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06 - Boards & Commissions - MinutesItem No. 6 Paris Public Library Advisory Board Meeting Minutes August 15, 2018 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:00 p.m. Present: Board members present were Carol James, Connie Dodd, Christina Schock, Ashley Lassiter, Marilyn Threadgill, Rebecca Umphrey, Denise Kornegay and director Priscilla McAnally. Approval of Minutes: The minutes of the July 18, 2018 meeting were unanimously approved with one correction, that being the correction of Christina's name spelling. New Business: Director reported on the Trust fund balances. Permanent fund, of which the principle cannot be spent but interest can, has a balance of $92,354.21. The Expendable fund, which can be spent, has a balance of $78,464.15. Director gave a staff update. The para -professional position has been filled by Pamela Thomas. • Old Business: None • Presentations: • Budget Report was presented with no comments. • Statistical Report was presented with no comments. • Friends of the Library: A second calligraphy workshop was held, fewer participants this round. Friends and children's dept. are hosting a contest for the new window cling design. Children's will host a pajama party again this year with Santa, details forthcoming. • Director's Remarks: Bed bugs were reported in the chairs in the magazines department. Chairs have been sprayed and there have been no more complaints. The video and audiobook sections of the library are going to be switching places due to space. The next meeting will be September 19. Adjournment: Meeting was adjourned at 4:26 p.m. Submitted by Ashley Lassiter, Secretary MINUTES REGULAR MEETING AI ADVISORY BOARD COUNCIL CHAMBERS 107 E. KAUFMAN STREE mm_ PARIS�JEXAS THURSDAY AUGUSTww16LW2018 5;30 O'CLOCK P.M. L The Airport Advisory Board meeting was called to order by Chairman Ray Ball at 5:30 p. M. The following members were present: Anna Spencer, Nathan Bell, Ray Ball, David Taylor, Jimmy Noble and Daniel Roach. Also present: John Godwin, City Manager, Jerry Richey, Airport Manager; Lance Nicholson, Engineer Technician; and Triniti Frazier, Community Development Coordinator 2. Approval of minutes fi^om previous meeting of July 19, 2018. Motion was made by Nathan Bell and seconded by Daniel Roach. Motion carried 6-0. 3. Discussion regarding delinquent hangar rentals. Triniti Frazier, City staff reported the following delinquent hangar rentals that are 90 - days past due are Russell Gifford $67.00 and Cody Stephens $135.00. Ray Ball requested delinquent notice be mailed to them. 4. Discussion regarding the new hangar construction project. Lance Nicholson states that the FAA approved Colin Marino to build his proposed hangar; however, the City will have to pay $36,000 for a taxi -way expansion to accommodate the new hangar location. Mr. Godwin stated that he would propose an Economic Development Agreement with Mr. Marino, in which he would pay the $36,000 up front to expand the taxi -way and then the City would pay him back with future revenue (i.e. not have to pay rent for the first seven years, etc.) Mr. Taylor states that the airport has 40 acres of land, and any future development should be built within the areas that have already been platted and FAA approved instead of potentially cluttering the taxi -way unnecessarily. Mr. Godwin stated that he would be recommending a decision regarding this matter at next month's meeting. Dr. Taylor excused himself from the meeting at 6:17p.m. 5. Discussion regarding possible federal funding for airport improvements and enhancements. Lance Nicholson states that the airport had previously been denied because Paris is considered a "icropolitan" area, but he has been in contact with Gary Vandeaver and Congressman John Ratliff who did further research regarding this matter. Mr. Nicholson was informed that there was no plan submitted to the FAA to be on the federal funding list, and the main contact is Tom Chandler. Mr. Nicholson said that he has tried to contact Mr. Chandler with no success and requested that someone else try to get in contact with him. Nathan Bell stated that he would try to reach Mr. Chandler, as the deadline to apply for federal funding is October 31, 2018. 