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1997-129-RES WHEREAS, CITY COUNCIL HAS BEEN FURNISHED A LIST OF THE CANDIDATES U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS AWARD D OlP D BJS [!] BJA D OJlDP D NIl D ovc [!] GRANT D COOPERATIVE AGREEMENT PAGE I OF 6 CHECK APPROPRIATE BOX I. GRANTEE NAME AND ADDRESS Oncluding Zip Code) City of Paris J35 First Street S. E. Paris, TX 75460 4. AWARD NUMBER: 97LBVX3205 5. PROJECT PERIOD: FROM IA. GRANTEE IRSNENDOR NO. 756000637 6. AWARD DATE 09130/97 10/01/97 TO 09/30/99 10/01/97 TO 09130/99 7. ACTION 0 Initial D Supplemental BUDGET PERIOD: FROM 2. SUBGRANTEE NAME AND ADDRESSOncluding Zip Code) 8. SUPPLEMENT NUMBER 2A. SUBGRANTEE IRSNENDOR NO, 9, PREVlOUS AWARD AMOUNT S 0.00 3. PROJECT TITLE Local Law Enforcement Block Grants Program. FY 1997 10. AMOUNT OF TIllS AWARD 5126,139 ILTOTALAWARD 5126.139 12. SPECIAL CONDITIONS (Check, if applicable) o THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ONTHEAITACHED 5 PAGES 13. STATUTORY AUTHORITY FOR GRANT D D D TlTI.E I OF THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968. 42 U.S.C. 3701, ET. SEQ., AS AMENDED TITI.E 2 OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974 42 U.S,C. 5601. ET, SEQ., AS AMENDED VICTIMS OF CRIME ACT OF 1984,42 U,S.C. 10601, ET. SEQ., PUBLIC LAW 98-473, AS AMENDED [!] OTHER (Specify): Omnibus Appropriations Act of 1997 14. FUTURE FISCAL YEAR(S) SUPPORT, SECOND YEAR'S BUDGET PERIOD: AMOUNT OF FUNDS: TIllRD YEAR'S BUDGET PERIOD, AMOUNT OF FUNDS: NIA NIA NIA NIA TYPE OF FUNDS: TYPE OF FUNDS' 15. METHOD OF PAYMENT THE GRANTEE WILL RECEIVE CASH VIA A LEITER OF CREDIT 0 YES D NO -'''''' "II"'"'' , AGENCY APPROVAL GRANTEEE ACCEPTANCE - - 16. TYPED NAME AND TlTI.E OF APPROVING OlP OFFICIAL 18. TYPED NAME AND TITI.E OF AUTHORIZED GRANTEE OFFICIAL Nancy E. Gist, Director Bureau of Justice Assistance Michael Malone City Manager 17. SIGNATURE OF APPROVING OJP OFFICIAL . I~~~~- ~iJ~ 20. ACCOUNTING CLASSIFICATION CODES FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X VLlWOOOO 19.5IGNATURE OF AUTHORIZED GRANTEE 19A.DATE III III 111111, 1IIIIIIIIIl!llllilJ!Il OJP F RM 400012 (REV. 5-87) P OJ I NSA t f>>iJ6IT A II u.s. DEPAr"'1ENT OF JUSTICE AWARD CONTIt 'HION ~ , OFFICE OF NoTICE PROGRAMS SHEET . . 0 OlP [i] BlA 0 OllDP ~ GRANT 0.. ::.A: ~O~. ,.1 0 BlS 0 Nil 0 OVC 0 COOPERATIVE AGREEMENT ~!JSTic1'~ CHECK APPROPRIATE BOX PROlECT NUMBER 97LBVX3205 AWARD DATE 9130/97 PAGE 2 OF 6 SPECIAL CONDITIONS I . The recipient agrees to comply with the fmancial and administrative requirements set forth in the current edition of the Office of Justice Programs (OIP) Financial Guide. 2 . The recipient agrees to comply with the organizational audit requirements of the applicable OMB audit circular. The fIrst audit report period should be for 10/01/96 to 09/30/97. The management letter outlining audit fIndings. submitted by the auditing organization, must be submitted with the audit report. Grantee audit reports must be submitted no later than thirteen (13) months after the close of each fIscal year during the tenn of the award. Recipients who receive $100,000 or more of federal funds during their fIscal year. are required to submit an organization-wide fInancial and compliance audit report. Recipients who receive $25,000 to $100.000 of federal funds. are required to submit a program or organization-wide audit report as directed by the granting agency. Recipients who receive less than $25,000 of federal funds, are not required to submit a program or organization-wide [mancial and compliance audit report for that year. Note: If your audit disclosed fIndings or recommendations you must include with your audit report. a corrective action plan containing the following: 1) The name and phone number of the contact person responsible for the corrective action plan. 2) SpecifIc steps taken to comply with the recommendations. 3) Timetable for perfonnance andlor implementation dates for each recommendation. 4) Descriptions of monitoring to be conducted to ensure implementation. The submissions of audit reports for all grantees shall be as follows: I) Mail original and one (I) copy of the completed audit report to: U.S. Department of Housing and Urban Development 2) Mail one (1) copy of the completed audit report to: . ' ., Federal Audit Clearinghouse Bureau of the Census 1201 E. lOth Street Jeffersonville, IN 47132 3) Mail a copy of the Cover (transmittal) letter to: Office of the Comptroller Office of Justice Programs Attn: Control Desk, 5th Floor - Audit Division 810 Seventh Street, NW Washington. D.C. 20531 OlP FORM/2 (REV. 5.87) PREVIOUS EDITIONS ARE OBSOLETE . ~T",,;& U.S. DEPAP'-IENT OF JUSTICE AWARD CONTlt 6. TION II OFACEOF.