1997-096-RES WHEREAS, ARK-TEX COUNCIL OF GOVERNMENTS IN COOPERATION WITH THE TEXAS NATURAL RESOURCE
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RESOLUTION NO.
97-096
WHEREAS, the Ark- Tex Council of Governments, in cooperation with the Texas Natural
Resource Conservation Commission, provides funding for Solid Waste Grants; and,
WHEREAS, the City Council of the City of Paris is desirous of processing a grant
application for the "FY 1998 Solid Waste Grant, Category 1: Source Reduction and Recycling,"
in the amount of $26,000.00, with $88,083.60 to be provided by the City of Paris in the form of
in-kind services; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS:
1. That an application be made to the Ark-Tex Council of Governments, in
cooperation with the Texas Natural Resource Conservation Commission, for the "FY 1998 Solid
Waste Grant, Category 1: Source Reduction and Recycling," in the amount of $26,000.00, with
the City of Paris providing $88,083.60 in the form of in-kind services.
2. That Michael E. Malone, City Manager of the City of Paris, be, and he is hereby,
appointed as the Authorized Official of said project and is authorized and directed to execute, on
behalf of the City of Paris, the application for grant in the form attached hereto as Exhibit A.
3. That B. A. Huddleston, Director of Public Works, be, and he is hereby, appointed
as Project Director and is hereby authorized and directed to execute and deliver, on behalf of the
City of Paris, all reports, communications, assurances, and documents necessary for the
completion of said project.
4. That W. E. Anderson, Director of Finance, be, and he is hereby, authorized and
directed to serve as the Financial Officer for said project and to receive and distribute funds for
purposes of the Source Reduction and Recycling Project.
PASSED AND ADOPTED fui, llfu <la, of A"""~
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Eric S. Clifford, Mayor
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ATTEST:
Mattie Cunningham, City Clerk
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The ATCOG
In Cooperation with the Texas Natural Resource Conservation Commission
Announces Availability of Municipal Solid Waste
Grant Funding for Fiscal Year 1998
+ Grant Application Fonn .:.
GENERAL INFORMATION
Name of Applicant:
CITY OF PARIS
Total amount of grant funding requested: $ 26,000.00
Project Category:
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1. Source Reduction and Recycling
2. Local Enforcement
3. Citizens' Collection Stations and "Small" Registered Transfer Stations
4. Educational and Training Projects
5. Household Hazardous Waste Management
6. River and Lake Clean-ups and Texas Country Clean-ups
FOR USE BY A TCOG
Date application was received:
Does the application meet all of the required screening criteria:
Yes No
Is the application administratively complete:
Yes No
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EXHIBIT A
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CERTIFICATION
"/ certify, as an authorized representative of the applicant, that the information contained in
this grant application is, to be the best ofmy knowledge and understanding, true and accurate. "
Signature
Michael F.. Malone
Typed Name
City Manal(er
Title
AUlllist ]]. ] 997
Date
Please provide your mailing address and telephone number
in the space below:
City of Paris
P. O. Box 9037
Paris, TX 7546]-9037
(903) 785-7511
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LIST OF OTHER ENTITIES wmCH PROVIDE
A SIMILAR OR RELATED SERVICE
According to state law, a project or service funded under this program must promote
cooperation between public and private entities, and may not be otherwise readily available or
create a competitive advantage over a private industry that provides recycling or solid waste
services. If the proposed project provides a service, applicants should contact known providers
of similar or related services in the geographic area that would be affected by the proposed
project, and should coordinate with those service providers early in the process to ensure that the
above provisions would not be violated by the project.
If the proposed project provides a service, in the space below, list.all entities - private and
public -- in the affected geographic area known to provide a similar or related service (provide
the name, address, and telephone number of the entity). Please attach additional pages if needed.
We are unaware of any entity providing the windrow turning service to
our city.
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PROJECT SUMMARY
Complete the following project summary to the best of your ability. Please note that the
project summary is based on the scoring criteria stated in the request for proposals. Please refer
to the specific questions listed in the scoring criteria when completing the project summary.
Please be detailed, but provide clear and concise information. The project summary consists of
five sections, A through E, each with a maximum value of 20 points.