6. Discussion regarding McKinney ISD flight simulator and possible relevance/applicability for Cox Field. Lance Nicholson states that he saw an article where the FAA helped McKinney ISD get a flight simulator program. Due to the current shortage of pilots, Mr. Nicholson saw a potential opportunity for future flight education in the Paris area. Nathan Bell states that he spoke with Mrs. Anglin at Paris Junior College regarding this matter. Mrs. Anglin said that in order to have the flight school here, the airport would be required to have qualified instructors, which they have; also, Paris Junior College would have to request a $1,500,000.00 budget to purchase the three planes ($500,000.00 each plane). Lance Nicholson stated he thought it was an interesting article and that was the reason he forwarded the information to the board for them to research it. Nathan Bell stated that Tom Chandler would also be the contact person regarding this matter but the airport support network can only tell you about what is available and they do not approve plans etc. they are submitted through the normal channels. Ray Ball said that he and Jimmy Noble will research and come up with a presentation on it. Jerry Richey stated that there is an existing flight training program at the airport now called FAA part 91 that teaches general operating rules and such. There is a different program associated with colleges. Anna Spencer excused herself from the meeting at 6:40p.m. 7. Review and discuss the Airport Master Plan, including possible amendments and future capital projects. Ray Ball stated that this item has been covered throughout the meeting so we will move on to future agenda items. 8. Request items for future agendas. Make a recommendation for Colin Marino's private hangar development. Discussion regarding delinquent hangar rental payments and the process of potential eviction, also possible implementation of inflation clause in the old hangar lease agreement. 9. Adjournment. A motion to adjourn was made by Ray Ball and seconded by Nathan Bell to adjourn at 6:55 p.m. Motion carried 4-0. APPROVED THIS 2& DAY OF SEPTEMI�1:,'2918. v a PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Community Room 1125 Bonham Street Paris, Texas 75460 Tuesday, #pJ ember 4 2018 4:00 O'CLOCK P.M. MINUTES Board Members Present: Staff Present: Richard Manning, Chairman Michael Paris, Executive Director Shay Bills, Vice -Chairman (Arrived at 4:12 p.m.) Chris Stout, Economic Development Associate Tim Hernandez, Secretary/Treasurer Paula Brownfield, Administrative Assistant A.J. Hashmi Ex -Officio Members Present: Guest(s) Present: John Godwin, City Manager (Arrived at 4:12 p.m.) Mary Madewell, The Paris News Pam Anglin, President PJC Paul Allen, President, Lamar Chamber Legal Counsel: City Council Liaison: Stephanie Harris, City Attorney Paula Portugal Billy Trenado Call to Order, Mr. Manning called the meeting of the Paris Economic Development Corporation to order at 4:00 p.m. on September 4, 2018. Citizens'In utM. Mr. Manning invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Discuss andel os bl approve Minutes of the Jul ; l6 2018 S ecial. Meetitt ;the Ju11,20 2018 Montlil Meetin • and the Au -ust 7, 2018,Special Meetinm,., Mr. Manning asked if there any changes to the minutes. Dr. Hashmi made a motion to accept the minutes. Mr. Manning seconded the motion. Vote was 3 -ayes to 0 -nays. Discuss and ossibl a r_ _.jt l 2018 Financials. Dr. Hashmi asked about the budget for next year and Mr. Paris stated that the City Council had approved the 2018-2019 PEDC budget. Going to the July financials, Dr. Hashmi inquired about the $20,000.00 paid to Berg Oliver. Mr. Paris told the Board that Berg Oliver is the firm that did the due diligence and the Phase 1 work for Business Park for our prospect, American Spiralweld. Berg Oliver also did work on the PEDC Board Meeting Minutes September 4, 2018 Page 2 of 3 south end of the Loop. Mr. Paris explained that the reason some months have higher amounts for the Marketing category is because these are prospects that have not committed to Paris. if a prospect chooses Paris, those charges will be taken out of Marketing and moved to the project costs. Mr. Hernandez stated that the rest of the expenditures for the month were normal expenditures. Dr. Hashmi made a motion to accept the July 2018 financials. Mr. Hernandez seconded the motion. Vote was 3 -ayes to 0 -nays. rscuss possible collaboration with Lamar Coun A sisal District and the possible urchase or Lease of the old Cn ital One Buildliu Possibh� a prove the Executive Director to seek out Ci r Council' o&s ble a _proyal totoex More this o _portnnity with the