05 - City Council MinutesItem No. S
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
March 12, 2018
The City Council of the City of Paris met for a regular session at 5:30 pm. on Monday,
March 12, 2018, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor: Steven Clifford
Council Members: Billie Sue Lancaster; Billy Trenado; Cleonne
Drake; and Paula Portugal
City Staff: John Godwin, City Manager-; Stephanie Harris, City
Attorney; Janice Ellis, City Clerk; Gene Anderson,
Finance Director; Bob Hundley, Police Chief, Larry
Wright, Fire Chief-, Carla Easton, City Engineer;
Jerry McDaniel, Public Works Director; Alan
Efrussy, Planning Director; Doug Harris, Utilities
Director; Kent Klinkerman, EMS Director; Priscilla
McAnally, Library Director; and Clyde Crews; Fire
Marshal
Absent: Council Members: Aaron Jenkins & Linda Ynox.
Opening AZe da,'��
Call meeting to order.
Mayor Clifford called the meeting to order at 530 p.m.
2. Invocation.
Finance Director Gene Anderson gave the invocation.
3. Pledge of Allegiance.
Council Member Drake led the pledge.
4. Citizens' Forurn.
Judy Malone, 1975 E. Cherry Street - she said there was an incident in which a city truck
pumped water and sewer through the lines and both her toilets exploded with sewer. She also
said the city crew helped her clean up the bathrooms. Ms. Malone said the real problem was
with the ditch between Cherry and Tudor, one block off of 20"' Street. She said over the years
the ditch had become deeper and was full of debris. She also said there was sewer floating down
the ditch.
Regular Council Meeting
March 12, 2018
Page 2
Kevin Ashmore, 480 S.E. — lie introduced himself and said he was an applicant for the
Main Street Advisory Board. He said he grew up in Paris, moved his family home and wanted to
get involved in downtown.
Consent Agenda
Mayor Clifford inquired of Council Members if they wished to pull any items from the
consent agenda for discussion. There being none, a Motion to approve the consent agenda was
made by Council Member Drake and seconded by Mayor Clifford. Motion carried, 5 ayes -- 0
nays.
5. Approve minutes from the meeting of February 26, 2018.
6. Receive reports and/or minutes fi-om the following boards and commissions:
a. Paris- Lamar County Health District (10-16-2017)
b. Paris Public Library Advisory Board (12-20-2017)
7. Accept bids and award contracts for the purchase, of roadway materials to the lowest
responsible bidder(s) for the twelve-month period beginning April 1, 2018.
& Authorize final payment in the amount of $63,843.70, close out the contract with HWH
Construction for' construction of the West Paris Multi -Use Trail, and accept
irriprovcinents.
9�. Receive the Paris Economic Development Corporation 2016-17 Annual Audit Report.
Regular Agenda
10. Discuss, conduct a. public hearing, and act on ORDINANCE NO. 2018-'007: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ABANDONING A ONE -HUNDRED FORTY-TWO (142) FOOT PORTION OF
ALLEY BETWEEN 627 NE 5TH AND 639 NE 5T11, BEGINNING AT THE WEST
BOUNDARY LINE OF NE 5TH
STREET, THENCE WEST ALONG THE SOUTH
BOUNDARY LINE OF LOT36 A DISTANCE OF 142 FEET TO THE SOUTHWEST
CORNER OF LOT 36, BLOCK 60', THENCE SOUTH 17 FEET TO THE CORNER OF
THE NORTH PROPERTY LINE OF LOT 35, BLOCK 60, THENCE EAST ALONG
THE NORTH PROPERTY LINE OF LOT 35 A DISTANCE OF 142 FEET TO THE
NORTHEAST CORNER OF LOT 35, THENCE NORTH ALONG THE WEST
BOUNDARY LINE OF NE 5T11 STREET 17 FEET TO THE PLACE OF BEGINNING
IN THE CITY OF PARIS, TEXAS; DECLARING THAT THERE IS NOT PUBLIC
NECESSITY OR, NEED FOR SAID PORTION OF ALLEY FOR CITY USE; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING
A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
Regular Council Meeting
March 12, 2018
Page 3
Mr. Anderson explained the City received a request to abandon 142 feet of alley between
627 NE. 51h and 639 N.E. 5"' Street, and that the same person owned both pieces of property.
Mr. Anderson said Oncor would retain then- easement for possible future use.
Mayor Clifford opened the public hearing and asked for anyone wishing to speak in favor
or opposition of this item, to please come forward. Derek Hughes, 627 5`h Street. N.E., spoke in
support of this item. Mr. Hughes said he had maintained the alley for many years.
A Motion to approve this item was made by Mayor Clifford and seconded by Council
Members Portugal and Trenado. Motion carried, 5 ayes - 0 nays.
11. Discuss and act on RESOLUTION NO, 2018-009: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE EXECUTION
OF A DEED OF ABANDONMENT TO THE ADJACENT PROPERTY OWNER OF A
ONE -HUNDRED FORTY-TWO (142) FOOT ALLEY ABANDONED BY
ORDINANCE NO. 2018-007 LOCATED BETWEEN 627 NE 5TH AND 639 NE 5 u,
BEGINNING AT THE WEST BOUNDARY LINE OF NE 5"" STREET, THENCE
WEST ALONG THE SOUTH BOUNDARY LINE OF LOT 36, A DISTANCE OF 142
FEET TO THE SOUTHWEST CORNER OF LOT 36, BLOCK 60, THENCE SOUTH
17 FEET TO THE CORNER OF NORTH PROPERTY LINE OF LOT 35, BLOCK 60
THENCE EAST ALONG THE NORTH PROPERTY LINE OF LOT 35, A DISTANCE
OF 142 FEET TO THE NORTHEAST' CORNER OF LOT 35, THENCE NORTH
ALONG THE WEST BOUNDARY LINE OF NE 5"" STREET 17 FEET TO, THE
PLACE OF BEGINNING IN THE CITY OF PARIS, TEXAS; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING
AN EFFECTIVE DATE.
