1997-124-RES WHEREAS, CITY COUNCIL DID IN ORDINANCE NO 97-047 ON SEPTEMBER 26 1997
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.
.
RESOLUTION NO. 97-124
WHEREAS, the City Council of the City of Paris, did in Ordinance No. 97-047 on
September 26, 1997, authorize the furnishing and service of employee uniforms for various
City Departments, and bids for such were received until 3:00 o'clock P.M., Tuesday,
September 23, 1997; and,
WHEREAS, the best bid for the furnishing and service of employee uniforms was
made by ARAMARK UNIFORM SERVICES, Route 1, Box 355-B, Paris, Texas 75460,
and it should be awarded the bid for such; and,
WHEREAS, the form of contract for furnishing and servicing employee uniforms
attached hereto as Exhibit A, should be approved, and the Mayor should be authorized to
execute the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that
the bid of ARAMARK UNIFORM SERVICES, upon the terms and conditions shown on
the contract attached hereto as Exhibit A, is hereby accepted and let conditioned upon said
uniforms meeting all of the terms and specifications included in the bid documents; and,
BE IT FURTHER RESOLVED, that the Mayor of the City of Paris, Eric S.
Clifford, be, and he is hereby, authorized and directed to execute on behalf of the City of
Paris the contract for furnishing and servicing employee uniforms for various City
Departments, upon the terms and conditions and in the form shown in Exhibit A attached
hereto, with ARAMARK UNIFORM SERVICES.
PASSED AND ADOPTED this 13th day of October, 1997.
~
Eric S. Clifford.
ATTEST:
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Mattie Cunningham, City Clerk
EMPLOYEE UNIFORMS CONTRACT
STATE OF TEXAS
COUNTY OF LAMAR
}
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KNOW ALL MEN BY THESE PRESENTS:
THAT, the CITY OF PARIS, Paris, Texas, a municipal corporation, acting by and
through its Mayor, Eric S. Clifford, duly authorized, hereinafter called CITY, and
ARAMARK UNIFORM SERVICES, by and through its District Manager, Jim Bowman,
Hwy 271, Route 1, Box 355-B, Paris, Texas 75460, hereinafter called ARAMARK do
hereby contract and agree as follows:
1. ARAMARK will furnish and service used uniforms on a weekly basis,
replace lost or damaged garments, including name plate and City emblem and preparation
for new employees.
2. ARAMARK will pick up and deliver at the following locations in the City
of Paris: I) Water Treatment Plant, 2) Wastewater Plant, 3) Wise Field, 4) City Hall
Annex, 5) Water Billing Office, and 6) Department of Public Works, said locations subject
to change to best serve the employees of CITY.
3. The term of this contract is for a period of two (2) years beginning November
1, 1997, and ending October 31, 1999. CITY shall reserve the right to terminate the
contract at any time due to non-performance or poor service by ARAMARK. However,
CITY has the right to exercise an option for an additional one (1) year upon the same terms
and conditions, which year would begin November I, 1999, and end on October 31,2000.
EMPLOYEE UNIFORMS CONTRA cr. Page I
EXHIBIT A
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared Eric S.
Clifford, Mayor, City of Paris, Paris, Texas, known to me to be the person whose name is
subscribed to the foregoing instrument, and acknowledged to me that he executed the same
for the purposes and consideration therein expressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _ day of October,
1997.
Notary Public, State of Texas
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared Jim
Bowman, District Manager, ARAMARK UNIFORM SERVICES, known to me to be the
person whose name is subscribed to the foregoing instrument, and acknowledged to me that
he executed the same for the purposes and consideration therein expressed, and in the
capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _ day of October,
1997.
