Loading...
1996-016-RES WHEREAS, CITY COUNCIL DID HERETOFORE IN RESOLUTION NO 94-101 RESOLUTION NO. 96-016 WHEREAS, the City Council of the City of Paris did heretofore in Resolution No. 94-101 which was amended by Resolution No. 94-128, passed and adopted on the 6th day of October, 1994, authorize the application for a Statewide Transportation Enhancement Program grant from the Texas Department of Transportation to fund a project of construction entitled PLUM STREET 1900 BWCK SURI<'ACE WATER RUNOFF POLLUTION AND I<'LOOD MITIGATION PROJECT; and, WHEREAS, the City of Paris is in need of engineering services under the PLUM STREET 1900 BWCK SURI<'ACE WATER RUNOFF POLLUTION AND FLOOD MITIGATION PROJECT, Texas Department of Transportation CSJ: 0901-29-905 as funded in said grant; and, WHEREAS, HAYTER ENGINEERING, INC., Paris, Texas, has made a proposal for such services, which have been incorporated in the form of a contract attached hereto as Exhibit A; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 01<' PARIS, that the proposal of HAYTER ENGINEERING, INC., in the form of an Agreement for Professional Services between the City of Paris and HAYTER ENGINEERING, INC., for the PLUM STREET 1900 BWCK SURI<'ACE WATER RUNOFF POLLUTION AND FLOOD MITIGATION PROJECT, Texas Department of Transportation CSJ: 0901- 29-905, attached hereto as Exhibit A, is accepted; and, BE IT FURTHER RESOLVED, that the City Manager of the City of Paris, Michael E. Malone, be, and he is hereby authorized and directed to execute on behalf of the City of Paris the Agreement for Professional Services in the form of Exhibit A attached hereto. PASSED AND ADOPTED this 12th day of February, 1996. ATTEST: Mattie Cunningham, City C APPROVED AS TO I<'ORM: fb~ AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is made and entered into by and between the City of Paris, a municipal corporation, acting herein by and through duly appointed officials, authorized to act by resolution of the city council of said City, hereinafter called "OWNER', and HAYTER ENGINEERING, INC., a Texas corporation, acting herein by and through a duly authorized officer, hereinafter called "ENGINEER". OWNER connection mitigation desires services of ENGINEER herein described in with a TxDOT ISTEA funded urban stormwater pollution project near 19th NW and Plum sts. WIT N E SSE T H: In consideration of the mutual promises herein contained and the mutual benefits herein available, the parties agree as follows: 1. Term of AGREEMENT: This AGREEMENT shall become effective on the day it is executed, and shall continue in effect thereafter until the services provided for herein have been performed, or until terminated as provided herein. 2. services to be Performed by ENGINEER: Basic services are detailed on Exhibit B hereto: OWNER may request additional services, and such services may consist of any services normally rendered by ENGINEER. Such services shall be termed "Additional services" and compensation shall be determined as per section 3(b) hereof, authorized in accordance with section 8. Basic services during the construction period, if any such services are included in this AGREEMENT, are understood to be for the time of completion initially specified in the corresponding construction contract, and services beyond that time of completion, including services as expert witness or otherwise assisting in litigation, or services due to failure of the CONTRACTOR to complete on time, will be deemed additional services, in accordance with section 3(b) hereof. 3. Compensation of ENGINEER: OWNER shall pay ENGINEER for the services rendered under this AGREEMENT as follows: (a) Basic Services - For the basic services outlined in section 2.1-2.4 of Exhibit B, a lump sum of $14,500. Other engineering services outlined in Exhibit B shall be billed as shown therein. (b) OWNER shall pay ENGINEER for additional services requested by OWNER, at the hourly rates on Schedule A attached hereto for services rendered by principals and employees assigned to perform such services, plus reimbursable expenses as defined below. Page 1 of 14 EXHIBIIA (c) ENGINEER shall submit monthly statements for basic and additional services rendered. These will be based upon ENGINEER'S estimate of the proportion of the total services completed at the time. OWNER shall make prompt payments in response to ENGINEER'S statements. If OWNER fails to make any payment due ENGINEER within thirty (30) calendar days of the receipt of ENGINEER'S statement therefor, the amounts due ENGINEER shall increase at the rate of one percent (1.0%) a month beginning from said thirtieth 30th day. In addition, ENGINEER may, after giving seven (7) calendar days written notice to OWNER, suspend services under this AGREEMENT until paid. (d) In the event of termination by OWNER under Paragraph Five, ENGINEER shall be entitled to payment for services rendered through receipt of notice of termination. ENGINEER will also be entitled to payment for all termination expenses. (e) "Termination expenses" means reimbursable expenses, salaries, and overhead costs attributable to termination, including, for example, but not limited to, costs incurred in transferring job records to OWNER, costs of termination negotiations, and reassignment of personnel. "Reimbursable expenses" include, but are not limited to, long "distance telephone charges, postage, equipment rental, expendable supplies, mileage, subcontractors or special consul tants, freight, testing fees, copies, blueprints and similar expenses. Where special consultants or subcontractors are utilized in connection with additional services, the ENGINEER'S reimbursement shall include, in addition to the amount of the invoice from said subcontractor or consultant, a service charge equal to 10% of the invoice amount. 