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1997-086-RES WHEREAS, CITY COUNCIL DID HERETOFORE ON THE 14TH DAY OF JULY 1997 . . RESOLUTION NO. 97 -086 WHEREAS, the City Council of the City of Paris did heretofore, on the 14th day of July, 1997, in Resolution No. 97-076, authorize the advertisement for bids for furnishing labor, materials, and equipment and for performing all work required for grounds maintenance on specified City of Paris parks and facilities, which bids were received until 3:00 p.m., Tuesday, August 5, 1997; and, WHEREAS, the best bid for performing such work was made by T & D Lawn Maintenance, and it should be awarded the bid for the same; and, WHEREAS, the form of the Agreement for Grounds Maintenance, attached hereto as Exhibit A, should, in all things, be approved, and the Mayor of the City of Paris, Eric S. CliffoTd, should be authorized to execute the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that the bid by T & D Lawn Maintenance fOT fuTnishing labor, materials, and equipment and for performing all work required for grounds maintenance on specified City of Paris parks and facilities, in the amount of $20,500.00, be, and the same is hereby, accepted and let; and, BE IT FURTHER RESOLVED, that the form of the Agreement for Grounds Maintenance between the City of Paris and T & D Lawn Maintenance, attached hereto as Exhibit A, be, and the same is hereby, approved; and, BE IT FURTHER RESOLVED, that the Mayor of the City of Paris, Eric S. Clifford, be, and he is hereby, authorized and diTected to execute, on behalf of the City of Paris, the Agreement for Grounds Maintenance with T & D Lawn Maintenance for a term of five (5) years, beginning on October 1, 1997, and ending on September 30,2002, upon the terms and conditions and in the form shown in Exhibit A, attached hereto. PASSED AND ADOPTED this 11th day of August, 199 Eric S. ATTEST: Mattie Cunningham, City Clerk AGREEMENT FOR GROUNDS MAINTENANCE STATE OF TEXAS ) ) ) KNOW ALL MEN BY THESE PRESENTS: COUNTY OF LAMAR THAT, the CITY OF PARIS, PARIS, TEXAS, a municipal corporation, by and through its Mayor, Eric S. Clifford, duly authorized, hereinafter called CITY, and T & D LAWN MAINTENANCE, by and through its Owner, Tony VanDerWilt, duly authorized, hereinafter called CONTRACTOR, do hereby contract and agree as follows: I. Contractor agrees to provide grounds maintenance in accordance with the specifications attached hereto as Exhibit A, together with those which may be issued as supplements thereof. 2. That, in consideration of the faithful compliance with the terms and conditions of this Agreement, the City shall pay to the Contractor, at the times and in the manner provided in said specification, the total sum of Twenty Thousand Five Hundred and no/100 Dollars ($20,500.00), which sum is subject, however, to increase or decrease in such proportion as the qua~ities named in said proposal are so changed. 3. That this contract shall be for a term of five (5) years, commencing on October I, 1997, and ending on September 30, 2002. City is hereby given the option for five (5) additional one (I) year terms upon the same terms and conditions. In the event City exercises all options, this contract would terminate on the 30th day of September, 2007. 