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06 - Boards & Commissions - MinutesItem No. 6 Paris—Lamar County Health District 400 West Sherman Street, Paris, Texas 75460-5646 Health District: (903) 785-4561 and Fax: (903) 737-0978 Women, Infant and Children (WIC): (903) 784-1411 and Fax: (903) 784-1442 Minutes of Regular Meeting Paris -Lamar County Board of Health The Paris -Lamar County Board of Health held a regular meeting at 5:30 p.m. on Monday, February 26th 2018. Board members in attendance were Mr. Bill Collins, Dr. Mark Gibbons, Mrs. Nancy Stallings, Mrs. Connie Stauter, and Dr. Mark White. Others in attendance were Mrs. Gina Prestridge and Ms. Cheryl King. Not in attendance were Dr. Eric Salzman and Dr. Ross Williams. Mr. Bill Collins called the meeting to order in open session at 5:30 p.m. Mrs. Connie Stauter made the motion to approve minutes from prior meeting and was seconded by Dr. Mark Gibbons. Motion carried, 5 ayes, 0 nays. Dr. Marc White made the motion and was seconded by Mrs. Nancy Stallings to convene into open session and that the executive session ended with no formal action being taken during executive session at 5:45 p.m. Motion carried, 5 ayes, 0 nays. Mr. Bill Collins presented and signed the yearly evaluation for Dr. Amanda Green and Mrs. Gina Prestridge. Dr. Marc White made the motion to approve the yearly evaluations and was seconded by Mrs. Nancy Stallings. Motion carried, 5 ayes, 0 nays. Mrs. Gina Prestridge presented the McClanahan and Holmes, LLP, single audit. The Paris -Lamar County Health District only received one finding and it was from an outside source that is hired to perform a certain duty and it was not completed within the required time frame. Mrs. Gina Prestridge presented a revision to the Paris -Lamar County Health District personnel policy, effective 01/01/2019, to reduce the current number of carryover sick hours from 1,350 to 500 and vacation hours from 400 to 300 and then to reduce the vacation carryover hours again on 01/0112020 to 200 hours. Dr. Mark Gibbons made the motion to adopt the revisions to the personnel policy and was seconded by Dr. Marc White. Motion carried, 5 ayes, 0 nays. Cui 1+IJ 'a)amo Mrs. Gina Prestridge advised the board on the following monthly report(s) e January reports — O WIC served 1,294 clients and 144 drive thru clients O Health Department served 655 clinical clients O Inspected 28 restaurants and 1 complaint O Inspected 4 septic systems and 2 complaints, and O 0 rabies cases were reported. e Total liability and equity is approximately $1,436,000.00 The next regular meeting will be on or before May 21", 2018, at 5:30 p.m. at the Paris -Lamar County Health District. Unresolved business to be discussed and possibly action taken on at next meeting: None Dr. Marc White made the motion and was seconded by Dr. Mark Gibbons for the meeting to be adjourned at 6:20 p.m. Motion carried, 5 ayes, 0 nays. Respectfully submitted by: C44zr • L P. V_l" Mrs. Nancy Stallings made the motion and was seconded by Dr. Ross Williams for the meeting to be adjourned at 6:20 p.m. Motion carried, 6 ayes, 0 nays. NOTE: Filed with City Clerk, City Annex and at Paris -Lamar County Health District b wvrsuw. caum„y x�nnx amki ,+ Paris—Lamar County Health District 400 West Sherman Street, Paris, Texas 75460-5646 Health District: (903) 785-4561 and Fax: (903) 737-0978 Women, Infant and Children (WIC): (903) 784-1411 and Fax: (903) 784-1442 Minutes of Regular Meeting Paris - Lamar County Board of Health The Paris - Lamar County Board of Health did NOT have a regular meeting on Monday, June 18tH 2018, due to not having a quorum. Next scheduled meeting will be Monday, July 16th, 2018 at 5:30 p.m. Respectfully submitted by: CLPV12.-J<'i-n� mt"1rah' maa'ma .VIlIffl �amr 'THY, (41111uam m ""'I Ilice .Chark�narmn 1dancy 3tamings ,;,om Dr Tr4airc tTlatte —,,, I)u^. III uicSa lviiamrn -2o� Dr. Ross %1fl unair,mm Paris—Lamar County Health District 400 West Sherman Street, Paris, Texas 75460-5646 Health District: (903) 785-4561 Women, Infant and Children (WIC): (903) 784-1411 Fax: (903) 737-0978 Minutes of Regular Meeting Paris - Lamar County Board of Health The Paris - Lamar County Board of Health held a regular meeting at 5:30 p.m. on Monday, July 16th, 2018. Board members in attendance were Mr. Bill Collins, Dr. Eric Salzman, Mrs. Nancy Stallings, Mrs. Connie Stauter, Dr. Mark White, and Dr. Ross Williams. Others in attendance were Dr. Jay Carpenter, Mrs. Gina Prestridge and Ms. Cheryl King. Mr. Collins called the meeting to order in open session at 5:35 p.m. Mrs. Nancy Stallings made the motion to approve minutes from prior meetings and was seconded by Dr. Ross Williams. Motion carried, 6 ayes with a correction to change the number of restaurants inspected from 428 to only 28 on the February 26, 2018 minutes, 0 nays. Mrs. Prestridge advised • Two vacant positions on the board. Mrs. Nancy Stallings term expired but she submitted an application to serve another term and Dr. Jay Carpenter submitted an application to fill the vacant position of Dr. Mark Gibbons. Mrs. Connie Stauter made the motion and was seconded by Mr. Bill Collins to accept the Stallings application. Motion carried with 5 ayes and 0 nay. Mrs. Connie Stauter made the motion and was seconded by Mr. Bill Collins