1997-148-RES WHEREAS, TERM OF OFFICE OF RICHARD M AMIS AS A MEMBER OF FIREFIGHTERS' AND POLICE OFFICERS'
. .
RESOLUTION NO. 97-148
WHEREAS, the term of office of Richard M. Amis, as a member of the Fire Fighters' and
Police Officers' Civil Service Commission of the City of Paris, will expire on December 31, 1997;
and,
WHEREAS, the City Manager of the City of Paris, Michael E. Malone, in accordance
with the authority granted in Section 143,006(b) of the Local Government Code, has reappointed
Richard M. Amis for a term of three (3) years, beginning January 1, 1998, and ending December
31, 2000, and has submitted the name of such person to the City Council for confirmation; NOW,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that the
reappointment of Richard M. Amis, as a member of the Fire Fighters' and Police Officers' Civil
Service Commission of the City of Paris, for a term of three (3) years, beginning January 1, 1998,
and ending December 31, 2000, be, and the same is hereby, confirmed.
PASSED AND ADOPTED this 8th day of December, 1997.
Eri~~:
ATTEST:
Mattie Cunningham, City Clerk
APPLICATION FOR GRANT FUNDING
OFFICE OF THE GOVERNOR, eRIMINAL JUSTICE DIVISION
P. O. BOX 12428, AUSTIN, TEXAS 78711
FOR COG USE ONLY (.....PLlCANT LEAVE BLANK)
COG Application Idenlif1er. "
I
A,pPL1CA.NT INFORMATION
3a. Legal name of agency applying:
3b. Official agency mailing address:
P. O. Box 9037
Paris, Texas 75461-9037
3c. Division or unit within applicant organization to administer grant
Police Department
3d. Name. address, telephone. and tax number of the person who completed
this application and can answer questions concerning this application
(give area code):
Chief Karl Louis
City of Paris
P. O. Box 9037
(903)
(903)
784-6688
737-4142
(fax)
4a. Agency's'State Payee Identification Num:>er:
4b..AQenr::'/S!..udit Date
Month Year
1-7560006359000
5. ype 0 Appilcanl (cheCk one cox only):
o Regional Council of Govemments 0 Nonprofit Organi%ation
0. Local Uni1 of Governmen1 0 Native American iribe
o Univel'3ity or College 0 Cenffied Crime Sto;:lpers Propram
o Independenl SChOOl Distrid 0 Faith-based Organization
o Regional Education Service Center 0 Local Crime Control & Prevention
OStaleAn Oitri
6. Is the applicant delinquent on any federal debt?
DYes (If "Yes,' attach an explanation, ~NO
PROJECT INFORMATION
9. Title of Project
Violent Crimes Against Women Unit
.102. Grant Start Date:
, Db. Grant Ending Date:
11-30-99
~;
12-1-98
11. Are the activities proposed in this application 1 00% juvenile-related?
D Yes No
REOUESTED FUNDING INFOR......nON
Bud etYearA Budoet Year B
15a, CJD Grant Funds S S
72,128 73,284
~^ 15b. Cash Match S 1,200 I s 1,200
t' 1SC. In.kind S 23,955 s 23,955
r\lOC.l,.V,.wlo, c:s..u.,...vo.o"
15d. TOTAL S S
97,283 98,439
Is this application shared with another COG?
CPTN:
Region #:
FOR CJD USE ONLY
Unique#:
Priority#:
RBE: Din DOut DNA
ApPLICATION INFORMATION
7. Application for.
o Crime Stoppers Assistance Fund (I-tale)
o Juvenile Justice and Delinquency Prevention Act (Iedel'lll) CFOA.16.!>40
o Safe and Drug.Free Schools and Communities Act lleoeral) CFOA-&4.1es
o State Criminal Justice Planning Fund (stale)
o Texas Narcotics Control Program (leoeral) CFO.....16.57S1
o Title V Delinquency Prevention Fund (lederal)CFo,t...1e..s.cS
o Victims of Crime Act Fund (lecleral) CfDA.16.57S
K:KViolence Againsl Women Act (fecleral) CFOA,'6.5&8
DOltler
8a. Is this an application for first year funding?
DYes iJIJ No
Bb. If "No', complete the following:
Year of funding for this application (check one):
~Year2 DYear3 DYear4 DYear5 DYea,_
Current Grant#: JJ..nknown_.___._____
12a. County where project is based:
Lamar
, 2b. Population
45,000
, 3. Geographic Areas of Project Activities
(Cities. Counties, and Populations of Each):
City of Paris
'4. If project is statewide. on what date was a copy of the application
submined forTRACS review?
11-26-97
(date)
If project is local, submission of application to regional council of govern.
ments satisfies the reQuirement forTRACS review.
ApPLICATION AUTHOR1ZATION
"16. Tothe best of my knowledge and belief, all data in this application is true and correct. The document has been duly authorized by the governing body
of the applicant and the applicant will comply with the attached assurances il the assistance is awarded.
15a. Typed NameofAuthori.:edOfficial: 1Gb. Tille: ,5c. Telephone Number.
M
tXhl!;:lIT A
903 785-7511
16e. Date Signed:
er
11/26/97
Issued: September, 1997
~
~
, "
'-I'-II:I:11:1'~I'r1;'~I~~~ ',' :
'f'~:, ! ~ ~ ~7,7';,~.":9:'" __._I.~=-,.,;;
"':''' ':~ l'c'Er.'"'''' " t; :.1: 1'\'--1'
. ^;l I I,' ~' , ,I
:1: 11>- ,.1,\.. 1'~-
__-i-~~'
Ms, Janell Browning
Ark-Tex Council of Governments
P. O. Box 5307
Texarkana, Texas 75505-5307
ry~ ~[!t!r ~~t ~~l!Il$J
November 26,1997
RE: Application Form. "Violent Crimes Against Women Unit Project"
Dear Ms. Browning:
Enclosed please find the completed Application Form for the "Violent Crimes
Against Women Unit Project" grant. The resolution will follow after the December
Council Meeting.
If I may be of further assistance in this matter, please do not hesitate to
contact me.
TH/bd
Encls.
Sincerely,
T~~ t. ij~~
Thomas E. Haynes
Project Coordinator
P,O, BOX 9037 . PARIS. TEXAS 7546'.9037 . 1903) 785.75" . FAX (903) 785,85'9
,I
APPLICATION FOR GRANT FUN. IG
OFFICE OF THE GOVERNOR. CRIMINAL JUSTICE DIVISION
P. O. BOX 12428, AUSTIN, TEXAS 78711
1, Dale and Location of Ap,$ WOI1<shopAnended: \..,(, FOR COG USE ONLY (APPUCANT LEAVE Bl.AHK)
\O-:::l~-a."'1 "...."..."-3l'\ .. CDGApphcation Idenlilier. .'
2. COG to which application is submitted: .
~L"'-'"T~"'" C'-r'lt'" Is this application shared with another COG?
APPL.ICANT INF'ORJr.U.TION
3a, Legal name of agency applying: CPTN: Region #: FOR CJO USE ONLY
ritv nf P,ri< PAri < Unique#:
3b. Official agency mailing address: Priorilyll: RBE: Din DOut DNA
P. O. Box 9037 ApPl..ICATION INFORMATION
Paris, Texas 75461-9037 7. Application for.
o Crime Stoppers Assistance Fund (SUlle)
3c. Division or unit within applic:antorganization toadminister grant: o Juvenile Justice and Delinquency Prevention Act (lederal) CFDA.-1E..5040
Police Department o Safe and Drug~Free Schools and Communities Act (leoer;ll) CFDA.~.' 8E
3d. Name. address, telephone, and fax number of the person who completed o Stale Criminal Justice Planning Fund lstale)
this application and can answer Questions conceming this application o Texas Narcotics Control Program (leoeral) CFO"&','E.57&
(g;ve area code):
Chief Karl Louis (903) 784-6688 o Title V Delinquency Prevention Fund (leoeraljCFo,&,,'E!>-4S
City of Paris (903) 737-4142 (fax) o Victims of Crime Act Fund (leoeral) CFDA.,S.S75
P. O. Box 9037 (Xviolence Againsl Women Act (leo~l) CFDA,'E.S8El
D. '. DOlher
42. Agency's 'State Payee Identification Numt.er: 4b.Ag~cy'st.u~~oal.
1-7560006359000 Month Year 82.. Is this an application for fll'st year funding?
5. I ype 01 Applicant (CheCk one t>ox only): D Ves iZli No
0 Regional Council of Governments 0 Nonprofit Orpaniution
o Local Unit of Government 0 Native American iribe 8b. If "No", complete the following:
[] Untversity Dr Collepe 0 Cenff.ed Crime Sto;)pel'$ ?rop:ram
[] Independent School Distrid 0 Fa~based Orpanization Year of funding for this application (check one):
0 Re~ional Education Service Center 0 Local Crime Control & Pre...ention :(j Vear 2 D Vear 3 D Vear4 D Vear S D Vear_
0 State A~ney Oistril"'l
o. Is the applicant delinquent on any federal debt?
D Ves (If "Ves: attach an explanation) ~NO CurrenlGranlll: ...1l.nknown _-___._____
PROJECT INFORMATION
9. IIUe of Project ~122. County where project is based: ,2b. Population
Violent Crimes Against Women Unit Lamar 45,000
j 02. Grant Start Date: I lOb. Grant Endin~ Date: 13, Geographic Areas of Project Acnvities
12-1-98 11-30-99 (Cities, Counties, and Populations of Each):
, ,. Are the activities pro?osed in this applicction , 00% juvenile-related? Ci ty of Paris
DVes 4iI No
REQUESTED FUNDING INFORMATION -
Budget Year A Budget Year B
'52. CJD Grant FundS S S
72,128 73,284
1Sb, Cash Match S 1,200 Is 1,200 14, If project is statewide. on what date was 2. copy of the application
suomitted forTRACS review?
, 5c. In-kind S S 11-26-97
f'oIOC,l...../I4W...C$.IrrI'.T.....c:-.yl 23.955 23.955 (dale)
1Sd. TOTAL S S If project is local, suomission of application to regional council of govern-
97,283 98,439 ments satisfies the reQuirement forTRACS review.
APPLICATION AUTHORIZATION
'6. To the best of my knowledge and oelief, all data in this application is true ane correct. The document has been duly authoriZed by the governing body
of the applicant and the applicant will comply with the atta:hec assurances if the assistance is awarded.
162. TypedNameo~ Authorized Official: 1Sb. Title: 1 &c. Telephone Number:
Mirh,pl F M,lnnp ritv M'n>npr (903) 785-7511
~:t~~;~ /$~ ' &e. Date Signed:
0 11/26/97
,. ,. , ~ ~O.'
Issued: September, , 997
APPLICATION FOR GRANT FUI'..JING
OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION
DESIGNATION OF GRANT OFFICIALS (Refer 10 page 36 oflbe J 999PJan,)
CJD rules require thatthree persons be designated to the positions of Authorized Official, Project Director,
and Financial Officerforthe purposes of administering a grant. The Financial Officer may not be the same
person as the Project Director or the Authorized Official but, under extenuating circumstances, one person
may be both the Authorized Official and the Project Director. In accordance with the criteria and definition
of responsibilities set forth in the Governor's Criminal Justice Plan for Texas governing submission ofthis
application, the following designations are made:
LEGAL NAME OF AGENCY:
City of Paris Police Deoartment
PROJECT TITLE:
Violent Crimes Against Women Unit
P. O. Box 9037
Official Agency Mailing Address
~ Mr. 0 Ms, W. E. Anderson
Financial Officer Name (Type or Print)
Oirector of Finance - City of Paris
Title and Agency
P. O. Box 9037
Official Agency Mailing Address
Q Mr. 0 Ms. Ker1 I nlli,
Project Director Name (Type or Print)
Chief of Police - City of Paris
Title and Agency
Paris
City
(903) 784-668B
Telephone Number
75461-9037
Zip
Paris
City
(903) 785-7511
Telephone Number
75461-9037
Zip
(903) 737-4142
Fax Number
(903) 785-8519
Fax Number
(] Mr. 0 Ms. Michael E. Malone
Authorized Official Name (Type or Print)
City Men~gpr - City of Paris
Title and Agency
P. O. Box 9037
Official Agency Mailing Address
Paris
C"rty
(903) 785-7511
75461-9037
2ltt
Telephone Number
(903) 785-8519
Fax Number
CJO.2
Issued: September, 1987
'.-':'" ,
-,---_.,
'.J_,-.~.;:;:",!"" .
,
APPLICATION FOR GRANT FU' 'ING
OFFlec 0F THE GOVERNOR, CRIMINAL JW$TICE DIVISION
COMMUNITY PLAN ELIGIBILITY FORM (Refer to page 5 ofthe 1999 Plan.)
NOTE: THIS FORM FOR LOC"L OR REGIONA.1. APPUCATlONS ONLY.
FOR COG Us. C>Nl.Y
(....PUCAHT LEAVE BU.NK)
CPTN:
1, Name the plan(s)' and last revision date(s) under which the applicant is submitting this application:
Tri-County Community Plan - Last revision date is 10/15/97.
2. List the cities, cDunties, or parts thereof covered by each plan referenced under question one above:
City of Paris, City of Bonham, City of Clarksville, Lamar County, Red River County,
Fanni n County.
3. For each ccmmunity plan, state the problem(s) listed within it that this application would impact:
Domestic Violence, Sexual Assault.Crimes and Stalking/Harrassing Incidents.
4. If a continuation application, quote the reference in each plan that mentions the focus of this application
as a priority:
Under major problems areas, one of the major areas of concern is domestic violence,
5. If a new application, list the gap(s) in services listed in each plan that this application would help to fill:
"BE SURE TO REFERENCE THE N"ME AND SUBMISSION DATE OF EACH RELEVANT COMMUNITY PLAN WHEN ANSWERING THE
QUESnoNS.
CJO.3
Issued: Seplem~r. '957
APPLICATION FOR GRANT Fm, NG
OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION
PROJECT NARRATIVE
ALL TEXT MUST BE TYPED IN 10 OR 12 PITCH OR POINT TYPE,
PLEASE ATTACH PAGES AS NECCESSARY AND MARK THEM PAGE 4.A., 4.B., 4.c., ETC.
