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05 - City Council MinutesItem No. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS June 25, 2018 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, June 25, 2018, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Steven Clifford Council Members: Renae Stone; Derrick Hughes; Billy Trenado; Linda Knox; Clayton Pilgrim; and Paula Portugal City Staff: John Godwin, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Bob Hundley, Police Chief; Larry Wright, Fire Chief; Carla Easton, City Engineer; Doug Harris, Utilities Director; Kent Klinkerman, EMS Director; Jerry McDaniel, Public Works Director; Priscilla McAnally, Library Director; and Clyde Crews; Fire Marshal Openin2 Agenda 1. Call meeting to order. Mayor'Clifford called the meeting to order at 5:30 p.m. 2. Invocation. Pastor Seal gave the invocation. 3. Pledge of Allegiance. Council Member Hughes led the pledge. 4. Citizens' Forum. Larry Schenk, 3765 Dawn Drive — he said he for the last two years, he had spoken about the need of a cost of living raise for retirees. Mr. Schenk said retirees had not received a COLA in more than a decade, and urged the Council to consider giving them one. Louise Hagood, 556 Fitzhugh — she said Cheri Bedford was working very hard in beautifying Paris, and Council had been lacking in enforcing codes. Ms. Hagood said code enforcement was not out enough because there was still a lot of high grass, junk and rubbish. Regular Council Meeting June 25, 2018 Page 2 Consent A enda Mayor Clifford inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Trenado and seconded by Mayor Clifford. Motion carried, 7 ayes — 0 nays. 5. Approve minutes from the meeting of June 11, 2018. 6. Receive reports and/or minutes from the following boards and commissions: a. Main Street Advisory Board (5-8-2018) b. Paris Visitors & Convention Council (5-21-2018) c. Historic Preservation Commission (5-22-2018) d. Housing Authority (5-31-2018) 7. Receive May monthly financial report. 8. Receive May drainage report. 9. Receive demolition and code enforcement activity reports. 10. Approve the Final Plat of Offutt Properties Addition No. 3, City Block 77, located at 459 N.E. lst Street. 11. Approve the Re -plat for a Portion of Lots 2 & 3, Block 9, Sperry's First Addition, located at 2851 Bonham. 12. Approve the Re -plat of W.E. Campbell Addition, Block 1 Lots 1 & 2, located at 1104 S.E. 12th Street. 13. Approve the Final Plat of Burns Addition, Lot 1, Block A, City Block 80, located at 529 N.W. 3' Street. 14. Approve the Final Plat of Leeks Addition Lot 1, Block A, City Block 88, located at 705 N.W. 5th Street. 15. Approve the Final Plat of William Harlan Addition, Lot 1, Block A, City Block 252, located at 1770 E. Washington Street. 16. Approve final payment in the amount of $40,287.90, close out the contract with Richard Drake Construction on the 2017 Street Bond Improvements to E. Cherry, E. 3rd, N.W. 7th, and S.W. 7th Streets, and accept improvements. Regular Council Meeting June 25, 2018 Page 3 Regular ular A Benda 17. Discuss, conduct a public hearing and act on ORDINANCE NO. 2018-017: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE LOT 7, CITY BLOCK 266, BEING LOCATED AT 1375 N.E. 20TH STREET, IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM A SINGLE-FAMILY DWELLING DISTRICT (SF -2) TO A COMMERCIAL DISTRICT (C); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. City Manager John Godwin explained that applicant Gary Weatheread was requesting a zoning change from Single -Family Dwelling District to Commercial District, and proposed to build a shop.,close to his house. Mr. Godwin said staff, as well as the Planning and Zoning Commission recommended approval. Mayor Clifford opened the public hearing and asked anyone wishing to speak'jin support or opposition of this item, to please come forward. With no one speaking, Mayor Clifford closed the public hearing. A Motion to approve the zoning change was made by Mayor Clifford and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. 