03/26/2018 MinutesMINUTES OF THE REGUI,AR CITY COUNCIL, MEETING
OF THE CITY OF' PARISH, TEXAS
March z6, 2018
The City Council of the City of Paris met for a regular session at 5:30 pm. on Monday,
March 26, 2018, at the City Council Chamber, 107 E. Kaufinan, Pans, Texas,
Present: Mayor. Steven Clifford
Council Members: Aaron Jenkins; Billie Lancaster; Billy Trenado;
Paula Portugal; and Cleonne Drake
City Staff. John Godwin, City Manager; Stephanie Harris, City
Attorney;, Janice Ellis, City Clerk; Gene Anderson,
Finance Director; Bob Hundley, Police Chief, Larry
Wright, Fire Chief, Carla Easton, City Engineer;
Jerry McDaniel, Public Works Director; Alan
Efrussy, Planning Director; and Clyde Crews; Fire
Marshal
Absent: Council Member: Linda Knox
Opening Agenda
Call meeting to order.
Mayor Clifford called the meeting to order at 5:30 p.m.
2. Invocation.
Finance Director Gene Anderson gave the invocation.
Pledge of Allegiance.
Council Member Drake led the pledge.
4. Citizens' Forurn.
Grover Glatfelter, 1345 S.E. 6"' Street — he referenced a letter lie left with the City Clerk
stating that police:, city employees or sub -contractors were not perniitted in or on his property
unless the police had a warrant for his arrest. He requested the letter be sent to the City Council.
Consent Agenda
Mayor Clifford inquired of Council Members if they wished to pull any items from the
consent agenda for discussion. There being none, a Motion to approve the consent agenda was
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March 26, 2.018
Page 2
made by Council Member Drake and seconded by Council Member Trenado. Motion carried, 6
ayes 0 nays.
5. Approve minutes from the meeting of March 12, 201. 8.
6. Receive reports and/or minutes from the following boards, commissions, and committees:
a. Airport Advisory Board (2-15-2018)
b. Love Civic Center (1-11-2018,)
c. Historic Preservation Commission (2-14-2018)
7. Receive February monthly financial report.
S. Receive February drainage report.
9. Receive demolition and code enforcement activity reports,
10. Approve RESOLUTION NO. 2018-010: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS, APPROVING A JOINT ELECTION
AGREEMENT BETWEEN THE CITY OF PARIS AND NORTH LAMAR
INDEPENDENT SCHOOL DISTRICT FOR THE MAY 5, 2018 ELECTION DATE;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND PROVIDING AN EFFECTIVE DATE.
11. Approve RESOLUTION NO. 2018-011: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS, APPROVING A PROCLAMATION DECLARING
THE MONTH OF APRIL AS FAIR HOUSING MONTH; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING
AN EFFECTIVE DATE.
Rej_4u]ar Agenda
12. Authorize the City Manager to execute a contract for professional engineering and
surveying services with IDSA for the 17"' and 24"' Street Reconstruction Project, in an
amount not to exceed $300,000.
City Manager John Godwin said that East 17'1' and 24"' Southeast were scheduled to be
fully reconstructed beginning in fall 2018. He also said that prior to construction, engineering
design needed to be provided by an outside firrn and staff had negotiated a professional services
agreement for $283,,700.
Council Member Drake inquired if 24ti` Street would be done in sections or all at one
time. Mr. Godwin said the street would be done in, sections and that the two streets would not be
under construction at the same time.
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March 26, 2018
Page 3,
A Motion to approve this item was made by Mayor Clifford and seconded by Council
Member Portugal. Motion carried, 6 ayes - 0 nays.
13. Discuss and authorize the City Manager to execute an Amended Management Lease
Agreement with the Larnar County Chamber of Commerce.
City Manager John Godwin said currently the City of Paris collects a 7 -cent Hotel
Occupancy Tax, Chamber Chairman Josh Bray explained the current split of the hotel occupancy
tax (HOT) proceeds 4/7 went to the Visitors and Convention Council and 3/7 went to the Love
Civic Center. He said the entities were asking that the split be changed to 50150 which would
mean an additional $45,000 to the Love Civic Center, Mr. Bray provided a balance sheet of the
Visitor .and Convention Council and said they were doing fine but there were a lot of repairs
needed at the Civic Center. Love Civic Center Board Chairman Curtis Fendley explained the
capital maintenance and repair items needed at the Civic Center, He emphasized that the parking
lot had been resurfaced three years ago and that a loan had been secured to pay for it. He
referenced lighting, the sound system and the twenty four year old roof Mr. Fendley provided
City Council with a facility assessment and balance sheet for the Love Civic Center. Mr.
Fendley said over the next couple of months the Board was going to prioritize items and would
like to bring those back to the City Council. Mr. Fendley also said they would be asking for a
HOT tax increase. Mr. Bray said that the increase would be dedicated to debt service at the
Civic Center.
A Motion to approve this item was made by Council Member Drake and seconded by
Council Member Lancaster, Motion carried, 6 ayes -- 0 nays.
14. Discuss and select a service provider for the Texas, Capital Fund CD,BG application.
Mr. Godwin said the PEDC needed to hire a consulting firm that specializes in grant
application and management of an upcoming CDBG grant. PEDC Director Michael Paris said
the application process was free and this would be used for the Spiral Weld Project in getting a
rail assessment. Mr. Godwin said an RPQ was issued and two qualified firms responded. He
also said staff recommended Resource Management & Consulting, as they had provided similar
services for the City.
A Motion to approve Resource Management & Consulting as the provider was made by
Council Member Portugal and seconded by Council Member Drake. Motion carried, 6 ayes — 0
nays.
15. Convene into Executive Session pursuant to Section 551.071 of the Texas Government
Code, Consultation with Attorney, to receive legal advice from the City Attorney about
pending or contemplated litigation and/or on matters in which the duty of an attorney to
her client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflict with this chapter, as follows: City of Paris v. Boomer Trends
Magazine, Inc,, Cause No. 87292, in the 62nd District Court of Lamar County, Texas.
Mayor Clifford convened City Council into executive session at 5:43 pato.
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March 26, 2018
Page 4
16. Reconvene into Open Session and possibly take action on those matters discussed in
Executive Session.
Mayor Clifford reconvened City Council into open session at 5:48 p,rri.
17, Consider and approve future events for City Council and/or City Staffpursuant to
Resolution No. 2004-0181.
Mr, Godwin reminded everyone of the ribbon cutting and grand opening for Wade Park
scheduled for Saturday. City Council complimented staff and the Chamber on the grand opening
of Oak Park.
18. Adj oumment.
There being no further business, a Motion to adjourn was made by Mayor Clifford and
was seconded by Council Member Drake, Motion carried, 6 ayes — 0 nays. The meeting was
adjourned at 5:49 p.m..
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TEV j LIFF, M.D., MAYOR
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E ELLIS, Cl L
RI