A earefully and fully answer all of the following in five pages or less, (See page 8 of the Plan,) Follow this
outline exactly, Copy and number each question in order, then provide the answer,
1. What is the specific problem to be addressed by this application?
2. Explain the nature and extent of the problem using verifiable statistics relevant to the proposed
target area,
3. What resources are currently being used in the applicant's geographic area to address this
problem and how do those resources work together?
4. Identify the gap in available resources or services that makes this application necessary,
5. If funded, how would the proposed project work with the community and with other agencies
toward impacting the problem stated above?
6, What are the speCific activities proposed that will address the problem stated in A,1,? Please
include information on target area, population, and number of people served,
7. Explain how the proposed project activities will address the problem stated in question A. 1,
8. List the measures that the project will use to determine the effectiveness of the project and its
impact on the stated problem.
9. Provide all available current information for each of the effectiveness measures listed above. (If a
continuation application, provide infonnation for the last two years, including all information sub.
mitted to CJD on progress reports.)
10. What are the project's goals for each effectiveness measure, by the end of the grant year? (If a
continuation application, provide the baseline data for the first year grant. Include both output and
outcome measures. Examples. Output Measures: Counsel 1 00 juveniles; Outcome Measures:
Reduce truancy among the target group by _0/0).
8. After completing the above narrative, on a separate page from the rest of the narrative and in 500 words
or less, summarize the proposed project. Briefly address the following:
Goals: What is the overall focus or mission ofthe project?
Target population: Describe the target population (those who will be served by this project). How many
people will be served during the grant year?
How the program works: Describe the activities proposed for this project?
Evaluation Design: Describe generally, how the effectiveness of this project will be determined.
CJO-4
Issued: September, '997
PROJECT NARRATIVE
1. What is the specific problem to be addressed by this application?
The specific problem to be addressed by this application is the increased
amount of violent crimes against women, (including domestic violence) in the
City of Paris, Texas.
2. Explain the nature and extent of the problem using verifiable statistics
relevant to the proposed target area.
The target area is the City of Paris, Texas, (population 25,000). Over the last
five (5) years we have seen an increase of 39.7% in reported cases of crimes
against women.
1992 - 755 cases investigated resulting in 261 arrests
1993 - 804 cases investigated resulting in 263 arrests
1994 - 921 cases investigated resulting in 266 arrests
1995 -1,016 cases investigated resulting in 248 arrests
1996 . 1,055 cases investigated resulting in 239 arrests
(DATA eOMPILED BY THE PARIS POLICE DEPARTMENT RECORDS DIVISION)
3. What resources are currently being used in the applicant's geographic area
to address this problem and how do those resources work together?
eurrently the Paris Police Department and Family Haven work together with
the local prosecutors and judges to enforce the laws and provide-some relief
to the female victims of crime and domestic violence. The Paris Police
Department responds to, investigates and prosecutes these incidents while
Family Haven provides a safe shelter and counseling. However, with the
increased crimes of this type, there is the need for a specialized unit to work
specifically on this problem.
4. Identify the gap in available resources or services that makes this application
necessary.
Currently there is no funding available to the eity of Paris or Family Haven to
hire police and Iiaisonlcounselors for the specific purposes of reducing
violent crimes against women. We handle these calls but are not afforded the
time and expertise to work in just this area. We believe that by having a
Page 2
violent crimes against women unit that we could significantly impact our
community by reducing the level of these types of crimes and preventing reo
occurrence of same.
5. If funded, how would the proposed project work with the community and with
other agencies toward impacting the problem stated above?
A licensed, full-time Paris Police Officer and a full-time employee of Family
Haven would work together to educate women in Paris, Texas, in ways to
prevent becoming victims of crime. Further, the team would work together to
investigate, prosecute; and provide shelter, counseling and information to
assist the crime victims. In order to accomplish these goals the violent
crimes against women unit would work with the local media, neighborhood
crime watch committees, hold training sessions and work with local agencies
to produce positive results.
6. What are the specific activities proposed that will address the problem stated
in A.1.? Please include information on target area, population, and number
of people served.
An office will be established with sufficient equipment to build a data base on
violent crimes against women. A police officer and Family Haven liaison
employee would work out of the office to initially begin a publicity campaign.
This campaign would inform and educate the citizens of Paris on the
formation of the task force and its purpose. Additionally crime prevention
education, review of all cases involving violent crimes against women would
be conducted. Any additional investigations would be completed and reports
filed. The victims of crime would be informed of the prosecution process.
Shelter and counseling would be offered and any other assistance rendered
as possible. The populationltarget area is the City of Paris which has 25,000
people,
7. Explain how the proposed project activities will address the problem stated
in question A.1.
It is our belief that a violent crimes against women task force could reduce the
amount of crimes in ,Paris by at least ten percent (10%). With an aggressive
publicity and crime prevention campaign, coupled ~h additional
investigative assistance and counseling we should see a corresponding
decrease in the amount of violent crimes against women.
8. List the measures that the project will use to determine the effectiveness of
the project and its impact on the stated problem,
Page 3
The measures that will be used to determine the effectiveness of this project
will be statistical crime data compiled by the Paris Police Department and
Family Haven's statistics on persons sheltered and counseled.
9. Provide all available current information for each of the effectiveness
measures listed above. (If a continuation application, provide information for
the last two years, including all information submitted to CJD on progress
reports.)
As of this date, we have not yet received approval of our first year's funding,
so we have no available statistics.
10. What are the project's goals for each effectiveness measure, by the end of the
grant year? (If a continuation application, provide the baseline data for the
first year grant. Include both output and outcome measures. Examples-
Output Measures: Counsel 1 00 juveniles; Outcome Measures: Reduce truancy
among the target group by _%).
We expect to reduce violent crimes against women by ten percent (1 0%).
APPLICATION FOR GRANT Fl .:lING
OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION
.- BUDGET SUMMARY
L S (1 ) (2) (3) (4)
i t
n h BUDGET CATEGORIES CJD FUNDS eASH MATCH IN-KIND MATCH TOTAl
. .
d, VA.WI>.., CSN I; TItIo V ON,.
1. A. Personnel (Salaries) $ 32,217 $ 0 $ 32,217
2. A. Personnel (Fringe BeneFrts) 9,689 0 9,689
3. B. Contractual 30,222 0 23,955 54,177
4. C. Travel and Training 0 0 0 0
5.1 D. Equipment 0 0 0 0
6.1 E.I Renovation/RetroFrt 0 0 0 0
7. F. Supplies and Direct 0 1,200 0 1,200
Operating Expenses
8. Total Direct Charges $ 72,128 $ 1,200 $ 23,955 $ 97,283
(Sum of ~-i)
9. G. Indirect Costs 0 0 0 0
10 Totals $ 72,128 $ 1,200 $ 23,955 $ 97,283
(Sum of ~P)
11 Program Income $
(Total trom sources liSled bekM')
CASH MATCH" PROGRAM INCOME
Enter separately each source of matching funds and the amounts. iota! must agree Y/ith Line'-11, Column ~ above.
Total must agree with Line' 0, Column 2 above,
Source Amount Source Amount
City of Paris 1,200
I
. I
.
. AppllCillnt must dIsclose 'It'Ie source of caSl"l match If any.
I
,
!
1
J
'~
I have read and agree to the accuracy of pages CJD-5 through CJD.22 of this application and have initialed each page.
W. E. Anderson, Finance Director b,L (/ ~~_,.
Typed Name and Signature of Financial Officer as designated on Page CJD,2.
CJO.5
Issuftd: Seplember. 1997
,,,pe
APPLICATION FOR GRANT FL liNG
OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION
-- - -- -
Year A
SCHEDULE A
(Refer to page 25 of the 1999 Plan,)
PERSONNEL
1. DIRECT SALARIES (1 ) (2) (3) (4)
% of In-kind
Title or Position' Time' CJD Funds Cash Match Match TOTAL'
(VOI.Ut.'TURS)
(A) Police Investigator 100 $ 32,217 $ 0 $ 0 $ 32,217
(B)
(C) I
(D)
(E) I
(F)
(G) I
(H) I I
(I) Volunteers I
TOTAL DIRECT SALARIES 1$ ":\? ?17 $ n $ 0 $ 32 217
2. FRINGE BENEFITS
% or In-kind
$ Rate CJD Funds Cash Match Match TOTAL
FICA & Medicare .0765 1$ 2,465 $ 0 0 1$ 2,465
Retirement I I
Insurance (Life & Health) I I
3.300
Workers' Compensation 1
Unemployment InsuranC/ I 90
Other (Explain) I
TOTAL FRINGE BENEFITS $ 9,689 $ 0 0 $ 9,689
\ TOTAL PERSONNEL BUDGET 1$ 41.9061$ 0 1$ 0 1$ 41.906
All applicants must submit a staff organizational chart for their project that shows both grant-paid and non grant-paid
personnel. If a staff member is paid partia11y from CJD funds, then attach a note explaining from what sources the remainder
of the salary is paid.
Include only one position per line. Attach a description of each position that lists the name of the employing agency, the
duties or responsibilities. and the required qualifications (degree. license. elc,) for each position,
, Express as a percent of total time. Musl be at least 25%. (40 hours per week equals 100%)
Should reliect employee's gross salary attributable to the project. If applying for continuation funding, justify
any salary increase over the previous year.
. Unemployment insurance is calculated on the first 59.000 of each salary.
f-~.?~ --
Financial Officer Initials CJO-6
Issued: Septem::>er, '997
-..,,---'--
- - ...--..-..--............... -'....'....---.---.......--
JOB DESCRIPTION
POLICE INVESTIGATOR
VIOLENT CRIMES AGAINST WOMEN UNIT
An investigator who is certified and licensed by the Texas Commission On
Law Enforcement Officers Standards and Education (T.C.L.E.O,S.E.) and is
employed as a police officer by the City of Paris Police Department will be furnished
in this position.
The investigator will devote 100% of his time to the investigation, follow-up
and enforcement of laws pertaining to domestic violence. He will gather data and
provide analysis of violent domestic crimes in Paris and their trends. He will provide
pro-active training and public information with instruction on ways to help reduce
and/or seek help in these types of crimes.
He will also work in conjunction with a liaison person from Family Haven
(women's shelter) in accomplishing these goals. He will also assist the local
prosecuting attorney's offices in the final stages of the cases by testifying in court
and working with same to see that justice is carried out.
The salary increase for the Police Investigator in the Violent Crimes Against Women
Unit is anticipated to be given as a result of a three percent (3%) cost-of-Iiving
increase in both Budget Year A and Budget Year B.
""~
-
i
I
-_:F~..r:"'" '.. :~j:'_""';~:-.. .-;-.:r....~~___';:... - .t-.~~-, ,t
.~:::';.":i;;1'~:.'f..-......:..:.
...-:~.!)~~.;
.;' '~
APpueATION FOR GRANT FU''''ING
OFFIC~ ..>FTHE GOVERNOR, CRIMINALJ....TleE DIVISION
YearA
SCHEDULE B
(Refer to page 26 of the 1999 Plan.)
PROFESSIONAL AND CONTRACTUAL SERVICES
(1) (2) (3) (4)
In-kind
DESCRlPTlON OF SERVICE CJD Funds Cash Match Match TOTAL
(A) Subcontract wi th Family Haven $ 30.222'" $ $ $
rr;~;~ nnd Rp~nlJrce " 0 23 955 54 177
(B) I
(C)
(0)
(E)
(F) I
(G)
(H) I
(I)
(J) I I
(K) I
(L)
TOTAL PROFESSIONAL AND
CONTRACTUAL SERVICES $ 30,222 $ 0 S 23,955 $ 54,177
,
REQUI RED BUDGET NARRATIVE: Briefly describe and justify any anticipated contractual arrangement and
work products expected. Descrige basis for arriving at the cost of each line item. Professional services (such
as consultants. trainers, counselors. etc.) should be described by type of service. number of hours, rate per hour,
and travel costs, if any. Use additional pages as needed.
Subcontract with Family Haven will include one staff person:
Crimes Against Women Liaison
Fringe benefits
FICA @ 7.65%
TUCA@ 1.57
Dee/Ace. Insurance @ 2.8%
Health Insurance @ 96.58/mo.
Local travel
7,110 miles @ $.20 per mile)
Attendance at one conference
Registration
Meals (5 days @ $25 day)
1,503
141
550
$19,647 Lodging (4 nights @ $70 night)
2,194 Travel (600 miles@ .20)
Supplies
Normal office supplies
Misc. computer supplies
Printing of materials
Program materials
Total subcontract
280
120
5,000
1,159
1,422
1,500
1,500
1,000
1.000
$30,222
800
275
125
The subcontract will provide counseling, needs assessment, information and referral accompaniment,
advocacy and liaison with the Paris Police Department as a part of a specialized unit targeting violent crime
against women.
~-
.?~c?
Financial OffICer Initials
CJO.7
Issued: Seplem~r.' 9S7
FAMILY HAVEN CRISIS AND RESOURCE eENTER, INC.
JOB DESCRIPTION: CRIMES AGAINST WOMEN LIAISON
OBJEeTIVE:
Responsible to the Executive Director, the Crimes Against Women Liaison is responsible for
coordination of advocacy services and other social services for crimes against women provided
by Family Haven Crisis and Resource Center, Inc. in conjunction with the Paris Police Department
ESSENTIAL JOB FUNCTIONS:
1. Reports directly to the Executive Director for supervision and guidance.
2. Acts in a=rdance with Family Haven poliCies and procedures. Maintains confidentiality.
Reflects professionalism when representing Family Haven in the community.
3. Coordinates daily with Paris Police Crimes Against Women officer to receive new referrals
and track follow-up on open cases.
4. Coordinates all services to victims of violent crime within the city of Paris, which includes
counseling, a=mpaniment, transportation and advocacy with the criminal justice system
and the Paris Police Department.
5. Assists with all phases of protective orders and other legal matters relating to Family
Haven clients within the city of Paris.
