1997-093-RES WHEREAS, the City Council of the City of Paris did heretofore, on the 6th day of February, 1997, in
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RESOLUTION NO.
Q7-0Q3
WHEREAS, the City Council of the City of Paris did heretofore, on the 6th day of
February, 1997, in Resolution No. 97-010, authorize an application to be made to the Office of
the Governor of the State of Texas, Criminal Justice Division, through the Ark-Tex Council of
Governments, for a grant under the Federal Safe and Drug-Free School Act; and,
WHEREAS, the Office of the Governor of the State of Texas, Criminal Justice Division,
has issued its Grant Award, entitled "Police Athletic League Grant, No. ED-97-J01-1I369," for
the period beginning September 1, 1997, and ending August 31, 1998, in the total amount of
$34,233.00, requiring a matching contribution of $23,032.00; and,
WHEREAS, acceptance of the same must occur within forty-five (45) days of the date of
said award, which occurred on July 31, 1997; and,
WHEREAS, it is deemed to be in the best interests of the citizens of Paris that the City
of Paris accept said Grant Award and continue to fund a full-time police officer as a coordinator
for the Police Athletic League in the City of Paris; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that the
Safe/Drug Free Schools & Communities Act Grant, entitled "Police Athletic League Grant, No.
ED-97-JOI-11369," for the period beginning September 1, 1997, and ending August 31, 1998,
be, and the same is hereby, accepted; and,
BE IT FURTHER RESOLVED, that the City Manager of the City of Paris, Michael E.
Malone, be, and he is hereby, authorized and directed to execute, on behalf of the City of Paris,
the Grant Acceptance Notice under the terms and conditions and in the form shown in Exhibit A,
attached hereto.
PASSED AND AOOPTED this 11th day of August, 1997.
Eri'~_
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ATTEST:
~~~~~~~
Mattie Cumringham, City Clerk
Om'CE OF mE GOVERNOR
George W. Bush
Govemor
CRlMINAL JUSTICE DIVISION
Nancy S. Rugon
Executive Diredor
STATEMENT OF' GRANT AWARD
GRANT NUMBER:
GRANT PERIOD:
YEARS FUNDED:
ED-97-JOl-1l369
09/01/97-08/31/98
3
GRANTEE: Citr of Paris
TITLE: Pol~ce Athletic League
PROGRAM FUND: SAFE/DRUG-FREE SCHOOLS & COMMUNITIES ACT GRANT
AWARD AMOUNT
GRANTEE MATCH
STATE: $
CASH: $
o FEDERAL: $
34,233 TOTAL AMOUNT: $
TOTAL MATCH: $
TOTAL PROJECT COST: $
34,233
23,032
23,032
57,265
The approved budget is reflected in the attached Approved Budget Summary. This grant
is subject to and conditioned upon acceptance of the Governorls Criminal Justice Plan
for Texas (Plan) promulgated for this specific pro$ram fund (referenced above) through
the Office of the Governor, Criminal Justice Divis~on. Applicable special conditions
are contained in the Plan or cited below. Total project costs must be accounted for
in accordance with the Uniform Grant and Contract Management Standards and the Plan.
GRANTEE REQUEST FOR FUNDS
All grantee requests for funds shall be submitted to CJD. to the attention of the
Accounting Department, in accordance with the instructions provided by CJD and shall be
in the form required by CJD. Requests for funds will not be honored until all special
conditions outlined on the Statement of Grant Award and that required action on the part
of the grantee have been satisfied.
FUTURE FUNDING
Approval of the above-referenced grant does not commit the Governor's Office to future
funding. Any such funding shall be determined br the state plan or guide under which
application mar be made, bI all applicable polic~es and procedures ~romulgated by the
Governor's Off~ce, Crimina Justice Division, and/or federal guidel~nes, and by the ap-
propriation of funds.
GRANT ADJUSTMENTS
Grantee shall submit written requests for grant adjustments, as required by the appli-
cable Criminal Justice Rule contained in the Governor's Criminal Justice Plan for Texas
for this specific program fund.
SPECIAL CONDITIONS/REQUIREMENTS:
Prior to the release of funds, grantee must submit to CJD:
5) CJD will conduct a Post Award Review.
rJU[ . s f 1997
AWARD DATE
. BU H
...