4. Services to be Performed by OWNER: OWNER shall: (i) designate a specific person as OWNER'S representative with respect to these servicesj (ii) provide ENGINEER with any previous studies, reports, data, budget constraints, special OWNER requirements, or other pertinent information of which the OWNER may be awarej (iii) ensure access for the ENGINEER to properties as necessary for performance of the ENGINEER'S workj (iv) provide grant administration personnel, on-site- observer, legal counsel, accountants, insurance consultants, financial advisors or other similar specialists as required for the projectj (v) make prompt payments in response to ENGINEER'S statementsj and (vi) respond in a timely fashion to requests for further instructions or information from the ENGINEER. ENGINEER shall be entitled to rely upon and use, without independent verification and without liability, all such information and services provided by OWNER or OWNER'S appointees, or with respect to buried utilities, the utility providing service in the project area, in performing ENGINEER'S services under this AGREEMENT. Page 2 of 14 5. Termination: The obligation to provide further services under this AGREEMENT may be terminated by either party upon ten (10) calendar days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 6. Reuse of Documents: All documents prepared by ENGINEER are instruments of service in respect of the specific project contemplated under this AGREEMENT. They are not intended to be suitable for reuse on extensions of that project, or on any other project. Any reuse without written verification or adaptation by ENGINEER for the specific purpose intended will be at OWNER'S sole risk and without liability or legal exposure to ENGINEERj and OWNER hereby agrees to indemnify and hold harmless ENGINEER from all claims, damages, losses and expenses including Attorney's fees arising out of or resulting therefrom. 7. Notices: Any notices to be given hereunder by either party to the other may be effected either by personal delivery in writing or by registered or certified mail. 8. Sole Parties and Entire AGREEMENT: This AGREEMENT shall not create any rights or benefits to parties other than the OWNER and the ENGINEER, and this instrument contains the sole and entire agreement between the parties relating to the rights herein granted and the obligations herein assumed. Any oral representations or modifications concerning this instrument shall be of no force or effect, excepting as a subsequent modification in writing, signed by the parties with respect to this project. 9. Texas Law to APply: This AGREEMENT shall be construed under and in accordance with the laws of the State of Texas. 10. Parties Bound: This AGREEMENT shall be binding upon and inure to the benefit of the parties hereto and their representatives, successors and assigns. 11. Legal Construction: Any provisions in this AGREEMENT later held to be invalid, illegal or unenforceable shall be deemed void, and this AGREEMENT shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. 12. Other provisions: The parties hereto further agree as follows: (a) The ENGINEER has not been retained or compensated to provide design and construction review services relating to any construction contractor's safety precautions or to means, methods, techniques, sequences, or procedures required for the contractor to perform his work, but not relating to the final or completed structure. The ENGINEER does not in any manner Page 3 of 14 guarantee the performance of the construction contractors. On- site observation of the construction work is available as an additional service, as herinafter described. (b) ENGINEER will strive to perform services hereunder in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representation, express or implied, and no warranty or guarantee is included or intended in this AGREEMENT, or in any report, opinion, document, or otherwise. (c) Any opinion of the probable construction or project cost prepared by the ENGINEER represents only his judgement as a design professional and is supplied for the general guidance of the OWNER. Since the ENGINEER has no control over the cost of labor and material, or over the contractor's means, methods, or equipment, or over market conditions, or over design requirements mandated by various government regulatory agencies, the ENGINEER does not imply nor guarantee the accuracy of such opinions as compared to contractor bids or actual project costs to the OWNER. In the event that the OWNER elects to redesign or rebid the project in an effort to reduce costs, ENGINEER'S services rendered for such rebidding or redesign shall be deemed additional services. (d) In recognition of the relative risks and benefits of the project to both the OWNER and the ENGINEER, the risks have been allocated such that the OWNER agrees, to the fullest extent permitted by law, to limi t the liabili ty of the ENGINEER and his subconsultants to the OWNER and to all construction contractors and subcontractors on the project for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, so that the total aggregate liability of