Lamar Coun A i raisal District. Mr. Manning started the discussion stating that we are asking for Board approval to explore the options, along with the Lamar County Appraisal District, on the purchase of the Capital One bank building. We would like to look into all the costs associated with the building. Mr. Hernandez asked if this was for us to buy the building and rent out a portion of it. The next question Mr. Hernandez had, is this normal for EDCs to use their funds to purchase buildings. He said he was in favor of buying a building to accommodate the PEDC, but not for other entities. Mr. Paris said that research will need to be done since the operating costs and the rehab costs to the building are unknown. Dr. Hashmi commented that the PEDC is not in the business of buying buildings to rent them out. He stated that it is a bad idea. Mr. Manning said that that PEDC needs a better location and he would like to explore the possibilities. Mr. Hernandez would like to see a location in the downtown that would meet our needs for the next ten years. Mr. Manning voiced his opinion that it would be good to explore the options. Dr. Hashmi made a motion to oppose it. Mr. Paris stated that he hears the opposition from the Board for going to City Council at this point. Discuss a ublic rivate partnershi between the Cox_Airpeart han gar lessors Citi„ of Paris and PEDC to etp iinancia%l sn ort the construction of taxi wad s for new hamar construction.. Mr. Paris stated That a citizen was approved by the FAA for the development of a new hangar at Cox Field. The taxiway would need to be developed. When talking to the City Manager, John Godwin, and the lessee we discussed a public private partnership to develop a taxiway. He asked for the Board's input on the idea of a three way partnership between the lessee, the City of Paris and the Paris Economic Development. Dr. Hashmi asked what the benefit to the PEDC would be. Mr. Godwin clarified that we have an opportunity to build an extensive taxiway on the northeast side of the airport. There are two people ready to sign ground leases and to build large hangars at their own expense. Mr. Paris asked for approval to research the costs involved and bring it back to the Board for more discussion. Mr. Manning gave the Board's nod to explore the costs of a taxiway. Discuss and ossibly 4P roye _a formation of an ELvisgvy rout to help with )ros ective lead .�,�_� development and suga,estions for stra�e )l#pp for the PEDC. Dr. Hashmi stated that there were qualified people that did not get chosen for the PEDC Board. He would like to see members of the community join in discussions with the PEDC. There would be benefit to have those who were not chosen to serve on the Board to join us as an advisory group. Mr. Paris said that a larger advisory group that rnet twice a year could be very useful. Mr. Manning commented that this would be good for a report card. Dr. Hashmi suggested sending out invitations to those who were not chosen for Board appointments to come to our meetings. Mr. Manning asked that we think about how we could make this work. PEDC Board Meeting Minutes September 4, 2018 Page 3 of 3 Discuss,and plan choice for Business of the Year. Mr. Paris reminded everyone that last year Bodyguard was chosen our Industry of the Year. The year before Kimberly Clark was given the award. October 16, 2018, is this year's Chamber banquet. We could take nominations to put on our ballots. Dr. Hashmi suggested that we look at the company that has had the most economic impact on the city. Mr. Manning asked for a fist with the company's key events in the past year be provided to the Board Members. Executive Director's Monthly Report. We anticipate hearing from American Spiralweld on their choice in about three weeks. Convene into Executive Session: a) Section 551.087; Deliberation of Economic Development Negotiations to deliberate Commercial and Financial Information and Economic Incentives relating to the following: Commercial real- estate development. 