6. Coordinates with Paris Police Department on needs assessment and cross training for law
enforcement and Family Haven staff and volunteers.
7. Acts as primary liaison with all criminal justice offices concerning victims of violent crime
within the city of Paris.
8. Remains available for travel to meetings, seminars, criminal justice contacts and
community education programs.
9. As all staff members are Client Advocates: is on-call as needed; conducts individual
counseling with victims, including crisis intervention, goal setting and referral to other social
service agencies and the criminal justice system, as needed. These services include
individual, group and telephone counseling sessions, as well as providing assistance in
obtaining Victims Compensation; conducts or arranges for counseling of other family
members as requested; completes and maintains all required forms and case nofes
relating to Family Haven clients. (Files must remain Family Haven prop~rty.)
10. Assists with public education and public relation efforts of Family Haven within the city of
Paris.
11. Has a worKing knowledge of Texas laws regarding family violence and the justice system's
response to crimes against women.
12., .- ~s familiar with legal services, procedures and resources in Paris and Lamar County.
13. Helps both residents and non-resident victims in developing and evaluating their personal
safety plan as part of an individual service plan and identifies legal rights and options as
part of individual service plans.
14. Performs any other duties as assigned by the Executive Director.
POSITION INFORMATION:
Salary Grade: 8
Exempt
ClUMINAl JUSTICE DMSION
OrnCE OF TIiE GOVERNOR
CEJm:FJCA.'IlON TO SUPPORT IN-KIND CONTRlBt.mON OF VOllJ"'TTIR SERVJCES
VOCA & VAWA
A, Estimate the number of volul'lteer hou."S to be contributed to this g:-ant project
du.-ing the proposed grant period.
TOTAL VALUE
4,652
B, Of the number specified on Line A:
Client Advocates
),
(FOS::iCC"l7"::.lt)
the hourly rate of S
ill 'b 4652 . 1 d
W contri ute _ ."'lours va ue at
S 23, 95~
5.15
2,
(:'os:i=cr, T:tlt)
:."-1e hourly rate of S
will con=-ioute _ hours valued at
S
3,
will contribute _ hou:-s \'alued at
S
(PCS:::o:"l7itlt)
t."Je hourly rate of S
4.
(Fos::iCl.~ Title)
the hourly rate of S
will contribute _ hours valued at
S
5. Use additional ?ages as necessa..""y.
-.lu1 2.pp1iCa....1t usi"g a :-ate ot.t,er than the rn.i.-cim~ wage law rate ::1ust justify i1"i cie:ail t.l-te basis for the rate used.
C. Total value of volu."lteer services: (E.1 ... B-2 ... B3 ... B4, plus any attached pages.)
S 23,955
lnstru~tions:
Include only those hou."S which can be supported later by monthly time and attendance records to be mairltained by t.l.,e
grantee in the grant records,
f~
Financial Officer W:ials
1/. I
C)~
1......:l''P'
FAMILY HAVEN CRISIS AND RESOURCE CENTER, INC.
JOB DESCRIPTION: VOLUNTEER CLIENT ADVOCATE
OBJECTIVE:
Responsible to the VOLUNTEER COORDINATOR, the Client Advocate is
responsible for the operation of client advocacy services offered
by the Family Haven Crisis and Resource Center, Inc.
ESSENTIAL JOB FUNCTIONS:
1. Acts in accordance with Family Haven policies and procedures.
Maintains confidentiality. Reflects professionalism when
representing Family Haven in the community.
2. Conducts individual counseling with shelter residents and non-
residents, including crisis intervention, goal setting and
referral to other social service agencies and the criminal
justice system, as needed. These services include individual,
and telephone counseling sessions, as well as providing
assistance in obtaining Victims Compensation.
3. Conducts or arranges for counseling of other family members as
requested.
4. Completes and maintains all required forms and case notes
relating to Family Haven clients. (Files must remain Family
Eaven property.)
5. Arranges for or provides transportation for clients.
6. Assists with public education and public relation efforts of
Family Eaven.
Rev. 09/13/89
SOLE SOURCE JUSTIFICATION FOR eONTRAeTING WITH FAMILY HAVEN
Family Haven is the only known shelter for battered women in Paris and/or
Lamar County, Texas. It serves as the center for safety and assistance to the
victims of domestic violence. Family Haven is very pro-active in their work and the
Paris Police Department has a good working relationship with them. They have both
full-time and volunteer counselors and employees dedicated to the reduction of
domestic violence.
Year A
APPLleATION FOR GRANT Ful'llDING
OFFICE OF THE GOVERNOR, CRIMINAL JUSTleE DIVISION
SCHEDULE C
(ReIer to page 31 of the 1999PJan.)
TRAVEL AND TRAINING
1. LOCAL TRAVEL (1) (2) (3) (4)
Title or Position Miles Traveled CJD Funds Cash Match In-kind TOTAL
Annually/$Rate Match
(A) $ $ $ $
(B)
(C)
(D) I
(E)
(F)
LOCAL TOTAL $ $ $ $
2. NON-LoCAL TRAVEL (Specify clearly, by person and trip, Use continuation pages if necessary)
Purpose and Person Destination I CJD Funds Cash Match In-Kind TOTAL
$ 1$ $ 1$
I
NON-LOCAL TOTAL $ $ $ $
3. TRAINING TUITIONS ANO FEES (Specify clearly, by person and training, Use continuation pages if nece-ssary)
Purpose and Person Training CJD Funds Cash Match In-Kind TOTAL
$ $ $ $
I
I
I
TRAINING TOTAL $ $ $ $
I TOTAL TRAVEL BUDGET I $ I $ 1$ 1$ 0
rIOTE: When personall)' owned vehicles are used fortravet. transpo:'t2tion costs are shown on Schedule C. When agency or leased vehicles are used. the
vehicle operation/maintenance costs should be shown on Scl"ledule F. "Supplies and DirectOpelClting Expenses."'
REQUIRED BUDGET NARRATIVE: Attach the applicant's travel policy. Specify purposes for each item
of travel. Break outthe costs of each non-local trip to separately show the specific costs of transportation and
of per diem. Use as many additional pages as nec~ssary.
2:c>:<--.-
Financial Officer Initials
CJO-8
Issued: September. 1997
'.
MEMORANDUM
TO
FROM
ALL DEPARTMENT HEADS
MleHAEL E. MALONE, CITY MANAGER/If/\.
Cmm:R:AVEI!re..()jJ CYHREv.!SED)
SUBJECT
DATE
SEPTEMBER 30, 1997
Effective October 1, 1997, the following shall be the official travel policy for the City
of Paris:
1,
MEALS
Reimbursement for actual meal costs as evidenced
by cash receipts; tips allows.
2.
PER DIEM
The amount of per diem will be determined by the
travel to the destination City. Enclosed is the
Internal Revenue Service Schedule of the cities in
Texas and the M&IE rate allowed. If the City is not
listed, please use S30.00 per day. If you travel
outside of Texas, or traveling for only part of the
day, please contact the Finance Office for the per
diem amount.
3. Automobile mileage computed at 28 cents per actual miles driven.
Forms are available through the Finance Office for documentation of travel
expenses. Travel expenses are paid for official business of the depar-unent only and
funds should be budgeted each year for the amount of expected ~vel.
MEMlbd
- ~~~ .
..- --.....-
"-=v.-:1/ :1/
Abllene Taylor 30
Amarillo Potter 30
Austln Travis 34
Brownsville Cameron 30
College Station Bryan/Brazos 30
Corpus Christi Ingeiside, Nueces & San Patricio 30
Dallas/Fort Worth Dallas & Tarnnt 42
Eagie Pass I Maverick 30
EIPaso EIPaso 134
Fort Davis I Jeff Davis 130
Galveston I Galveston
I May 1 . September 14 /42
I September 1 S . April 30 , 42
Granbury I Hood 30
Houston , Hams; LBJ Space Ctr. & Ellington MB 138
Kingsville I Kleberg 130
Lajitas Brewster 130
Laredo I Webb 130
Longview 1 Gregg 30
.. I Lubbock
Lubbock 34
LufKin Angelina 30
McAllen I Hidgalgo 130
I Ector & Midland --
MidlancilOdessa 30
Nacogdoches I Nacogdoches 30
Plainview I Hale 30
Piano I Collin 34
San Angelo [Tom Green 130
San An10nio . Bexar 34
Temple Bell 130
Texarkana I Bowie 30
Tyler I Smith 30
Victoria Victoria 30
Waco McLennan 30
Wichita Fans Wichita 30
Per Diem lOCIIlltv
Countv andlor othe-r define-d locatio"
~
B.I1I.
'. -1'\"''iCI~
APPLICATION FOR GRANT; .~DING
OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION
YearA
SCHEDULE D
(Refer to page 33 oflhe 1999 Plan,)
EQUIPMENT PUReHASES
(1) (2) (3) (4)
Equipment Name or Description and In-kind
Quantity (Do Not List Brand Names) CJD Funds Cash Match Match TOTAL
(A) $ $ $ $
(8) I
(C)
(D)
(E)
(F)
(G) I
(H)
(I) I
(J)
(K) I I I
(L) I
(M) I I I
(N) I
(0) I I
(P) I
(Q) I
(R) I
(5) I I -
(T)
TOTAL EQUIPMENT PURCHASES $ $ $ $ 0
REQUIRED BUDGET NARRATIVE: Describe the basis for arriving atthe cost of each line item. Provide
justification and explanation of use. Use additional pages as needed.
~
Financiar Officer Initials
CJD.9
Issued: September, 1997
APPLICATION FOR GRANT I ..JNDING
OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION
- -
Year A
SCHEDULE E
(Refer to page 34 01 the 1999 Plan,)
RENOVATION AND RETROFIT FOR JUVENILE DETENTION FAelLlTIES
This schedule applies only to Fund 42' and may only be used for
projects that renovale or retrofll existing facilities to be used for new
juvenile detention beds.
(') (2) (3)
Itemized Costs of Renovation/Retrofit CJD Funds Cash Match TOTAL
(A) $ $ $
(B) I I
(C) I
(D) I
(E) I I
(F) I I
(G) I
(H) I
(I) I
(J) I
(I<) I
(L) I I
(M) I
(N) I
(0) I I I
(P) I , ,
(Q) _.~
(R)
(5) I
(T)
(U)
M
\W) , I
TOTAL $ $ $ 0
REQUIRED BUDGET NARRATIVE: Attach as many pages as necessary to describe the basis for
arriving at the cost of each line item. Provide justification and explanation of use.
I
bC9 ---
Financial Officer Initials
CJO,'O
Issued: September, '997
APPLICATION FOR GRANT Fl...~DING
OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION
YearA
- --- --- --
seHEDULE F
(Refer 10 page 34 oflhe 1999 Plan.)
SUPPLIES AND DIREeT OPERATING EXPENSES
(1) (2) (3) (4)
Directly eharged Supplies and CJD Funds Cash Match In-kind TOTAL
Other Operating Expenses Match
(A) Gasoline for Police Vehicle $ 0 $ 1,200 $ 0 $ 1,200
(B)
(C) I
(D)
(E)
(F) I
(G) I I
(H) I I
(I) I
(J) I
(K) I I
(L) I I , I
(M) I I
(N) I
(0) I I I
(P) I I
(Q) I I
(R) I I
(S) I I
(T) - I
(U) I
(V)
(W)
TOTAL $ 0 $ 1,200 $ 0 $ 1,200
REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item and justifica-
tion for requesting each item, Use additional pages as needed.
Police Investigator will be assigned a police vehicle to be used in his duties in the
Violence Against Women Unit and the gasoline expense is estimated to be $100.00 per month
which will be provided by the City of Paris Police Oepartment Gasolien Account.
?~
Financial Officer Initials
CJO.'1
Issued: September, 1997
CluMINAl JUSTICE DMSION
OmCE OF THE GoVEltNOR
CExrmCAnON To SUI'I'OXT IN-KINo CoNl1U1ltmON OF SWI"LIES
llW""'pap29 oft"" 19$' Pl=.)
VOCA&VAWA
A.. Ust each general category of supplies which is expected to be contributed at full market velue dunng the gram pe.."iod..
SUlf1v Cat.gors Contributor
Norm Office upplies Family Haven
Misc. ComDuter SUDDlies Familv Havpn
Prin'!-ing ,..,.f M:::+=r;;;1<: ~::'m; ,~, ~;:I\fC\"'l
Program Materials Family Haven
TOTAL
Total Value
$ 1,500.. 00
S 1 son no
s , . r'lnn nn
S 1. 000.00
S s onn no
Suppiy Cat.gory
E. Ust eae." gener"; category of supplies which is expected to be purchued at discount du.-;ng the gn..."'lt period..
S.ll.:;fContributor
Full Muket
Volue
s
S
S
S
TOTAL
C. The '= oI the "Total' in A and B. tn.."'lSIer this unO"->1t to line 5, col= 3. page C]D-5.
Make su.... that t.lUs total is induded in t.~t of the total in col= 3, Total Supplies and
Di.-ect Ope.....t:ing Expenses. CJD-l1.
Disc:ount
Given
s
s
S
S
S
S ~ nnn nn
Instruaicr.s:
1. Only ..opplies in "'ew condition may be listed..
2. Cont:ib1.ltiol'.s fro::! the applicant I !;nIltee are not allowed..
3. Supplies ",ust be r.ceived dur..ng the g:-&."11 period..
4.. Ust or.;y those ite::-.s for which the cor.t:ibutor "'ill sign an affidavit-<>f-won.l, upon delivery. (Not applicable 10
d.isCO~t ?~c:h.ue).
_. Ust only those disco:mts lor which Ll,e cont:ibutor will sign:n affidiVit-<>f:worth Upon delivery And to the effect
that Ll,e discount is based enti.-e1y Upon Ll,. nonprofit status of the ..ppli=tl grantee or upOn cha.rit.eble nature of
L'>e prog:-=. i.... :lot available to the public at luge.
I
2~
Fi.n&noaJ O!!ku i.."\ili.a.ls
CJD.ll.2
..........