4. That the contract documents which are hereby made a part of this Agreement by the actual attachment or by this reference thereto are as follows: Exhibit A Exhibit B Exhibit C Specifications Invitation to Bid Bid Form submitted by the Contractor 5. That Contractor must, at all times during the term of this Agreement, keep and maintain in full force and effect a policy OT policies of insurance, providing at least $250,000.00 per person and $500,000.00 for any single occurrence for bodily injury or death and $100,000.00 for any single occurrence for injury to or destruction of property, indemnifying all persons for any and all damages, personal injuries, or property damages sustained as the result of the negligence of Contractor, its agents, servants, or employees, and shall pay all premiums due thereon when due. It is expressly provided that such insurance policy or policies shall and must be written and issued by a reputable insurance P ,1 EXHIBIT A company or companies, with City as an additional insured effective while Contractor is on property owned by City, subject to approval by the City Attorney of the City of Paris, and Contractor or its insurance carrier or carriers shall deliver a copy of any such policies to the City Clerk of the City of Paris, 150 1st Street S.E., Paris, Texas 75460, or furnish to said City Clerk a current letter or certificate from such company or companies, evidencing the fact that such insurance is in full force and effect at all times during this Agreement, and any extensions hereof, and specifically noting thereon that City is an additional insured while Contractor is on property owned by City. All such policies shall be written so that the City will be notified of cancellation or of any restrictive amendment of the policies at least thirty (30) days prior to the effective date of such cancellation or amendment. Notice shall be by certified mail, return receipt requested, addressed to the City at the following address: City Clerk, City of Paris, P. O. Box 9037, Paris, Texas 75461-9037. 6. City and Contractor have the right to unilaterally terminate this agreement at any time upon sixty (60) days written notice to the other party. City retains the right to terminate this agreement upon thirty (30) days written notice to Contractor for failure to perform the services required hereunder. Executed on the dates shown in the acknowledgments below. CITY OF PARIS, PARIS, TEXAS By: Eric S. Clifford, Mayor ATTEST: Mattie Cunningham, City Clerk APPROVED AS TO FORM: T. K. Haynes, City Attorney T & D LAWN MAINTENANCE By: Tony VanDerWilt, Owner I: 1" ,I STATE OF TEXAS ) ) COUNTY OF LAMAR ) BEFORE ME, the undersigned authority, on this day personally appeared ERIC S. CLIFFORD, Mayor of the City of Paris, Paris, Texas, known to me to be the person whose same is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this 11th day of August, 1997. Notary Public, State of Texas STATE OF TEXAS ) ) COUNTY OF LAMAR ) BEFORE ME, the undersigned authority, on this day personally appeared TONY VANDERWILT, Owner ofT & D Lawn Maintenance, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of , 1997. Notary Public, State of Texas U ,'1 , , S PE C lFICATlONS . The areas to be maintained are as follows: I. Bywaters Park 2. Plaza 3. City Hall/Central Fire Station 4. Paris Public Library 5. PJC Triangle (24th Street S.E. & Clarksville St.) 6. Chism Memorial Park 7. Paris Police and Courts Building 8. 10th Street Park 9. Cox Field Terminal Area 10. City of Paris Aquatic Center . Scope of work listed by areas: During the growing season, all areas will have maintenance performed a minimum of one (1) time per week. I) Bywaters - Mow, weed-eat, edge all concrete areas including curbing and sidewalks, remove all clippings, blow dust off hard surface areas, trim hedges and shrubs, remove leaves, and maintain flower and shrub beds. 2) Plaza - Mow, weed-eat, edge all concrete aTeas including curbing and sidewalks, remove all clippings, blow dust off hard surface areas, trim hedges and shrubs, remove leaves, and maintain flower and shrub beds. Mow twice weekly if needed. 3) City Hall/Central Fire Station - Trim hedges and shrubs as needed, trim rose bushes, remove clippings, and blow dust from hard surface areas. 