18; Discuss and appoint Richard Manning to serve the unexpired term of Derrick Hughes on the PEDC Board. Mayor Clifford said for many years the Paris City Council has had a deadline to place something on the agenda and that deadline was noon the Wednesday before the Council meeting. He said Council Member Portugal posted it on Thursday afternoon. He said it did not violate the open meetings act but did violate the City Council's policy that had been in place for years. He said in the future he respectfully requested that all Council Members abide by the policy. With regard to the substance of the agenda item, Mayor Clifford said two weeks ago Mr. Pilgrim argued establishing and following a procedure for elections and appointments. He proposed a policy by which all nominations were made, and then all nominations were placed in a hat, randomly drawn out, and voted on until the board was filled. Mayor Clifford said this policy passed unanimously and although he was absent that night, he supports this policy. He said before they had even used the process, this item was placed on the agenda contradicting this policy. Mayor Clifford said he did not feel this was fair to the other applicants. He said if Mr. Manning was not re -appointed to the PEDC Board that he felt Mr. Manning would be willing to assist the Board at Mr. Paris' request. Regular Council Meeting June 25, 2018 Page 4 Mayor Clifford said because this agenda item was posted in violation of Council's long standing rules, because it directly violated the newly adopted procedures, because it was not fair to other applicants, because it would not have an effect on economic development and it was not in the best interest of Paris, he made Motion to table this item and was seconded by Council Member Knox. Mayor Clifford asked for discussion on this item. Council Member Portugal said she spoke with Mr. Godwin about this issue and there was a misunderstanding about whether she wanted this on the agenda. She said when the agenda came out, she she realized it wasn't on the agenda and it was just a mistake. She said she felt Chairman Manning had served this City well, both as a mayor and chairman of PEDC. Council Member Portugal said she would like to give him the opportunity to see Spiral Weld complete and be there when they join the Paris family. Council Member Knox said that Mr. Hodge presented a valid argument at the last meeting how important this policy was and a delegation of people stood in support of policy and procedures. She said it would be undermining their wishes. She said she felt they needed to honor the wishes of the people that were at the last meeting, in that Mr. Manning ,should be nominated like other applicants. Council Member ;Stone agreed. She said if they change their policy before they ever use it, the integrity of the City Council would be jeopardized and they did not need that., She said Mr. Manning had served in the community and expressed appreciation, but that they; needed to make sure that everyone had the same opportunity. Council 'Member Hughes asked if' they could hear from PEDC Executive Director Michael Paris "as to why, he wanted Mr. Manning re -appointed. Mr. Paris said he contacted Council Member Portugal and suggested Mr. Manning ',,be re -appointed for continuity of the Board. Mr. Paris said Spiral Weld had not made a decision and that Mr. Manning had built a relationship with representatives of Spiral Weld. Mayor Clifford inquired of Mr. Paris whether or not Mr. Manning could be involved, if he was not re -appointed to the Board. Mr. Paris said he could be involved, but could not vote if he was not on the board. Mayor Clifford said there was a Motion and second on the floor to table this item and called for a vote. Motion carried, 7 ayes — 0 nays. 19. Discuss and make appointments to the various Boards and Commissions. Mayor Clifford said he wanted to follow exactly the way Council wanted to do this, and would start with Council Member Portugal and let everyone who wanted to nominate an applicant do so. All the people who are nominated will be placed into the basket and then drawn out, and vote in the affirmative only and anyone who gets four votes will be on that committee. Mayor Clifford confirmed with Council this was the procedure. Regular Council Meeting June 25, 2018 Page 5 With regard to the Airport Advisory Board, Council Member Portugal nominated Nathan Jim Bell; Council Member Knox nominated Anna Spencer; and Council Member Stone nominated David Taylor. Mayor Clifford called for a vote on each nominee, and all three nominees were appointed to the board. With regard to the Band Commission, Mayor Clifford nominated Betsy Mills and Council Member Knox nominated Collane Hernan. Mayor Clifford called for a vote on each nominee, and both nominees were appointed to the commission. With regard to the Building Board of Appeals, there were no applicants. With regard to the Building and Standards Commission, Mayor Clifford said there were two vacancies. Council Member Portugal nominated Kenneth Kohls; Council Member Pilgrim nominated Beverly Johnson; and Council Member Hughes nominated James