1) American SpiralWeld Pipe 2) Project Seashore 3) Future Business Park Development Chairman Manning convened the Board into Executive Session at 4:52 p.m. Reconvene into Open Session and ossfbl take action on item s' discussed in Executive Session.. Chairman Manning reconvened the Board into open session at 5:12 p.m. Dr. Hashmi made a motion to proceed with the purchase of said land as discussed. Mr. Hernandez seconded the motion. Vote was 4 -ayes to 0 -nays. Discuss Future Aends Items. No items were discussed. Ad 'ourn Dr. Hashmi made a motion to adjourn. Mr. Manning seconded the motion. Vote was 4 -ayes to 0 -nays. The meeting was adjourned at 5:13 p.m. Y wX Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation PARIS ECONOMIC DEVELOPMENT CORPORATION SPECIAL MEETING Community Room 1125 Bonham Street Paris, Texas 75460 Tuesday September 11.201.8_ 4:00 O'CLOCK P.M. Board Members Present: Richard Manning, Chairman Shay Bills, Vico-Chairman Tim Hernandez, Secretary/Treasurer Marion Hamill (arrived 4.09 pm) A.J. Hashmi Ex -Officio Members Present: Linda Knox, City Council (arrived 4:15 pm) Legal Counsel: Stephanie Harris, City Attorney Call to Order. MINUTES Staff Present: Michael Paris, Executive Director Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Guest(s) Present: Carla Easton, City Engineer Mary Madewell, The Paris News (arrived 4:53pm) Amanda Cutshall, eParisExtra City Council Liaison: Paula Portugal Billy Trenado Mr. Manning called the meeting of the Paris Economic Development Corporation to order at 4:00 p.m. on September 11, 2018. Convene into Executive Session: Section 551.087; Deliberation of Economic Development Negotiations to deliberate Commercial and Financial Information and Economic Incentives relating to the following: Commercial real- estate development. a) American SpiralWeld Pipe Chairman Manning convened the Board into Executive Session at 4:01 p.m. Reconvene into Q„pen Session and possibly take action on Item s _discussed in Executive Session. Chairman Manning reconvened the Board into open session at 4:54 p.m. PEDC Board Meeting Minutes September 11, 2018 Page 2 of 2 Mr. Manning made a motion to authorize the Director to pursue completing the railroad extension. Ms. Harris stated that we want to authorize the assumption of the responsibility for the rehabilitation of the rail and then extend it on to the City Council for their approval, Mr. Hamill seconded the motion_ Vote was 5 - ayes to 0 -nays. Ad'iourn Ms. Bills made a motion to adjourn. Mr. Manning seconded the motion. Vote was 5 -ayes to 0 -nays. The meeting was adjourned at 4,56 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation MINUTES I i [ # 1' am CITY COUNCIL KAUFMAN STREET Il _TE,XAS i 1 �1 1 O'CLOCK 1. Me meeting of the Planning and Zoning Commission was called to order at 5: 30 p. m. by Keith Flowers, Chairman. The following members were present: James O'Bryan, Keith Flowers, Mark Pankaj, John Lee, Rick Hundley, Sims Norment, and Chad Lindsey. Also present were John Godwin, City Manager, Billy Trenado, City Council Liaison and concerned citizens. 2. Approval of minutes from previous meetings. (July 2, 2018) Motion was made by Keith Flowers, seconded by Mark Pankaj to approve minutes for the July 2, 2018 meeting, Motion carried 7-0. 3. Public hearing to consider and take action regarding the petition of Scott & Kristi Hearne for a change in zoningfrom a One -Family Dwelling (SF2) to Multiple -Family Dwelling (MF2), on City Block 257-B, Lot 11 A, 0.30 Acres being located at 2531 Pine Bluff. John Godwin, City Manager, discussed the background and status of issue with commissioners stating Scott and Kristi Hearne have applied for a zoning change on a 0.300 acre lot at 2531 Pine Bluff. The purpose of their request is to change the zoning from SF -2 Residential to MF -2 Residential in order to construct a duplex on this vacant property. STATUS OF ISSUE: There are several other duplex buildings in this area, on various streets, and at least one triplex. The future land use plan calls for medium density residential for this area; therefore, this proposed change in zoning is consistent with the city's plan, and would fit in with existing residential usage. If the zoning change is approved, the owners will be required to seek a variance from the city's Board of Adjustment, because the lot is not deep enough to meet building setback requirements for either a duplex or a single family home. However, this is not a zoning issue. There are no flood zone issues or other restrictions. Public hearing was declared open. Scott Hearne, owner of subject property, stated that they are planning on building duplexes similar to others in the surrounding areas. Public hearing was declared closed. Motion was made by Keith Flowers, seconded by Mark Pankaj to approve the zoning change. Motion carried 7-0. 