12/19/2017 Minutesil
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[7T R1117.11111,1114 VIF, '11201�V41' 'OW"A"
REGULAR MEETING
BOARD OF COMMISSIONERS MEETING
100 GEORGE WRIGHT HOMES
M1NUTES OF December 19, 2017
Present at the Meeting:
Gary Savage — Chairman of the Board of Commissioners,
TK I laynes — Vice Chairinan of the Board of Commissioners
Dewayne Dangerfield — Commissioner of the Board of Commissioners
Brenda Cherry - Commissioner of the Board of Commissioners,
Deanna Nickerson - Commissioner of the Board of Commissioners
Sally Ruthart — Executive Director
Brent Higgins - Lone Star Legal Aide
Tsavonti Daniels
1. Meeting Called to order at 12:32 prn on Tuesday, December 19, 2017 by Chairman of
the Board of Commissioners, Gary Savage.
2. Having all five Board Members, present, a quorum, Mr. Savage thanked and welcomed
everyone to the meeting.
0ENk
I Citizens' Forum Opened - No one at the meeting chose to speak. Forum closed.
4. Minutes from the September 19, 2017 — Ms. Cherry mentioned 3 items: 1) total redo of
406 GWH bathroom and that the receipt said there was a change from a shower to a bath
and the receipt was from 2015 and the problem was in 2017', 2) the recording has, been
turned over to Mrs. Ruthart on Saturday 12/16, and 3) why did the Housing Authority go
to the Paris Retirement Village to transport them to hotels. Ms. Ruthart explained that
flooding is a 24 emergency when the tenants, are standing in water and that the PHA had
to help the Section 8 tenants that were involved. Mr. Savage said this should only be for
corrections of the minutes and that this needed to be discussed later in the meeting.
Minutes were approved with a motion made by Mr. Dangerfield and seconded by Ms.
Cherry. Passed 5-0.
6. NEW BUSINESS:
A.a. Occupancy Report — Waiting lists for PH and Section 8, Demographic Reports, and
Vacancy Reports were all presented to the Board.
b. Financial Report — presented bank statements and charts from the accountant for PH
and Section 8. Also, a copy of the letter to Dr. Ben Carson regarding the lowering of flat
rents was also presented to the Board. The day after the letter was sent to Dr. Carson, a
PIH notice came out from HUD with instructions on how to apply for Flat Rent
Exceptions.
c. FYE 6/3 0/20 17 Audit Report was submitted to the Board of Commissioners with no
findings and no material weaknesses. Ms. Cherry asked if it was a HUD audit. Ms.
Ruthart explained that he was an individual CPA and HUD gives them the guidelines, of
what to focus on. Ms. Cherry asked for the Auditor's name and phone number.,
d. There was a fire at 501 Booker T Washington Homes. PHA has received 2 bids for
repairs to that unit. The tenant was not hurt. Ms. Cherry and Mr. Savage suggested that
bids be itemized with costs on each item.
e. Commissioner Training - Ms, Ruthart gave: the Commissioners information on training
options. There is a free online training from f IUD called Lead the Way and THA offers
onsite training. Mr. Savage said he would prefer online training especially if it is free and
meets the needs.
f. Maintenance Truck Accident - car being worked on came rolling down the owner's
driveway and ran into our Maintenance Truck. The owner of the car has no insurance.
g. PHA received a Kudos letter about the work that Ms. Pridemore has done on housing
Houston displaced victims due to the hurricane. The PHA has currently housed 5 victims.
h. Longevity Bonuses for PHA employees including Executive Director - Motion made
by Ms. Nickerson and seconded by Mr. Haynes. Passed 4-1 Ms, Cherry voted against it.
Discussion from Ms. Cherry regarding why did the PHA need to use the housing
authority vehicles at Paris Retirement Village and did the PHA pay for the hotel charges.
Ms. Ruthart responded by saying yes and the charges were taken from the Paris
Retirement Village's 11AP payment and that the PHA does have records to reflect that.
7. RESOLUTIONS: NONE
8. No further business or questions, a motion for adjournment was made by Ms.
Nickerson and seconded by Mr. Savage. Motion passed 5-0. The meeting was adjourned
at 1.10 pm.
APPROVED THIS day of 2O 1
0
Sally Ruthart, Secretary
Gaif'sal?�, Chairman
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