Belcher. Names were drawn and voted_ upon, with Beverly Johnson receiving 6 votes and Kenneth Ko'hls receiving 4 votes. With regard to the Historicl Preservation Commission, Mayor Clifford said there were four vacancies. Council Member ' Portugal nominated Carolyn Patterson; Council Member Pilgrim nominated Matt Coyle, Council Member Knox nominated Linda Vandiver; Council Member Stone nominated Michael Lazar, and, Mayor'Uifford nominated Randy Hider. Names were drawn and voted upon, with Linda Vandiver receiving 6 votes, Matt Coyle receiving 6 votes, and Randy Hider 'receiving 7 votes. Mayor Clifford said there was still one vacancy to be filled and called for another round of nominations. Council Member Portugal nominated Carolyn Patterson and Council Member Knox nominated Michael Lazar. Michael Lazar's name was drawn and he received 5 votes. Pursuant to city ordinance, Mayor Clifford explained the mayor was required to appoint members to the Housing Authority. He said there were three vacancies and he re -appointed Terry K. Haynes, Dewayne Dangerfield, and Gary Savage. With regard to the Library Advisory Board, Mayor Clifford said there were two vacancies. Council Member Portugal nominated Ashley Lassiter and Council Member Knox nominated Marilyn Threadgill. Both nominees were appointed to the board. Mayor Clifford said one term was for three years and one term was for two years. Mayor Clifford nominated Marilyn Threadgill to serve in the three-year position and she received 7 votes. With regard to the Main Street Advisory Board, Mayor Clifford said there were two vacancies. Council Member Knox nominated Carolyn Patterson; Council Member Pilgrim nominated Jenny Wilson; and Council Member Portugal nominated Jane Helberg. Names were drawn and voted upon, with Jane Helberg receiving 4 votes, Jenny Wilson receiving 2 votes, and Carolyn Patterson receiving 6 votes. With regard to the Paris Economic Development Corporation, Mayor Clifford said there were three vacancies and one was for a one-year term. He proposed they select all three appointees and then select a person to serve the one-year term. It was a consensus of Council to Regular Council Meeting June 25, 2018 Page 6 do so. Council Member Portugal nominated Richard Manning; Council Member Pilgrim nominated Jay Hodge; Council Member Knox nominated Clifton Fendley; Council Member Trenado nominated A.J. Hashmi; Council Member Stone nominated Mihir "Mark" Pankaj; Council Member Hughes nominated Shay Bills; and Mayor Clifford nominated Lyle Edwards. Mayor Clifford asked if there were any other nominations, and Council Member Hughes nominated Carl Cecil. Names were drawn and voted upon, with A.J. Hashmi receiving 4 votes, Mihir "Mark" Pankaj receiving 1 vote, Richard Manning receiving 4 votes, Carl Cecil receiving 3 votes, and Shay Bills receiving 4 votes. Mayor Clifford asked City Council who they wished to serve the one year term, and Council Member Portugal suggested Richard Manning. Mayor Clifford called for a vote and with 4 votes, Richard Manning was appointed to serve the one-year term. With regard to the Planning and Zoning Commission, Mayor Clifford said there were two vacancies. Council Member Portugal nominated Mark Pankaj; Council Member Knox nominated Brady Fisher; Council Member Trenado nominated Benny Plata; and Council Members Stone and Pilgrim nominated Sims Norment. Names were drawn and; voted upon, with Sims Norment receiving' 4 votes and Mark Pankaj receiving 7 votes. With regard to the Traffic Commission, Mayor Clifford said there were two vacancies. Council Member Portugal nominated Wendell Moore; Council Member Pilgrim nominated Plug Clem; and Council Member Knox nominated Charles-, Richards. Names were drawn', and voted upon, with Wendell Moore receiving 7 votes and Charles Richards receiving 4 votes. 20: Discuss and act on RESOLUTION NO. 2018-015: A RESOLUTION OF THE CITY COUNCIL OF THE CITY'OF PARIS,,TEXAS, APPOINTING FIVE MEMBERS AND TWO ALTERNATE MEMBERS TO THE ZONING BOARD OF ADJUSTMENT OF THE CITY OF PARIS, TEXAS, ;IN ACCORDANCE WITH SECTION 16 OF THE CITY ZONING ORDINANCE AND THE CITY'S POLICIES AND PROCEDURES FOR STANDING BOARDS, COMMISSIONS AND COMMITTEES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Mayor Clifford said there were five regular positions, two alternate positions and six remaining applicants. He inquired of Council if they were agreeable in appointing all of the applicants to the Board, and it was a consensus of Council to do so. Council Member Portugal nominated Chris Fitzgerald to the alternate position. Mayor Clifford called for a vote, and Mr. Fitzgerald was appointed to serve in the alternate position. Following a brief discussion as to which members would serve two-year terms and which members would serve one-year terms, City Council elected to let the Board make that decision at their first meeting. 