A. PROJECT DESCRIPTION (20 Points)
In the space below, provide a description of the proposed project, based on specific
questions listed in the scoring criteria. Please attach additional pages if needed.
We are requesting a pull-behind compost turner to be used at our ten (10) acre compost
site in southwest Paris. We currently use a front-end loader four (4) times a year to turn the
compost, which delays the maturing of the compost. It currently takes two (2) years for compost
to mature.
We currently use chipping machines at residential sites in Paris to chip branches of trees.
The wood chips are then taken to our compost site to decompose rather than to the landfill. This
is saving the City of Paris over $200,000.00 in landfill costs annually and reducing our tonnage
by nearly fifty percent (50%) annually.
If funded, we would purchase a pull-behind compost turner to be used twice a month and
reduce our time for composting by more than fifty percent (50%). We estimate we would have
mature compost in six (6) to eight (8) months.
We plan to use the compost at our City parks and offer the compost to the citizens of Paris,
which has a population of 25,000. We are looking into a market for compost which may be
available.
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B. WORK PROGRAM (20 Points)
In the space below, provide a work program for the proposed project, based on
specific questions listed in the scoring criteria. Please present your work program in
outline form, placing the requested information under each separate task or step
identified. Please attach additional pages if needed.
Our Sanitation Department currently goes to the curbsides of residences and processes
brush and limbs of trees by using our chipping machines to convert the same to wood chips. We
then take the wood chips to our ten (10) acre site in southwest Paris, and they are deposited to
make compost. None of the wood chips go into our landfill, which saves the City of Paris over
$200,000.00 in landfill costs annually.
Our Public Works Department currently takes a front-end loader to the compost site four
(4) times a year to turn the decaying wood chips. It takes at least two (2) years to get mature
compost under our present system.
We propose purchasing a pull-behind compost turner to be pulled by our tractor at the
compost site twice a month. Our Public Works employees will spend eight (8) hours per month
operating this machine. We estimate that the wood chips would decay and be mature compost in
six (6) to eight (8) months using this compost turner. We would then have more mature compost
available to the citizens of Paris and to our Parks Department.
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C. PROJECT COST EVALUATION (20 Points)
In the space below, provide an evaluation of the costs associated with the proposed
project, based on specific questions listed in the scoring criteria. Please attach
additional pages if needed.
Our total cost of this project is shown below:
Pull-behind compost turner
$26,000.00 (grant request)
Tractor to pull compost turner
$10,000.00 (in-kind services)
Land - 10 acre site
$15,600.00 (in-kind services)
Hourly employee - 8 hours per month at
compost site (annual rate)
$1,563.84 (in-kind services)
Brush chipper
$19,500.00 (in-kind services)
Dump truck
$7,000.00 (in-kind services)
Two (2) hourly employees chipping
branches (annual rate)
$34,419.84 (in-kind services)
Total
$114,083.68
We processed thirty-eight thousand (38,000) yards of unprocessed brush in the past twelve
(12) months that would have cost us $296,400.00 to put into the landfill. Since we did not put any
of the above unprocessed brush into the landfill, we have reduced the number of yards into the
landfill in the past twelve (12) months by fifty percent (50%).
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D. LEVEL OF COMMITMENT OF THE APPLICANT (20 Points)
In the space below, provide information related to the applicant's level of commitment
to preferred solid waste management practices. based on specific questions outlined in
the scoring criteria. Please attach any additional pages if needed. In additWn, please
attach any fonna! resolutions in support of the proposed project.
Our total cost of this project is $114,083.60, of which $88,083.60 is in the form of in-kind
services. Our in-kind services represent seventy-seven point two percent (77.2 %) of the total cost
of the project and more than three (3) times the cost of the compost turner.
Our request for grant funding is in the cost of the pull-behind compost turner, which is
$26,000.00.
We started the chipping program in 1991 and began the composting of wood chips the
same year.
The City Council of the City of Paris supports this grant application and this project, and
we are attaching a formal resolution passed on August 11, 1997.
We have previously demonstrated a commitment to solid waste practices by beginning this
program in 1991. Also, we have the "Don't Bag It" program, as well as recycling household
appliances and tires through our bulk pick-up program.