APPLleATION FOR GRANT FUf-4LJING
OFFICE OFTHE GOVERNOR, CRIMINALJUSTICE DIVISION
Year A
seHEDULE G
(Refer to page 35 ofthe 1999 Plan,)
INDIRECT COSTS
The maximum amount of indirect costs that may be applied for is not to
exceed a total of two-percent of the total direct costs provided by CJD,
unless the applicant has an approved cost allocation plan.
o Applicant is using the CJD two percent rule to determine the amount of indirect costs.
o Applicant is using an approved cost allocation plan to determine indirect costs.
(Attach the relevant pages from the approved cost allocation plan,)
Cost Categories CJD Funds
(A) Total Direct Costs (must equal page CJJ).5. line 8, column 1) S 72,128 .00
(8) Total Indirect Costs (must equal page CJJ).5, line 9. column 1) $ Not Applicable .00
If using an approved cost allocation plan, indirect costs were determined by applying _ % of:
~
Financial Officer Initials
CJO,12
Issued: September, '997
APPLICATION FOR GRANT FL )ING
OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION
--
TOTALPROJEeTBUDGET
Is this project completely supported by CJD grant dollars and grantee match?
xiXJ Yes, there are no other local, state, federal, foundation, or donated funds grant dollars assisting this
project.
If "yes", the financial officer should initial below and may disregard the rest of this form,
o No
If "no", please indicate below the amounts, sources, and purposes of all funding for this project that
are not included within the total amounts listed on page CJD-1.line 15d.
Source Purpose/Use I Amount
(A) I $
(B)
(e)
(D)
(E) I
(F)
(G) I
(H) I I
(I) I
(J) I
(K)
(L)
TOTAL GRANT DOLLARS EXCLUDING THIS CJD APPLICATION $
(Useaddmonal pages as needed.)
CJD funding and grantee match represents
% of the total funding of this project.
9?Q
Financial Officer Initials
CJO,I3
Issued: Seplember, ,99i
APPUeATION FOR GRANT JNDING
OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION
'-- BUDGET SUMMARY
L s (1) (2) (3) (4)
i c BUDGET CATEGORIES
n h CJD FUNOS CASH MATCH IN-KINO MATCH TOTAL
e .
d, "-.,,.,"- CSN" & ~ V 0..,.
1. A. Personnel (Salaries) S 33,184 S 0 S 33,184
2. A. Personnel (Fringe Benef"rts) 9,878 0 9,878
3. B. Contractual 30,222 0 23,955 54 , 177
4. C. Travel and Training 0 0 0 0
5. D. Equipment 0 0 0 0
6. E. Renovation/Retrofrt 0 0 0 0
7. F. Supplies and Direct 0 1,200 0 1,200
Operating Expenses
8. Total Direct Charges S 73,284 S 1,200 S 23,955 S 98,439
(Sum of '~7)
9. G. Indirect Costs
10 Totals 73,284 S 1,200 23,955 S 98,439
(Sum of &-9)
11 Program Income S 0
(Totatfrom sourt:e$ Iisl.ed below)
eASH MATCH' PROGRAM INCOME
Enter separately each source of matching funds and the amounts. Total must agree with Line 11, Column 4 above,
Total must agree with Line 10, Column 2 above,
Source I Amount Source Amount
City of Paris 1,200
. I
I
. Appllcanl ml..'St drsc.lose the source of cash mlUch If any. All Cl!:sh match lor TNCP applications must be from current sources or guaranteed by I resolution
from the grantH's governing body.
l~
Financial Officer Initials
CJO-14
Issued: Seplember.' 9S7
APPLICATION FOR GRANT r ~DING
OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION
-
YearB
SCHEDULE A
(Refer to page 25 of the 1999 Plan.)
PERSONNEL
1. DIRECT SALARIES (1) (2) (3) (4)
% of In-kind
Title or Position' Time' CJD Funds Cash Match Match TOTAL'
(VOl.U>'TEEOlSl
(A) Pol ice Investigator 100 $ 33,184 $ 0 $ 0 $ 33,184
(B)
(C) ,
(D) I
(E) I
(F) I
(G) I I
(H) I
(I) Volunteers I
TOTAL DIRECT SALARIES $ 33.184 $ 0 $ 0 $ 33,184
2. FRINGE BENEffiS
% or In-kind
$ Rate CJD Funds Cash Match Match TOTAL
FICA & Medicare ,0765 I@ $ 2,539 $ 0 0 Is 2,539
Retirement ,0941 @ I ~. 1?< n n 3,l?3
-
Insurance (Life & Health) ~~~' ~~ @ 3,300 0 0 I 3.300
Workers' Compensation .0249 @ Rn I n 0 R26
Unemployment InsuraJ1.c.e' . O~ @ I 90 0, 0 90
Other (Explain) \ ' II ~ l,. -' 'v. vi I I
-
1 I
TOTAL FRINGE BENEFITS $ 9.878 1$ 0 0 1$ 9,878
TOTAL PERSONNEL BUDGET $ 43 062 $ 0 $ 0' $ 43,062
All applicants must submit a staff organizational char1 for their project that shows both grant,paid and non grant-paid
personnel. If a staff member is paid parfially from CJD funds, then attach a note explaining from what sources the remainder
of the salary is paid,
Include only one position per line, Attach a description of each position thaI lists the name of the employing agency, the
duties or responsibilities, and the required qualifications (degree. license, etc,) for each position,
, Express asa percent of total lime. Must be at least 25%, (40 hours per week equals 100%)
3 Should reflect employee's gross salary al1ributable to the project. If applying for continuation funding, justify
any salary increase over the previous year,
~~o:ment insurance'is calculated on the first Sg,OOO of each salary.
Fin9flCial Officer Inilials CJO,'5
Issued: Seplember, 1997
JOB DESCRIPTION
POLICE INVESTIGATOR
VIOLENT CRIMES AGAINST WOMEN UNIT
An investigator who is certified and licensed by the Texas Commission On
Law Enforcement Officers Standards and Education (T.C.L.E.O.S.E.) and is
employed as a police officer by the eity of Paris Police Department will be fumished
in this position.
The investigator will devote 100% of his time to the investigation, follow-up
and enforcement of laws pertaining to domestic violence. He will gather data and
provide analysis of violent domestic crimes in Paris and their trends. He will provide
pro-active training and public information with instruction on ways to help reduce
and/or seek help in these types of crimes.
He will also work in conjunction with a liaison person from Family Haven
(women's shelter) in accomplishing these goals. He will also assist the local
prosecuting attomey's offices in the final stages of the cases by testifying in court
and working with same to see that justice is carried out.
YearB
APPLICATION FOR GRANT Fl" lING
OFFICI: OF THE GOVERNOR, CRIMINAL JuSTICE DIVISION
SCHEDULE B
(Refer 10 page 26 of Ihe 7999 P/an.)
PROFESSIONAL AND CONTRACTUAL SERVICES
(1) (2) (3) (4)
In-kind
DeSCRIPTION OF SERVICE CJD Funds Cash Match Match TOTAL
(A) ::'uDcontract w,tn ram, Iy Haven $ $ 1$ $
Crisis and Resource Center 30 222 0 23.955 54,177
(B)
(C)
(D) ,
(E)
(F) I I
(G) I
(H)
(I) I
(J)
(I<) I I
(L)
TOTAL PROFESSIONAL AND
CONTRACTUAL SERVICES $ 30,222 $ 0 $ 23,955 $ 54,177
REQUIRED BUDGET NARRATIVE: Briefly describe andjustify any anticipated contractual arrangement and
work products expected. Describe basis for arriving at the cost of each line item. Professional services (such
as consultants, trainers, counselors, etc,) should be described by type of service, number of hours, rate per hour,
and travel costs, if any. Use additional pages as needed.
Subcontract with Family Haven will include one staff person:
Crimes Against Women Liaison
Fringe benefits
FICA @ 7.65%
TUCA@ 1.57
Occ/Acc. Insurance @ 2.B%
Health Insurance @ 96.5B/mo.
Local travel
7,110 miles @ $.20 per mile)
Attendance at one conference
Registration
Meals (5 days @ $25 day)
1,503
141
550
$19,647 Lodging (4 nights @ $70 night)
2,194 Travel (600 miles @ .20)
Supplies
Normal office supplies
Misc. computer supplies
Printing of materials
Program materials
Total subcontract
2BO
120
5,000
1,159
1,422
1,500
1,500
1,000
1.000
BOO
$30,222
275
125
The subcont~ct will provide counseling, needs assessment, information and referral accompaniment,
advocacy and liaison with the Paris Police Department as a part of a specialized unit targeting violent crime
against women.
PrO
Financial Officer Initials
CJO.\6
Issued: Septemt>er,' 997
I
FAMILY HAVEN CRISIS AND RESOURCE CENTER, INC.
JOB DESCRIPTION: eRIMES AGAINST WOMEN LIAISON
OBJEeTrVE:
Responsible to the Executive Director, the Crimes Against Women Liaison is responsible for
coordination of advocacy services and other social services for crimes against women provided
by Family Haven Crisis and Resource Center, Inc. in conjunction with the Paris Police Department
ESSENTIAL JOB FUNCTIONS:
1. Reports directly to the Executive Director for supervision and guidance.
2. Acts in accordance with Family Haven policies and procedures. Maintains confidentiality.
Reflects professionalism when representing Family Haven in the community.
3. Coordinates daily with Paris Police Crimes Against Women officer to receive new referrals
and track follow-up on open cases.
4. Coordinates all services to victims of violent crime within the city of Paris, which includes
counseling, accompanimen~ transportation and advocacy with the criminal justice system
and the Paris Police Department
5, Assists with all phases of protective orders and other legal matters relating to Family
Haven clients within the city of Paris.
6. CoorOlI1ates with Paris Police Department on needs assessment and cross training for law
enforcement and Family Haven staff and volunteers.
7. Acts as primary liaison with all criminal justice offices conceming victims of violent crime
within the city of Paris,
8. Remains available for travel to meetings, seminars, criminal justice contacts and
community education programs.
9. As all staff members are elient Advocates: is on-call as needed; conducts individual
counserll1g with victims, including crisis intervention, goal setting and referral to other social
service agencies and the criminal justice system, as needed. These services include
individual, group and telephone counseling sessions, as well as providing assistance in
- obtaining Victims Compensation; conducts or arranges for counseling of other family
members as requested; completes and maintains all required forms and case notes
!'elating to Family Haven clients. (Files must remain Family Haven property.)
10. Assists with public education and public relation efforts of Family Haven within the city of
Paris.
".1, Has a wor1<ing knowledge of Texas laws regarding family violence and the justice system's
response to crimes against women.
12..-.-~s famffiar with legal services, procedures and resources in Paris and Lamar eounty.
13. Helps both residents and non-resident victims in developing and evaluating their personal
safety plan as part of an individual service plan and identifies legal rights and options as
,art ofindividual service plans.
14, Perfonns any other duties as assigned by the Executive Director.
....:-..
POSITION INFORMATION:
Salary Grade: 8
Exempt
CluMINAL J tJsna DIVlSIO..
Oma or THE GOVERNOR
CEIm1lCA.nON TO SUI701O'lN-KlNtl CONT1UBtmON OF VOl.Ul'.'TEEIl. SElMCES
VOCA &: VAWA
A. Es"....:nzte the nu..""1bu of voh=1teer hou.-s to be =tnbuted to this p-anl project
du.-ing the proposed gn''lt period.
TOTAL VALUE
4,652
3. Of the numbe: specified on Line A:.
Client Advocates
1.
will con:::-:~ute 4652 ho1.:1S v2.lued al
5 23,95~
Cl'cc=-.7:tle)
t.~e hOUTJY :7.!e of S
5,15
2.
...."il1 con::-:=:'.:te
ho1.:.o--S vaJuf'o 21
5
l'ros::==-, 7h~t)
:he hou;-jy :z. te of S
3.
""ill corr::'"::l'l.:te
hou.-s valueci at
5
.
C1'::s::=7i.:lel
:..~e ho~;y nt.e of S
4.
will con~b\.:te
hoi.:.:-S vl.h~ec at
5
.
tr'=:: 7it1e)
t.~e hourly :2te of S
5. Use aociiticr-.aJ ?ages as nece5sa...-:".
...t._~ 2??!i::a..~t ~g 2 :-ate o:he: fr.2Ti :he :ni-.i::':-":=I wage law nie ::-oust j\:s:i.')" Li oetUl ::.,e bzsis for t.'-ie rate \:Sed.
~,.:rot2.l v2.lue of volu..,teer se:vic~: (3.1 + 3.2 + 33 + 34. pha any at:loc.'lecl pages.)
5 23,955
1.,stnJt;tions:
L~clude OTlJj~ t..i-aose ho-.:..-s V\'hic.~ C2.., be S\:?pO:1ed late: by ::'lO:'lthJy ::ne z..id attendance TecoTOs to be zr.a.i..itaLieC by t.i-ae
g:-2J'lt~ Li to:.,! FLit :eco:-ci.s.
F"1."\U\ciaJ O:5eoc: l..,j:::.au
~
II. I
CJ~
~,..,.,
I
i
FAMILY RAVEN CRISIS AND RESOURCE CENTERr INC.
JOB DESCRIPTION: VOLUNTEER CLIENT ADVOCATE
OBJ'ECTIVE:
Responsible to the VOLUNTEER COORDINATORr the Client Advocate is
responsible for the operation of client advocacy services offered
by the Family Baven Crisis and Resource Center, Inc.
ESSENTIAL JOB FUNCTIONS:
1. Acts in accordance with Family Haven policies and procedures.
Maintains confidentiality. Reflects professionalism when
representing Family Haven in the community.
2. Conducts individual counseling with shelter residents and non-
residents, including crisis intervention, goal setting and
referral to other social service agencies and the criminal
justice systemr as needed. These services include individualr
and telephone counseling sessions, as well as providing
assistance in obtaining Victims Compensation.
3. Conducts or arranges for counseling of other family members as
requested.
4. Completes and maintains all required forms and case notes
relating to Family Haven clients: (Files must remain Family
Haven property.)
