2005-030-RES LETTER OF AGREEMENT BY AND BETWEEN THE CITY OF PARIS AND THE TEXAS HISTORICAL COMMISSION FOR ELIGIBILITY TO CONTINUE IN THE MAIN STREET GRADUATE PROGRAM
RESOLUTION NO. 2005-030
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING AND AUTHORIZING A LETTER OF
AGREEMENT BY AND BETWEEN THE CITY OF PARIS AND THE TEXAS
mSTORICAL COMMISSION TO QUALIFY THE CITY FOR ELIGIBILITY
TO CONTINUE TO PARTICIPATE IN THE MAIN STREET GRADUATE
CITY PROGRAM; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City of Par is has been extended the opportunity to continue to participate
as a graduate city in the Texas Main Street Program; and,
WHEREAS, in order to continue to participate in said program, the City is required to
enter into a Letter of Agreement with the Texas Historical Commission which represents a
commitment on the part of the City to continue as an "Official Graduate Main Street City"; and,
WHEREAS, the aforesaid commitment contains mutual obligations on the part ofthe City
and the Texas Historical Commission incident to said designation; and,
WHEREAS, the City Council desires to accept said offer of official designation and to
continue to participate in the aforesaid program; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the City Manager be, and he is hereby, authorized and directed to execute,
on behalf of the City of Paris, and the City Clerk to attest to a Letter of Agreement, a copy of
which is attached hereto as Exhibit A and for all purposes incorporated herein, by and between the
City of Paris and the Texas Historical Commission to authorize the City to continue as an "Official
Graduate Main Street City" and to participate as a graduate city in the Texas Main Street Program,
Section 3. That this resolution shall be effective from and after its date of passage,
PASSED AND APPROVED this 14th day of February, 2005.
ATTEST:
~€QQ~
ice Ellis, City Clerk
APPROVED AS TO FORM:
RlCK PERRY. GOVERNOR
JOHN 1. NAU, III, CHAIRMAN
F, LA WERENCE OAKS, EXECUTIVE DIRECTOR
The State Agency for Historic Preservation
LETTER OF AGREEMENT
The city of Paris has the opportunity to participate in the Texas Main Street Program at the sustaining
level. This Letter of Agreement represents your commitment to continue as an official Main Street City at
the sustaining level for 200S.
The foUowing is a list of services your community will receive as a Main Street City at the sustaining level:
. Securing a Main Street Manager
Should a replacement manager be needed, resumes of screened, qualified applicants wiU be provided to
the city manager by request.
. Program Manager Training
Specialists in the areas of organization, design, promotion and economic restructuring will provide
training to local Main Street managers,
The Texas Historical Commission (THC) shall provide five training opportunities, As 'an official Main
Street City at the sustaining level you agree to send your Main Street manager to at least two ofthese
training sessions each year:
Basic Training and Continuing Education and Development or Continuing Education and
Development (January/February);
Texas Historical Commission Annual Conference in the spring;
Texas Downtown Association lVlid-year Conference in the spring;
Main Street Summer Workshop; and
Texas Downtown Association / Main Street Annual Conference (fall),
Another training opportunity is National Main Streets Conference in the spring,
If a replacement manager who has not attended Main Street training is hired in a Main Street City at the
sustaining level, the Main Street manager will be required to attend the Texas Main Street Basic
Training and Continuing Education and Development in January and February. A stipend for this
training will be charged to the sustaining city,
. Main Street Program Network
The Monthly Update, the Main Street communique is sent each month to all Texas Main Street Cities, In
addition, the Main Street manager is subscribed to the Main Street list serve, an email network available
only to official Texas Main Street Cities,
. Reporting
As a Main Street City at the sustaining level, the Main Street manager for the city of Paris will submit
monthly reports by the 10th of the following month, Quarterly reinvestment figures will be submitted for
the months of June, April, July and October, A Ten Criteria survey submitted to the Texas Main Street
Center will also be required by August 12, 2005, Letters of Agreement will not be renewed without
receipt of the Ten Criteria survey.