21. Discuss and appoint City Council Members to serve as liaisons on the various Boards and Commissions. Mayor Clifford said it was not required they serve as liaisons, but if there was a board that anyone one wished to volunteer for they could do so. Council Member Portugal selected the Airport Advisory Board; Mayor Clifford selected the Band Commission; Council Member Regular Council Meeting June 25, 2018 Page 7 Hughes selected the Building & Standards Commission; Council Member Knox selected the Historic Preservation Commission; Council Member Pilgrim selected the Main Street Advisory Board; Mayor Clifford and Council Member Trenado selected the Planning and Zoning Commission; Council Member Trenado and Council Member Portugal selected the PEDC. In addition, Council Member Trenado volunteered to serve on the ATCOG Executive Committee to the Board of Director; Council Member Hughes volunteered to serve on the Visitors and Convention Council; and Council Member Stone volunteered to serve on the Love Civic Center as an ex -officio. 22. Discuss and act on ORDINANCE NO. 2018-018: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING SECTIONS 34-22(b), "WATER RATES," AND SECTION 34-23 (a), (b), AND (c), "SEWER RATES — FOR CUSTOMERS USING CITY WATER," OF CHAPTER 34 OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, TEXAS TO REFLECT CHANGES RECOMMENDED BY THE 2018 WATER AND SEWER RATE STUDY,- PROVIDING TUDY;PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. A Motion to remove this item from the,table was made by Mayor Clifford and seconded by Council Member Hughes. Motion carried, 7 ayes —';0 nays. Finance Director Gene Anderson reviewed the findings for the 2018 Water and Wastewater Cost of Service Study performed by New Gen ',Strategies & Solutions. Mr. Anderson explained that, scenario , one favored residential consumers who consume less, and under that scenario the customer would see an increase of $4.38'a month which included water and sewer. Mr. Anderson further explained the current water and sewer rates for non -contract customers which were adopted October 1, 2014, were determined to be insufficient to generate the revenue required to operate the system. Council Member Portugal said the rates have to be enough to cover the cost of service. Council Member Pilgrim said he did not like raising rates, but it was necessary. Mayor Clifford also said it was necessary. A Motion to approve this item reflecting an increase in rates under scenario one, was made by Council Member Pilgrim and seconded by Council Member Hughes. Motion carried, 7 ayes — 0 nays. 23. Discuss and direct staff to make possible changes to sidewalks and grassy strips along Church Street as part of the Church Street reconstruction project. Mayor Clifford said Becki Norment was going to give a presentation regarding this subject. Ms. Norment said she resided at 606 S. Church Street, and had lived in the neighborhood for over twenty years. She depicted slides reflecting sidewalks on Pine Bluff and Church Streets, referencing there were some property owners who simply did not maintain their lawns or the green space between the street and sidewalks. She said some of the brand new sidewalks on Pine Bluff were already so overgrown with weeds and grass that the sidewalks were covered up. Ms. Norment asked that City Council take another look at the Church Street Project and consider June 25, 2018 Page 8 paving the grassy area between street and sidewalk, which would allow for a much better look and would help with the maintenance issue. She said she had a petition of those on Church Street who were in agreement with getting this done. City Manager John Godwin explained that bids were opened last Thursday and at this point, they could reject all bids and re -bid the project or approve the bid with a change order. Mayor Clifford inquired about the cost of moving the sidewalk closer to the street to eliminate the grass between the sidewalk and street. City Engineer Carla Easton estimated the cost to be an addonal $ 100,000, and explained that the sidewalk would need to be wider by two feet of concrete because it would be closer to the street and would need to accommodate the ADA requirement. Mayor Clifford said he was inclined to go with the residents. Council Member Pilgrim agreed, in that Church Street was