the ENGINEER and his subconsultants to all those named shall not exceed $100,000 or the ENGINEER'S total fee for services rendered on this project, whichever is greater. Such claims and causes include, but are not limited to negligence, professional errors or omissions, strict liability, breach of contract or warranty. (e) The OWNER will require that any construction contractor or subcontractors performing work in connection with Drawings and Specifications produced under this AGREEMENT hold harmless, indemnify and defend, the OWNER and this ENGINEER, their consultants, and each of their officers, agents, and employees from all liability claims, losses or damage arising out of or alleged to arise from the contractor's or subcontractor's negligence in the performance of the work described in the Construction Contract Documents. 13. This AGREEMENT is subject to the federal equal opportunity and other provisions attached hereto as Exhibit C. Page 4 of 14 IN WITNESS WHEREOF, the parties hereto, having read and understood all of this AGREEMENT, have caused this to be executed in duplicate copies, each of which shall have full dignity and force as an original, on the 12th day of February , 1996. OWNER: CITY OF PARIS, TEXAS By: Michael E. Malone City Manager ATTEST: Mattie Cunningham, City Clerk (Seal) ENGINEER: HAYTER BY: ATTEST:~ (Corporate Seal) " "" Page 5 of 14 SCHEDULE A Schedule of Per Diem Rates January l, 1996 Personnel Hourly Rates Engineers/Project Managers Junior Engineers/Technicians Draftsmen Administration Principals On-site Observer 75.00 45.00 22.00 30.00 100.00 28.50 This Schedule of hourly rates is effective until January 1, 1997, and may be modified thereafter by the ENGINEER, at his discretion. EXHIBIT B SECTION I - BASIC SERVICES OF ENGINEER 2.1 General 2.1.1 ENGINEER shall provide for OWNER professional engineering services in all phases of the Project to which this Agreement applies as hereinafter provided. These services will include serving as OWNER'S professional engineering representative for the Project, providing professional engineering consultation and advice and furnishing customary civil, structural, mechanical and electrical engineering services, and customary architectural services incidental thereto. 2.2 Preliminary Desian Phase ENGINEER shall: 2.2.1. Consult with OWNER to clarify and define OWNER'S requirements for the Project and review available data. 2.2.2. obtaining paragraph Advise OWNER as to the necessity from others data or services of 3.3, and assist OWNER in obtaining of OWNER'S providing or the types described in such data and services. 2.2.3. Identify and analyze requirements of governmental authorities having jurisdiction to approve the design of the Project and participate in consultations with such authorities. 2.3. Final Desian Phase. Drawings and Specifications Phase 2.3. l. On the basis of the accepted preliminary documents and the op1n1on of probable Total Project Costs prepare for incorporation in the Contract Documents final drawings to show the general scope, extent and character of the work to be furnished and performed by CONTRACTOR(S) (hereinafter called "Drawings") and Technical Specifications, prepared in accordance with the most recent Standard Specifications for Construction of Hiahways. Streets and Bridges. 2.3.2. Provide technical criteria, written descriptions and design data for OWNER'S use in obtaining approvals of such governmental authorities as have jurisdiction to approve the design of the Project, and assist OWNER in consultations with appropriate authorities. 2.3.3. Advise OWNER of any adjustments to the latest opinion of probable Total Project Costs caused by changes in general scope, extent or character or design requirements of the Project or Construction Costs. 2.3.4. Prepare for review and approval by OWNER, its legal counsel and other advisors contract agreement forms, general conditions, and supplementary conditions, and bid forms, invitations to bid and instructions to bidders and assist in the preparation of other related documents. Page 7 of 14 2.3.5. Furnish one copy of the above documents and of the Drawings and Specifications and present and review them in person with OWNER. Two additional copies will be furnished by the ENGINEER to the appropriate review agencies (TxDOT). 2.4. Bidding 2.4.1. Assist OWNER in advertising for and obtaining bids or negotiating proposals for each separate prime contract for construction, materials, equipment and services; and maintain a record of prospective bidders to whom Bidding Documents have been issued, attend pre-bid conferences and receive and process deposits for Bidding Documents. 2.4.2. Issue addenda as appropriate to interpret, clarify or expand the Bidding Documents. 2.4.3. Attend the bid opening and prepare bid tabulation sheets. 