Loading...
09/18/2018 MinutesMINUTES PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS TUESDAY, SEPTEMBER 18,, 2018 5:30 O'CLOCK P.M. The meeting of the Planning and Zoning Commission was called to order at S: 30 p. m. by Keith Flowers, Chairman. The following members were present: James O'Bryan, Keith Flowers, Mihir Pankaj, John Lee, Sims Norment, and Chad Lindsey. Also present were John Godwin, City Manager; Carla Easton, City Engineer; Clyde Crews, Fire Marshal; Triniti Frazier, Community Development Coordinator and concerned citizens. Absent member: Rick Hundley. 2. Election of Officers: A. Chairman Motion was made by Sims Norment to elect Keith Flowers as Chairman, seconded by John Lee. Motion carried 4-2. B. Vice -Chairman Motion was made by Mihir Pankaj to elect Chad Lindsey as Vice -Chairman, seconded by Sims Norment. Motion carried 6-0. 3. Approval of minutes from previous meetings. (August 6, 2018) Motion was made by Chad Lindsey, seconded by John Lee to approve minutes for the August 6, 2018 meeting with correction to member name on Item 5. Motion carried 6-0. 4. Public hearing to consider and take action regarding the petition of John Bell for a change in zoning from an Office District (0) to a General Retail District (GR), in the Baker Addition, Block B, Lot 1, being located at 2300 Clarksville Street. John Godwin, City Manager, discussed the background and status of issue with commissioners. BACKGROUND: John Bell has applied for a zoning change on a 0.2922 acre lot at 2300 Clarksville Street. The purpose of this request is to change the zoning from Office to General Retail in order to operate a retail store selling antiques. The property includes an existing structure, previously used as office space by various owners and/or tenants. There is some paved parking in front and rear. STATUS OF ISSUE: A majority of the area along this section of Clarksville is General Retail, and the future land use plan also calls for the subject lot to become General Retail. The site fronts onto Clarksville and has ready access on that arterial, as well as onto 23rd SE. There is some concern that parking may be inadequate for retail uses; however, the current suggested use of antique sales is typically not an intense traffic generator. Of course, we have to keep in mind, as with any other zoning change, that if this request is approved all other GR land uses become allowed as well. Even so, we believe this use is consistent with both existing conditions and with future plans. RECOMMENDATION: Recommend to the city council a zoning change from Office to General Retail. Public hearing was declared open. John Bell, stated he has owned the building since 1972 and had a real estate office for years and they retired and put it on the market and person buying wishes to put in an antique store so that is the purpose of requesting the zoning change to General Retail. Public hearing was declared closed. Motion was made by Keith Flowers, seconded by John Lee to approve the zoning change. Motion carried 6-0. S. Public hearing to consider and take action regarding the petition of Cosmopolitan Beauty LLC for a change in zoning from a General Retail District (GR) to a General Retail District with a Specific Use Permit (SUP) for Permanent Make -Up Micro -blading Tattoo Salon, in the City of Paris, Block 315, Lot 6, being located at 3703 Lamar Avenue. John Godwin, City Manager discussed the background and status of issue with commissioners. BACKGROUND: Jodie Greb has applied for a zoning change on an occupied lot at 3703 Lamar Avenue. The purpose of this request is to change the zoning from General Retail to General Retail with a Special Use Permit in order to add permanent make-up tattooing and micro-blading into an existing salon, Cosmopolitan Beauty. STATUS OF ISSUE: This existing shop is located inside an established, highly trafficked center, near the very busy intersection of Lamar and NE Loop 286. A few parcels in the area are zoned Commercial, but a majority are General Retail, and the future land use plan also calls for the subject lot, and in fact the entire area, to be General Retail. The commission and city council previously discussed and approved a request very much like this one when another existing shop, also inside an existing building, desired to add only these additional services. No other tattooing activities are requested or would be allowed based on the SUP approval language. RECOMMENDATION: Recommend to the city council a zoning change from General Retail to General Retail -SUP. Public hearing was declared open. Jodie Greb, asked the board if they had any questions for her. The board having none, Ms. Greb states she just wanted to reiterate that this is not a tattoo shop by any means. It is intradermal cosmetics that are temporary and is an up and coming service in her industry. Public hearing was declared closed. Chad Lindsey states it seems like this is becoming more of an extra step in this process with this particular service and asked if this is a situation to consider taking off for a Specific Use Permit and making to where this particular thing is allowed in General Retail. John Godwin states this is somewhat of a new thing and wasn't included in the definitions before, also the way tattoo parlors had a negative stigma than they do today. Mr. Godwin states he would suggest that it is taken off. Motion was made by Chad Lindsey, seconded by Keith Flowers to approve the zoning change. Motion carried 6-0. 