~;TICEPROGRAMS SHEET . . D OJP ~ BJA D OJJDP [!] GRANT 0.. :A: ~ . \~o~. ..1 D BJS D NlJ D OVC D COOPERATIVE AGREEMENT ~"STlctl~ CHECK APPROPRJATE BOX PROJECT NUMBER 97LBVX320S AWARD DATE 9/30/97 PAGE 3 OF 6 SPECIAL CONDITIONS 3 . The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty (20) days prior to public release. Any publications (written, visual, or sound). whether published at the recipient's or government's expense. shall contain the following statement: (NOTE: This excludes press releases. newsletters, and issue analyses.) "This project was supported by Grant No. 97LBVX3205 awarded by the Bureau of Justice Assistance, Office of Justice Programs. U.S. Department ofJustice. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." 4 . The recipient agrees to provide information required for the national evaluation. 5 , The recipient agrees to provide $14,015 over the grant period in a cash match. The recipient is reminded that the match funds are auditable under Special Condition #2 and will be binding to the recipient. 6 . The recipient agrees to submit, at a minimum, semi-annual reports on its programmatic activities. The fIrst programmatic report will be due on January 30, 1998, covering the period of October - December. 1997. The next report will be due on July 31, 1998 and cover the period of January - June, 1998. The next report should cover the next six month period and is due thirty (30) days after the end of the six month period for the term of the award. A fmal report on the programmatic activities is due 120 days following the end of the grant period. 7 . The recipient agrees to establish a trust fund in which all payments received under this Program must be deposited. For the purposes of this grant. a trust fund is an interest bearing account that is specifIcally designated for this Program. Only allowable program expenses can be paid from this account. This fund may not be used to pay debts incurred by other activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to obligate and expend the grant funds in the trust fund (including match and interest earned) during the 24 month term of the award. 8 . The recipient agrees to submit quarterly fmancial reports. The fInancial report is due 45 days after the end of each calendar quarter. A fInal fmancial report is due 120 days following the end of the grant period. 9 . The recipient agrees to supplement and not supplant state or local funds. 10. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 CFR section 42.302). that is approved by the Office for Civil Rights, is a violation of its CertifIed Assurances and may result in funds from the award being frozen, until such time as the recipient is in compliance. II. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and support personnel, as described in the applicable purpose area of Subpart A section 101 (a)(2), that the recipient unit oflocal government will achieve a net gain in the number of law enforcement officers who perform nonadministrative public safety service. OJP FORM/2 (REV. 5.87) PREVIOUS EDITIONS ARE OBSOLETE . U.S. DEPft' '.!ENTOF JUSTICE AWARD CONTI! 6, TION OFFICE OF . .;STlCE PROGRAMS SHEET . . D OIP [!] BIAD OJJDP 0 GRANT ~ .. :.:: ~O~. ..1 0 BIS 0 NIl 0 OVC 0 COOPERATIVE AGREEMENT ~(JST1"".:.v CHECK APPROPRIATE BOX PROIECT NUMBER 97LBVX320S AWARD DATE 9130/97 PAGE 4 OF 6 SPECIAL CONDITIONS ]2. The recipient agrees, ifIhe funds are used for Ihe hiring and employing of new. additional law enforcement officers and support personnel.Ihat Ihe units oflocal government will establish procedures to give members of the Anned Forces who, on or after October I, 1990. were or are selected for involuntary separation (as described in section] 14] of Title ]0, United States Code), approved for separation under section 1174a or 1175 of such title, or retired pursuant to Ihe auIhority provided under section 4403 ofIhe Defense Conversion, Reinvestment. and Transition Assistance Act of 1992 (division D of Public Law ]02-484; 10 U.S.C. 1923 note), a suitable preference in Ihe employment of persons as additional law enforcement officers or support