12 - Award of Flow EQ Basin Barscreen ProjectItem No. 12
TO: City Council.
John Godwin, City Manager
FROM: Doug Harris, Director of Utilities
SUBJECT: AWARD FLOW EQ BASIN BARSCREEN PROJECT BID
DATE: 02/26/2018
BACKGROUND: Bids for the flow equalization basin barscreen project were received and
publicly opened at 2:0�0 p.m. on. 02/20/2018.
STATUS OF ISSUE: This project was advertised for bid beginning June 2017 and published on
the following websites: Texas Comptroller Electronic State Business Daily; ClVCAs'r, Texas
Bid Network; North America Procurement Council; McGraw-Hill Dodge; North Texas
Construction Report; U.S. Department of Commerce Minority Development Center; Construct
Connect; City of Paris; Hayter Engineering, Inc.; and published in The Paris News on
01/11/2018 and 01/18/2018. Thirty (30) contractors were contacted by phone and thirty-three
(33) contractors were mailed bid packets by Ilayter Engineering, Inc. McInnis Brothers
Construction, Inc, submitted the low bid of'$1,017,000.00, with deductive alternates 3, 4 and 5.
Attached are the bid tabulation; a recornmendation letter from Mike Tibbets, P.E., Vice
President/Senior Project Manager, Hayter Engineering, Inc.; and the Notice of Award.
BUDGET: Department 86 -- Wastewater Treatin ent; 10-0901-86-98; $1,017,000.00; funding is
distributed over four (4) budgets, fiscal years 2016, 2017, 2018 and 2019.
RECOMMENDATION: Approve the low bid received, awarding the project to McInnis
Brothers Construction, Inc.
CITY OF
PARIS r Q Basin :.rscreen/1-10 # 180070/Bid OpF FebruaryN 2018 @ 2:00 w
BidTabulation
DEDUCTIVE
DEDUCTIVE
DEDUCTIVE
CONTRACTOR
BASE BID
ALTERNATE ##3
ALTERNATIVE #4
ALTERNATE #5
TOTAL
(304 Stainless Steel)
(304 Stainless Steep
(304 Stainless Steel)
McInnis Brothers
McInnis Bro ,Inc.
....... ......
$1,049„000.00
_.... ...
SUBTRACT $23,000.00
_ ...... ......
SUBTRACT $6,000.00
..._........
SUBTRACT $3,000.00
$1,017,000.00
Joe Funk Construction, Inc.
$1,054,502.50
SUBTRACT $13,400.00
SUBTRACT $2,000.00
SUBTRACT $2,812.00
$1,036,290.50
Four Thirteen, Inc.
$1,097,000.00
..... . ........
SUBTRACT $23,000.00
_
SUBTRACT $2,000.00
SUBTRACT $3,000.00
$1,063,900.00
J. S. Haren Company
$1,118,000.00
..... __...... _
SUBTRACT $28,000.00
. ._....
SUBTRACT $2,2.00.00
.....
SUBTRACT $3,600.00
$1,084,200,00
Lamarc, Inc.
..... _....... _ __ ._.....
$1,193,187.00
_. .................
SUBTRACT $20',000.00
_.__ ........ _.—,......_
_ ...... .............
SUBTRACT $2,000.00
...__ _
.__._..� _._.
SUBTRACT $2,800.00
—_... ..... _
$1,168,387.00
Gracon Construction, Inc.
$1,253,380.00
SUBTRACT $23,000.00
.._._ .. _.
SUBTRACT $6,000.00
... ...
SUBTRACT $3,000.00
$1,221,380.00
Heritage Constructors, Inc.
$1,298,846.00
SUBTRACT $22,000.00
SUBTRACT $2,000.00
SUBTRACT $2,800.00
$1,272,046.00 i
February 26. 201 8 HEI # 180070-28�A
Mr. Doug Harris, Director ofUtilities,
City ol"Paris
P.O. Box 90,37
Paris, Texas 75461-9037
Re: Paris flow 1',",'qualization Basin Barscreen project
Mr. I Jarris —
Bids flor the above-refierenced project were opened on Tuesday, February 20, 2018. Seven bids were
received rariging frorn a low of $1,049,000.0,0 to a high cif $1,2.98.846.00. A bid tabulation is attached
for your review.
The low bidder was McInnis Brothers Construction out ofMinden, Louisiana, The bid bond provided
with their bid was acceptable, and we have verified the bid 11or mathematical accuracy.
The low, bidder provided an extensive list of references ot'similar pro ' jects, Many of these rellerences
were contacted. and the results ofthe interviews were very favorable,
Therefiore, we find no reason not to recommend award of the prqject to McInnis Brothers (''onstruction,
Inc. for the base bid less several deductive alternates. The recommended bid annount is $1,0 1 7,000.00
(base bid plus deductive alternates 3, 4, and 5).
I fthe City Council COnCLU'S with this recommendation, please ask the appropriate City official to sign
the attached Notice of Award in three counterparts and return all three copies to this office for initiating
the contract execution process.
I will be glad to meet with You or other City officials to discuss this issue should you have questions.
Please let me .now it'YOU need me to carne tO YOUr office,
Sincerely,
HA Y TF` R ENGINEERING
Michael N. '11"ibbets. PE.
Vice President / Senior Protect. Manager
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cc: Mr, Nathan Parker, McInnis Brothers COnStrUctiOn, lac. 6 / i
4445 SE Loop 286 A Par'us, TX 75460 1 P'901785.0303 � r 903,785.03,08 1 www hayfereneineerjngnc cam
T BPE #F-315 i TBP[,S ##1,0028600 q ASBPE Certificate of Autho6zation #2521 � 0SBPE/t,S #603
Planning, Surveying and Engineering fnfrastructure for More than 50 Years
Texas0 A r k a n sa s P 0 k I a h o m i
%L J N W, i0N L INirrI
NOTICE OF AWARD
Date of Issuance: March 12, 2018
Owner: City of Paris
Engineer: Hayter Engineering, Inc.
Project: Flow EQ Basin Barscreen,
Bidder: McInnis Brothers Construction, Inc.
Bidder's Address: 119 Pearl Street, Minden, LA 71055
TO, BIDDER:
Owner's Contract No.:
Engineer's Project No.: 18,0070
Contract Name: Flow EQ Basin Barscreen
You are notified that Owner has accepted your Bid dated February 20, 2018 for the above Contract, and that you
are the Successful Bidder and are awarded a Contract for: Flow EQ Basin Barscreen
The Contract Price of the awarded Contract is: $1,017,000,00 (Base Bid plus Deductive Alternates #3, #4, and #5)
3 unexecuted counterparts of the Contract Documents accompany this Notice of Award.
You must comply with the following conditions precedent within 15 days of the date of receipt of this Notice of
Awa rd:
1. Deliver to Owner 3 counterparts of the Agreement, fully executed by Bidder.
2. Deliver with the executed Agreement(s) the Contract security, i.e. performance and payment bonds,
insurance documentation, and all other forms that comprise the complete Contract Documents as
specified in Article 8 of the Agreement.
Failure to comply with these conditions within the time specified will entitle Owner to consider you in default,
annul this Notice of Award, and declare your Bid security forfeited.
Within fifteen days after you comply with the above conditions, Owner will] schedule a preconstruction
conference, issue a, Notice Proceed, and return to you one fully executed set of Contract Documents,
Owner. City of Paris
Authorized' Signature
By:
Title,
Dr. Steve Clifford
Mavor
EICDC C-5101, Notice of Award.
Prepared' and pubIished 2013 by the Engineers Joint Contract Documents Committee,
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