a. major thoroughfare into the city. In looking at the green grass growing over curbs on Pine Bluff, Council Member Portugal said it was a failure when people do not take care of their property. Mr. Godwin said if Council was in agreement, that staff could bring something back to them in two weeks. §»a a consensus to do so. EMS/IT Director �Kent Klinkerman informed the City Council that the new city web -site had been launched and in the near future, a new phone, system would need to be purchased for the city. He said there had been delays in getting the new northwest ESM station built; gave i them an overview of the transport workloadand the nee&fibr a new paramedic. Fird Chief Larry Wright told the,City Council About station maintenance, the cancer screening program, the recognition program' for retailers farIED �chemical purchases, ithe active shooter training, protective equipment and the need for a third code crew. Regular Council Meeting June 25, 2018 Page 9 25. Convene into Executive Session pursuant to Section 551.087 of the Texas Government Code, (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body'and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), as follows: Campbell Soup Company. Mayor Clifford convened City Council into executive session at 7:33 p.m. 26. Reconvene into Open Session and possible take action on those matters discussed in Executive Session. Mayor Clifford reconvened City Council into open session at 7:57 p.m. He said the Council discussed a potential business agreement with Campbell Soup. 27. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. In addition to the downtown plan meeting going on upstairs at that time, Mr. Godwin announced there would be another one next Thursday at 7:00 p.m. 28. Adjournment. There being no further business, a Motion to adjourn was made by Mayor Clifford and was seconded by Council Member Pilgrim; Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 7:58 p.m. STEVEN CLIFFORD, M.D., MAYOR JANICE ELLIS, CITY CLERK MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS July 9, 2018 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, July 9, 2018, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Steve Clifford Council Members: Renae Stone; Billy Trenado; Linda Knox; Clayton Pilgrim; and Paula Portugal City Staff: John Godwin, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Bob Hundley, Police Chief, Larry Wright, Fire Chief; Carla Easton, City Engineer; Doug Harris, Utilities Director; Kent Klinkerman, EMS Director; Jerry McDaniel, Public Works Director; Alan Efrussy, Planning Director; Randy Tuttle, Assistant Police Chief; and Clyde Crews; Fire Marshal Opening Agenda Call meeting to order. Mayor Clifford called the meeting to order at 5:30 p.m. 2. Invocation. Pastor Bob Bush gave the invocation. 3. Pledge of Allegiance. Council Member Hughes led the pledge. 4. A. Citizens' Forum. Michael Glatfelter, 1345 SE 6a' Street — he said American Spiral Weld was going to cost the taxpayers $50,000 to $75,000 per job, and this was not good for Paris. B. Proclamation Supporting Widening US Highways 271 and 82 to Four Lanes. Mayor Clifford said this was a special proclamation, and Judge Superville would be giving a presentation about these projects. Judge Superville explained that TxDOT was asking for support of these projects through proclamations, letters and e-mails. He also explained the Regular Council Meeting July 9, 2018 Page 2 importance of economic development of Paris in having these highways expanded and connected to other major highways. Also speaking about the projects were TxDOT Planning Director Dan Perry, and SURRMA. representatives Don Wall and Holland Harper. Chamber President Paul Allen said the Chamber Board had signed a proclamation, and EDC Director Michael Paris said he would be asking the EDC Board to sign a proclamation. Mayor Clifford read the proclamation and presented it to Judge Superville, Mr. Wall, and Mr. Harper. Consent A enda Mayor Clifford inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Mayor Clifford and seconded by Council Member Portugal. Motion carried, 7 ayes — 0 nays. 5. Receive reports and/or minutes from the following boards and commissions: a. Airport Advisory Board (5-17-201;8) b. Paris Economic Development Corporation (5-25-2018) c. Planning & Zoning Commission (6-4-2018) 6. Approve RESOLUTION NO. 2018-01,6: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE RELEASE OF LIEN DOCUMENTS. Regular A enda 7. Receive presentation from City Square Paris regarding planned programs and activities in Paris. City Manager John