Notary Public, State of Texas
Printed Name:
Commission Expires:
EMPLOYEE UNIFORMS CONTRACT ~ Page 3
-'
DlVJ:TATION TO DID
FOR FURNISHING AND SERVICING
EMPLOYEE UNIFORMS
FOR
VARIOUS CITY DEPARTMENTS
THE CITY OF PARIS
PARIS, TEXAS 75460
SEPTEMBER, 1997
~
EXHIBIT A
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Publish dates: September 07, 1997
and
September 14, 1997
LEGAL NOTICE
The City of Par~s will receive sealed bids at the Office of
the City Manager, City of Paris, P.O. Box 9037, Paris,Texas.
75461-9037 for furnishing and servicing UNIFORMS for USe by
various City Departments.
Bios will be received until 3:00 P.M., Tuesday, September 23,
1997, at which time all bids received will be opened, read
aloud, tabulated and referred to the City Manager. Bids will
then be referred to the City Council for consideration at its
meeting, Monday, October 13, 1997. which begins at 6:00 P.M.
Information, specifications and bid forms may
the Office of the City Manager, City Hall,
75461-9037.
be obtained at
Paris, Texas
Those submitting bids are notified of city exemption from
otherwise applicable sales and excise taxes.
The City of Paris' reserves the right to reject any or all
bids, to waive any informality in bidding, and to award bids
as may be advantageous to the City.
~\.~~i~\~~".'~~
Mattie Cunningham,
City Clerk
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TO:
FROM:
BID FORM
"NEW tJNIFORMSll
MAYOR AND CITY COUNCIL
CITY OF PARIS
POST OFFICE BOX 9037
PARIS, TEXAS 75461-9037
(NAME OF BIDDER)
(ADDRESS)
RE: FURNISH AND SERVICING "NEW UNIFORMS"
(ADDRESS)
PURSUANT TO AND IN
FOR FURNISHING AND
FOLLOWING:
1 .
2.
3.
COMPLIANCE WITH YOUR BID SPECIFICATIONS
SERVICING "NEW UNIFORMS" , WE BID THE
Weekly rental and service charge
(per employee)
Replacement cost for lost or
damaged garment, including name
plate and city emblem
Preparation charge, new employee
(added 30 days after effective date
of contract) 11-complete sets of
uniforms, including name plate
and city emblem (per employee)
$
SHIRT $
PANTS $
$
DEVIATIONS BELOW THE MINIMUM SPECIFICATIONS
CONSIDERED.
WILL NOT BE
BY: TITLE:
TELEPHONE: ( )
DAY OF , 1997.
TO BE DELIVERED WITH
ORDER.
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TO:
FROM:
BID FORM
"USED UNIFORMS"
MAYOR AND CITY COUNCIL
CITY OF PARIS
POST OFFICE BOX 9037
PARIS, TEXAS 75461-9037
(NAME OF BIDDER)
(ADDllESS)
(ADDRESS)
RE: F'CJ1UilISH AND SERVICING "USED UNIFORMS"
PURSU~ TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS
FOR FURNISHING AND SERVICING "USED UNIFORMS", WE BID THE
FOLLOWING:
Preparation charge, new employee
(added 30 days after effective date
of contract) 11-complete sets of
uniforms, including name plate
and city emblem (per employee)
DEVIATIONS BELOW THE MINIMUM SPECIFICATIONS
CONSIDERED.
1.
2.
3.
Weekly rental and service charge
(per employee)
Replacement cost for lost or
damaged garment, including name
plate and city emblem
$
SHIRT $
PANTS $
$
WILL NOT BE
BY:
TELEPHONE: (
TITLE:
)
DAY OF
, 1997.
TO BE DELIVEllED WITHIN
RECEIVtNG ORDER.
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CALENDAR DAYS AFTER
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CITY OF PAlUS
DEPARTMENT OF PUBLIC WORKS
BID SPECJ:FICATIONS
FOR FURNISHING AND SERVICING
UNIFORMS
It is estimated that 136 employees will require uniforms from
the following departments: Public Works, Engineering, Parks,
utilities, Water Business Office, Purchasing and Custodial
Employees of the Police Department. Uniforms will be
furnished for the period beginning November 1, 1997 through
October 31, 1999.
