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05 - City Council MinutesItem No. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS September 10, 2018 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, September 10, 2018, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Steve Clifford Council Members: Renae Stone; Billy Trenado; Linda Knox; Clayton Pilgrim; and Paula Portugal City Staff: John Godwin, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Bob Hundley, Police Chief; Thomas McMonigle; Assistant Fire Chief; Carla Easton, City Engineer; Doug "Harris, Utilities Director; Kent Klinkerman, EMS Director; Jerry McDaniel, Public Works Director; Priscilla McAnally, Library Director; and Clyde Crews; Fire Marshal Absent: Council Member: Derrick Hughes Opening Agenda 1. Call meeting to order. Mayor Clifford called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. Pledge of Allegiance. Mayor Clifford led the pledge. 4. Citizens' Forum. No one spoke. Consent Agenda Mayor Clifford inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was Regular Council Meeting September 10, 2018 Page 2 made by Mayor Clifford, and seconded by Council Members Knox and Portugal. Motion carried, 6 ayes — 0 nays. 5. Approve minutes from the meetings on August 27, 2018 and September 4, 2018. 6. Receive reports and/or minutes from the following boards and commissions: a. Board of Adjustment (7-23-2018) b. Paris Economic Development Corporation (7-26-2018, 7-20-2018 & 8-7-2018) 7. Approve RESOLUTION NO. 2018-022: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE ("ACSC") AND ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE COMPANY'S 2018 RATE REVIEW MECHANISM FILINGS; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT; FINDING THE RATES TO BE SET BY THE ATTACHED SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE PUBLIC INTEREST; APPROVING AN ATTACHED EXHIBIT ESTABLISHING A BENCHMARK FOR PENSIONS AND 'RETIREE MEDICAL BENEFITS;- APPROVING AN ATTACHED EXHIBIT REGARDING AMORTIZATION OF REGULATORY LIABILITY; REQUIRING THE COMPANY TO REIMBURSE ACSC' S REASONABLE RATEMAKING EXPENSES; DETERMINING THAT THIS RESOLUTION WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS :OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS . CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS RESOLUTION TO THE COMPANY AND THE ACSC'S LEGAL 'COUNSEL. Repaular A Benda 8. Conduct the second public hearing on the City's proposal to increase tax revenues from the preceding tax year to set the tax rate for 2018. Mayor Clifford explained that the ad valorem tax rate would remain the same, but would generate additional property tax revenues to the city due to increased property values. Mayor Clifford opened the public hearing and asked for anyone wishing to speak about this item, to please come forward. With no one speaking, Mayor Clifford closed the public hearing. 9. Discuss and act on RESOLUTION NO. 2018-021: A RESOLUTION OF THE CITY OF PARIS, TEXAS, AUTHORIZING AN APPLICATION TO THE TEXAS PARKS AND WILDLIFE DEPARTMENT CONCERNING THE PARIS PUMP TRACK. Regular Council Meeting September 10, 2018 Page 3 City Manager John Godwin said they had discussed this project several months ago, and the deadline to submit a grant application for a pump track to Texas Parks and Wildlife was October 1. Mr. Godwin also said the proposed site for the pump track was at the Sports Complex and the City's share of the cost would be $100,000, which would come from the 2017 parks bond proceeds. Mr. Godwin said approval of the resolution was part of the grant application. A Motion to approve this item was made by Mayor Clifford, and seconded by Council Member Pilgrim. Motion carried, 6 ayes — 0 nays. 10. Discuss and act on a private hangar ground lease. Mr. Godwin explained that staff was working on a hanger development project with Dr. Colin Marino, who needs storage for his airplane. Mr. Godwin said the hangar ground lease was the standard lease, with the City retaining ownership of the land. He said the lease agreement calls for a 40 -year term, with