5. Arranges for or provides transportation for clients.
6. Assists with public education and public relation efforts of
Family Haven.
';<-,;-';':>,"--. ,. .- "'<--'::r~~"'";'>"" ._..
:Rev. 09/13/89
SOLE SOUReE JUSTIFleATION FOR CONTRACTING WITH FAMILY HAVI;H
Family Haven is the only known shelter for battered women in Paris and/or
Lamar eounty, Texas. It serves as the center for safety and assistance to the
victims of domestic violence. Family Haven is very pro-active in their work and the
Paris Police Department has a good working relationship with them, They have both
full.time and volunteer counselors and employees dedicated to the reduction of
domestic violence,
"4-......~.,.~.
~
'"
'"
-
c
...
-
~
",'
'"
-
~,
-
or,
",,-
i1
t ~
.
~it
I;.J t::.
::
~.~
:::._~
~
~i
. 0-
0-
x, _
it?=:
.-
[=
<
~ .,
~o
- .
.
",:>
<
..
~ ~
~ ~
Vl
:>
'"
~
<
'2
';;
"
"'.=
o .;:::
~.- c
. .
1'~~
It,; t,;_
_.. 1:.1
E e: ~
It .co.::;
x -
.=.:; ~
< .
v. or;
~ ~ II:
~ii: '.:;.0
t..~
13 ~ ~
~
.- C ~
~ ~:~.~
l: I/';
~-i 1
~
.
~
- .~=~
1-
{
i_
;::
G
::J
<
.
..
'-
.
!
:~
-::
.
~ ~' ... g:
It,;:l' 0'_
>...... =":
-~,
... 1"'". _......
.... ......t"",_
::J~~_ -
~ 0- ::: =- - E:.
;::-....0-.....
~- .....-
.::......-.....
::;;..c;::::::' _
i
.i
.
.E
-::
.:;
.~
.
'"
~~:c: ...:;
~ g ~ :':.E
E~~
;::..... - -
Co' 0- - 1:,.'
>.- - i;-;::
-~"'::.-
or,
<
:;
z
'"
;.
'"
-
!:"~
~
i
.
-1
J::
o
V>
'"
....J
J::
W
;.
'"
:I:
~
..
'"
u
.~
E-+-'
'" C
w",w
E
w
-+-'U
J:: ..
W 0
E"-
W J::
uw
..
03:
"- '"
C....J
W
.J::
3:""
I't:.~
....J3
~
o
..
""
'"
"'-
..
o
w",
W
C
o
V>
'"
""
...
0::>
N
-
o
o
N
N
......
-
...
...
'"
;;
]
;;
~
E
t"
~.J::
~.::;
:: re
c:E
.
:..c::
.. Vl
~~
\,.;
<r
.. 3
.. ~
v.
-"
...
~
~
::
:5
~:
.~
j
~
'i: ~
~. ..
=- _'.E
c
~
~ ~
~
~
';r.
.~
,..;
x,
<
;;
.
.
v.
<
<
..
Ii
V>
\..
W
W
-+-'
J::
:>
~
o
:>
W
-+-'
'"
U
o
>
-0
<r
""
J::
W
U
-0
J::
.~
""
J::
-
Ll"l
Ll"l
'"
...,
N
-
;;
j
J::
W
>
'"
:I:
>,
ji
"w",
~ I
~ "6
e I/';
l:. i
"" .
;;; ='
J. '5
'"
c
=
.
.
.
~
.
::
...
c
. .
~:
O"iC
.....l:
....-
~o
Ei:
<
<~
:g It
_ <-
50
$
]
_ x.
C .
l;i ~
E....
~ ~'
~=
D E
I/';.E
~"?
~.::.
<
.
- <
o .
.5~
. -
~~
<-
':::'ii
<
.::: -=
;f
...
v.
<
, .
0=:
i..l::
>-.~
.
<
_ <-
- v,
~I;.J
"i=
..s ~
~ 'it It
e -::: .to.
-.:: t;
~ E .E
02 -: i
~~~-
_ 0
:: "= c
e..: II:
'. .
~.E S
It V. Col
!:.: ~
:: 5 :i
e e: ~
t\ \,.I w
:'E ; i
't: t\ f
. .
eo e-
c . VI ..;
..!! t '"
v.._ .~
":. ~ 5 ~
III ;:E~
E It II: c:
~.; ~ E
... ;;; It ::;
I;.J... 1;;-
.~ ~..
\,I] ~ t
"'i ~"':_E
-:_~ ~ ~
- t
]zv.~
~
6;
""
2;
u
..
..
-
...
:;
;?,
~
ii
..
....
i2
:
f!j
;::
o
z
<
....
<
c
....
., .
"'-.
c c
:O.J;
=-
~ 0
< :
~ ~
t:.J C
::0'"
.,
~
..
..
:0
'"
..
~
:E
;:
.
.
~
;;
'"
"V:
.
.
.5
;:
"
.
.~
o
~
~
,
'0
"'...,
~~
~tC
"'~-
tCi:::!
~ ......::
......~ E.
~...c
. ..
~ g: tc
>-'c
C ~ ::
:;~=
. .
e ~ t
~...... ...
E.:::: .F
:"'r-...;:..
<:
"'
~
:::-
'"
,
'"
~
'-
o x
..., .
..... .:
~t
~
..... it
~ ~
,
'"
l..... F:
i
~ ~
~f
'"
.,
5
....
is
z
.,
..
'"
.,
""
o
'"
......
.,.
...
.~
]
1:
.<>
.~
.::
;;
.~
;;
..
;r.
,...
,...
......
.,.
U'l
...
<=
OJ
>
'"
=
>.,
.~
E
'"
u..
.
.
o
'E
~
..
.~
.
I
;:
~
~
...
~
j
,
;;
..
'"
"
;
.=
...
.~
'C
"
.
'"
~
g-
;;
~
...
t,~
.1
1:
e
.
.
~
~
...
.;
1:
c
;;.,
~
.
'"
.
~
~
..
:E
,
I
v.
1
.5
-
~
.!!
.
.,
~
~
...
.~
"
~
.
::
;;
.E
;:
E
~
~
o
o
N
......
..
M
.
~
~
..
.
.~
~
~
i
e
;;
.
~
fi:
Vi
...
:
j
.
1:
'V:
.
.
"C
-
!
~
f
"
5
M
co
N
,...
'"
...
.,
:~
;:
.
.
E'
.
'"
.~
.
.
~
5
....
;::
~
x
;:
"
<
c:
z
-
-
<
....
'"
<
....
~
~
i
I
.
'"
I
.~
-
"
~
z
-
t
..
.
.!
1
.
'"
~
~
z
-
-
o
......
"
.-
o
c
.
..
..
.
<
I
~
.
~
1
S
i
.
o
.~
fr:
.
.
o
>
c
c:
e
u
.,
c:
.,
u
:>
~
'"
,
;:
.
"
~
z
1-
~
z
c;;
t
~
1
.-
~
.
.
'E
.:.
.
~
'v.
.
,~
'C
.,
.~
o
'"
"
.'0
~ ....
= ~
g-~
.. >
~ ''8
-~
. -
. .
0.. 'V,
v. 0
, 0
. -
-= c
o .
~.~
~ 'E
".!!
o ..
"Q.:--
E v.
. .
~ g
S
,>.
ClC:=
.e]
e-:~
=~
~ .
. -
.~ ~
~~
. .
.2
-.:;: ~~
- .
-; ~
:iF
,:;
ci
0'
.
.
o
.,
.
.
.
.
~
~
.~
.
.
-_I':" E
~
~
.E ...
iC..::
"
.~ ]
...
;, E
_.E
. ,
~=~
t t ~
II: =-
~ 8:;
:: Q :::
- - .
c-.
. -
--~ ~:E
.:; ~.!!
- ~
~ 'i 0
. -
o . ...
:::: - c
c.!! '"
.~ ,; t
11;":: \oJ
It _.~
.5 J tI
"C _ to':
'> ~ 1:
C,I v. ~
:: i 5"-
'5 ; Co.
.~
..
II; ;: i
o
~~~
. -.
li)-=:<= ~
'"
....
e
z
~'
"
~..
"
-;
.j
s
o
v.
~
.2
..
.~
;;
~
;;
~
;:
.
.
~
APPLICATION FOR GRANT FUI .NG
OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION
Year B
SCHEDULE e
(Refer to page 31 of the 1999 Plan.)
TRAVEL AND TRAINING
1. LOCAL TRAVEL (1) (2) (3) (4)
Title or Position Miles Traveled CJD Funds Cash Match In-kind TOTAL
Annually/$Rate Match
(Al $ $ $ $
(B)
(C)
(D)
(E)
(F)
LOCAL TOTAL $ $ $ $
2. NON-LoCAL TRAVEL (Specify clearly, by person and trip, Use continuation pages if necessary)
Purpose and Person Destination CJD Funds Cash Match In-Kind TOTAL
$ 1$ $ $
I
I I I
I I
NON-LOCAL TOTAL $ $ $ $
3. TRAINING TUITIONS AND FEES (Specify clearly, by person and training. Use continuation pages if necessary)
Purpose and Person Training CJD Funds I Cash Match In-Kind TOTAL
$ 1$ $ - $
TRAINING TOTAL $ $ $ $
I TOTAL TRAVEL BUDGET 1$ 1$ 1$ 1$ 0
NOTE: When personally owned vehicles are used fortravel. transportation costs are shown on Schedule C. When agency or leased vehicles are used, the
vehicle o;>erationlmaintenance costs should be shown on Schedule F. "Supplies and Direct Operating Expenses."
REQU IRED BU DGET NARRATIVE: Specify purposes for each item of travel. Break out the costs of each
non-local trip to separately show the specific costs oftransportation and of per diem. Use as many additional
pages as necessary. If travel policyforYear B will be the same as forYear A or changes to Year B travel
pOlicie~tlY unknown or not finalized. applicant need not repeat travel policy in this narrative.
Financial Officer Initials
CJO-17
Issued: September, '997
-
YearS
APPLICATION FOR GRANT Fl...~DING
OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION
seHEDULE 0
(Refer 10 page 33 of the 1999 Plan,)
EQUIPMENT PURCHASES
(1) (2) (3) (4)
Equipment Name or Description and In-kind
Quantity (Do Not List Brand Names) CJD Funds Cash Match Match TOTAL
(A) $ $ $ $
(8)
(Cl I
(D) I
(El I I
(F)
(G) I
(H) I
(I) I
(J)
(K) I
(L) I
(M)
(N) I I I
(0) I
(P) I I I
(Q) I I
(R) I -
(S)
(1)
TOTAL EQUIPMENT PURCHASES $ $ $ $ 0
REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item. Provide
justification and explanation of use. Use additional pages as needed.
z:.~
Financial Officer Initials
CJO,\8
Issued: September, '997
APPLICATION FOR GRANT FL J1NG
OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION
YearS
SCHEDULE E
(Refer to page 34 of the 1999 Plan.)
RENOVATION AND RETROFIT FOR JUVENILE DETENTION FAelLlTIES
This schedule applies only 10 Fund 421 and may only be used for
projects that renovate or retrofit existing facilities to be used for new
juvenile detention beds.
(1) (2) (3)
Itemized Costs of Renovation/Retrofit CJD Funds Cash Match TOTAL
(A) $ S S
(8)
(C)
(D) I
(E) I
(F)
(G)
(H)
(I) I I
(J) I
(I<) I
(L) I
(M) I I
(N) I
(0)
(P) I
(Q)
(R)
(5)
(T) I
(U)
M
(W) I
TOTAL $ $ S 0
REQUIRI;D. BUDGET NARRATIVE: Attach as many pages as necessary to describe the basis for
arriving at the cost of each line item. Provide justification and explanation of use.
Financial Officer Inilials
~
-
CJO-19
Issued: Sep1ember, '997
...
YearB
APPLICATION FOR GRANT JNDING
OFFleE OF THE GOVERNOR, eRIMINAL JUSTICE DIVISION
SCHEDULE F
(Refer 10 page 34 oflhe 1999 Plan.)
SUPPLIES AND DIRECT OPERATING EXPENSES
(1) (2) (3) (4)
Directly eharged Supplies and CJD Funds Cash Match In-kind TOTAL
Other Operating Expenses Match
(A) Gaso 1 i ne For Police Vehicles $ 0 $ 1,200 $ 0 $ 1,200
(B)
(C)
(D)
(E) I
(F) I
(G) I I I
(H) I
(I) I
(J) I . I
(I<) I
(l)
(M) I I ,
(N) I I
(0) I
(P) I I
(Q) I
(R) I I I
(S) I
(T) I -
(U) I
(V) I I
(W)
TOTAL $ 0 $ 1,200 $ 0 $ 1,200
REQUIRED BUDGET NARRATIVE:' Describe the basis for arriving at the cost of each line item and justifica-
tion for requesting each item. Use additional pages as needed.
The Police Investigator will be assigned a police vehicle to be used in his duties in the
Violence Against Women Unit and the gasoline expense is estimated to be $100.00 per month
that will be provided by the City of Paris Police Oepartment Gasoline Account.
2>~
Financial Officer Initials
CJO,20
Issued: September, 'P97
<-,
..
CIuMlNAL JtlSTICE DMSION
OFFICE OF 1HE GOVERNOR
(!W... to pap 29 01 tho alii PlaA.)
CElamCAnON To SUI'I'ORT IN-KrNo CoN'IlUBvnON OF Si:JPnlES
VOCA&VAWA
A. List elch general category of supplies which is expected to be contributed It full market value dUIing the grant period.
SUIto Catego'$ Contributor
Norm ffiee upplies Family Haven
Mise. CDmDut~r SUDDlies Familv Hav~n
P,..;nt;n~ ,.,of M='!-~,..;=1f: ~::lm;'J' ~=\I0"
Program Materials Fami ly Haven
ToQ! Value
S 1,500.00
s' "inn nn
S, nnf) nn
.
S 1. 000.00
TOTAl
S "i nnn nn
3, Ust each gene.--.l cat.egory of supplies which is expected to be p1.L."'C..""-sed at discount dur'~"1g to....e gnnt period.