Exact quantities cannot
given as shown above.
decreased to meet the
Departments during the
be determined, but
Quantities may be
requirements of the
period shown above.
estimates are
increased or
various City
The successful bidder will be notified in writing when the
bid is awarded. Also, a contract will be prepared by the
City of Paris and awarded to the successful bidder.
PICKUP, DELIVERY AND SERVICE
Pickup and delivery points will be at the following locations
located in the City of Paris:
(1) Water Treatment Plant
(2) Wastewater Plant
(3) Wise Field
(4) City Hall Annex
(5) Water Billing Office
(6) Department of Public Works
(7) Custodial Office of the Police Department
These locations are subject to
employees of the City of Paris.
on a weekly basis.
change to best serve the
The service provided will be
BASIS OF AWARD
. The City of Paris reserves the right to reject any and all
bids, to waive any informality in bidding and to award the
bid as may be advantageous to the City of Paris.
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The successful bidder will be awarded a two (2) year contract
beginning November 1. 1997; throuqh October 31. 1999. The
City of Paris shall reserve the right to terminate the
contract at any time due to non-performance or poor service
by the vendor.
PRICE AND PAYMENT
Bidder is hereby notified that the City of Paris ~s exempt
from state and Local Sales Tax; exemption number ~s 1-75-
6000-535-9. A certificate will be furnished upon request.
The City of Paris will be furnished a monthly invoice for
services rendered. This invoice shall include all services
rendered for the preceding month. Payment will be made by
the City of Paris within thirty (30) days after receipt and
approval of monthly invoice.
BID FORM
1. All bids must be submitted on an Official City of Paris
"BID FORM".
2. The City of Paris will receive an alternate bid for
"USED UNIFORMS".
3. Separate Bid Forms are furnished in the bid package for
quotations for "NEW" and "USED" uniforms.
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CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
UNIFORMS SPECIFICATION
FOR USE IN VARIOUS DEPARTMENTS
GENERAL:
It is the purpose of these specifications to describe "NEW
UNIFORMS"; however, the City of PariS will receive an
alternate bid for PRESENTABLE, DURABLE. and WEARABLE "USED
UNIFORMS" comp1.ying with the specifications. A uniform
sample must be furnished with the bid. Eleven (11) sets of
uniforms will be provided per employee; where applicable,
cotton uniforms will be provided at no additional charge.
preparation charges will include measurements. installing
name and city emblems. and identification tags on garments.
These charges will not be applied to existing employees at
the beginning of the contract. Each bidder shall provide
three (3) references of customers presently being served by
their company. Al~ uniform ~ nants a.J:l:!;Q bf: pressed.
Any flaws found in uniforms will be corrected at no cost to
the City of Paris.
RRGUT.AR !JlT
)fO!llIi: PANTS:
Style:
1.
2.
4.
5.
Capped waistband with 3" total outlet band;
2-piece band joined at the outlet to better fit the
waist;
Quarter top front pockets with separate facings to
prevent pocketing from showing if garment gaps open;
Belt loops. topstitched. tacked on top and bottom
for maximum durability;
Darts above hip pockets to contour to body shape(s).
3.
FabriC:
1. A 65\ polyester/35% combed cotton blend. 7.5 oz. per
square yard of material;
2. In the case where man-made materials cannot be worn,
the fabric shall be 100% cotton. 8.S oz. per square
yard of material, preshrunk.
Mainseams:
1. Inseam/outseams
chainstitch;
sewn with Federal Standard 401
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2. Double needle seat seam for longer wear life:
3. Pockets reinforced with double stitching to prevent
pocket failure;
4. Outlet edges serged for wearer comfort.
l!fQ!Y!; PANTS:
style:
1.
imAH ~
2.
3.