to accept the Carpenter application. Motion carried with 6 ayes and 0 nay. • . Mrs. Nancy Stallings was sworn in for her second and final term. Dr. Jay Carpenter was sworn in for his first term. • The City of Paris and the County of Lamar will each be contributing $75,000 towards the 2019 budget. • We had one public information request, however we did not have any information on the address that was requested. • We may need to review the inter -local agreement at the next meeting. • Recently had a Clinical LVN position open, but filled with Immunization RN and hired a Registered Medical Assistant to take over the immunization duties. • Septic Fees — was advised by auditors that our fee schedule was low according to TCEQ Chapter 285.21 We could charge more for city septic and county septic. The old rates are $160 for single family dwelling within the County and could be raised to $210. and the old rates are $260 for City and could be raised to $410. (The $10 TCEQ fee is already included in all the rates mention.) Mrs. Connie Stauter made the motion and was seconded by Dr. Eric Salzman to raise the fees. Motion carried with 5 ayes and 1 nay (Williams) • Restaurant Inspection Guidelines/Form — according to the State we can update our guidelines and write our own policy to include points deducted for multiple violations, ex: currently only 1 deduction for evidence of insect contamination, rodent or other animal and could change to be 1 deduction for rats, another for roaches, etc.... Will call surrounding counties and see if they have already written policy that we might could mirror Mrs. Prestridge advised the board on the following monthly report(s): • June reports — o WIC served 1,174 clients and 109 drive thru clients o Health Department served 527 clinical clients o Inspected 36 restaurants and 4 complaints lRj�jyilr0;1N'AU o Inspected 12 septic systems and 3 complaints, and 0 0 rabies cases were reported. • Total liability and equity is approximately $1,239,000.00. The next regular meeting will be on or before August 20th, 2018, at 5:30 p.m. at the Paris -Lamar County Health District. Business to be discussed and possibly action taken on at next meeting: o Elected New Board Officers, o Discuss inter -local agreement, o Review restaurant inspection policy. Mr. Collins made the motion and was seconded by Dr. White for the meeting to be adjourned at 6:05 p.m. All approved. Respectfully submitted by: (f4e r V 12. _zn� Approval motion made by Dr. Salzman and seconded by Mrs. Stauter at the August 20th, 2018 meeting. All approved. NOTE: Filed with City Clerk, City Annex and at Paris -Lamar County Health District. 0"t Y'(311"VIVIIIIII 1. The chairman called the meeting to order at 4:03 P.M. 2. The minutes of the July 11, 2018 meeting were approved by acclamation. 3. Discussion and possible action on the following Certificates of Appropriateness HD -15 418 W. Washington, Wise House -Roof replacement, Justin Vickers Mr. Vickers appeared as the representative of the property owner, and is the caretaker of the house. He stated there were multiple leaks in the roof and it was doing damage to the interior of the house. He stated that the owner of the property had investigated the use of the cedar shingles, and the option was not only cost prohibitive, but the owners had a lot trouble finding anyone who would install the cedar shingles, nor would any insurance companies insure the property with cedar shingles. The owner is requesting to put on a high profile shingle, similar to the historic home across the street, in the color green. Chairman Dux spoke to the fact that water penetrating the roof is the quickest way to destroy a building. He gave Mr. Vickers a copy of an article on the advantages, disadvantages and cost comparison of different type roofs and longevity and asked him to review it, along with the NPS preservation briefs on wooden roofs before he replaces the roof. He also advised that the asphalt shingles will diminish the value of the property the minute it is put on. Commissioner Hider made the motion to approve the use of the Timberline high definition asphalt shingles in hunter green, seconded by Commissioner Lazar. Chairman Dux made an amendment that the shingles be approved with the shingles presented or a higher profile, due to the importance to the character of the structure, in which Commissioner Hider agreed. With no other discussion, a call for a vote was made. Motion carried S - 0 B. 507 S. Church, replacement siding, Hunter Moore Mr. Moore explained that his house was built in the late 1800's and was a two story house, but the second story was remove at some point, creating some roof lines that dump excessive water on the west facing facade of the house and causing deterioration of the current siding. Mr Moore proposed to replace it with cedar shingles as an accent siding, and painting it with the appropriate color. He noted examples of cedar on the existing carriage house that belongs with the property, and on the neighboring house. Mr. Moore further explained that the type of siding that is currently on the house is no longer available, and the more modern type of this siding doesn't have the same profile. Mr. Moore researched the wood mill in REGULAR MEETING MINUTES CITY OF PARIS HISTORIC PRESERVATION COMMISSION CITY COUNCIL CHAMBERS WEDNESDAY AUGUST 8 2018 .........................u................................. Pres........... ent: _ _._.......... _ __..._. ��,,............. Absent: Chris Dux, Chairman Matt Coyle, Vice Chairman Randy Hider, Secretary Sarah Barbee Linda Vandiver Glee Emmite Guests: Mike Lazar Justin Vickers Hunter and Kelli Moore Linda Knox, Council liaison Janet and Keith Green Cheri Bedford, HPO Paul Denney John Godwin, City Manager Barbara Wilson 1. The chairman called the meeting to order at 4:03 P.M. 2. The minutes of the July 11, 2018 meeting were approved by acclamation. 