personnel. ]3. The recipient agrees if funds are used for enhancing security or crime prevention. Ihat the unit oflocal government-- (a) has an adequate process to assessIhe impact of any enhancement of a school security measure Ihat is undertaken under subparagraph (B) of section] 0 1 (a)(2), or any crime prevention programs Ihat are established under subparagraphs (C) and (E) of section 101 (a)(2), on Ihe incidence of crime in Ihe geographic area where Ihe enhancement is undertaken or Ihe program is established; (b) will conduct such an assessment wiIh respect to each such enhancement or program; and (c) will submit to Ihe Bureau of Justice Assistance an annual written assessment report. 14. The recipient agrees Ihat prior to Ihe obligation and expenditure of any Local Law Enforcement Block Grants (LLEBG) funds, at least one (I) public hearing will be held regarding Ihe proposed use(s) ofIhe grant funds. The recipient will provide notification to BJA, through Ihe submission ofIhe Follow-Up lnfonnation Fonn, on Ihe contents ofIhe hearing. BJA will review Ihe fonn for compliance wiIh enabling legislation and issue to Ihe recipient a Grant Adjustment Notice (GAN). Until Ihe issuance ofIhe GAN. Ihe recipient may not obligate or expend LLEBG funds. At Ihat hearing. persons shall be given an opportunity to provide written and oral views to Ihe recipient on Ihe proposed use(s) ofIhe grant funds. The recipient will hold Ihe public hearing at a time and place Ihat allows and encourages public attendance and participation. OIP FORM/2 (REV, 5-87) PREVIOUS EDITIONS ARE OBSOLETE PAGE 5 OF 6 SPECIAL CONDITIONS 15. The recipient agrees that prior to the obligation or expenditure of any Local Law Enforcement Block Grants (LLEBG) funds, a designated or newly established advisory board will meet to discuss the proposed (purpose area) use of the grant funds. The recipient will designate the advisory board to make nonbinding recommendations to the recipient for the use of funds under the LLEBG Program. Membership on the advisory board must include a representative from the following, however it may be broader: a) the local police department or local sheriffs department; b) the local prosecutor's office: c) the local court system; d) the local school system; and e) a local nonprofit, educational, religious, or community group active in crime prevention or drug use prevention or treatment. The advisory board must review the proposed use of the funds under the LLEBG Program. The recipient will provide notification to BJA, through the submission of the Follow-Up Information Form. on the advisory board. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice (GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds. 16. The recipient has certified it is in compliance with the Public Safety Officers Health Benefits Provision (section 615 of the FY 1997 Omnibus Appropriations Act) and agrees to remain in compliance during the term of the award. This provision requires the unit of government which employs a public safety officer (as defmed by section 1204 oftille I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended) who retires or is separated from service due to injury suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an emergency situation or a hot pursuit (as such terms are defmed by state law) with the same or better level of health insurance benefits as would be paid by the unit of government at the time of retirement or separation. under a normal retirement plan. L.... OJP FORM/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE ~~~~~ U.S. DEPft - ''-lENT OF JUSTICE AWARD CO NTH ATION OFFICE 01. . ~STICE PROGRAMS SHEET 'II, 0 DIP [!] BIA 0 OJIDP ~ GRANT 0.. :&: ~. . ~~~~~ 0 BIS 0 Nil 0 OVC 0 COOPERATIVE AGREEMENT CHECK APPROPRlA TE BOX PROJECT NUMBER 97LBVX320S AWARD DATE 9/30/97 PAGE 6 OF 6 SPECIAL CONDITIONS 17. By signing below, the recipient is requesting payment under the LLEBG Program. In order to ensure prompt payment and compliance with new U.S. Department of Treasury requirements that all grant payments be issued electronically. the following information must be completed as part of the signed accepted award documents. Failure to supply this information will delay your payment. Grantee Name: (e.g., Ciry of. County of, Parish of, etc.) Vendor or EIN Number: (Please use number provided in #IA on the award document) Financial Institution Name: Financial Institution Address: Bank Contact Name and Phone Number: Nine-digit Routing Transit Number: Grantee Account Number: (This account should fulfill the trust fund requirement) By signing these Special Conditions, the recipient is accepting the conditions and agrees to comply with them during the term of the award. The recipient is also requesting payment of the LLEBG funds. Signature of Chief Executive Officer Date OIP FORM/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE . U.S.DE .TMENT OF JUSTICE GRANT Mi--. .AGER'S MEMORANDUM, PT. 1: OFFICE OF JUSTICE PROGRAMS PROJECT SUMMARY OOJP o BJA o OJIDP ~O~ .