A Motion to approve this item was made by Council Member Portugal and seconded by
Mayor Clifford. Motion carried, 5 ayes — 0 nays.
11 Discuss, accept the bid and award a contract in the arnount of $ 1,0 17,000, with deductive
alternates 3, 4, & 5, to McInnis Brothers Construction, Inc. for construction of the Flow
Equalization Basin Barscreen Project,
Utilities Director Doug Harris said the project was advertised for bids beginning June
2017 through various websites, as well as published in the Paris, News. Mr. Harris also said
thirty contractors were contacted by phone and thirty-three contractors were mailed bid packets
by Hayter Engineering, Inc. Mr. Harris infon-ned City Council that seven bids were received and
Hayter Engineering recommended the project be awarded to the low bidder, which was McInnis
Brothers Construction, Inc.
A Motion to approve this item was rnade by Mayor Clifford and seconded by Council
Member Drake. Motion carried, 5 ayes — 0 nays.
13. Discuss and act on contract with Archer Construction & Design for construction of the
new northwest EMS station, in an amount not to exceed $500,000.
Regular Cound Meeting
Mlarch 12, 20:18
Page 4
City Manager John Godwin said a new EMS station would be constructed on 19'h Street
N.W. and that after bidding the project last year unsuccessfully, the City entered into
negotiations with the low bidder, Archer Construction & Design. He explained Archer was a
certified contractor with TIPS and a price had been negotiated in an amount not to exceed
$500,000.
A Motion to approve this item was made by Council Member Trenado and seconded by
Mayor Clifford. Motion carried, 5 ayes — 0 nays.
14. Discuss .and act on ORDINANCE NO. 2018,-008: AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING A TARIFF
AUTHORIZING AN ANNUAL RATE REVIEW MECHANISM ("RRM") AS A
SUBSTITUTION FOR THE ANNUAL INTERIM RATE ADJUSTMENT PROCESS
DEFINED BY SECTION 104.301 OF THE TEXAS UTILITIES CODE, AND AS
NEGOTIATED BETWEEN ATMOS ENERGY CORP., MID-TEX DIVISION
("ATMOS MID-TEX OR "COMPANY") AND THE STEERING COMMITTEE OF
CITIES SERVED BY Nrmos,- REQUIRING THE COMPANY TO REIMBURSE
CITIES' REASONABLE RATEMAKING EXPENSES; ADOPTING A SAVINGS
CLAUSE; DETERMINING THAT THIS ORDINANCE WAS PASSED IN
ACCORDANCE WITH THE REQUIREMENTS OF THE OPEN MEETINGS ACT;
DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS
ORDINANCE TO THE COMPANY AND LEGAL COUNSEL FOR THE STEERING
COMMITTEE.
Mr. Anderson said the previous rate review mechanism ended last year and the revised
RRM reduces the rate of return on equity, captured the reduction of federal income tax rates, and
allowed more time for cities to review the Atmos filings.
A Motion to approve this itern was made by Mayor Clifford and seconded by Council
Member Trenado. Motion carried, 5 ayes — 0 nays.
15. Discuss and act on ORDINANCE NO. 2018-009: AN ORDINANCE OF THE CITY
COUNCIL OF PARIS, TEXAS, DECLARING UNOPPOSED CAN r DIDATE IN CITY
COUNCIL DISTRICT I FOR THE MAY 5, 2018, GENERAL ELECTION BE
ELECTED TO OFFICE; DETERMINING THAT' NO GENERAL ELECTION BE
HELD IN DISTRICT 1; DIRECTING THAT A COPY OF THIS ORDINANCE BE
POSTED AT APPROPRIATE POLLING PLACES; DIRECTING THAT A
CERTIFICATE OF ELECTION BE ISSUED TO THE UNOPPOSED CANDIDATE;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS
CLAUSE, AND PROVIDING AN EFFECTIVE DATE,
City Clerk Janice Ellis said the candidate in District I was unopposed and the deadline to
file had passed, Ms. Ellis asked Council to declare the unopposed candidate in District I elected
to office, Mayor Clifford,confinned that this would also cancel the election in District 1.
A Motion to approve this item was made by Council Member Drake and seconded by
Mayor Clifford, Motion carried, 5 ayes — 0 nays.
16� Discuss and appoint one member to the Main Street Advisory Board to fill an unexpired
term.
Mayor Clifford said the City had received three applications and they were Jay Kevin
Ashmore, Jenny Wilson, and Lauren Corbell.
A Motion to appoint Kevin Ashmore to the board was made by Council Member Portugal
and seconded by Council Member Drake. Motion carried, 5 ayes — 0 nays.
IT Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
Mr. Godwin reminded everyone of the Oak Park grand opening scheduled for Friday,
March 23'd at 12:15 p.m.
I & Adjournment.
There being no fttrther business, a Motion to adjourn was made by Mayor Clifford and
was seconded by Council Member Drake. Motion carried, 5 ayes — 0 nays. The meeting was
adjourned at 5:50 p.nn.
STEVEN J. CLIFFORD, M,D., MAYOR
JANICE ELLIS, CITY CLERK