4) Paris Public LibTary - Mow, weed-eat, edge all concTete areas including curbing and sidewalks, Temove all clippings, blow dust off all hard surface areas, trim hedges and shrubs, remove leaves, and maintain flower and shrub beds. 5) PJC Triangle - Mow, weed-eat, edge all curbing, remove all clippings, blow dust from curb and gutters, trim crepe myrtle trees as needed, and maintain flower beds. 6) Chism Memorial Park - Mow, weed-eat, edge all brick sidewalks and borders, blow off all hard surface areas, trim hedges and shrubs, remove leaves, and maintain flower and shrub beds, 7) Paris Police and Courts Building - Mow, weed-eat, edge all hard surface areas including curbs and sidewalks, remove all clippings, blow dust off all hard surface areas, trim hedges and shrubs, remove leaves, and maintain flower and shrub beds. " I,J ,1\ EXHIBIT A 8) lOth Street Park - Mow, weed-eat, edge all hard surface areas including cUTbing and sidewalks, and blow all hard surface areas including curb and gutter. 9) Cox Field Terminal Area - Mow, weed-eat, edge all hard surface areas, blow dust off all hard surface areas, remove all clippings, remove leaves, trim hedges and shrubs, and maintain all flower and shrub beds. 10) Paris Aquatic Facility - Mow, weed-eat, edge all hard surface areas, blow dust off all hard surface areas, remove all clippings, remove leaves, trim hedges and shrubs, and maintain all flower and shrub beds. . The City of Paris will be responsible for fertilizing the areas in question. . Bidders must have a minimum of two (2) years experience in commercial grounds maintenance operations. . Bidders must supply with this bid a list of references for whom they have performed grounds maintenance during the past two years. . Bidders must have current liability and workman's compensation insurance. . Bidders must use the attached bid form. . Bidders must attach to the bid form a twelve-month maintenance schedule of the areas to be maintained. . The City of Paris reserves the right to accept bids for each location separately. ,: I." '. ,. .' ---- PUBLISH THE PARIS NEWS July 20, 1997 July 27, 1997 LEGAL NOTICE The City of Paris will receive sealed bids at the Officc ofthc City Manager, City of Paris, P. O. Box 9037, Paris, Texas 75461-9037, for furnishing oflabor, materials, and equipment of the perfonning of all work required for ground maintenance of City of Paris parks and facilities. Bids will be received until 3:00 P.. M., Tuesday, August 5, 1997 at which time all bids received will be opened in the City Council Chambers, City Hall, 135 S. E. 1" Street, Paris, Lamar County, Texas, tabulated, and referred to the City Manager. Bids will then be referred to the City Council for their consideration at the regular City Council meeting to be held Monday, August 11, 1997, starting at 6:00 P. M. Bidders are notified of City exemption from otherwise applicable salcs and excise taxes. The City of Paris reservcs the right to reject any or all bids, to waive any informality in bidding, and to award as may be advantageous to the City. Information, specifications, and bid forms may be obtaincd at the office of the City Manager, City Hall, 135 S. E., Paris, Texas 75461-9037. CITY OF PARIS PARIS, TEXAS ~"'''' ,>'\.~!~ MATTIE CUNNINGHAM, CITY LERK Ii \" "\ \ . EXHIBIT B TO: FROM: ~RECE"'ED iAUG 5 1991 BID FORM CITY MANAGER HONORABLE MA YORAND MEMBERS OF THE C~~~FTHE CITY OF PARIS .- -, __l_Sf_JC\_____~,(~JJ'____~~_",~_~~e!~~_(~____________________________________________________ (Name of Person or Company Bidding) ~_~____~~____.l>i:~_________~jlb~---~-~-7"--]j(---~~;I"-{--------_____________________ (Address) ___5l~~_:__~_;r~_:_~f,>__/'_______________________________________________________________________ (Phone Number) I/We hereby submit the following bid in accordance with the attached specifications for the furnishing of labor, materials, and equipment of the performing of all work required for grounds maintenance on City of Paris parks and facilities: I. 2. ~ ". 