2.5. Construction Phase During the construction phase: 2.5.1. General Administration of Construction Contract. In the event that OWNER requests ENGINEER to provide construction review services, the following services shall be provided with compensation provided pursuant to section 3(b) hereof. ENGINEER shall make periodic site visits for observation of construction, and act as OWNERS representative as defined in the construction contract. All of OWNERS instructions to CONTRACTORS will be issued through ENGINEER who will have authority to act on behalf of OWNER to the extent provided in said construction contract. Visits to site and Observation of Construction. In connection with observations of the work of CONTRACTOR(S) while it is in progress: 2.5.2.1. ENGINEER shall make visits to the site at intervals appropriate to the various stages of construction as ENGINEER deems necessary in order to observe as an experienced and qualified design professional the progress and quality of the various aspects of the CONTRACTOR(S) work. Based on information obtained during such visits and on such observations, ENGINEER shall endeavor to determine in general, if such work is proceeding in accordance with the contract documents and ENGINEER shall keep OWNER informed of the progress of the work. 2.5.2.2. The purpose of ENGINEER'S visits to and representation by the on-site observer at the site will be to provide for OWNER a greater degree of confidence that the completed work of CONTRACTOR(S) will conform generally to the contract documents and that the integrity of the design concept as reflected in the contract documents has been implemented and preserved by CONTRACTOR(S). On the other hand, ENGINEER shall not, during such visits or as a result of such observations of CONTRACTOR(S) work in progress, supervise, direct or have control over CONTRACTOR(S) work, nor shall ENGINEER have authority over or responsibility for the means, methods, techniques, sequences or procedures or construction selected by CONTRACTOR(S) for safety Page 8 of 14 precautions and programs incident to the work of CONTRACTOR(S) or for any failure of CONTRACTOR(S) to comply with laws, rules, regulations, ordinances, codes or orders applicable to CONTRACTOR(S) furnishing and performing their work. Accordingly, ENGINEER can neither guarantee the performance of the construction contracts by CONTRACTOR(S), nor assume responsibility for CONTRACTOR(S) failure to furnish and perform their work in accordance with the contract documents. this section 1. 2.5.3. Limitation of Responsibilities ENGINEER shall not be responsible for the acts or omissions of any CONTRACTOR(S), or of any subcontractor or supplier, or any of the CONTRACTOR(S) or subcontractor's suppliers, agents or employees, or any other persons (except ENGINEER'S own employees and agents) at the site or otherwise furnishing or performing any of the CONTRACTOR(S) work; however, nothing contained in section 1.6. shall be construed to release ENGINEER from liability for failure to properly perform duties and responsibilities assumed by ENGINEER in the contract documents. SECTION 2.6. - Additional Engineering Services The Engineer shall provide the following services, with compensation as indicated by section: Sec 2.6.1 Environmental Review Prepare environmental assessment, in a form consistent with TxDOT requirements. Coordinate environmental clearance procedures with other interested parties. Document consideration of any public comments. Prepare required Phase I site assessment, per applicable federal standards. compensation shall be per section 3 (b) hereof. Sec 2.6.2 Contract Award Assist OWNER in obtaining bid proposals for each separate prime contract for construction, including advertising for competitive bids, and consulting with prospective construction contractors as to the intent of plans and specifications. Assist OWNER in determining the acceptability of subcontractors and others proposed by the prime contractor. Consult with and advise OWNER as to the acceptability of substitute materials and equipment proposed by the construction contractor. Assist OWNER in evaluating competitive bids and in assembling and awarding contracts. ENGINEERS fee shall be per section 3 (b) hereof. section 2.6.3 property and Design Surveys OWNER will provide property surveys for all sites and easements acquired for the project. ENGINEER will provide all surveys needed for design and drawing of the proposed improvements. ENGINEERS fee for design surveys will be $3,000. ENGINEER will , at OWNERS request, provide property surveys with compenstation payable per Section 3(b) hereof. Page 9 of 14 section 2.6.4 Testing ENGINEER shall arrange for, and coordinate, laboratory testing of construction materials and construction, as deemed necessary by the ENGINEER. section 2.6.7. Limitation ENGINEER shall not exceed budgeted amounts for services as identified on Form B., Attachment 2 of the OWNER'S ISTEA grant application , without additional authorization by OWNER. Services not identified as lump sum are billable at per diem rates, as shown on Attachment A and para 3.(b) hereof. Page 10 of 14 EXHIBIT C Eaual Emu10vrnent Oouortunitv During the performance of this Contract, the Firm agrees as follows: A. The Firm will not discriminate against any employee or applicant for employment because of race, creed, sex, color, handicap or national origin. The Firm will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, sex, color, handicap or national origin. Such action shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advercising; layoff or termination; rates of payor other forms of compensation; and selection for training, including apprenticeship. The Firm agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City/County setting forth the provisions of this non- discrimination clause. B. The Firm will, in all solicitation or advertisements for employees placed by or on behalf of the Firm, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, handicap or national origin. C. The Firm will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Contract so that such provisions will be binding upon each subcontractor, provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials. Civil RiGhts Act of 1964 Under Title VI of the Civil Rights Act of 1964, no person shall, grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. on the Section I09 of the HousinG and Community Development Act of 1974 No person in the United States shall on the ground of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this title. 