EXHIBIT .A-
P,O, BOX 12276 . AUSTIN, TX 78711,2276 . 512/463,6100 . FAX 512/475,4872 . TDD 1,800/735,2989
www.thc.state.tx.uS
Letter or Agreement - 2005
Paris - Page 2
. Service
Upon request, one on-site staff visit will be made during the year to the city of Paris. The type of
assistance that may be requested includes strategic planning, board training, economic development
assistance and merchandising assistance, Design assistance is also available to sustaining cities upon
request.
The city of Paris is, in turn, expected to commit to and adopt the Main Street strategy, as developed by the
Texas Main Street Center of the THC and the National Main Street Center, which consists of the following
ten criteria:
1. Broad-based public support for the commercial district revitalization process, with strong
support from both public and private sectors. By involving a broad range of interests and
perspectives in the revitalization process, the Main Street Program leverages the community's
collective skills and resources to maximum advantage, The goal is for all sectors to understand and
be philosophically committed to the revitalization process and commit maximum resources
possible to achieve commercial district revitalization,
2. Vision and mission statements relevant to community conditions and to the local Main
Street program's organizational stage. A mission statement crystallizes the program's sense of
purpose and overall direction, A vision statement communicates the organization's long-term
hopes and intentions for the commercial district.
3. Comprehensive Main Street work plan. Provides detailed blueprint for activities, reinforcing
program's accountability and providing measurable objectives by which program can track
progress,
4. Historic preservation ethic. Historic preservation involves not only the process of rehabilitating,
restoring or renovating older commercial buildings, but also the process of adopting planning and
land use policies which encourage full use of existing commercial centers before new development
takes place, and removing the regulatory and other barriers which sometimes make it difficult to
attract investment to historic commercial districts,
5. Active board of directors and committees. The direct involvement of an active board of
directors and committees is key to changing the community's attitude about its commercial district.
The Main Street manager is responsible for facilitating volunteers, not for single-handedly
revitalizing the commercial district.
6. Adequate operating budget. To be successful, a Main Street Program must have the financial
resources necessary to carry out its work plan, The size ofa program's budget will change as the
program matures, and is likely to vary according to regional economic differences and community
size,
7. Paid, professional program manager. Coordinating a successful program requires a trained,
professional staff person who in most cases, works full time, The most successful program
Managers are those who are good communicators, good volunteer motivators and possess good
organizational and management skills, which keep the program's many activities moving forward
on schedule and within budget.
Letter of Agreement - 2005
Paris-Page 3
8. Program of ongoing training for staff and volunteers. Both staff and volunteers need different
skills in different phases of the revitalization process, and as staff and volunteer turnover occurs,
they will need basic Main Street training. Participants also should stay current on issues affecting
commercial districts as well as new revitalization techniques and models,
9. Reporting of key statistics. Tracking statistics, such as reinvestment, job and business creation,
and so on, provides a tangible measurement of the local Main Street program's progress and is
crucial to garnering financial and programmatic support for the effort, Statistics must be collected
on a regular, ongoing basis,
10. Current member of the National Main Street Network. Participation in the National Main
Street Network connects local programs to their counterparts throughout the nation, providing
them with valuable information resources, Membership in the National Main Street Network is
compulsory in order to receive national recognition through the National Main Center,
The Ten Criteria report is mandatory for eligibility as a Texas Main Street City.
The National Trust for Historic Preservation owns the trademark for the phrase "Main Street" as it applies
to programs involved in the revitalization of older, traditional and historic commercial districts, The Trust
allows local, regional, state and some national organizations involved in the re\~talization of these
commercial districts to use the name "Main Street" to describe their programs (consult the National Main
Street Center for complete details on these guidelines), If at some point a city ceases to participate in the
Main Street Program, it may no longer continue use of the "Main Street" phrase,
The city of Paris is accepting status as a Texas Main Street City at the sustaining level with the
understanding and agreement that they will apply the Main Street approach in their downtown
revitalization program for the period, January 1, 2005 through December 31,2005,
The appropriate stipend is due by February 15,2005.
The Texas Main Street Center and the city of Paris's relationship described above is hereby agreed to by
the undersigned:
February 14, 2005
Date
.Tony N. Wi11iams, City Manager
City of Paris
Kim McKnight
State Coordinator
Texas Main Street Program
Date
F. Lawerence Oaks
Executive Director
Texas Historical Commission
Date