Supply Category
SeUe:fContributor Full Maricet Disc:ouut
Value Given
S S
S S
S S
S S
TOTAL S
C. The -= of the '"joW'ln A and E, !::'ulsfer this =o=t to line 5, col=.n 3, page C]D-S.
Make su.... that t..'Us toW is lncluded In t........t of the total In cohm~ 3, ToW Supplies and
!)i..rect Ope....ti."1gExpemes, C]D-11.
S <; 000 on
InstTuaions:
1. Only "'pplies in new condition m.y be listed.
2. Contrib",C:or.s fro=. the ..ppli=t/ grantee ..... not allowed.
3_ Supplies must be received dur..:>g the g:or.t period.
4. list Ol"Jy those it."... for which the contn.outor will sign an affid..vit.:of-wort.~ upon delive::'. (Not .pplicable to
discount pu:c:.~e).
5. list oniy those discounts for whic.~ the cont:rib1:to.. will sign an affid."it-of-worth Upon delivery :.nd to the eHect
t.......t l..~e discou."1t is b~ed entirely upon the nonprofit status of the .ppli=t/ gnntee or "'pon charitable nature of
l..>'e prognm. i.e.. ;lot available to the p",blic at luge.
2~
Fi,"\a"l\a.J01!iceri.....:li.als
CJD-l1.2
...........
II
APPLICATION FOR GRANT F' '\jDING
OFFk..: OF THE GOVERNOR, CRIMINAL ...\JSTICE DIVISION
YearB
-- ---
SCHEDULE G
(Refer to page 35 of the 1999 Plan,)
INDIRECT COSTS
The maximum amount of indirect costs that may be applied for is not to
exceed a total of two-percent of the total direct costs provided by CJD,
unless the applicant has an approved cost allocation plan.
o Applicant is using the CJD two percent rule to determine the amount of indirect costs.
o Applicant is using an approved cost allocation plan to determine indirect costs.
(Attach the relevant pages from the approved cost allocation plan.)
Cost Categories CJD Funds
(A) T olaf Direct Costs (musl equal page CJ[)'5, une 8. column 1) S 73,284 .00
(8) Totaflndirect eosts (must equal page CJD.5, line 9, column 1l I s 0 .00
If using an approved cost allocation plan, indirect costs were determined by applying _ % of:
! ~ t :z:.....
Financial Officer Initials
CJO.2\
Issued: Se;>temt>er, 1997
APPLICATION FOR GRANT FU' ING
OFFICE OF THE GOVERNOR, CRIMINAL Ju~TleE DIVISION
...
TOTAL PROJECT BUDGET
Is this project completely supported by CJD grant dollars and grantee match?
I!l< Yes, there are no other local, state, federal, foundation, or donated funds grant dollars assisting this
project.
If "yes", the financial officer should initial below and may disregard the rest of this form.
o No
If "no", please indicate below the amounts, sources, and purposes of all funding for this project that
are not included within the total amounts listed on page eJD-1, line 15d.
Source Purpose/Use Amount
(A) $
(B)
(C)
(D)
(E)
(F) I
(G)
(H) I
(I)
(J) I
I -
(K)
-
(L)
TOTAL GRANT DOLLARS EXCLUDING THIS CJD APPLICATION $
(Use additional pages as needed.)
eJD funding and grantee match represents
% of the total funding of this project.
z~
-
Financial Officer Initials
CJO,22
Issued: September, 1997
APPLICATION FOR GRANT Fl" JING
OFFICe OF THE GOVERNOR, CRIMINAL JuSTICE DIVISION
CERTIFIED ASSURANCES
Tbe applicant bereby assures and certifies tbat tbe project will comply witb tbe regulation, policies, guidelines
and requirements including OMB Circulars No, A-122, A-llO, A-I02, and A-87, as tbey relate to tbe applica-
tion, acceptance and use of funds for tbis project. Also tbe applicant assures and certifies to tbe grant that:
l. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or
passed as an official act of the applicant's governing body, authorizing the filing of the application including all under-
standings and assur-ances contained therein, and direcring and authorizing the person identified as the official representative
of the applicant to act in connection with the application and to provide such additional information as may be required.
2. Federal funds made available under this formula grant ",oil not be used to supplant state or local funds, but ",oil be used to
increase the amounts of such funds that would, in the absence offederal funds, be made available for law enforcement
activities.
3. Matching funds required to pay the non-federal portion of the cost of each program and project, for which grant funds are
made available, shall be in addition to funds that would otherv.ose be made available for law enforcement by the recipients
of grant funds.
4. It "'oil cornplywith requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions
Act of 1 970 (p. L 9] -646) which provides for fair and equitable treatment of persons displaced as a result offederal and
federally assisted programs.
5. It will comply with the rninimu.-n wage and maximum hours pro\osions of the federal Fair Labor Standards Act, as they
apply to hospil2.l and educational institution employees of state and local governments.
6. It "'oll establish safeguards to prorubit employees from using their positions for a purpose that is or gives the appeannce of
being motivated by a desire for private gain for themselves or others, particularly those "'oth whom they have family,
business, or other ties.
7. Fund accounting, auditing, monitoring, and such evaluation procedures as may be necessary to keep such records as CJD
or the Comptroller General shall prescnbe, shall be provided to assure fiscal control, proper management, and efficient
disbursement offunds received underthe grant.
8. It shall maintain such data and information and submit such reports, in such form, at such times, and containing sucb
information as em may require.
9. The programs contained in its application meet all requirements, that all the info=tion is correct, that there has been
appropriate coordination "'oth affected agencies, and that the applicant will comply ",ith all pro\isions of the grant and all
other applicable federal and state laws, regulations, and guidelines.
lO. It will comply"'ith all requirements imposed by the federal sponsoring agency concerning special requirements oflaw,
program requirements, and other administrative requirements.
1 l. Pursuant to Sections 223(a)(18) and 296 of the JJDP Act, the Grantee assures that procedures have been established to
ensure that programs funded under the JJDP Act shall not disclose program records containing the identity ofindi\idual
juveniles. Exceptions to this requirement (a) authorization by law; (b) consent of either thejuY:nile or his legallyautho-
riz.ed representative; or (c )justification that otherv.ise the functions of this title cannot be performed. Under no circum-
stances may public project reports or fmdings contain names of actual juvenile senice recipients.
12. It will insure that the facilities under its o"'mership, lease or supef\osion which shall be utilized in the accomplishment of
the project are not listed on the Environmental Protections Agency's (EP A) list ofViolating Facilities and that it will notify
the federal grantor ageney of the receipt of any communication from the Director of the EP A Office of Federal Acti\i-
ties indicating that a facility to be used in the project is under consideration for listing by the EP A
J3. ]t "'oll comply ",ith the flood insurance purchase requirements of S 102 (a) of the Flood Disaster Protection Act of 1 973,
Public Law 93-234, 87 Stat. 975, approved December 3], 1976. Section 102 (a) requires, on and after March 2, ] 975, the
purchase offlood insurance in communities where such insurance is available as a condition for the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of
~ Department of Housing and Urban Development as an area ha\ong special flood hazards.
]4. It ",ill assist the grantor agency in its compliance ",ith S 1 06 of the National Historic Presen'ation Act of] 966 as amended
(l 6 U. S. C. 470), Executive Order 1 1 593, and the Archeological and Historic Presen'lltion Act of 1966 ( 1 6 U. S. C.
469a- 1 et seq.) by (a) consulting with the Slate Historic Presen'ation Officer on the conduct of investigations, as necessary,
to identify properties listed in or eligible for inclusion in the National Register ofHisloric Places that are subject to adverse
effects (see 36 CFR Part 800.8) by the activity, and notifying the grantor agency of the existence of any such properties,
and by (b) complying ",ith all requirements establjshed by the grantor agency to avoid or mitigate adverse effects upon
such properti es.
C~D-23
Issued: Septerroer. 1997
APPLICATION FOR GRANT Fl JING
OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION
CERTIFIED ASSURANCES (Cont,)
15. It will comply ",'ith the Unifonn Grant and Contract Managements Standards (UGCMS) developed under the direc-
tive of the Uniform Grant and Contract Management Act, Chapter 183, Government Code.
16. It, ifa county, has taken or will take all action necessary to provide the Texas Department of Criminal Justice and the
Department of Public Safety any criminal history records maintained by the county in the manner specified for the pur-
poses of those departments.
l7. It will comply with Title VI of the Ci\'il Rights Act of1964, 42 U.S.c. 2000d (prohibiting discrimination on the basis of
race, color, or national origin), Section 504 of the Rehabilitation Act of 1964, 42 U.S.C., 794 (prohibiting discrimination
on the basis of handicap), the Age Discrirnination Act ofl975,42, U.S.c. 6101, et seq., and the Department ofJustice
Nondiscrimination Regulations, 28 CFR, Part 42, Subpans C, D, and G.
18. It ",oll, in the event a federal or state court or federal or stale administrative agency makes a finding of discrimination after
a due process hearing, on the ground of race, color, religion, national origin. sex, age, or handicap against the project,
fonvard a copy of the finding to the Criminal Justice Di\osion (CJD).
19. It will comply ",'ith Subtitle A, Title I1 of the Americans With Disabilities Act (ADA), 42 U.S.C 1213 l-12134, and
Department of Justice implementing regulation, 28 CFR Part 35, whereas state and local governments may not refuse to
allow a person with a disability to participate in a sen'ice, program, or acti\ity simply because the person has a disability.
20. Cities and counties v.'ill comply ",oth the following sections of the Juvenile Justice and Delinquency Prevention Act, U.s.c.
5671, as amended.
21. (a) (l 2) (A), regarding removal of status offenders from secure facilities.
22. (a) (I 3), regarding sight-and-sound separation of juveniles from adults when detained in the same secure facility.
23. (a) (14), regarding removal of juveniles from adult jails and lock-ups.
24. It will comply with the provisiol".s of the Hatch Act which limilthe political activity of employees.
25. It will comply, and assure the compliance of all its contractors, with the applicable pro\isions ofTitle 1 of the Omnibus
Crime Control and Safe Streets Act of1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the
Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs financial
Guide and all other applicable federal laws, circulars, or regulations.
26. It ",'ill cornply with the provisioTlS of 28 CFR applicable to grants and cooperative agreements including Part 18, Adminis-
trative Re\'iew Procedure; Part 20, Criminal Justice lnformation Systems; Part 22, Confidentiality ofldentifiable Research
and Statistical1nformation; Part 23, Criminallntelligence Systems OperatingPoljcies; Part 30,lntergovemmental Re\'iew
ofDepartment ofJustice Programs and Acti\'ities; Part 42, NondiscriminationlEqual Opportunity Policies and Procedures;
Part 61, Procedures for Implementing the National En\ironmental Policy Act; Part 63, Floodplain Management and
Wetland Protection Procedures; and federal Jaws orregulations applicable to federal assistance programs.
27, It ",'ill comply, and all its contractors will comply, with the nondiscrimination requirements of the Omnibus Crime 2>"ld Safe
Streets Act of1968, as amended, 42 U.S.c. 3789(d), the JuveniJe Justice and Delinquency PreYGntion Act, or the Victims
of Crime Act (as appropriate); Title VI of the Ci\'iJ Rights Act of1964, as amended; Section 504 of the Rehabilitation Act
of1973, as amended; Subtitle A, Title I1 of the Americans ",ith Disabilities Act of 1 990; Title IX of the Education Amend-
ments ofl972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part
42, Subparts C, D, E, and G; and the Department of Justice regulations on disability discrimination, 28 CfR Part 35 and
Part 39.
28. It ",'ill pro\'ide an Equal Opportunity Program ifrequired to maintain one, where the application is for $500,000 or more.
29. It v.'ill comply ",'ith thepro\'isions of the Coastal Barrier Resources Act (p.L. 97-348) dated October 19, 1982 (J 6 U.S.C.
350l, et seq.), which prohibits the e2'pendirure of most new federal funds ",othin the units of the Coastal Barrier Resources
System.
Si gnarure of the Authorized om cia}
CJ D-24
Issued: September, 1997
DRUG-FREE WORKPLACE CERTIFICATION
Form RA 7
By signing this application or grant agreement, the grantee is providing the certification set out below.
This certification is a material representation of fact upon which reliance was placed with the agency
determined to award the grant. If it is later determined that the grantee knowingly rendered an erroneous
certification, the agency, in addition to any other remedies available to the federal government, may take
available action.
I. The grantee certifies that it will provide a drug-free workplace by:
A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee's worJ-:place and specifying the
actions that will be taken against employees for violation of such prohibition.
B. Establishing a drug-free awareness program to inform employees about:
1. the dangers of drug abuse in the worJ-:place;
2. the grantee's policy of maintaining a drug-free workplace;
3. any available drug counseling, rehabilitation, and employee assistance programs; and
4. the penalties that may be imposed upon employees for drug abuse violations.
C. Making it a requirement that each employee to be engaged in the performance of the grant be given a
copy of the statement required by paragraph (A).
D. Notifying the employee in the statement required by paragraph (A) that, as a condition of employment
. under the grant, the employee will:
1. abide by the terms ofthe statement, and
2. notify the employer of any criminal drug statute conviction for a \'iolation occurring in the
workplace not later than five days after such conviction.
E. Notifying the agency within ten days after receiving notice under subparagraph (D)(2) from an
employee or otherwise receiving actual notice of such conviction.
F. Taking one of the following actions with respect to any employee who is so convicted:
1. taking appropriate personnel action against such an employee, up to and including termination; or
2. requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a federal, state, or local health, law enforcement, or other
appropriate agency.
G. Making a good faith effort to continue to maintain a drug-free workplace through the implementation
ofpaTagraphs (A), (B), (C), (D), (E), and (F). .
n. The grantee shall insert in the space provided below the site(s) for the performance of work done in
connection with the specific grant.