~.I D BJS DNU Dovc [!] GRANT o COOPERATIVE AGREEMENT ~lTSTI~.w CHECK APPROPRIATE BOX PROJECT NUMBER 97LBVX3205 D This rro~ct is suVponed under Title 1 of the Omnibus Crime Control and Safe Streets Act, 2 SC 370 . as amended. 0 This project is supported under the Juvenile Justice and Delinquency Prevention Act of 1974 ,as amended ~ Other: Omnibus Appropriation Act of 1997. I. STAFF CONTACT (Name, address &. telephone number) 2. PROJECT DIRECTOR (Name,address & telephone number) Grants Administration Branch Thomas Haynes LLEBG Division, BJA Project Coordinator 810 7th Stree~ NW, 4th Floor City of Paris Washington, DC 20531 135 First Strec:t S. E. (202)305-2088 Paris. TX 75460 (903)785.7511 3a. TITLE OF TIlE PROGRAM 3b. POMS CODE Local Law Enforcement Block Grants Program LE 4, TITLE OF PROJECT Local Law Enforcement Block Grants Program - FY 1997 5, NAME &. ADDRESS OF GRANTEE 6. NAME &. ADDRESS OF SUBGRANTEE City of Paris 135 Fin! Street S, E, Paris, TX 75460 7. PROGRAM PERIOD 8. BUDGET PERIOD FROM: 10/01/97 TO: 09130/99 FROM: 10/01/97 TO, 09130199 9.AMOUNTOFAWARD 10. DATE OF AWARD 5126.139 09130/97 11. SECOND VEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT N/A N/A 13, THIRD YEAR'S BUDGET PERIOD 14,THlRD YEAR'S BUDGET AMOUNT N/A NlA J 5. SUMMARY DESCRIPTION OF PROJECT The Local Law Enforcement Block Grants Program was authorized by the Omnibus Fiscal Year 1997 Appropriations Act. Public Law 1 04~208 for the purpose of providing units oflocaJ government with funds to underwrite projects to reducc crime and improve public safety. The Bureau of Justice Assistance will make direct awards to units of1ocaJ government when award amounts are at least $1 0,000 to be used consistent with the statutory program purpose areas specified in section 101 (a) (2). The City of Paris has indicated that it intends to distribute its Local Law Enforcement Block Grants funds under the following purpose arca(s): (Ie) Equipment $126,139 Certified compliance, pursuant to section 615, Public Safety Officcrs Health Benefits provision. NClNCF -- OJP FORM 4000/1 (REV, 4-88) PREVIOUS EDITIONS ARE OBSOLETE . . , RESOLUTION NO. 97-129 WHEREAS, the City Council of the City of Paris did heretofore, on the 9th day of June, 1997, in Resolution No. 97-063 authorize an application to be made to the United States Department of Justice, Bureau of Justice Assistance for the Local Law Enforcement Block Grants Program, grant; and, WHEREAS, the United States Department of Justice, Bureau of Justice Assistance has issued its Grant Award, entitled, "Local Law Enforcement Block Grants Program Grant Award No. 97LBVX3205" for the period beginning October I, 1997, ending September 30, 1999, in the total amount of $126, 139.00 requiring matching contribution of $14,015.00; and, WHEREAS, acceptance of the same must occur within forty-five (45) days of the date of said award which occurred on September 30, 1997; and, WHEREAS, it is deemed to be in the best interest of the citizens of Paris that the City of Paris accept said Grant Award for a packet cluster mobile data information system to continue to improve local law enforcement in the City of Paris; NOW, THERE.FORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that the Law Enforcement Block Grants Program Grant Award No. 97LBVX3205 in the total amount of $126, 139.00 requiring matching contribution of $14,015.00 be, and the sameis hereby, accepted; and, BE IT FURTHER RESOLVED, that the City Manager of the City of Paris, Michael E. Malone, be, and he is hereby, authorized and directed to execute on behalf of the City of Paris, the Grant A ward and Special Condition documents in the form of Exhibit A, attached hereto. PASSED AND ADOPTED this 6th day of November, 1997. ~;fu ..-" ATTEST: ~\\_.....s.~l.~ Mattie Cunningham, City Clerk APPROVED AS TO FORM: p //