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liE. PROJECT CATEGORY PRIORITY (20 Points)
1. Source Reduction and Recycling
2. Local Enforcement
3. Citizens' Collection Stations & Small
Registered Transfer Stations
4. Educational & Training Projects
5. Household Hazardous Waste
Management
6. River & Lake Cleanups & Texas
Count C1eanu s.
Our grant application is Category Number 1: Source Reduction and Recycling.
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GRANTBUDGETS~ARY
Please provide the following breakdown of the total amount of grant funding being requested:
BUDGET CATEGORY GRANT FUNDING
1 PersonneIl salaries $
2. Fringe benefits $
3 Travel $
4. Supplies $
5 Equipment $ 26 000 00
, .
6. Construction $
7. Contractual (other than for construction) $
8. Other $
l::i!rr""::i~iiFotaliiif~ttc~~;:(;~11iollL8) .... .'.
$ 26 , 000 . 00
9. Indirect charges * $
,i!"[i,,,:,:ti'1'J~g,.iifJif,J,itJi~i.r~q~ested'.(sllm.'ofl-9) $ 26 , 000 . 00
;:,',',H""-;)"_:'::";:,::,,-,,::,,,,,,:, .....,:",,;::.,u', '_. ;.",.,':",,,,,"'.,,.', .,'".:. " ".:,', ,..::..-:...." ,.'-, :',,'" Y", """.".":' .'"
If applicable, please provide the following information:
. What is your fringe benefit rate:
%
. What is your indirect charge rate:
%
. Identify the budget categories to which your indirect rate is applied:
· Any indirect charges must be in accordance with an approved cost allocation plan, or in accordance with the
Indirect Cost Computaton Table contained in the current UGCMS, which is available from ATCOG. If you have
an approved cost allocation plan, please enclose documentation of your approved indirect rate.
Please be sure to complete any of the following detailed budget sheets which are
applicable (please pull out those sheets which are not applicable).
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DETAILED BUDGET SHEET 1: Matching Funds/In-Kind Services
This budget sheet should be completed if the applicant is providing any level of matching funds
or in-kind services directly related to the proposed project.
Matching Funds: $
In the space below, please explain in detail the application of any matching funds to be
provided by the applicant, as directly related to the proposed project:
In-Kind Services: $ 88.083.60
(monetary equivalent)
In the space below, please explain in detail the application of any in-kind services to be
provided by the applicant, as directly related to the proposed project:
1. Tractor to pull compost turner
2.
Land - 10 acre site
$10.000.00
$15.600.00
3. Hourly employee - 8 hours per month at
compost site (annual rate)
$1.563.84
$19.500.00
$7.000.00
4. Brush chipper
5. Dump truck
6. Two (2) hourly employees chipping
branches (annual rate)
TOTAL
$34.419.84
$88.083.68
What is the TOTAL COST of the proposed project, considering the total
grant funding requested, any matching funds being provided by the
applicant, and the monetary equivalent of any in-kind services being
provided by the applicant:
$ 114.083.68
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DETAILED BUDGET SHEET 5: Grant-Funded Equipment
This budget sheet should be completed if any expenses are entered for equipment on Line 5 of
your Grant Budget Summary.
Expenses included under the Equipment expense category should be for non-construction related,
tangible, personal property having a unit acquisition cost of $1,000 or more (including freight and
set up costs) with an estimated useful life of over one year. Any equipment that will be used for
other projects or activities, in addition to the funded project, may only be funded at an amount
reflecting the appropriate percentage of time that the equipment will be directly used for the
funded project. All equipment purchases must be approved in advance by the ATCOG.
In the space below, please describe the types of equipment you intend to purchase with grant
funding, providing as many specifications as possible at this time:
The type of equipment we intend to purchase is a Midwest Bio-Systems Aeromaster PT-
120 Pull-Behind Compost Turner that has the following features:
1. Advanced drum design
2. Unique watering/innoculate injection system
3. Hydraulically retractable drum and hood unit
4. Low maintenance, exceptional reliability
This equipment would be used one hundred percent (100 %) of the time on this project.
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