4. 5. 6. 7. 8. 9. 10. Bywaters Park Plaza City Hall/Central FiTe Station Paris Public Library PJC Triangle (24th Street S.E. & ClarksvilIe St.) Chism Memorial Park Paris Police and Courts Building 10th StTeet Park Cox Field Terminal Area City of Paris Aquatic Center TOTAL BID ANNUALLY $ 81DO, DD $ ~1/-f1) .DO $ /.pm . 00 $ J..DCO ,00 $ I ()C(). DO $ 10m. DO $ ~LJ.OO. co $ i;AM, co $ 3?,{)O. DD $ &-Ij..Oo i DC $ ,!}()/:ro.CO Twelve-month schedule attached V Yf,S,-"a _ __ no Liability Insurance in effect t-~ ~ ~ no (attach copy) Workman's Compensation in effect i~ yes ~ no (attach copy) NOTE: All items requested on this form must be completed in order for the bid to be valid. ~___~;l~:1_~~_______________________________________________ (Signa~e or Pel"5On Submitting Bid) g - 5- 97 ------------------------------------ (Date) EXHIBIT C I: I," ,II City of Paris ^ T & D Home Maintenance P.O. Box 156 Arthur City, TX 75411 903-732-4627 Twelve month maintenance schedule: January - Trim shrubs, crepe myrtles, rose bushes, remove leaves and blow off hard surfaces February - Trim shrubs and remove leaves March - Mow, trim, and edge grass as needed, blow off hard surfaces, trim shrubs as needed and maintain flowerbeds April - Mow, trim, and edge grass, blow off hard surfaces, trim shrubs as needed and maintain flowerbeds May- Mow, trim, and edge grass, blow off hard surfaces, trim shrubs as needed and maintain flowerbeds June- Mow, trim, and edge grass, blow off hard surfaces, trim shrubs as needed and maintain flowerbeds July- Mow, trim, and edge grass, blow off hard surfaces, trim shrubs as needed and maintain flowerbeds August- Mow, trim, and edge grass as needed, blow off hard surfaces, trim shrubs as needed and maintain flowerbeds September - Mow, trim, and edge grass, blow off hard surfaces, trim shrubs as needed and maintain flowerbeds October- Mow, trim, and edge grass, blow off hard surfaces, trim shrubs as needed and maintain flowebeds November - Remove leaves, trim shrubs as needed, and blow off hard surfaces December- Remove leaves, trim shrubs as needed, and blow off hard surfaces Page 1 I' I" 1\ REFERENCES Dairy Queen Of Powderly Gary Na,h 4110 Lamar Paris. TX 75460 (903)732-4000 Days Inn Greg Megan 2650 N.Main Pari,. TX 75460 (903)784-8164 Di,count Wheel & Tire Greg Marrs 32] 5 NE Loop 286 Paris. TX 75460 (903)784-4799 Mitchell & Bourland (Case Equipment) Chris Bailey 1710 Loop 286 NE Paris. TX 75460 (903)785-0741 Montgomery Oil Company Nonnan Montgomery Jr. 2150 Church St. Paris. TX 75460 (903)784-4358 Northstar Super Stop David Floyd P,O. Box 157 Powderly. TX 75473 (903)732-5050 TCA Cable Tim Ma,ter, 25 SE 19St Pari,. TX 75460 (903)785-0086 T &K Machine Shop Tom We,tbrook 2220 W.Park Pari, TX 75460 (903)785-5574 ,: I." " 'REFERENCES Toyota Of Pari, Matt Bawcum 3235 NE Loop 286 Paris, Tx 75460 (903)784-8989 .. Accident protection insurance i. in eITed for all employees and will be upgraded if bid is accepted. See attached sheet. " i" '; ~ PIERSON & FENDLEY Insurance 1705 lAMAR . P.O. BOX 459 PARIS. TIlCAS 7S461.o4S. PHONE 903 784-0836 FAX 903 78S.o04 Robert E. Pierson Curtis R. Fendley, CIC Sieve Dockery Cindy Morton. ACSR Mr. Tony Van DerWilt T & D Lawn Maintcnancc Re: Commcrcial Insurancc Proposal COMMERCIAL AUTOMOBILE Liability Limits - 500,000 Combined Single Limits I) 1995 Ford F-150 Pick-up (Comprehensive & Collision Coverage) I' 1.1, 2) 1995 Shop Made Gooseneck Trail~r 1_8',{~iability Only) WORKERS COMPENSATION COVERAGE Limits ofLiability - 1,000,000 COMMERCIAL GENERAL LIABILITY COVERAGE Limits of Liability - 500,000 -- -- " f" .. .. ..:.'~.".' _..',;_ ","".-:' ,-,0',