3. Discussion and possible action on the following Certificates of Appropriateness HD -15 418 W. Washington, Wise House -Roof replacement, Justin Vickers Mr. Vickers appeared as the representative of the property owner, and is the caretaker of the house. He stated there were multiple leaks in the roof and it was doing damage to the interior of the house. He stated that the owner of the property had investigated the use of the cedar shingles, and the option was not only cost prohibitive, but the owners had a lot trouble finding anyone who would install the cedar shingles, nor would any insurance companies insure the property with cedar shingles. The owner is requesting to put on a high profile shingle, similar to the historic home across the street, in the color green. Chairman Dux spoke to the fact that water penetrating the roof is the quickest way to destroy a building. He gave Mr. Vickers a copy of an article on the advantages, disadvantages and cost comparison of different type roofs and longevity and asked him to review it, along with the NPS preservation briefs on wooden roofs before he replaces the roof. He also advised that the asphalt shingles will diminish the value of the property the minute it is put on. Commissioner Hider made the motion to approve the use of the Timberline high definition asphalt shingles in hunter green, seconded by Commissioner Lazar. Chairman Dux made an amendment that the shingles be approved with the shingles presented or a higher profile, due to the importance to the character of the structure, in which Commissioner Hider agreed. With no other discussion, a call for a vote was made. Motion carried S - 0 B. 507 S. Church, replacement siding, Hunter Moore Mr. Moore explained that his house was built in the late 1800's and was a two story house, but the second story was remove at some point, creating some roof lines that dump excessive water on the west facing facade of the house and causing deterioration of the current siding. Mr Moore proposed to replace it with cedar shingles as an accent siding, and painting it with the appropriate color. He noted examples of cedar on the existing carriage house that belongs with the property, and on the neighboring house. Mr. Moore further explained that the type of siding that is currently on the house is no longer available, and the more modern type of this siding doesn't have the same profile. Mr. Moore researched the wood mill in Dekalb, Texas for the cost of duplicate siding, but found it cost prohibitive as the expense would include a new knife, set fee, and oversized wooden pieces. Mr. Moore considered removing some siding from the back of the house, but concluded there weren't enough sizes andpieces to work. Chairman Dux asked the commission if they had further questions, and called for a motion. A motion was made by Glee Emmite, seconded by Randy Hider to approve the use of the cedar shingles on the west facing fagade, limited to the area around the set of windows and not to include under the porch. Motion carried 5 — 0 C. 17 Clarksville ST- Facade repair/replacement- Janet Green D. 21 Clarksville ST. Fagade repair/replacement- Janet Green E. 27 Clarksville St. Removal of slipcover, and repair of existing historic facade -Janet Green 17 Clarksville: Mrs. Green is determining how to finish out the lower portion of the fa(ade after removing the slip cover, and exposing the transom windows. She plans to repair the original transom. She showed pictures of different types of store fronts around downtown. Herproposal includes recessing the storefront approximately 5 feet and to include a configuration of two double doors flanking a single door in the middle, and the door design that looked similar to a bulkhead. The doors would either be recycled ore purchased, and ifpurchased they will be using fiberglass. Above each door would be another three sets of short wide windows to fill in the space. Commissioner Dux asked if the transom windows were three sets of 4 windows each, and if so, recommended that the placement of the doors all align with the division of the transom for symmetry. Mrs. Green said that was the intention. A motion was made to approve the Certificate of Appropriateness as presented by Commissioner Emmite, seconded by Commissioner Vandiver, motion carried 5 — 0. 