Office of the Governor, Criminal Justice Division
POST OFFICE BOX 12428, AUSTIN, TEXAS 78711 512/463-1919
EXHIBIT A
OFFICE OF THE GOVERNOII.
George W. BIlIIa
Gov.rncr
~
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Cll.IMlNAL JUSTICE DIVISION
NllBt')' So H ugoa
E:ucvt;w D;,utor
GRANTEE ACCEPTANCE NOTICE
ED-97-J01-11369 City 01 Paris
Police Athletic Lea21Je
TIllS ACCEPTANCE NOTICE MUST BE SIGNED AND RETURNED TO cm BY September 15. 1997. IF WE DO
NOT RECEIVE TIllS NOTICE BY THE DEADLINE, FUNDING FOR 1HIS GRANT WILL BE WITIIDRA WN.
The authorized official, nn.nri.1 officer, and project director, referred to below as grantee officials, for this grant project
must read the following and indicate agreement by signing this acceptance ootice below:
· By signing this agreement, the authorized official for the grantee accepts the grant award.
· The grantee officials agree to the tenns of the grant. These tenns include that the grantee will abide by all rules in
Chapter 3 of the Texas Administrative Code, the 1998 Governor's Criminal Justice Plan for Texas, and the Uniform
Grant and Contract Managerrumt Standards.
· The grantee officials agree that DODC oCthe grant funds or II'.trhing funds will be used to influence the outcome of
any election. the passage DC defeat of legislation. or the funding of any grant.
. It is understood that a violation of any term of the grant will result in the Criminal Justice Division placing a
temporal)' hold OIl grant funds, permanently deobligating all DC part oCthe grant funds, requiring reimbursement for
funds already spent, or barring the organization from receiving future grants.
· The grantee officials understand that they must satisfy all special conditions placed OIl this grant before receiving
any funds.
· The grantee officials understand that the project is limited to four budget adjus1ments during the grant period.
The position desil:JWed by the authorized official to request I:raat adjustments is the:
o PROJECf DIRECTOR 0 FINANCIAL OFFICER (Select One)
Certified By:
Paris, TX 75461
City/Zip Code
(903) 737-4140
Telephone Number
(903) 7374-1/.2
Fax Number
Signature ol Financial Officer
W. E. Anderson, Director of Finance
Name & Title (must print or type)
P. O. Box 9037
0fficiaI Agr:nq Mailing Address
Paris, TX 75461
City/Zip Code
(903) 785-7511
Telephone Number
(903) 785-8519
Fax Number
Signature ol Project Director
Karl Louis, Chief of Police
Name & Title (must print or type)
P. O. Box 9037
Official Agency Mailing Address
...
Signature ol Authorized Official
Michael E. Malone, City Manager
Name & Title (must print or type)
P. O. Box 9037
Official Agency Mailing Address
Paris, TX 75461
City/Zip Code
(903) 785-7511
Telephone Number
(903) 785-8519
Fax Number
Date: 06/17/97
Time: 08:32 a.m.
Office of the Governor
CRIMINAL JUSTICE DIVISION
APPROVED BUDGET SUMMARY
GRANT NUMBER: ED-97-JOl-11369
REGION NUMBER: 0500
APPLICANT: City of Paris
TITLE: Police Athletic League
YEAR OF FUNDING: 3
PROGRAM FUND: SAFE/DRUG-FREE SCHOOLS & COMMUNITIES ACT GRANT
GRANT PERIOD: 09/01/97 through 08/31/98
Original Grant: 9296 Benchmark:
59,277
AMOUNT RECOMMENDED:
State: $ 0
Federal: $
34,233
AMOUNT REQUESTED:
$ 35,566
BUDGET SUMMARY:
CJD/FED CASH TOTAL
FUNDS MATCH PROJECT
A. PERSONNEL $ 34,233 $ 6,378 $ 40,611
B. PROF & CONTR 0 1,000 1,000
C. TRAVEL 0 0 0
D. EQUIPMENT 0 0 0
E. CONSTRUCTION 0 0 0
F. SUPPL & DOE 0 15,654 15.654
G. INDIRECT COST 0 0 0
TOTAL $ 34,233 $ 23,032 $ 57,265
BUDGET DETAIL:
A. Police Athletic League Coordinator (100% of time) $31,152; fringe benefits
$9,459.
B. Annual audit $1,000.
F. Telephone $840; utilities $11,214; postage $240; vehicle operating expense
$3,000; office supplies $360.
...