option for extensions totaling 50 years. Mr. Godwin also said once the ground lease expires, the City can reclaim any fixed assets left behind. A Motion to authorize the City Manager to execute a ground lease, pending approval by the Airport Advisory Board was made by Mayor Clifford, and seconded by Council Member Trenado. Motion carried, 6 ayes — 0 nays. 11. Discuss and act on ORDINANCE NO. 2018-023: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE ISSUANCE OF A SOLID WASTE COLLECTION 'PERMIT TO COUNTY WASTE COLLECTIONS, LLC, D/B/A TRASHY BUSINESS, FOR THE 'PURPOSE OF ENGAGING IN THE BUSINESS OF COLLECTING AND/OR TRANSPORTING SOLID WASTE FROM COMMERCIAL AND INDUSTRIAL UNITS WITHIN THE CITY LIMITS OF THE CITY OF PARIS, TEXAS; FINDING A PUBLIC NECESSITY AND CONVENIENCE FOR ISSUANCE OF SAID PERMIT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Mayor Clifford said items 11-13 pertained to the three solid waste haulers who were applying for their annual permits. A Motion to approve this item was made by Mayor Clifford, and seconded by Council Member Portugal. Motion carried, 6 ayes — 0 nays. 12. Discuss and act on ORDINANCE NO. 2018-024: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE ISSUANCE OF A SOLID WASTE COLLECTION PERMIT TO SANITATION SOLUTIONS, INC., FOR THE PURPOSE OF ENGAGING IN THE BUSINESS OF COLLECTING AND/OR TRANSPORTING SOLID WASTE FROM COMMERCIAL AND INDUSTRIAL UNITS WITHIN THE CITY LIMITS OF THE CITY OF PARIS, Regular Council Meeting September 10, 2018 Page 4 TEXAS; FINDING A PUBLIC NECESSITY AND CONVENIENCE FOR ISSUANCE OF SAID PERMIT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Knox, and seconded by Mayor Clifford. Motion carried, 6 ayes — 0 nays. 13. Discuss and act on ORDINANCE NO. 2018-025: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE ISSUANCE OF A SOLID WASTE COLLECTION PERMIT TO WASTE CONNECTION OF NORTHEAST TEXAS, FOR THE PURPOSE OF ENGAGING IN THE BUSINESS OF COLLECTING AND/OR TRANSPORTING SOLID WASTE FROM COMMERCIAL AND INDUSTRIAL UNITS WITHIN THE CITY LIMITS OF THE CITY OF PARIS, TEXAS; FINDING A PUBLIC NECESSITY AND CONVENIENCE FOR ISSUANCE OF SAID PERMIT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN ;EFFECTIVE DATE. A Motion to approve this item was made by Mayor Clifford, and seconded by Council Member Trenado. Motion carried, 6 ayes — 0 nays. 14. Consider and approve future events .for City Council and/or City Staff pursuant to Resolution No. 2004-081. Council Member ; Portugal referenced the Saturday work session City Council had last December, and;§aid it was very productive. She asked if they might have another one and Mr. Godwin suggested January might be a good time. Mr. Godwin reminded City Council of the special meetings, one scheduled for the next day and one for next Monday. 15. Adjournment. There being no further business, a Motion to adjourn was made by Mayor Clifford and was seconded by Council Member Portugal Motion carried, 6 ayes — 0 nays. The meeting was adjourned at 5:37 p.m. STEVEN J. CLIFFORD, M.D., MAYOR JANICE ELLIS, CITY CLERK MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS September 11, 2018 The City Council of the City of Paris met for a special session at 5:30 p.m. on Tuesday, September 11, 2018, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Steve Clifford Council Members: Renae Stone; Billy Trenado; Linda Knox; Clayton Pilgrim; and Paula Portugal City Staff: Stephanie Harris, City Attorney; Janice Ellis, City Clerk; and Carla Easton, City Engineer 1. Call meeting to order. Mayor Clifford called the meeting to order at 5:30 p.m. 2. Convene into Executive Session pursuant to Section 551.087 of the Texas Government Code, (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), as follows: American Spiral Weld. Mayor Clifford convened City Council into executive session at 5:30 p.m. 3. Reconvene into Open Session and possibly take action on those matters discussed in Executive Session. Mayor Clifford reconvened City Council into open session at 7:00 p.m. and said they discussed American Spiral Weld. A Motion to