAIL
CONSTRUCTION PROM1,CT
DATE: March 5, 2018
BACKGROUND: In 2013 the City was awarded an FIIWA grant administered through the
TxDOT Transportation Enhancement Program (TEP) to construct a section of the Trail de Paris
from Bonham Streeet to the Boys & Girls Club, known as the West Paris Multi -Use Trail.
Hayter Engineering prepared the construction plans for the project, and in May 2016 a
construction contract was awarded to Harrison, Walker & Harper (H WH) in the amount of
$638,644.80,
STATUS OF ISSUE: FIWVI has completed all work under this contract. The original contract
time was 150 calendar days, and the contractor was awarded 68 additional days due to project
related extensions. Final completion of all work. was reached on May 26, 2017, 38 days over the
allowable time per the contract dOCUIllents. Liquidated damages were set at $330 per day, so the
contractor is charged $12,540 for the delayed completion.
A final account of the contract quantities results in $207.77 in project savings due to quantity
underruns. Change order number I (and final) provides a reduction in contract amount due to
field conditions. The final amount for all work completed under this contract to $638,437.03.
Progress payments have been made in accordance with the contract documents, and the only
remaining payment is for the retained amount of` $63,843.70, which will be released upon final
acceptance by City Council.
BUDGET: This project is funded frons FHWA Transportation Enhancement Program (TEP) and
matching funds are available in the City's grant fund.
RECOMMENDATION: Approve final payrnent and p,roi ect close out for West Paris Multi -use
Trail construction project with HWII.