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05 - MinutesItem No. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 27, 2018 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, August 27, 2018, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Steven Clifford Council Members: Derrick Hughes, Renae Stone, Billy Trenado, Linda Knox, Clayton Pilgrim, and Paula Portugal City Staff: John Godwin, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Bob Hundley, Police Chief; Larry Wright, Fire Chief, Doug Harris, Utilities Director; Jerry McDaniel, Public Works Director; and Clyde Crews, Fire Marshal Opening, Agenda Call meeting to order. Mayor Clifford called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. Pledge of Allegiance. Council Member Hughes led the pledge. 4. Citizens' Forum. Cheri Bedford, Main Street Director — she invited everyone to the Hatch Chile Fest on Saturday at the Farmers Market. Ms. Bedford also announced the Market Square Affair was scheduled for September 15 at the Farmers Market and that tickets were still available. Syble Colson, 819 Lamar Avenue — she spoke about item 14, and expressed her concern about the zoning being changed. Ms. Colson said the neighborhood was 72 years old and should be preserved because it was architecturally unique. She asked Council to not change the zoning. Consent Agenda Mayor Clifford inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was Regular Council Meeting August 27, 2018 Page 2 made by Mayor Clifford and seconded by Council Member Portugal. Motion carried, 7 ayes — 0 nays. 5. Approve minutes from the meetings on August 13, 2018 and August 20, 2018. 6. Receive reports and/or minutes from the following boards and commissions: a. Visitors & Convention Council (8-28-2018) b. Airport Advisory Board (7-19-2018) c. Building & Standards Commission (7-16-2018) d. Library Advisory Board (7-18-2018) e. Paris Housing Authority (6-19-2018) 7. Receive July monthly financial report. 8. Receive July drainage report. 9. Receive ,demolition and code enforcement activity reports. Regular Agenda 10. Discuss, conduct a public hearing ;and act on RESOLUTION NO. 2018-018: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING ' THE APPLICATION FOR THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM, GMS APPLICATION NUMBER 2018 -H2892 -TX -DJ; AUTHORIZING AN INTERLOCAL AGREEMENT WITH LAMAR COUNTY; AUTHORIZING THE EXPENDITURE OF FUNDS; ACCEPTING SAID GRANT AWARD UPON NOTICE THEREOF; AUTHORIZING THE EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT UPON NOTICE THEREOF; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Police Chief Hundley said this was the annual grant; it had decreased from last year and would be split 50/50 with the county. He said the police department planned to use the funds for video equipment for a bate trailer or a vehicle. Mayor Clifford opened the public hearing and asked anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Clifford closed the public hearing. A Motion to approve this item was made by Council Member Pilgrim and seconded by Mayor Clifford. Motion carried, 7 ayes — 0 nays. Regular Council Meeting August 27, 2018 Page 3 11. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2018-021: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, BLOCK 257-B, 0.30 ACRES, BEING LOCATED AT 2531 PINE BLUFF, IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM A SINGLE-FAMILY DWELLING DISTRICT (SF -2) TO A MULTIPLE -FAMILY DWELLING DISTRICT (MF -2); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. City Manager John Godwin said the owners planned to construct a duplex on the property, and there were other duplexes in the area. He also said if the zoning was approved, the owners must seek a variance from the Board of Adjustment due to building setback requirements. Mr. Godwin said staff recommended approval, as did the Planning and Zoning Commission. Mayor Clifford opened the public hearing and asked anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Clifford closed the public hearing. A Motion to approve this item was made by Mayor Clifford and seconded by Council Member Portugal. Motion carried, 7 ayes — 0 nays. 12. Discuss, conduct' a public hearing, and act on ORDINANCE NO. 2018=022: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE LOT 28 AND PT 27, CITY BLOCK 2, 0.2190 ACRES, IN THE STELLROSE ADDITION, BEING LOCATED AT 741 S.E. 23RD STREET, IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM A ONE -FAMILY DWELLING DISTRICT (SF -2) TO A MULTIPLE -FAMILY DWELLING DISTRICT (MF -1; DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. City Manager John Godwin explained the applicants requested a change in zoning so they could build a single quadplex. He said there were single family dwellings in the area and some general retail. Mr. Godwin explained the Future Land Use Plan called for general retail, and that this area was a transition area so a quadplex could be a good transition. He said staff, as did the Planning and Zoning Commission recommended approval. Mayor Clifford opened the public hearing and asked anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Clifford closed the public hearing. Regular Council Meeting August 27, 2018 Page 4 A Motion to approve this item was made by Mayor Clifford and seconded by Council Member Trenado. Motion carried, 7 ayes — 0 nays. 13. Discuss, conduct a public hearing, and act on an Ordinance considering the petition of Jim Lester for a change in zoning from a One -Family Dwelling (SF2) to