Place of Performance:
City of Paris Police Department
OrpnizatiOll
811 Bonham St" Paris
SI1r:aA(\dr~
ell;>'
Michael E. Malone
"_off'~on
City of Paris
OrialllUI,on
I
Lamar
Texas
Sw,
75460
Zip Cock
COllnl~
Citv Manager
Mol,
11 ;26 ;~
Dale
18
em Forms Packet
Revised: September, 1997
Fonn RA 10
NONPROCUREMENT DEBARMENT CERTIFICATION
Instructions:
First, read the instructions and guidelines on the following two pages. Then, complete this certification form
and return it to CJD.
U.S. DEPARTMEl\'T OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
(Sub-Recipient)
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 28 CFR Part 67, Section 67.5l0, Participants' responsibilities. The regulations were published as
Part VII of the May 26, 1 988 Federal Register (pages 19160- 1921l).
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Mi chae 1 E. Ma lone
Name of Authorized Official
City Manager
Title of Authorized Official
'S~~~
11-26-97
Date
City of Paris
Name of Organization
P. O. Box 9037, Paris, Texas 75461-9037
Address of Organization
21
em Forms Packet
Revised: September. 1997
Form RA 12
Th'DEPENDE]'>,'T ANNUAL AUDIT CERTIFICATION
The grantee hereby assures compliance by itself and its applicable sub-recipients (contractors) with the Single
Audit Act Amendments of ]996, PL l04 - ]56 and, particularly, with the requirements ofOMB Circular A-l33
as follows (check one):
Grant(s) expenditures of$300,000 or more in federal funds-
.tvJ annual single audit by an independent auditor made in accordance with the
Single Audit Act Amendments of 1996 and OMB Circular A-l33.
Grant(s) expenditures of $300,000 or more in state funds _
An annual single audit by an independent auditor made in accordance with the
Uniform Grant and Contract Management Standards (UGCMS).
Grant(s) expenditures ofless than $300,000 in federal funds-
Exempt from the Single Audit Act. However, CJD may require a limited scope
audit as defined in OMB Circular A-l33.
Grant(s) expenditures Jess than $300,000 but $50,000 or more in state funds _
A program-specific audit.
Grants(s) expenditures less than a total of $50,000 in slate funds-
Financial statements audited in accordance with Generally Accepted Auditing
Standards (GAAS).
NOTE: Grantees exempt from the Single Audit Act requirements (i.e. those expending less than $300,000 in
total federal financial assistance) are prohibited from charging the cost of a Sin Audit to a Federal award.
I.
x
2.
3.
4.
5.
Authorized Official (Signature)
b,~
Financial Officer (Signature)
11 / 26 / 97
Date
City of Pari s
Grantee Organization
]]
/ ?fi / 97
Date
Grant Number
Regardless of items checked above, the grantee should, within 60 days following the date of the grant award,
furnish the following information:
1. The identity of the organization conducting the audit
2. Approximate time audit will be conducted
3. Audit coverage to be provided
25
em Forms Packet
Revised: September, 1997
ENTITY: P}UUS
Contract No.
5823-97
DECLF_~.TIONS OF COVERF_GE
DEDUCTIBLE
ANNUAL CONTRIBUTION
PRO-RATA DUE
: $ 5,000,000 Each Occurrence
: $ 2,000,000 Each Occurrence
: $ 10,000,000 Annual Aggregate
: $ 500 Each Occurrence
:$ 83,599 EFFECTIVE D1'_TE 10/01/97
: $ 83,599 1'-~IVERS1'.RY D1'_TE: 10/01/98
LIMITS OF LI1'~ILITY
LAW ENFORCEMENT LIABILITY
DEDUCTIBLE
}l~rru}l~ CONTRIBUTION
PRO-N-.T.ll. Dut:
: $ 5,000,000
:$ 10,000,000
:$ 1,000
:$ 51,175
:$ 51,175
Each Occurrence
}l~"nual Aggregate
Each Occurrence
EFFECTIvt: D1'.TE
}l-~IVERS_ll_l<.Y Dl'_TE:
10/01/97
10/01/98
IGENERAL LI1'~ILITY
LIMITS OF LI1'~ILITY
SUDDEN EVENTS
INVOLVING POLLUTION
EP~ORS & OMISSIONS LI}l~ILITY - CT~IMS ~ll~E B}l~IS
LIMITS OF LI.~ILITY
DEDUCTIBLE
1'~~-uAL CONTRIBUTION
PRO-N-.T.ll_ Dut:
:$ 5,000,000
:$ 10,000,000
:$ 5,000
:$ 79,364
:$ 79,364
Each Wrongful Act
~~~nual Aggregate
DedUc~ible Each Wrongful Act
EFFECTIvt: DATE 10/01/97
l'ENIvt:RS1'_l<.Y DATE: 10/01/98
RETRO.ll_CTIVE D.ll_TE: None
TOT}l~ LI.ll3ILITY CONTRIBUTIONS
TOT}l~ }l~~-u}l~ CONTRIBUTION
TOT}l~ PRO-~~TA DUE
: $
: $
214,138
214,138
EFFECTIvt: DATE : 10/01/97
}l-~Ivt:RS_~l<.Y DATE: 10/01/98
COVE~~GE IS CONTINUOUS u~TIL C}l~CELLED. l'~~u}l~ CONTRIBUTIONS }l_l<.E Su3JECT
TO _ll~JUSTIA'.ENT :o..,~CH y:o..,ll_l<. ON TEE }l-~IVERS}l.RY D.~TE E}l~ED ON UPDl'.TED EXPOSURE
INFO~~_TION 1'_~D Ca~~GES IN ~~TING.
09/05/97
TE~ll~ MUNICIP}l~ LEAGUE INTERGOV~~~ENT}l~ RISK POOL
P.ll.GE 1
!
,
L201
CRIME COVERA.GE
This endorsement forms a part of th.e Declarations to which attached, effective on the
inception date of the coverage unless otherwise stated herein, and modifies such self.
insurance as is afforded by the provisioTlS of the coverage shown below:
SPECIAL FORM PROPERTI COVERA.GE
Entity Name
Entity ID
Effective Date
:Cirv of Paris
:5823
:10/1/97
I
In consideration of additional contribution, it is agreed that coverage is amended to include coverages
listed below for which a limit of liability is shown.
Coverage
Limit
Deductible
Annual
Contribution
Prorata
Due
Public Employee Dishonesty
Per Occurrence
Per Employee
$250,000
$2.500
$l,8Il
Theft, Disappearance,
and Destruction
Loss Inside
Loss Outside
$330,000
$2,500
S649
Forgery or Alteration
I. CRIME COVERA.GE FORM
In addition to the Definitions, General Exclusions, and General Conditions contained in this
Property Coverage Document, the following General Definitions, General Exclusions and
General Conditions apply to: (i) the Public Employee Dishonesty Coverage; (ii) the Theft,
Disappearance and Destruction Coverage; and (iii) the ForgeT)' or Alteration Coverage.
A. GENERAL DEFINITIONS
1. "Employee" means:
a. Any person:
(I) \\Thile in your service (and for 30 days after termination of service);
md
(2) Whom you have the right to direct and control while performing
services for you.
Page I
I
EP3:21
Oj/12!97
CRIME COVERAGE
But "employee" does not mean any:
(1) Agent, broker, factor, commission merchant, consignee, independent
contractor or representative of the same general character;
(2) Elected Officials, except while performing acts coming within the
scope of the usual duties of their office:
(3) Appointed Officials, except while performing acts corning within the
scope of the usual duties of an employee: or
(4) Persons required by law to be bonded.
2. "Money" means:
a. Currency, coins and bank notes in current use and having a face value; and
b. Travelers checks, register checks and money order held for sale to the public.
3. "Property Other Than Money and Securities" means any tangible property other
than "money" and "securities" that has intrinsic value.
4. "Securities" means negotiable and nonnegotiable instruments or contracts representing
either" money" or other property and includes:
a. Tokens, tickets, revenue and other stamps (whether represented by aCTUal
stamps or unused value in a meter) in current use; and
b. Evidences of debt issued in connection with credit or charge cards, which cards
are not issued by you:
but does not include" money. "
B. GENERAL EXCLUSIONS:
We will not pay for loss as specified below:
I. Indirect Loss: Loss that is an indirect result of any act or "occurrence" covered by
this Coverage including, but not limited to, loss resulting from:
a. Your inability to realize income that you would have realized had there been
no loss of, or loss from damage to, Covered Property.
b. Payment or damages oi any type for which you are legally liable. But, we will
. pay compensatory damages arising directly from a loss covered under this
Coverage .
c. Payment oi costs, fees or other expenses you incur in establishing either the
existence or the amOUnt oi loss under this Coverage .
Page 2
EP321
05112/97
CRIME COVERAGE
2. Legal Expenses: Expenses related to any legal action.
C. GE1\'ERAL CONDITIONS
1 . Loss Sustained During Prior Insurance
a. If you, or any predecessor in interest, sustained loss during the period of any
prior iTlSurance that you or the predecessor in interest could have recovered
under that insurance except that the time within which to discover loss had
expired, we will pay for it under this Coverage provided:
(1) This Coverage became effective at the time of cancellation or
termination of the prior insurance; and
(2) The loss would have been covered by this Coverage had it been in
effect when the acts or events causing the loss were committed or
occurred.
b. The Coverage under this Condition is part of, not in addition to, the Limits of
Coverage applying to this Coverage and is limited to the Jesser of the amount
recoverable under:
(1) This Coverage as of its effective date; or
(2) The prior insurance had it remained in effect.
2. Loss Covered Under This Coverage and Prior Coverage Issued by Us: If any loss
is covered:
a. Partly by this Coverage; and
b. Partly by any prior canceled or terminated coverage that we had issued to you
or any predecessor in interest;
The most we will pay is the larger of the amount recoverable under this Coverage or
the prior Coverage.
3. Non-Cumulation of Limit of Coverage: Regardless of tbe number of years this
Coverage remains in force or the number of contributioTlS paid, no Limit of Coverage
cumulates from year to year or period to period.
4. Ownership of Property; Interests Covered: The property covered under this
Coverage is limited to property:
a. That you own or hold; or
b. For which you are legally liable.
Page 3
I
EP321
OS/12/97
CRIME COVERAGE
However, this coverage is for your benefit only. If provides no rights or benefits to
any other person or organization.
5. Records: You must keep record of all Covered Property so we can verify the amount
of any loss.
6. Valuation. Settlement
a. Subject to the applicable Limit of Coverage provision, we will pay for:
(1) Loss of "money" but only up to and including its face value. We may,
at our option, pay for loss of "money" issued by any country other
than the United States of America:
(a) At face value in the "money" issued by that COUntry; or
(b) In the United States of America dollar equivalent determined
by the rate of exchange on the day the loss was discovered.
(2) Loss of "securities" but only up [0 and including their value at the
close of business on the day the loss was discovered. We may, at our
option:
(a) Pay the value of such "securities" or replace them in kind, in
which event you must assign to us all your rights, title and
interest in and to those "securities";
(b) Pay the COSt of any Lost Securities Bond required in connection
with issuing duplicates of the "securities." However, we will
be iiable only for the payment of so much of the COSt of t.l:1e
bond as would be charged for a bond having a penalty not
exceeding the lesser of the:
I. Value of the "securities" at the close otbusiness on the
day the loss was discovered; or
ii. Limit of Coverage.
(3) Loss .of, or loss from damage to, .property other than money and
securities" or loss from damage [0 the .premises" for not more than
the:
(a) ACTUal cash value of the property on the day the loss was
discovered;
(b) Cost of repairing the property or "premises"; or
(c) Cost of replacing the property with property of iike kind and
quality .
Page 4
EP321
05/12/97
.[
CRIME COVERAGE
We may, at our option. pay the acTUal cash value of the property,
repair, or replace it.
b. We may, at our option, pay for loss of, or loss from damage to, property other
than "money":
(l) In the "money" of the country in which the loss occurred; or
(2) In the United States of America dollar equivalent of the "money"' of
the country in which the loss occurred determined by the rate of
exchange on the day the loss was discovered.
c. Any property that we pay for or replace becomes our property.
7. Discovery Period for Loss: The Fund will pay only for covered loss discovered no
later than one (1) year from the end of the coverage period.
8. Assignment: Assignment of interest under the Coverage Agreement shall not bind
the Fund until its consent is endorsed thereon.
9. TerriIer)': This Coverage Agreement covers only actS cornmiued or events
occurring within the United States of America, U.S. Virgin Islands, Puerto Rico,
Canal Zones, or Canada.
Page 5
EP321
05/12/97
CRIME COVERAGE
Ill. THEFr, DISAPPEARANCE AND DESTRUCTION COVERAGE
A. COVERAGE
We will pay for loss of Covered Property resulting directly from the Covered Causes of Loss.
1. Inside The Premises:
a. Covered Property: "Money" and "securities" irtside the "premi~es" (YT a
"banking premises."
b. Covered Causes of Loss
(1) "Theft"
(2) Disappearance
(3) Destruction
c. Covered Extensions
(1) Containers of Covered Property: We will pay for loss of, and loss
from damage to, a locked safe, vault, cash register, cash box or cash
drawer located in the "premises" resulting directly from an actual or
attempted:
(a) "Theft" of; or
(b) Unlawful entry into
those containers.
(2) Premises Damage: We will pay for loss from damage to the
"premises" or its exterior resulting directly from an actual or attempted
"theft" of Covered Property if you are the owner of the- "premises" or
are liable for damage to it.
2. Outside the Premises:
a. Covered Property: "Money" and "securities" outside the "premises" in the
care and custody of a "messenger."
b. Covered Causes of Loss
Page 9
EP:l21
05/12/97
CRIME COVERAGE
(1) "Theft"
(2) Disappearance
(3) Destruction
c. Coverage Extension
Conveyance of Property By Armored Motor Vehicle Company: We will pay
for Joss of Covered Property resulting directly form the Covered Causes of
Loss while outside the "premises" in the care and custody of an armored motor
vehicle company.
But we will pay only for the amount of loss that you carmot recover:
(1) Under your contract with the armored motor vehicle company; and
(2) From any insurance or indemnity carried by, or for the benefit of
custOmers of, the armored motor vehicle company.