approve the PEDC's assumption of responsibility for rehabilitation of the rail spur, east of 19d' Street for a cost not to exceed one million dollars was made by Mayor Clifford, and seconded by Council Members Portugal and Knox. Motion carried, 7 ayes — nays. EDC Director Michael Paris said it needed to be for the entire rail spur. Mayor Clifford amended his Motion to include the entire rail spur, as related to American Spiral Weld, and it was seconded by Council Member Portugal. Motion carried, 7 ayes — 0 nays. 4. Adjournment. There being no further business, Mayor Clifford adjourned the meeting at 7:00 p.m. STEVEN J. CLIFFORD, MAYOR JANICE ELLIS, CITY CLERK MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS September 17, 2018 The City Council of the City of Paris met for a special session at 5:30 p.m. on Monday, September 17, 2018, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor Pro -Tem: Derrick Hughes Council Members: Renae Stone; Billy Trenado; Linda Knox; Clayton Pilgrim; and Paula Portugal City Staff. John Godwin, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Carla Easton, City Engineer; Doug Harris, Utilities Director; Bob Hundley, Police Chief; Priscilla McAnally, Library Director; Thomas McMonigle, Assistant Fire Chief; and C1yde.Crews, Fire Marshal 1. Call meeting to order. Mayor Pro -Tem Hughes called the meeting to order at 5:30 p.m. 2. Discuss and act on ORDINANCE NO. 2018-026: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING AND DIRECTING THE DIRECTOR OF FINANCE TO TRANSFER UNENCUMBERED FUNDS FROM VARIOUS DEPARTMENTS TO OTHER DEPARTMENTS WHICH ARE EXPECTED TO OVER -EXPEND THEIR ORIGINAL BUDGET APPROPRIATIONS; 'MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Finance Director Gene Anderson explained that this was the annual year end ordinance increasing certain departmental budgets to cover anticipated expenditures and decreasing other departmental budgets. He said the total budget was not being increased. A Motion to approve this item was made by Council Member Knox and seconded by Council Member Trenado. Motion carried, 6 ayes — 0 nays. 3. Discuss and act on ORDINANCE NO. 2018-027: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ADOPTING A BUDGET FOR THE ENSUING FISCAL PERIOD BEGINNING OCTOBER 1, 2018, AND ENDING SEPTEMBER 30, 2019, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF PARIS; APPROPRIATING THE VARIOUS AMOUNTS THEREOF; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING Special City Council Meeting September 17, 2018 Page 2 A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Anderson said this was the budget presented by the City Manager, it was reviewed by the City Council and public hearings were conducted. A Motion to approve this item was made by Mayor Pro -Tem Hughes and seconded by Council Member Pilgrim. Motion carried, 6 ayes — 0 nays. 4. Discuss and ratify the property tax increase reflected in the budget as required by Local Government Code Section 102.007(c). Mr. Anderson explained State Law requires the City Council to take a separate vote when increased property values reflect an increase of property taxes. A Motion to approve this item was made by Council Member Portugal; and seconded by Council Member Knox. Motion carried, 6 ayes —'0 nays. 5. Discuss and act on ORDINANCE NO. 2018-028: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, FIXING THE TAX RATE AND THE TAX LEVY AND LEVYING AD VALOREM TAXES FOR THE CITY OF PARIS FOR THE CALENDAR YEAR 2018 UPON ALL TAXABLE PROPERTY WITHIN THE CITY OF PARIS IN CONFORMITY WITH THE CHARTER PROVISIONS AND ORDINANCES OF THE CITY; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Anderson said once the budget was adopted, City Council must adopt a property tax rate sufficient to fund the city budget. A Motion to approve this item was made by Council Member Trenado and seconded by Council Member Pilgrim. Motion carried, 6 ayes — 0 nays. 6. Adjournment. There being no further business, Mayor Pro -Tem Hughes adjourned the meeting at 5:38 p.m. DERRICK HUGHES, MAYOR PRO -TEM JANICE ELLIS, CITY CLERK