Commercial (C), on City of Paris Block 218, Lot 2, 0.1230 acres being located at 418 S.W. 13'x' Street. City Manager John Godwin explained that the applicant requested a change from residential to commercial to bring ongoing vehicle repair activities into compliance with the city's zoning ordinance. Mr. Godwin further explained that the Future Land Use Plan called for all of this area to be single family and that staff, as well as the Planning and Zoning Commission recommended denial of this zoning change. Council Member Trenado inquired action to be taken for non-compliance. Mr. Godwin said if the Council denied the zoning, the automotive repair shop would be closed down. Mayor Clifford said he agreed with city staff on this zoning case. Mayor Clifford opened the public hearing and asked anyone wishing to speak 'in support or opposition of,this item, to please come forward. Jim Lester, 418 32nd S.W. spoke in support of the zoning change, but did say ' he was about ready to retire. With no one else': speaking, Mayor Clifford closed the public hearing. A Motion to deny this item was made by Mayor Clifford and seconded by Council Member Trenado. Motion carried, 7 ayes — 0 nays. 14. Discuss, conduct a public hearing, and act on an, Ordinance considering the petition of Jimmy Rowland for a change in zoning from a One -Family Dwelling (SF2) to a Multiple - Family Dwelling (MF1) in the Highland Park Addition, Block 4, Lots 7-A and 8, 0.2470 acres being located at 2015 and 2023 Culbertson Street. City Manager John Godwin said this case was similar to the previous zoning case, in that it was brought forward when code enforcement was investigating a code complaint about people living in the out building. Mr. Godwin explained the current single family house had three families residing in it, with one family living in the garage which was a violation of the city's zoning ordinance. Mr. Godwin said staff recommended denial of this zoning change, as did the Planning and Zoning Commission. Mayor Clifford opened the public hearing and asked anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Clifford closed the public hearing. A Motion to deny this item was made by Council Member Portugal and seconded by Mayor Clifford. Motion carried, 7 ayes — 0 nays. 15. Receive presentation, discuss and act on a -Grand Theater Management Agreement. Regular Council Meeting August 27, 2018 Page 5 Mr. Godwin said the City owned the old Grand Theater, but did not have the expertise or resources to restore it. He reviewed the main points of the agreement. He explained the Paris Grand Theater, Inc. was a non-profit organization and that the City had negotiated a management lease with them to fund raise, restore, operate, and manage the historic theater. Mr. Godwin introduced Julia Trigg -Crawford, who gave a presentation that included the history of the small group of people who got together in an effort to preserve the theater of the Grand Theater. She also gave a history of the Grand Theater and the group's vision of it being used as a multi -use cultural center. She referenced the theater that was restored in Greenville, Texas, as well as several others. Council Member Stone inquired about resources for grants and Ms. Crawford said they had a great resource to point them in the right direction. Council Member Portugal informed every one of the film that was being shown about the Grand Theater in the Modern Art Museum in Ft. Worth. A Motion to approve the agreement was made by Mayor Clifford and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. 16. Discuss the Paris Regional Medical Center tax abatement agreement and possible amendments relating to the hospital's south campus, and provide direction to the city attorney. EDC Director Michael Paris said Paris Regional was looking at amending the tax abatement agreement and that CEO Steve Hyde of the hospital was there to answer any questions. Mr. Hyde explained that six years into the agreement, the south side campus was no longer a hospital. He said the agreement talks about both campuses, and they would like to amend the agreement to delete the south campus. Mr. Hyde said they wanted to unencumber the building so they could make decisions about the building, as there had been some interest in the building. He said they had exceeded over 28 million dollars in investments. Mr. Hyde also said the hospital increased employment over the six years. Council Member Trenado expressed dissatisfaction over the possibility of having a vacant building. Mayor Clifford said it was agreed that the hospital would retain sufficient employment to sustain both campuses during the entire tax abatement, which was ten years. Council Member Hughes asked City Attorney Stephanie Harris for an opinion. Ms. Harris said that was a policy decision. She said they made the investment and their employment numbers had not gone down, so that was something City Council could take into consideration. Council Member Knox said she was not aware that there was a tax abatement between the hospital and the City, and that she had a problem with an empty hospital. She said the mayor got a copy of the agreement, but she did not. Council Member Knox said they did not have anything that reflected the numbers. Ms. Harris said they do have the reporting forms from TWC on the employment levels. Mayor Clifford said the city attorney forwarded a summary on employment which reflects the summer of 2013 the hospital had 680 employees and they were now at 769 employees. Mayor Clifford