Godwin introduced representatives from City Square Paris, a new organization in Paris. City Council heard from Rob Spencer, Ted Henderson, Rochelle Hodge, Shay Bills, and Steve Hyde. City Council heard how the organization evolved and their plan to tackle poverty in Paris. Mr. Henderson said they had partnered with the City to develop a recreation center in West Paris, while Ms. Hodge reported statistics about the families living in poverty in the community. Paris Regional Hospital CEO Steve Hyde said they were looking at converting the old St. Joseph Hospital into affordable housing. Receive presentation about the Pump Track Project. Mr. Godwin introduced Brandon Bell, who said they had raised $130,000 through partnerships with VC&C, Rotary Club, local businesses and individuals. Mr. Bell said the project would cost approximately $500,000 and the City planned to put in $100,000 from the 2017 parks bond proceeds to go toward the match for a Texas Parks and Wildlife grant. Council Member Knox said there were a lot of pump track riders in Sherman, as she was told earlier that day they could not wait for the track to be built. Mayor Clifford inquired about a Regular Council Meeting July 9, 2018 Page 3 plan, as well as controlled enter and exits. Mr. Bell said a plan was in the works and it would be open to anyone, and probably have time restrictions like the other parks. Council Member Stone wanted to know about liability and Mr. Bell explained it would be like the other parks. City Council expressed support for this project. 9. Discuss and award a contract to Richard Drake Construction for the Church Street Reconstruction Project, in an amount not to exceed $3,100,000.00. City Engineer Carl Easton explained the 2017 Street Program included funding the full reconstruction of Church from Hearne to Clarksville, and that this project included replacement of water lines, sanitary sewers, storm sewers, curbs, gutters, sidewalks, and full -depth asphalt pavement. She said on June 14, Richard Drake Construction submitted the only bid for the project, and the base bid for the project was $2,922,117.65. Ms. Easton further explained after the bid opening, the City received a request to change the sidewalk design by removing the existing grass strip between the sidewalks and back of curbs. She said to relocate the 4 foot sidewalk to be directly behind the curb would reduce pedestrian safety and would compromise project compliance with the Americans with Disabilities Act due to utility poles within the right- of-way. Ms. Easton said in order, to remove ,the two foot grass strip between the curb and sidewalk for the,entire length of the; project, the; concrete must be widened which would result in a cost increase of approximately $70,000. She explained staff considered cost saving strategies to meet the needs of the project, and proposed modification of widening the sidewalk to six feet, and remove the grass strip form Hearne to Washington where the right-of-way was narrow, and keep the existing grass i strip from Washington to Sherman along the west right -of --way to Kaufman, which, would reduce the cost to approximately $32,000.. City Council discussed the difference between concrete and asphalt, and the options regarding removal of the grass strip for the entire project or a portion of the project. A Motion to award a contract to Richard Drake Construction in an amount not to exceed $3,100,000.00, for reconstruction of Church Street with asphalt and with removal of the existing grass strip between the sidewalks and back of curbs, was made by Mayor Clifford and seconded by Council Member Portugal. Motion carried, 7 ayes — 0 nays. 10. Discuss and act on the final year 2018-19 Annual Program of Work and Budgets for Love Civic Center and the Visitors & Convention Council. Chamber President Paul Allen said he had been on the job for a month, that he was glad to be there, and was hearing a lot of positive comments. He said for Paris to progress, they all had to work together. Chairman Josh Bray reviewed the program of work and VC&C budget with City Council. Specifically, he pointed out from 2013 to 2017 the HOT tax had increased and this budget contained a deficit of $68,000. He said the reason for the deficit was they contributed money at the request of the City to assist lighting up softball field number 7 and contributed to the pump track. Mr. Bray said these were one-time expenses and they dipped into savings for these expenses, because they believe these were good opportunities, and they want to work together. Mayor Clifford inquired about their savings and