6. Consideration of and action on the Preliminary Plat of Lot 1, Block A, New Beginnings Addition, located in the 400 Block of NW 19th Street. Carla Easton, City Engineer discussed the background and status of issue with commissioners. BACKGROUND: David and Sherry Whitaker own 0.923 acres called Lot 6A -C, City Block 242 located in the 400 block of 19th St NW. They propose to subdivide the lots to create 4 residential lots. The property is currently zoned Single Family Dwelling District No. 2 (SF -2). STATUS OF ISSUE: The owners have submitted a preliminary plat and a final plat of the property. Water and sewer infrastructure is available to the site, and it appears that the plat complies with the City of Paris subdivision regulations, subject to the following revision. 1. Provide a 5' ROW dedication along 19th NW RECOMMENDATION: Approve the preliminary and final plats with noted revision. Motion was made by Keith Flowers to approve the Preliminary Plat with the noted revisions and seconded by Mihir Pankaj. Motion carried 6-0. 7. Consideration of and action on the Final Plat of Lot 1, Block A, New Beginnings Addition, located in the 400 Block of NW 19th Street. Motion was made by Keith Flowers to approve the Final Plat with the noted revisions and seconded by Chad Lindsey. Motion carried 6-0. 8. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Newberry Addition, located at 2805 SE 3rd Street. Carla Easton, City Engineer discussed the background and status of issue with commissioners. BACKGROUND: Landon and Candace Cope own 1.486 acres called Lot 4, City Block 167 located at 2805 3rd SE. They propose to build a single family home on the lot. The property is currently zoned Agricultural District (A). STATUS OF ISSUE: The owners have submitted a preliminary plat and a final plat of the property. Water and sewer infrastructure is available to the site, and it appears that the plat complies with the City of Paris subdivision regulations, subject to the following revisions. 1. The minimum building line setback shall be 35' in Agricultural zoning districts 2. Provide the minimum finished floor elevation for all structures RECOMMENDATION: Approve the preliminary and final plats with noted revisions. Motion was made by Chad Lindsey to approve the Preliminary Plat with the noted revisions and seconded by John Lee. Motion carried 6-0. 9. Consideration of and action on the Final Plat of Lot 1, Block A, Newberry Addition, located at 2805 SE 3rd Street. Motion was made by Mihir Pankaj to approve the Final Plat with the noted revisions and seconded by John Lee. Motion carried 6-0. 10. Consideration of and action on the Final Plat of Lot 1, Block A, The Hamilton Oaks Apartments Addition, located in the 1100 Block of 20th Street NE. Carla Easton, City Engineer discussed the background and status of issue with commissioners. BACKGROUND: Ken Hamilton owns 13.38 acres in the 1100 block of 20th NE, and proposes to develop a multi -family apartment complex. The property is currently zoned Multi -Family Dwelling District 2 (MF -2). STATUS OF ISSUE: The owner has submitted a final plat of the property, along with a guarantee of construction for the public infrastructure, which includes approximately 400' of sanitary sewer. It appears that the plat and the guarantee of construction comply with the City of Paris subdivision regulations, subject to the following revisions. 1. Provide the proposed plat name and legal description in the title block. 2. Provide a drainage and utility easement along the east property line to accommodate flow from upstream properties. 3. Provide drainage easements for proposed detention ponds. 4. Provide easements for franchise utilities to serve each building. 5. This property is in the FEMA delineated 100 -year flood plain. Remove note stating it is not. 6. Revise the water main location to match the approved site plan. RECOMMENDATION: Approve the final plat with noted revisions. Motion was made by Keith Flowers to approve the Final Plat with noted revisions and seconded by John Lee. Motion carried 6-0. 