Frontier style front pockets with mitered corners
into sideseam for easier entry;
Pocket corners bar tacked for additional strength at
stress points:
Double-needle, topstitched belt loops to prevent
belt loop breakage;
Capped waistband for wearer comfort;
Straight leg styling presenting a neat, contemporary
appea:t:ance.
4.
5.
Fabric:
1. A 65% polyester/35% combed cotton, 7.5 oz. per
square yard of material, durable press finish:
2. In the case where man-made materials cannot be worn,
the fabric shall be 100% cotton, 8.5 oz. per square
yard, preshrunk.
Mainseams:
1. Inseams sewn with Federal Standard 401 chainstitch:
2. Double-needle seat seam for longer wear life;
3. Outlet edges serged for wearer comfort:
4. Pockets reinforced with double stitching to prevent
pocket failure.
WORK SHIRTS:
Style:
Shirts shall be either long or short sleeves as
designated by the employee.
1. Six-button front with gripper at the neck for a
smoother appearance:
2. Two-piece shaped collar with slotted stays;
3. Front panels stitched down with chain stitch to help
prevent soil redeposition:
4. Two button-through pockets:
5. Separate double-yoke at the shoulder with concealed
stitching for a neater appearance.
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Fabric:
1. A 65% polyester/35% combed cotton material, 4.25 oz.
per square yard, durable press and soil release
finishes;
2. In the case where man-made materials cannot be worn,
100% cotton material, 5.25 oz. per square yard will
be provided.
Mainseams:
1. Shoulder, sleeve,
gauge safety stitch
2. Sewn in tacks at
maximum strength at
WOMEN
and side seams sewn with 3/8"
to assure maximum seam strength;
upper pocket corners to provide
high-stress points.
WQBX PANTS:
styl.e:
1.
Half-elastic industrial straight leg pant with heavy
duty ratcheting zipper, hook and eye cl.osure;
Fabric:
1.
A 65% polyester/35\ combed cotton materials, 7.5 oz.
per square yard, durable press.
~ COATS
1. An 80% polyester, 20% combed cotton material, 5.25
performance blend poplin;
2. Durable press with s011 release;
3. Five buttons, two-piece lined collar with left
breast pocket, two lower pockets;
4 . Knee length
COLORS
Pants and shirts shall be available in the following
colors:
Gray
Navy Blue
Light Blue
Brown
Tan
Lab coats are to be white
HAHIii ~ ~ Qt PARIS F.KBT,F.M
The name tag and City of Paris emblem shall be approximately
1-1/2" high and 3-1/2" wide (see attachment).
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CITY OF
PARIS
De11l1ls of name plate and City of Paris emblem.
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BID FORM
"USED lJNIFORMS"
SEP 23 1997
Cl'!'t MANAGER
PARIS, TEXAS?
TO: MAYOR AND CITY COUNCIL
CITY OF PARIS
POST OFFICE BOX 9037
PARIS, TEXAS 75461-9037
FROM:
ARAMARK Uniform Services
(NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
HWy 271, Route 1, Box 355-B
Paris, TX 75460
RE: FURNISH AND SERVICING "USED lJNIFORMS"
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS
FOR FURNISHING AND SERVICING "USED UNIFORMS" , WE BID THE
FOLLOWING:
1. 'Weekly rental and service charge
(per employee)
$ 4.25
2.
Replacement cost for lost or
damaged garment, including name
plate and city emblem
SHIRT $ 7.00
PANTS $ 8. DO
3.
Preparation. charge, new employee
(added 30 days after effective date
,of contract) 11-complete sets of
uniforms, including name plate
and city emblem (per employee)
DEVIATIONS BELOW THE MINIMUM SPECIFICATIONS WILL NOT BE
CONSIDERED.
$ 11. DO
BY:
Jim Bowman
TITLE: District Manager
TELEPHONE: ( 903
784-8470
17th
DAY OF
September
, 1997"..
TO BE DELIVERED WITHIN
RECEIVING ORDER"
30
CALENDAR DAYS AFTER
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