B. LIMIT OF COVERAGE
The most we will pay for Joss in anyone "occurrence" is the applicable limit shown on the
schedule.
C. ADDITIONAL EXCLUSIONS, CONDITIONS, A.ND DEFINITIONS:
In addition to the Deftnitions, General Exclusions, and General Conditions contained in this
Property Coverage Document and the Crime Coverage Form, this Theft, Disappearance and
Destruction Coverage is subject to the following:
1. Additional Exclusions: We will not pay for loss as specifted below:
a.
Accountine or Arithmetical Errors or Omissions:
accounting or arithmetical errors or omissions.
Loss -resulting from
b. Acts of Emolovees. Elected or Aooointed Officials or Reoresentatives: Loss
resulting from any dishonest or criminal act commined by any of your
employees, elected or appointed officials, or authorized representatives:
(J) Acting alone or in collusion with other persons; or
(2) While performing services for you or otherwise.
c. Exchanees or Purchases: Loss resulting from the giving or surrendering of
propeI1Y in any exchange or purchase.
Page 10
>>321
05112/97
CRIME COVERAGE
d. Fire: Loss from damage to the "premises. resulting from fire, however caused.
e. Monev OoeTated Devises: Loss of property contained in any money operated
device unless the amount of "money. deposited in it is recorded by a
COntinuous recording instrument in the devise.
f. Transfer or Surrender of ProoeTTV
I
(1) Loss of property after it has been transferred or surrendered to a
person or place outSide the "premises. or "banking premises":
(a) On the basis of unauthorized instructions; or
(b) As a result of a threat to do:
i. Bodily harm to any person; or
ii. Damage to any property.
(2) But, this exclusion does not apply under Part III of the Crime
Coverage, Section A2. to loss of Covered Property while outSide the
"premises" or "banking premises" in the care and custody of a
"messenger" if you:
(a) Had no knowledge of any threat at the time the conveyance
began; or
(b) Had knowledge of a threat at the time the conveyance began,
but the loss Was not related to the threat.
g. Vandalism: Loss from damage to the "premises" or itS exterior or to
containers of Covered Property by vandalism or malicious mischief.
h. VoluntarY Partin\! of Title to or Possession of Prooem': Loss resulting from
your, or anyone acting on yOUr express or implied authority, being induced by
any dishonest act to voluntarily part with title to or possession of any property.
2. Additional Condition:
Duties in the Event of Loss: If you have reason to believe that any loss of, or loss
from damage to, Covered Property involves a violation of law, you must notify the
police.
3. Additional Definitions:
Page II
,
,
:~
I
t
EP321
05/12/97
i
.i/
~
CRIME COVERAGE
a. "Banking Premises" means the interior of that ponion of any building
occupied by a banking institution or similar safe depositoI)'.
b. "Messenger" means you, any of your partners or any "employee" while
having care and custody of the property outside the "premises."
c. "Occurrence" means an:
(1) Act or series of related acts involving one or more persons; or,
(2) Act or event, or a series of related acts or events not involving any
person.
d. "Premises" means the interior of that portion of any building you occupy in
conducting your business.
e. "Theft" means any act of stealing.
Page 12
EP32!
05112197
CRIME COVERAGE
IV. FORGERY OR ALTERATION COVERAGE
A. COVERAGE
We will pay for loss involving Covered Instruments resulting directly from the Covered Causes
of Loss.
1. Covered Instruments: Checks, drafts, promissory notes, or similar written promises,
orders or directions to pay a sum cenain in "money' that are:
a. Made or drawn by or drawn upon you;
b. Made or drawn by one acting as your agent;
or that are purponed to have been so made or drawn.
2. Covered Causes of Loss: Forgery or alteration of. on or in any Covered Instrument.
3. Coverage Ex1:ension:
Legal Expenses: If you are sued for refusing to pay any Covered Instrument on the
basis that it has been forged or altered. and yOU have our written consent to defend
against the suit, we will pay for any reasonable legal expenses that you incur and pay
in that defense. The amount we will pay under this extension is in addition to the
Limit of Coverage applicable to this coverage,
B. ADDITIONAL EXCLUSIONS, CONDITIONS, AND DEF'Il'l"ITIONS:
In addition to the Definitions, General Exclusions, and General Conditions contained in this
Property Coverage Document and the Crime Coverage Form, this Forgery or Alteration
Coverage is also subject to the following:
1. Additional Exclusion:
Acts of Emolovees. Elected or Aooointed Officials: We will not pay far loss resulting
from any dishonest or criminal act committed by any of your "employees,' directors,
or trustees:
a. Whether acting alone or in collusion with other persons; or
b-. Whether while performing services for you or otherwise.
2. Additional Conditions:
a. Facsimile Silmatures: We will treat mechanically reproduced facsimile
,;gnatures the same as handwritten signatures.
Page 13
I
,
,
,
EP32!
05/12/97
,
i
r:
CRIME COVERAGE
b. General Amendments: As respects this Coverage Form, the words Covered
Property in the Property Coverage Document mean Covered Instruments.
c. Proof of Loss: You must include with your proof of loss any instrument
involved in that loss, or, if that is not possible, an affidavit setting fonh the
amount and cause of loss.
d. Territorv: We will cover loss you sustain anywhere in the world.
3. Additional Definition:
"Occurrence" means all loss caused by any person or in wbicb that person is
involved, whether the loss involves one or more instruments.
Page 14
En2!
05112!97
CRIME COVERAGE
II. PUBLIC EMPLOYEE DISHONESTY COVERAGE
A. COVERAGE
We will pay for loss of, and loss from damage to. Covered Property resulting directly from the
Covered Cause of Loss.
1.
Covered Property:
securities. ..
"Money," "securities," and "property other than money and
2. Covered Causes of Loss: "Employee dishonesry."
3. C overage Extension
Employees Temporarily Outside Coverage Territory: We will pay for loss caused by
any "employee" while temporarily outside the territory specified in the Territory
General Condition for a period not more than 90 days.
B. LL\lIT OF LIABILITY - If a "per occurrence" limit is shown in the schedule, the fund will
not be liable for more than the indicated limit for loss in anyone occurrence. If a "per
employee" limit is shown, the fund will not be liable for more than the indicated limit for loss
resulting from an act or series of actS by anyone employee.
C. ADDITIONAL EXCLUSIONS, CONDITIONS, AND DEFThmONS:
In addition to the Definitions, General Exclusions, and General Conditions contained in this
Prope:LY Coverage Document and the Crime Coverage Form, Public Employee Dishonesty
Cove:age is subject to the following:
1. Additional Exclusions: We will not pay for loss or damages as specified below.
a. EmDlovee Canceled Under Prior ITlSUranCe: loss caused by any "employee" for
whom similar prior insurance has been canceled and not.reinstated since the
last such cancellation.
b. Inventorv Shortaees: loss, or that part of any loss, the proof of which as to itS
existence or amount is dependent upon:
(1) An inventory computation; or
(2) A profit and loss computation.
c. Bonded EmDlovee: loss caused by any "employee" required by law to be
individually bonded.
Page 6
EP321
05/12/97
CRIME COVERAGE
d. Treasurer or Tax Collector: loss caused by a treasurer or tax collector by
whatever name known.
e. Dama2es: damages for which you are legally liable as a result of:
(1) the deprivation or violation of the civil rights of any person by an
"employee"; or
(2) the tortious conduct of any "employee." except conversion of property
of other panies held by you in any capacity.
f. DeoosilOTV Failure: loss resulting from the failure of any entity acting as a
depository for your property or property for which you are responsible.
2. Additional Conditions:
a. Cancellation As To Anv Emolovee: This Coverage is canceled as to any
"employee" :
(1) immediately upon discovery by you or any official or employee
authorized to manage, govern, or control your employees of any act on
the part of an "employee" whether before or after becoming employed
by you which would constitute a loss covered under the ternts of this
Public Employee Dishonesty Coverage.
(2) on the date specified in a notice mailed to you. That date will be at
least thirty (30) days after the date of mailing.
The mailing of notice to you at the last mailing address known to us will be
sufficient proof of notice, Delivery of notice is the same as mailing.
b. Sole Benefit: 'This coverage is for your sole benefit. No legal proceeding of
any kind to recover on account of loss under this coverage may be brought by"
anyone other than you.
3. Additional Defmitions:
a. "Employee Disbonesty" in paragraph A.2. means any dishonest act comrnined
by an "employee," whether identified or not, acting alone or in collusion with
other persons, with the manifest intent to:
(1) Cause you to sustain loss; and also
Page 7
EP321
05112197
I
CRIME COVERAGE
(2)
Obtain financial benefit (other than salaries, cOmmiSSiOTlS, fees,
bonuses, promotioTlS, awards, profit sharing, peTlSions or other
employee benefits earned in the normal course of employment) for:
(a) the "employee"; or
(b) any person or organization intended by the "employee" to
receive that benefit.
b. "Occurrence" means all loss caused by, or involving, one or more
"employees," whether the result of a single act or series of acts.
Page 8
EP321
lI6Il2J97
COMPUTER FRAUD COVERAGE
This endorsement forms a pan of the Declarations to which anached, effective
on the inception date of the coverage unless otherwise stated herein, and
modifies such self-insurance as is afforded by the provisions of the coverage
shown below:
CRIME COVERAGE
Entity Name
Entity ill
Effective Date
:City of Paris
:5823
: 10/1/97
In consideration of additional contribution, it is agreed that Computer Fraud Coverage is added
as follows: .
Limit
Deductible
Annual Contribution
Prornta Due
300,000
2.500
S362
A,. COVERA,GE
We ",ill pay for the loss of, and loss from damage to, Covered Property resulting directly
from the Covered Cause of Loss.
1. Covered Property: "Money and Securities"
2. Covered Cause of Loss: "Computer Fraud"
B. LIMIT
The most we will pay for Joss in anyone "occurrence" is '!he applicable limit sbo",n in the
schedule.
C. DEDUCTIBLE
We "ill not pay for loss in anyone "occurrence" unless the amount of loss exceeds the
Deductible Amount in the schedule. We will then pay the amount of loss in excess of the
Deductible Amount, up to the Limit. In the event more than one Deductible Amount could
apply to the loss, only the highest Deductible Amount may be applied.
D. ADDITIONAL EXCLUSIONS, CONDITIONS AND DEFTh'1TIONS:
In addition to the provisions in the Crime Coverage Endorsement, this coverage is subject
to the following:
l. Additional Exclusions: We will not pay for loss as specified below:
a. Acts of Employees, Directors, Trustees or Representatives: Loss
resultilig' from any disbonest or criminal act committed by any of your
"employees," directors, trustees, or authorized representatives:
(l) Acting alone or in collusion with other persons; or
(2) While performing services for you or otherwise.
b. Inventory Sbortages: Loss, or that part of any loss, the proof of which
as to its existence or amount is dependent upon:
(1) An inventory computation: or
(2) A profit and loss computation.
TEXAS MUNICIPAL LEAGUE INTIRGOVERNMENT AL RISK POOL
m;4
05112/97
COMPUTER FRAUD COVERAGE
2. Additional Conditions
a. Duties in the Event of Loss: If vou have reason to believe that anv loss
of; or loss from damage to, Cove~ Property involves a violation of law,
you must notify the police.
b. Special Limit of Insurance for Specified Property: We will only pay up
to $5,000 for anyone "occurrence" of loss of; and loss from damage to,
manuscripts, drawings, or records of any kind or the cost of
reconstructing them or reproducing any information contained in them.
3. Additional Defmitions
a. "Banking Premises" means the interior of that portion of any building
occupied by a banking institution or similar safe depository.
b. "Computer Fraud" means "theft" of property following and directly
related to the use of any computer to fraudulently cause a transfer of the
property from inside the "premises" or "banking premises" to a person
(other than a "messenger") outside those "premises" or to a place outside
those "premises."
c. "Messenger" means you, or any of your partners or any "'employee"'
while having care and custody of the property outside the "premises."
d. "Occ.urrence" means an:
(1) Act or series of related acts involving one or more persons; or
(2) Act or event, or a series of related acts or events not invoh'ing any
person.
e. "Premises" means the interior of that portion of any building you occupy
in conducting your business.
f. "Theft" means any act of stealing.
1EXAS MUNICIPAL LEAGUE fNTERGOVERNMENT AL RJSK POOL
EPl24
OSlll/97
LIST OF BOARD MEMBERS
CITY OF PARIS
CITY COUNCIL
Mayor Eric C, Clifford
p, O. Box 9037
Paris, Texas 75461-9037
(903) 785-7511
Councilmember Charles Fulbright
P. O. Box 9037
Paris, Texas 75461.9037
(903) 785-7511
Counclmember Alan Boyd
P. O. Box 9037
Paris, Texas 75461-9037
(903) 785-7511
Councilmember Charles Neeley
P. O. Box 9037
Paris, Texas 75461-9037
(903) 785-7511
Mayor Pro Tern Millie McDonald
P. 0, Box 9037
Paris, Texas 75461-9037
(903) 785-7511
Councilmember Thetis Elder
p, O. Box 9037
Paris, Texas 75461-9037
(903) 785-7511
Councilmember Jerry Thomas
p, O. Box 9037
Paris, Texas 75461-9037
(903) 785-7511
11/25/1997 1.:25
1963737.1.2
PAR15 PO....lCE Dc.""PT
PARIS POLICE DEPARTMENT
ORG~IZATION CHART
~
CITY COUNCIL
COMMITTEES
!lenevolent Fund
Annual Awards
REVIEW BOARDS
Accident Safety
Internal Affairs
Operations Manual
...--
CRIMINAL INVESTIGATION
Sergeants
1st
2nd
Secretary
Property
Sergeant
CorporaI
Sergeant
Corporal
3rd
Sergeant
Corporal
ptl. off.
ptl. off. ptl. Off.
S:W,A.T.
RIOT SQUAD
---
PAGE: 61
SECRETARY
communications
Records
S~rgea.nt
Training
crime Prevention
Officer
Canine Unit
Ani_l Control
I>larrant Officer
physical Fitness
Reserve Unit.
~...~\