Mr. Bray said the VC&C had Regular Council Meeting July 9, 2018 Page 4 about $400,000 in savings. Next, Mr. Bray reviewed the program of work and the Civic Center budget. Specifically, he said they were working on a capital improvement fund and were pretty much breaking even. 11. Discuss progress on an update to the City's Comprehensive Plan. Planning Director Alan Efrussy first defined the Comprehensive Plan, and then explained major components of all comprehensive plans, and major implementation tools for all comprehensive plans. He explained the role of the Planning and Zoning Commission and of the City Council. Mr. Efrussy said the current plan was adopted in 2001 and the 2018 update would include the latest Future Lane Use Plan, Park Plan and Major Thoroughfare Plan. Mr. Efrussy answered questions from City Council. Mayor Clifford expressed appreciation to Mr. Efrussy for all of his hard work on this plan. 12. Discuss and act on RESOLUTION NO. 2018-017: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS AUTHORIZING THEPARIS POLICE DEPARTMENT TO PAY A HIRING INCENTIVE OF $5,000.00 TO PEACE OFFICERS CERTIFIED BY TEXAS -COMMISSION ON LAW ENFORCEMENT (TCOLE) UPON HIRE FOR THE POSITION OF PARIS POLICE OFFICER; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Police Chief Hundley explained the police department spends approximately $15,000 for salary to send a recruit through the 18 -week Basic Peace Officer Academy, which is followed by a month field training program, making nine months to replace an officer with a recruit. Chief Hundley proposed a $5,000 hiring incentive that would be paid at three milestones and with a requirement of an officer to sign an employment contract. He explained by offering this incentive, the police department would save approximately '$10,000 per hire. 13. Convene into Executive Session pursuant to Section 551.087 of the Texas Government Code (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that he governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), as follows: American Spiral Weld. Mayor Clifford convened City Council into executive session at 7:15 p.m. 14. Reconvene into Open Session and possibly take action on those matters discussed in Executive Session. Mayor Clifford reconvened City Council into open session at 8:05 p.m. and said Council discussed an incentive package, and there was no action to be taken. Regular Council Meeting July 9, 2018 Page 5 15. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. No future events were referenced. 16. Adjournment. There being no further business, a Motion to adjourn was made by Mayor Clifford and was seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 8:05 p.m. STEVEN J. CLIFFORD, M.D., MAYOR JANICE ELLIS,—._ CITY CLERK MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS July 16, 2018 The City Council of the City of Paris met for a special session at 5:30 p.m. on Monday, July 16, 2018, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Steve Clifford Council Members: Renae Stone; Billy Trenado; Clayton Pilgrim; and Paula Portugal City Staff John Godwin, City Manager; Stephanie Harris, City Attorney; and Janice Ellis, City Clerk Absent: Council Member: Linda Knox Opening Agenda 1. Call meeting to order. Mayor Clifford called the meeting to order at 5:30 p.m. Regular A )enda 2. Convene into Executive Session pursuant to Section 551:087 of the Texas Government Code, (1) to discuss o deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), as follows: American Spiral Weld. Mayor Clifford convened City Council into executive session at 5:30 p.m. Reconvene into Open Session and possibly take action on those matters discussed in Executive Session. Mayor Clifford reconvened City Council into open session at 7:35 p.m. Mayor Clifford made a Motion to authorize the PEDC to spend up to $250,000 for additional expenses related to the American Spiral Weld Project, and authorize the PEDC to spend up to $1,000,000 for jobs over the threshold amount, and approve a deescalating tax abatement of capital expenditures at a rate of 100% for the first year, 100% for the second year, 70% for the third year, 70% for the fourth year, 50% for the fifth year, 25% for the sixth year and 25% for the seventh year. Council Member Portugal seconded the motion. Motion carried, 6 ayes ® 0 nays. Special City Council Meeting July 16, 2018 Page 2 4. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Hughes and was seconded by Council Member Trenado. Motion carried, 6 ayes — 0 nays. The meeting was adjourned at 7:35 p.m. STEVEN J. CLIFFORD, MAYOR JANICE ELLIS, CITY CLERK