21 Clarksville: The upper windows story windows were discussed first, and Mrs. Green said she was getting prices on the 4 over one window configuration, and asked if this was required. Chairman Dux said it would be preferable to have this since this is what was on the building originally, but if it was not available, it would be acceptable to do a one over one. Mrs. Green said she would continue to research the one over one as she liked that look as well. Mrs. Green proposed two drawings One included a traditional storefront, having one large door in the center, and two display windows and bulkhead. She also proposed the double door with divided light, and the divided light display windows. A motion was made to approve the traditional storefront design by Commissioner Vandiver seconded by Commissioner Emmite, motion carried 5 — 0. Mrs. Green would wait to see what the design professionals come up with when the visit on August 10, 2018, and may return with the new information. 27 Clarksville: Mrs Green presented pictures of the transom windows and the rear of the building under the slip cover. She is concerned with the roof line, and how it may look on the historic building, but wanted to receive approval to remove the slip cover from the commission in the event she request a grant. A motion was made to approve the Certificate of Appropriateness to remove the faVade by Commissioner Emmite, seconded by Commissioner Vandiver, seconded by Commissioner Emmite, motion carried 5 - 0 F. 104 Bonham St. There was not one present to answer questions about this certificate of appropriateness, so it was unclear if the applicant was trying to mitigate apotentialproblem, or looking for a morepermanent repair to theproperty to hold the terracotta and cast stone pieces on the parapet wall shelf. After discussion, Chairman Dux made the motion to approve the Certificate of Appropriateness with the contingency that the application of tar paper or other substance to hold the terracotta and cast stone parapet wall together is a temporary measure to mitigate further deterioration or pieces of stone falling. Commissioner Lazar asked what the definition of temporary. Commissioner Hider asked how the tarpaper would actually keep pieces from falling offfrom the wall. Commissioner Dux explained that the owner was attempting to support the terracotta/cast stone similar to duct tape. He also clarified his motion to include the definition of temporary. Motion to approve the use of the tar paper with the contingency that the property owner will submit to the commission within 60 days the detailedplan for when permanent repairs they are going to take place and what exactly the permanent repairs will be. Motion seconded by Glee Emmite, motion carried 5 - 0 4. Commissioner Emmite and Chairman Dux shared highlights from the NAPC forum. a. Main Street: a proven approach, and how vacant properties do create a loss of revenue for downtown. b. Surveys, and demolition by neglect, and how people leave properties to deteriorate, and that maybe there is a need to help people who want to restore their properties c. Education is important to getpeople involved in a friendly way, maybe a rehab club, and maybe training with younger kids to develop an appreciation for historic preservation d. Chairman Dux recommended the members if at all possible attend a forum. e. Chairman Dux shared about a town who had a partnership with a non-profit entity and set up an endowment fund for preservation, or make loans to property owners. f. Chairman Dux share that he was impressed the training, and there were a multitude ofprograms that would be beneficial. One of his sessions was the economic impact of maintaining the historic downtowns, and how it can really improve the community's value. s. Outreach plan: The commission discussed a potential mitigation plan for the stained glass windows on the church/home located at 442 S. Main. 6. HPO report: Cheri told the commission that she would prepare the list of in house approved certificates of appropriateness in the next meeting's agenda. 7. Hearing no otr items, the meeting adjourned at 5:35 p.m. REGULAR MEETING MINUTES MAIN STREET ADVISORY BOARD Tuesday. August 14 2018 4:30 PM Present: Absent: Glee Emmite, Chair Shelley McDowell Becky Semple Kevin Ashmore Clayton Pilgrim — Council Liaison Laurie Redus Carolyn Patterson John Brazile Jane Helberg City Staff Cheri Bedford, Main Street Manager AGENDA L Glee Emmite called the meeting to order at 4:33 PM. 2. Citizens Forum — No one present for forum 3. July minutes — Jane Helberg asked for an explanation of the addresses mentioned in #4, Section B. The address 17/21 Clarksville Street was corrected to 17 & 21 Clarksville Street. The converted space at that address has been restored to the original two buildings with separate addresses. A motion to approve the July 10, 2018 meeting minutes with the correction was made by John Brazile, second by Kevin Ashmore, motion carried. 4. A motion was made by Glee Emmite to nominate John Brazile as the Promotions Chair. A second was made by Laurie Redus, motion carried. 