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10 - NLISD Joint Election AgreementItem No. 10 TO: Mayor & City Council John Godwin, City Manager FROM: Janice Ellis, City Clerk SUBJECT: JOINT ELECTION AGREEMENT WITH NLISD DATE: March 15, 2018 BACKGROUND: Section 11.0581 of the Texas Education Code requires that the North Lamar Independent School District hold elections on the same date as municipal or county elections. Chapter 271 of the Texas Election Code requires such election shall be held as ajoint election. STATUS OF' ISSUE: North l.,arnar Independent School District has elected to hold their Board orrrustee members' election and on the same date as the City of Paris' general election. BUDGET: The estimate provided by the County Elections Administrator for election services is $7,792.07 for the general election, but this amount will decrease should an election be conducted for Paris Independent School District on the sarne date. RECOMMENDATION: Approve a Resolution authorizing a Joint Election Agreement between the City of Paris and North Lamar Independent School District. RESOLUTION NOi. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING A JOINT ELECTION AGREEMENT BETWEEN THE CITY OF PARIS AND NORTH LAMAR INDEPENDENT SCHOOL DISTRICT FOR THE MAY 5, 2018 ELECTION DATE; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 11.0581 of the Texas Education Code requires that the North Lamar Independent School District must hold elections for Board of Trustee members on the same day as municipal or county elections, and, WHEREAS, elections held on the same day as provided by Section 11.0581 of the Texas Education Code shall be held as a joint election under Chapter 271 of the Texas Election Code; and, WHEREAS, schools must coordinate with their cities and have the same polling location(s) for both jurisdictions as consistent with Section 271.003(b), Election Code. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section I. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. In accordance with Section 11,0581 of the Texas Education Code and Chapter 271 of the Texas Election Code, the North Lamar Independent School District will hold its Board of Trustee elections on the same day and location(s) as the City of Pat -is as set forth in the joint Election Agreement attached hereto as Exhibit "A" and incorporated by reference herein for all purposes. Section 3. That this resolution shall be effective frorn and after its date of passage. PASSED AND APPROVED by the City Council of the City of Paris in its regular meeting, at the City I-lall of said City, on this 26th day of March, 2018. Steven J. Clifford, M.D., Mayor ATTEST: Janice Ellis, City Clerk Stephanie H. Harris, City Attorney JOINT ELECTION AC REEMFNT between The North Lamar Independent School District (the District) and ]'lie City ofParisTcxas (the City) BY THE TERMS OF THIS AGREEMENT, the District and the City do hereby agree, pursuant to the provisions of Section 1 l.0581 of the Texas Education Code and Chapter 271, Texas Election Code, to hot(] ajoint election on the uniform election date required to be held oil Saturday, May 5, 2018. The District (Places 1, 4 and 6) and the City (Districts 1, 2, 3 and 6) agree to share. the Lamar County C,ouilhousc Annex (County Services BUilding), 231 Lamar Avenue, Paris, Texas 75460, as the common polling location on election day. The District and tile City will ]told early voting at the Lainar County Courthousc Annex (County Services Building), 231 Larnar Avenue, Paris, Texas 75460. Both entities have contracted with Larnar County to provide electronic voting equipment that meets tile, requirements of the Texas Election Code and the federal ficip America Vote Act, the ES&S AutoMARK machines, to be utilized at the polling site. The District and the City will share election judges, and clerks and will equally share responsibility for compensation of election officers, All entities will share electronic voting machines as previously detailed. Both entities will share election supplies and associated cost. The District an(] the City ity naine the Larnar County Elections Administrator as the Custodian ofclecfion records in tile elections services contract. The District and the City shall be separately responsible for their own election orders, resolutions, 110tiCCS, Justice department submissions, official canvass and other necessary doCURICIIIS for adoption by the appropriate board or council, APPROVED BY 'THE TRUSTEES OF THE NORTH LAMAR INDEPENDENT SCHOOL, DISTRICT in its moetiag field the 3 day of 2018, and CXMItod by its author-iml representatives, err By' Title .4. APPROVED 131' T14E CITY COUNCIL or THr CITY OF PARIS, T'FXAS in its mectilig field tile -- day of'_ 2018, and executed by its authorized representatives. Attest: Name: Name: "title 0 "A" Attcstr�--- . . ........ . .. ''Tqsvl� Name: . . ......... Titic:— APPROVED 131' T14E CITY COUNCIL or THr CITY OF PARIS, T'FXAS in its mectilig field tile -- day of'_ 2018, and executed by its authorized representatives. Attest: Name: Name: "title 0 "A"