also said the fourth quarter of 2012 reflected the hospital had 701 employees plus 65 plus 1. Mayor Clifford reported that the first quarter of 2013, after the tax abatement was granted that the hospital immediately dropped Regular Council Meeting August 27, 2018 Page 6 to 680 employees. Mayor Clifford said for January and February 2017, they had no information at all and they needed the information. Mayor Clifford said he would like to see the employment information for 2011 and 2012 as well. He said he would like to Council to receive more information prior to making a decision. Mayor Clifford said it was guaranteed that both campuses would remain open. Mr. Hyde said the major investment was at the north campus. Mayor Clifford said the hospital was in violation and the entire agreement was null and void, as written. Mayor Clifford reiterated the Council should have more information prior to making a decision. 17. Discuss and act on RESOLUTION NO. 2018-019: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, CALLING A PUBLIC HEARING FOR SEPTEMBER 4, 2018 ON THE CITY MANAGER'S PROPOSED BUDGET FOR FISCAL YEAR 2018-2019; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Mr. Godwin said items 17 and 18 were the resolutions calling the required public hearings on the budget and tax rate. A Motion to approve the resolution was made by Mayor Clifford and seconded by Council Member Portugal. Motion carried, 7 ayes — Qnays. 18. Discuss and act on RESOLUTION NO. 2018-020: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, CALLING TWO PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE CITY'S PROPOSED PROPERTY TAX RATE FOR FISCAL YEAR 2018-2019; MAKING OTHER FINDINGS NAD PROVISIONS RELATED OT THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. A Motion to approve the resolution was made by Mayor Clifford and seconded by Council Members Hughes and Pilgrim. Motion carried, 7 ayes — 0 nays. 19. Discuss and confirm appointment of Del Drake to serve the unexpired term of Sims Norment on the Civil Service Commission. Mr. Godwin said Sims Norment was appointed to serve on Planning and Zoning, which left an unexpired vacancy on the Civil Service Commission, and staff was recommending that Del Drake be appointed to fill the unexpired term. A Motion to confirm the appointment of Del Drake was made by Mayor Clifford and seconded by Council Member Trenado. Motion carried, 7 ayes — 0 nays. 20. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. None were referenced. Regular Council Meeting August 27, 2018 Page 7 21. Adjournment. There being no further business, a Motion to adjourn was made by Mayor Clifford and was seconded by Council Member Hughes Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 6:18 p.m. STEVEN J. CLIFFORD, M.D., MAYOR JANICE ELLIS, CITY CLERK MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS September 4, 2018 The City Council of the City of Paris met for a special session at 5:30 p.m. on Tuesday, September 4, 2018, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: Steve Clifford Council Members: Renae Stone; Billy Trenado; Linda Knox; Clayton Pilgrim; and Paula Portugal City Staff: John Godwin, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Carla Easton, City Engineer; Doug Harris, Utilities Director, Bob Hundley, Police Chief; Thomas McMonigl'e, Assistant Fire Chief; Clyde Crews, Fire Marshal; Kent Klinkerman, EMS Director; Jerry McDaniel, Public Works Director; and Priscilla McAnally, Library Director Call meeting to order. Mayor Clifford called the meeting to,order at 5:30 p.m. 2. Conduct the first public hearing on the City's proposal to increase tax revenues from the preceding tax year and to set the tax rate for 2018. City Manager John Godwin explained the tax rate would remain the same but because property values increased, they were required to have a public hearing. Mayor Clifford opened the public hearing and asking for anyone wishing to speak about this item, to please come forward. With no one speaking, Mayor Clifford closed the public hearing. 3. Conduct a public hearing on the City Manager's proposed budget for fiscal year 2018- 2019. Mr. Godwin said he did not have anything new on this item. Mayor Clifford opened the public hearing and asking for anyone wishing to speak about this item, to please come forward. With no one speaking, Mayor Clifford closed the public hearing. 4. Discuss and act on a Resolution calling a public hearing on proposed amendments to the proposed budget for fiscal year 2018-2019. (if needed) Special City Council Meeting September 4, 2018 Page 2 Mayor Clifford said there were no amendments and moved to the next item. 5. Discuss and possibly direct the city attorney to give formal notification to Paris Regional Medical Center that they are in default of the tax abatement agreement with the City of Paris. Mayor Clifford said he put this item on the agenda, because the City was required to give them sixty days -notice before taking any action, if they chose to do so. Council Member Portugal said she was in favor of giving them notice, allowing Council time to review everything. It was a consensus of the City Council for the city attorney to give formal notification to Paris Regional Medical Center they were in default of the tax abatement agreement. 6. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Portugal and was seconded by Mayor Clifford. Motion carried, f7 ayes – 0 nays. The meeting was adjourned at 5:33 p.m. w ....... S —. EVEN J. CLIFFORD, MAYOR JANICE ELLIS, CITY CLERK