5. Committee discussion — A. Design — Glee Emmite reported that she attended the National Association of Preservation Commission Forums in Des Moines, Iowa along with Cheri Bedford and Chris Dux. They toured the Salisbury Mansion and the Iowa State Capitol building the first day there. At the Forum, morning and afternoon sessions were available for the group to attend a variety of topics based on need/interest. Glee attended the Main Street session entitled "The Important Catalyst for Rural Revitalization." The Main Street model discussed in the session was the same model currently used in Paris. Materials and packets were brought back to share with appropriate individuals. One important concept learned was the importance of sharing and communicating Historic Preservation notes especially with people who own vacant properties in downtown Paris. Newsletters would be an effective way to communicate information and grant opportunities that are available. One session focused on the amount of lost downtown revenue from vacant buildings and other revenue sources such as living spaces built above the businesses. With the Toole Design Group in town, Paris is at the crest of expansive downtown revitalization activities. B. Promotions — Chair John Brazile reported that the Promotions Committee would meet immediately following the Main Street Meeting. Discussion would include Mannequin Night, Market Square Affair and Pumpkin Festival. New members of the Main Street Committee were invited to volunteer on the Promotions Committee. C. Organization — Chair Laurie Redus reported that she would meet next week with Cheri Bedford to go over the parts of the Organization work plan. Laurie will be working to add new members to the committee as well as getting a robust sign-up method for volunteers. Glee mentioned that a pool of volunteers is very important for events such as the Market Square event scheduled for September 15, 2018. D. Chamber & VCC — Becky Semple was not present for a report. E. Paris Downtown Association — Glee Emmite, President of PDA, reported the group met to discuss supporting Main Street's Mannequin Night which is scheduled for October 20, 2018 with Jill Awtrey chair of the event. Prizes will be awarded by PDA for Best Window and Best Mannequin. At dark, the movie Halloween Night will be shown in the bum -out space with free admission and parking. On August 3, 2018, PDA organized an Ice Cream Social with approximately 150 people attending. Downtown stores were open and serving ice cream and sodas. The ice cream was provided by each individual business. F. Economic Vitality — Chair Kevin Ashmore reported that a committee meeting will be scheduled in the near future with Mike Kennedy of HWH and other members to be added. The Chair explained that the purpose of the Economic Vitality Committee is to bring more businesses to downtown and to encourage other businesses to locate/relocate in the downtown space. Jane Helberg mentioned that she recently hoped to purchase a building downtown but had to locate away from downtown because of the need for 18 parking spaces when her entire staff attends a meeting. Updates on the status of nominations for various awards: • Glee Emmite: Best Downtown Partner — Peoples Bank, submitted in July for the President's Award (Texas Downtown Association) • Kevin Ashmore: South Main Iron — Best Commercial Interior The business is owned by Ryan and Chris Whitaker and sells "previously enjoyed motorcycles." This business proves that downtown can be a popular and profitable location. They created a "destination business" targeting a radius of a 3 -hour drive. The work on the nomination for the President's Award (Texas Downtown Association) is still in progress. • Laurie Redus: Texas Treasure Award — Texas Furniture (Nominee must be in business 50+ years.) The work on the nomination is still in progress with no deadline on submission. The business was previously owned by Frank Weaver and now owned by the Anthony family. Information is being gathered about both owners and locations. The nomination will be submitted in the next few weeks to the Texas Historical Commission. 6. Main Street Manager's Report — Cheri Bedford • Many ideas were brought back from the conference in Des Moines, Iowa. Discussions have taken place on ways to reach out to residential and business owners downtown. Owners need to know that Paris is part of the National Historical Register for both residential and the downtown district. This makes the properties eligible for lots of things such as 17, 21 and 27 Clarksville Street owned by Janet Green. With the upper facade being removed in July, Cheri Bedford is working with an officer from the Texas Historical Commission National Register to have the buildings added as "contributing buildings" to the downtown. This designation means it will become eligible for federal and state tax incentives. • Marie Oehlerking-Read from the Texas Main Street design staff visited with Cheri Bedford and Janet Green to discuss ideas for the new store front at 17 and 21 Clarksville Street. The goal is for the new lower store front to be restored to a more historical look. Marie Oehlerking-Read also visited with Chris Dux at the location he is currently renovating. • Moffit Financial is in the final phase of the renovation on the west side of the plaza. • The vacant property registry went into effect July 23, 2018. There are 40 properties identified for the registry. Six have registered as of now with a deadline of October 23, 2018. The registry includes the following: emergency contact(s), building information, plans for building and building caretakers. Each building must have a correct 911 address, and the owners must provide liability insurance. A fee will be charged for vacant buildings because it devalues the rest of downtown. The fees will go into a