11. Conduct a public hearing and take possible action on an updated 2018 Comprehensive Plan for the City of Paris. Carla Easton, City Engineer discussed the background and status of issue with commissioners. BACKGROUND: The City of Paris has a history of comprehensive plans spanning a period of over 100 years. The latest and currently adopted plan is the 2001 Comprehensive Plan. In 2008, the city council updated and adopted the Paris Future Land Use Plan Map and the Plan Map Legend Explanations; the remainder of the 2001 Comprehensive Plan remains intact and adopted. Well -accepted city planning practice is for comprehensive plans to be generally reviewed annually, with potential for substantial updates every three to five years as situations warrant. It has been ten years since the future land use plan map and the plan map definitions have been updated, and 17 years since Paris' full comprehensive plan has been adopted and except for the future plan map and its definitions, has not been reviewed or updated. Therefore, the project described herein addresses the 2018 Comprehensive Plan Update, for the purposes of (1) creating an updated comprehensive plan document to support as appropriate the 2001 Comprehensive Plan recommendations that remain relevant, and (2) to make new and reinforce previous recommendations that will strengthen the implementation process of the city's comprehensive plan program and (3) to address situations and conditions regarding differing physical conditions in Paris that have occurred during the past decade and beyond. STATUS OF ISSUE: A. 2018 Comprehensive Plan Update preparation and goal: A fundamental principle that guided the 2018 plan update is the recognition that much of the 2001 plan remains highly relevant today. Therefore, the goal was to prepare a document in 2018 that was not the "full" or traditional Comprehensive Plan that exemplified the previous Paris comprehensive plans. Rather, the 2018 update is characterized by very current references to certain components of the 2001 plan, descriptions of present situations, and supported with up-to-date text, and graphics. While the 2001 plan has many excellent recommendations, a fundamental problem is that many of these recommendations were not implemented. The city staff is of the opinion that there apparently was a misconception that by adopting the plan, that made the recommendations enforceable. It must be remembered that a comprehensive plan is a guide to development, and that to implement and enforce its recommendations, legally based documents must be invoked to achieve the plan's goals. Those documents are mainly the zoning ordinance, subdivision regulations, and other codes and ordinances. Therefore, with the adoption of the 2018 updated plan, the city staff intends to update existing codes and ordinances, and also create necessary new regulations that will aid in the implementation of the plan's recommendations. The required public hearing and adoption process: Throughout the United States comprehensive plans have been established through the public hearing process. This is to provide the opportunity for citizens to participate in and be aware of a city's planning program. From that basis, Paris is now undertaking the required public communication and public hearing process. On August 20th, a joint Planning and Zoning Commission and City Council work session was orchestrated by city staff. The government officials were provided with copies of the proposed plan, and staff presented elements of the plan, and addressed comments and questions. After that work session, staff provided the draft plan and associated maps online at the city's website, at the library, and at the city hall annex. The provision of these data to the public was meant to encourage feedback and input. However, as of this time (September 6th) no public comment has been received. A public hearing for the plan will be held on September 18th before the Planning and Zoning Commission, and on October 8th before the City Council. RECOMMENDATION: Provide city staff with comments or recommendations to the proposed 2018 Comprehensive Plan Update and recommend adoption of this plan to the City Council. Public hearing was declared open. Seeing no one the public hearing was declared closed. Carla Easton, City Engineer stated the plan has been available at the City Hall Annex, the Public Library as well as online and we haven't received any comments from the public or much interest to review it. Ms. Easton stated there was one noted revision on the plan and that was from herself. Chad Lindsey asked if there was any word on the downtown plan. Carla Easton stated that she thinks they are doing an internal review of the memo so it might be this week or early the next week to receive their official submittal. John Lee asked if the public would have the opportunity to speak at the City Council meeting regarding the Comprehensive Plan. Carla Easton stated yes, there will be another public hearing before City Council. John Godwin states it is scheduled for the October 8th meeting. Chad Lindsey states he knows the City staff worked hard on this and he thinks it was executed very well and he hopes it is implemented here. John Godwin wanted to reiterate that once the plan is approved by this commission and then approved by City Council on Oct. 8th, a lot of those recommendations would come back to the Planning & Zoning Commission, not all at one meeting but it would be a work plan over the next year creating a lot of action items. Motion was made by John Lee and seconded by Chad Lindsey to recommend adoption of this plan to City Council. Motion carried 5-m with James 0' Bryan abstained. 12. Meeting adjourned at 5:48 P.M. APPROVED THIS 1St DAY OF OCTOBER, 2018 Chairman