13 "Section 3" Comuliance in the Provision of "T'-aininq. Emulovrnent and Business Ooportu ties A. The work to be performed under this contract is on a project assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 requires that to the greatest extent feasible, opportunities for training and employment be given lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by, persons residing in the area of the project. B. The parties to this contract will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 C.F.R. 235, and all applicable rules and orders of the Department issued thereunder prior to the execution of this Contract. The parties to this Contract cercify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements. C. The Contractor will send to each labor organization or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, if any, a notice advising the said labor organization or workers' representative of his/her commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. D. The Contractor will include this Section 3 clause in every subcontract for work in connection with the project and will, at the direction of the applicant for or recipient of Federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the Secretary of Housing and Urban Development, 24 C.F.R., Part 135. The Contractor will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 C.F.R. Part 135 and will not let any subcontract unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. E. Compliance with the provisions of Section 3, the regulations set forth in 24 C.F.R. Part 135, and all applicable rules and orders of the Department issued hereunder prior to the execution of the contract, shall be a condition of the Federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successors and assigns. Failure to fulfill these requirements shall subject the applicant or recipient, its contractors and subcontractors, its SUCcessors and 14 assigns to tr agreement or provided, and 135. 'e sanctions spe'cified by e grant or loan ~ntract through which fede.dl assistance is to such sanctions as are specified by 24 C.F.R. Part Section 103 Handicapped (if $2.500 or Over) Affirmative Action for Handicaoped Workers A. The Contractor will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The contractor agrees to take affirmative action to employ, advance in employment and otherwise treat qualified handicapped individuals without discrimination based upon their physical or mental handicap in all employment practices such as the following: Employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of payor other forms of compensation, and seleccion for training, including apprenticeship. B. The Contractor agrees to comply with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the Act. C. In the event of the contractor's non-compliance with the requirements of this clause, actions for non-compliance may be taken in accordance with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the Act. D. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the Director, provided by or through the contracting officer. Such notices shall state the contractor's obligation under the law to take affirmative action to employ and advance in employment qualified handicapped employees and applicants for employment, and the rights of applicants and employees. E. The Contractor will notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the contractor is bound by the terms of Section 503 of the Rehabilitation Act of 1973, and is committed to take affirmative action to employ and advance in employment physically and mentally handicapped individuals. F. The Contractor will include the provisions of this clause in every subcontract or purchase order of $2,500 or more unless exempted by rules, regulations, or orders of the Secretary issued pursuant to Section 503 of the Act, so that such provisions will be binding upon each subcontractor with respect to any subcontract or purchase order as the Director of the Office of Federal Contract Compliance Programs may direct to enforce such provisions, including action for non-compliance. 15 Interest of Membr ; of a City/County No member of the governing body of the City/County and no other officer, employee, or agent of the City/County who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract, and the Firm shall take appropriate steps to assure compliance. Interest of Other Local Public Officials No member of the governing body of the locality and no other public official of such locality, who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract, and the Firm shall take appropriate steps to assure compliance. Interest of Firm and Emulovees The Firm covenants that he/she presently has no interest and shall not acquire interest, direct or indirect, in the study area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of his/her services hereunder. The Firm further covenants that in the performance of this Contract, no person having any such interest shall be employed. 16