grant to improve the downtown district. • Henry Printing is being gutted by HWH with a prospect for new tenants. • Cheri Bedford is working with the city's engineering department since the Pumpkin Festival will be moved to Bywaters Park and adjacent streets due to road construction downtown. The layout for the festival has to be designed to fit the park. • Hatch Chile Fest will be at Market Square September 1, 2018. They will roast 2,400 pounds of chiles downtown. Games and a hamburger stand will be part of the mini -festival. Volunteers will be needed. • The roof has been finished at 127 Lamar Avenue. The Main Street Committee will present the BIG check to Lucy Funk, owner, in the near future. • The Toole Design Firm is in Paris this week. The public meeting will be Thursday, August 14, 2018 in the upstairs meeting room. Everyone is encouraged to attend and bring friends to view the plans for the downtown. • Market Square Affair will be September 15, 2018. Tickets are available on line for this family -style dinner event with all local foods being served. There are 100 tickets available. Volunteers are needed to set-up the event and serve the dinner. Proceeds will be used for placing heaters in the public restrooms at Splash Park so that they can be operational during the winter months. • Cheri Bedford will be submitting the 10 Criteria Report in October 2018. All Main Street committees must have a meeting with the minutes submitted to Cheri Bedford prior to the deadline in October. • Glee Emmite requested that the Main Street Work Program be placed on the agenda for the September 11, 2018 meeting. • John Brazile reported that South Main Caf6 has plans to remodel the inside and outside of the building plus add landscaping. They want to be part of the Paris downtown revitalization initiative. 7. Laurie Redus made a motion to adjourn, second by Kevin Ashmore, motion carried. The meeting was adjourned at 5:13 PM. Submitted by: Carolyn Patterson, Secretary �� tip.�.::b MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, AUGUST 20, 2018 3:30 P.M. 1. Johnny Norris called the Building and Standards Commission Meeting to order at 3:30 P.M. Roll was called. A. The following members were present: Matthew Allen Johnny Norris Ben Vaughan Beverly Johnson Ken Kohls B. Staff present: Robert Talley Thomas McMonigle Clyde Crews Stephanie Harris Debra Burge C. Others present: 2. Approval of minutes from previous meeting. (July 16, 2018) Motion made by Johnny Norris, seconded by Ben Vaughan to approve minutes with change. Motion carried unanimously. 5-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures;" Article II of Chapter 17, entitled "Control of Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter of Private Premises;" Chapter 1-6 of the Code of Ordinances of the City of Paris, Paris, TX: A. 2671 N Main Space 22; Holiday Mobile Home Park Owner: Mike Edge, 26850 Rd Box 11, Petty TX 75470 Robert Talley stated no contact with owner. Spoke with park owner; has also tried to contact trailer owner. Siding has been pulled off, missing windows; unsecure; deterioration along roof, trash and rubbish inside; roof missing on back of unit. Robert Talley's recommendation: Declare a nuisance, demo within 30 days or city has the right to do so. Motion was made by Johnny Norris, seconded by Ken Kohls to accept amended recommendation. Motion carried. 5-0. B. 2810 Graham; Sperry's 1St Addition Block 5, Lot S 50' of 5-7, 8-14, E 1/215-18 Owner: Louisa Hughes, 2810 Graham, Paris TX 75460 Robert Talley stated no contact with owner. Has been worked by Code Enforcement several times for high grass & weeds. Missing and deteriorating wood; unsecure; broken/missing windows; roof beginning to collapse; foundation damage; junk and rubbish; roof leaking. Robert Talley's recommendation: Declare nuisance, demo with 30 -days or city has the right do so. Commission questions: Q — Are there services to the property? A — Did not check, but no one is living there. Motion was made by Johnny Norris, seconded by Ken Kohls to accept amended recommendation. Motion carried unanimously. 5-0 C. 20424 Ih NW; Wortham & Carlton Addition Block 5, Lot 1 & S 18' of 2 Owner: Lamar County Trustee Robert Talley stated property has recently become Lamar County Trustee property. Removing from this list. Can be demoed. D. 1536 14th NE; East Park Addition Block L, Lot 3-5 Owner: Reba Scales & Vickie Maxwell Jones, 5676 Deer Valley Trl, Antioch TN 37013 Robert Talley stated complete burn -out; no one living in house at time of fire. Robert Talley's recommendation: Declare nuisance, demo within 30 days or city has right do so. Motion was made by Ken Kohls, seconded by Beverly Johnson to accept Robert's recommendation. Motion carried unanimously. 5-0 E. 437 E Price; City Block 37, Lot 11 Owner: Ashley Atteberry, 404 E Price, Paris TX 75460 Robert Talley stated owner has contacted us. Told her she needs to secure and then obtain permits. New owner has already begun repairs to secure. Told her roof will also need to be repaired in the near future; does not appear to be leaking inside, but evidence outside of sagging. Robert Talley's recommendation: Declare a nuisance; secure within 14 days and repair within 90 days. Motion made by Johnny Norris, seconded by Ken Kohls to accept Robert's recommendation. Motion carried unanimously. 5-0 F. 605 E Price; City Block 35, Lot 20 Owner: Michael Alexander, 806 7th NW, Paris TX 75460 Robert Talley stated has been to BSC before with secure and repair orders. Owner did start to secure, but has had severe health issues. Called today and will speak with him tomorrow in detail. Still unsecure; windows and back door missing; foundation sagging, gap in between front door and frame; roof leaking; deteriorating exterior wood; hole in roof from tree limb. Robert Talley's recommendation: Declare a nuisance, demo within 30 days or city has right to do so. Motion was made by Ken Kohls, seconded by Johnny Norris to accept Robert's recommendation. Motion carried unanimously. 5-0 G. 1134 15th SE; Gibbons -Braden Block 7, Lot 3 Owner: Stacy Musgrove, PO Box 111, Cunningham TX 75434 Robert Talley stated no contact with owner. Neighbor said structure caught fire Fall 2017. Vacant. Robert Talley's recommendation: Declare a nuisance, demo within 30 days or city has the right to do so. Motion was made by Johnny Norris, seconded by Ken Kohls to accept Robert's recommendation. Motion carried unanimously. 5-0 H. 105017 Ih SE; Gibbons -Braden Addition Block 12, Lot 1 Owner: Michael Fagan, 1034 19th NW, Paris TX 75460 Robert Talley stated no contact with owner. Could probably be repaired, but don't believe owner will do it. Owner has told neighbor he won't be doing anything to the house. City has filed lien against this property for removing a tree that fell onto the house. Knocked small amount of roof covering off, but don't know extent of damage caused. Looking through windows, does not appear roof is leaking. Robert Talley's recommendation: Declare a nuisance, repair within 90 days, or back to BSC. Stephanie Harris — If a property can be repaired, don't believe we can issue demo orders, whether the owner will do the repairs or not. Q — If we don't have access to the condition inside, how can this commission determine the "reasonable" repairs? A — Believe we have to rely on the Code Enforcement Supervisor to determine if repairs are reasonable. Motion made by Johnny Norris, seconded Ken Kohls by to accept Robert's recommendation. Motion carried unanimously. 5-0 4. Code Enforcement update. Demolition list (pending) provided to BSC. 3 structures demolished in July. At the next BSC meeting, we will need to nominate officers for this commission. Q — Future Agenda Items. A — Will not be discussed in these meetings. Requests should be e-mailed to Robert. Q -- Why are issued brought up in the past not on this month's agenda? A — If they're not on this agenda, I've not obtained the information I needed yet. 5. Adjournment. Motion was made by Ben Vaughan, seconded by Johnny Norris to adjourn the meeting at 4:12 pm. Motion carried unanimously. 5-0 APPROVED THIS 17t' DAY OF SEPTEMBER, 2018. :hairmaj� Love Civic Center Governing Hoard Minutes Love Civic Center Present: Curtis Fendley, Pam Anglin, Troy Scholl, Austin Anthony, Dave Cook, Renae Stone, Greg Wilson, Chip McEwin and Linda Kapp. Staff: Gina Crawford, Becky Semple, Randy Nation, Kem Wright, Jon McFadden Curtis Fendley called the meeting to order at 4:01 pm. A motion to approve the May minutes was made by Austin Anthony, seconded by Pam Anglin. All approved. Greg Wilson gave an overview of the May Financials, they were accepted into the minutes. Curtis Fendley stated he asked for a bid from contractors for the upcoming renovations of the Love Civic Center, He received bids from Archer Construction and WRA. It was decided to take Archer Constructions proposal to the Executive Board of the Lamar County Chamber of Commerce. The proposal consisted of approximately $8,000 for a preconstruction evaluation fee and 101 of the total construction. They expect the cost to be $650,000 to 1.2 million. Jon McFadden added that the audio, video, lighting and HVAC control RFP was issued May 25`" and proposals are due July 161'. Randy Nation stated that he would like to plan an AED/CPR class for LCC and Chamber Staff and any board member that is interested. He will schedule a date. The trolley barn is still having mold and mildew issues and a bid was submitted to install a louvered ventilation system for $2800 plus electrical installation. Only one bid was submitted. The cost of repair may be offset by a $300 damage claim resulting from a trailer being backed into the side of the building last July. A vent or fan will be installed in the area of the damage rather than replacing the damaged metal panel. A motion to approve was made by Pam Anglin, seconded by Troy Scholl, all approved. Randy Nation stated that the bike kiosk was vandalized. Three bike locks were broken during the night. The perpetrators broke the bikes free and went for a ride across the civic center parking lot. A police officer came through but did not see the perpetrators but his presence scared there off. The officer did submit their license plate to dispatch. A report was filed, video has been provided to police and investigation is underway. Replacement locks have been ordered. Randy Nation suggested we install a new light and possible awing over the bike kiosk. Curtis Fendley stated that we would add that to the proposal for construction and let the contractor decide what would work best. Randy will seek bids to improve lighting on the area_ It was the consensus of the board to reduce rental hours from 24/7 availability to 6 am to approximately sunset. This information will be provided to the police department so they will know when bikes shouldn't be in use. Randy Nation created a survey for events held at the civic center. This survey will go to all renters of the civic center and will provide feedback on how the event went, cleanliness of civic center and any other information they provide. The next meeting will be held on September 13, 2018. Meeting adjourned at 4:28 pm. Respectfully Submitted, Gina Crawford Paris Visitors & Convention Council Board ofwDirectors , Meet! June 18, 2018 at 4:00 pm Members, Present Tony Corso, Greg Wilson, Renee Harvey, John Godwin, James Wyatt, Lisa Walker, Brenda Wells, Jeff Nutt, Bryan Hargis, Mark Pankaj, Charley Lewis, Josh Bray and Chadlee Johnston, Staff Present: Gina Crawford, Paul Allen and Becky Semple. Lisa Walker called the meeting to order at 4:00 pm. Lisa Walker introduced Paul Allen, the new Lamar County Chamber of Commerce President/CLC). Minutes...... The board was given a few minutes to read the May minutes. A motion to approve was made by Renee Harvey, seconded by Chadlee Johnston. Motion passed unanimously. Financials were presented by Greg Wilson, a motion to approve the financials was made by Mehir Pankaj, seconded by Tony Corso, Motion passed unanimously. Becky Semple presented a funding request for the Bug Tussle. They asked for $1500.00. A motion to approve $1000 was made by Brenda Wells, seconded by Renee Harvey. Motion passed unanimously, Becky Semple presented a funding request for the Church of God Restoration. They asked for $2500.00. A motion to approve $1950 to be paid directly to the Love Civic Center was made by Bryan Hargis, seconded by Tony Corso, Motion passed unanimously. It was also suggested to put a map up and have the people mark where they are from. John Godwin made a presentation regarding funding for lights at field 7, at the Sports Complex in Paris, TX. This will be a means to attract and support more and larger tournaments. Previous cost quotes ranged from $150,000 to $200,000. However, a recent partnership between Musco (a lighting company) and Hargis Electric offers a chance to get the lights in place for approximately $80,000. A discussion took place and a recommendation was made for the VCC to pay $40,000 over a three-year period. John Godwin will go back to the council and see if this is agreeable to them. Paul Allen spoke and said he was glad to be here. Greg Wilson gave a brief report that the Pump track has raised $98,000 in sponsorships with 65 sponsors. Becky Semple gave a report on the upcoming events. Motion to adjourn at 4:52 was made by Chadlee Johnston. Respectfully submitted, Gina Crawford Rip PINI 0USVIII NG AUTHORITY'OF PPP 19HE CITY OF` PARIS REGULAR.AllEETING B1OA11D OFCOMM. USISIONE MIS MEETING "'11T HOME'S 100 GE(WGIE WRI'(7. ,A47.N"IJTI�,',S'01;",Au,gi,ist 21, 2018 Present at thMeting Gary Savagic Cbairrnan of the Board ofConimision ers ,rK Haynes Vice Chain- anof"the Board Iref Commissioners DewayneDangerfleld ..®. Cornmissioner of the Board of Comm'issioners Demna Nicker.,ion- Commissioner of the Board ofcomi nissi6nex-s Sally Ruth�xrt - Executive Director Patricia Pridemore - Program Manager I . Meeting Called to order at.12:39 pm on Tues day, August 21, 2018 by Chainnan of the Board of Cornmissioneirs, Gary Savage. 2. Having f'bur Board Members present, a i.,pionjin, Mr. Savage thanked md,%velcomned everyone to the meeting. 3. Patricia Pridemcffel, Nolary, swore, in I-haynes, Gary Savage and Dewa�ne Dangerfield"win .xe already sworn in at the City of Paris. Chairman -- Noinination was made for (Jary Savage to be Chairman by 1' K. 1-laynes and Dewayne Dangerfield. Motion was made foa, nominations to cease by'F 1K H�,�,yriesand seconded by Denvayne Dangerfield. Motionpassed 4-0. Vote for Gary Smrag,, for Chairman passed 4-0. Vice Chainnan Nominationwas made for TK, Haynes to The Vice Chairimp. Motion was made ft -)r nominations to cease b,y Gary Savage and seconded by DewayAe '�,, d 4 0. Dalti,gerfield. Motion. passed 41-0. Vote fi,rr'T'K, Ilaynes fbir Vice ("hairman pas- e 4. Citizens' Form Opened and closed with no one present to speak. 5. Minutes from the June 19,,2018 Meeting Millutes were approved with a rx)otioxi made, bay 'Mr, 1"', K. Haynes and secon&d by Mr. Dewaylie Darogerfleld. Passed 4-0. 6, UNFINISHEDBUSINESS: NONE 7. NEWBUSINESS. A., Occupancy Report - Waiting lists R)r PH kmd Section 8, Denriographic Rep orts, and Va.cuncy Reports were, all pmented to the Board. B, Financial Report - presented banik statements and financial graphs for P11 nand Section 8 Program& 8. REISOLUTIONS: 201.8-001 SEMAJI J -"YE 06/30/' 20 18 Motion inaxle by Mr. I layines an secionded by Mr. Dangerfield, Molioti passed 4-0. further busi ness (W questions, a rujotion fbr adJournrinent was naade by P 1,s. Nickerson and seclonded by Mr. Savage. Motion pazsed 4-0.1"he meeting was ae�pluned at, 1.155 frim. 1q, /Pil 1 2018. APPROVEIDIFIlIzi I ly of' ............. . . ... ... . Q, . ..... ............... --- . . . . ..... . . ........ ....... Sally Ruthart. Secretary ......... . . .. ........ . Gary Savaaar airman K