4. Public hearing to consider and take action regarding the petition of Mike Davidson & Kenny Dority far a change in zoning from a One -Family Dwelling (SF2) to Multiple -Family Dwelling (MFI), in the Stellrose Addition, Block 2, Lot 28 & PT 27, 0.2190 Acres being located at 741 SE 23r4 Street. John Godwin, City Manager discussed the background stating Mike Davidson and Kenny Dority have applied for a zoning change on a 0.219 acre lot at 741 23'd SE. The purpose of this request is to change the zoning from SF -2 Residential to MF -1 in order to build a single quadplex. The property is currently vacant; a previous single family home was destroyed by fire. A lot between the subject property and Clarksville is occupied by a large unused concrete pad, where a restaurant once stood. STATUS OF ISSUE: A majority of the area is single family and all immediately contiguous properties are zoned single family. However, a large area across 23rd is zoned General Retail (though still occupied by two houses), and two properties diagonally southeast are zoned multi -family. The future land use plan calls for the subject lot to become General Retail. This is not a case in which we would normally recommend approval. MF -1 actually allows the construction of an apartment building, and regardless of this owner's plans, such a project could later be undertaken without a further zoning change. In addition, the land use plan does not include any medium or high density residential uses in this area. Even so, an apartment complex is not practical on such a small lot, a duplex or quadplex is actually a good buffer between single family and general retail (and probably should have been included in the future land use plan), and because of the two vacant lots here that reach to a heavily travelled Clarksville, a new single family structure is probably not likely. Therefore, the City recommends approval. Public hearing was declared open. Kenny Dority stated that he and Mr. Davidson have been looking for property to redevelop close to Paris Junior College, and the subject lot presented an opportunity for duplex or possibly quadplex development. Mr. Dority also agreed to build the homes so that no flooding or drainage problems of any kind would be from the direct result of their development. Public hearing was declared closed. Motion was made by Keith Flowers, seconded by Mark Pankaj to approve the zoning change. Motion carried 7-0. 5. Public hearing to consider and take action regarding the petition of Jim Lester for a change in zoningfrom a One -Family Dwelling (SF2) to Commercial (C), on City of Paris Block 218, Lot 2, 0.1230 Acres being located at 418 SW 13'h Street. John Godwin, City Manager discussed the background stating Jim Lester Auto Repair has applied for a zoning change on a 0.123 acre lot at 418 130i Street SW. The purpose of this request is to change the zoning from SF -2 Residential to Commercial in order to bring this property into compliance. The property includes a single family structure and a shed -type building that is currently used for mechanical repairs of motor vehicles. This is not an allowable home use, so the current activity is in violation of the city's zoning ordinance. STATUS OF ISSUE: A majority of the area is zoned single family. A single large area on the east side of 130' is zoned light industrial. The future land use plan calls for entirely low density residential (single family), so the long-term goal of the plan is for even that single light industrial site to eventually be converted to single family. The City therefore believes the current zoning should remain the same. The fact that granting the change would bring the property into compliance is not a relevant factor. The existence of an ordinance violation is, if anything, a mark against the request. Public hearing was declared open. No one spoke in favor or opposition. Public hearing was declared closed. Motion was made by Chad Lindsey, seconded by John 'zee to deny the zoning change. Motion carried 7-0. 6. Public hearing to consider and take action regarding the petition of Jimmy Rowland for a change in zoning from a One -Family Dwelling (SF2) to a Multiple -Family Dwelling (MFI), in the Highland Park Addition, Block 4, Lot 7-A & ALL 8, 0.2470 Acres being located at 2015 & 2023 Culbertson Street. John Godwin, City Manager discussed the background stating Jimmy Rowland has applied for a zoning change on a 0.247 acre lot at 2015 and 2023 Culbertson. The purpose of this request is to change the zoning from SF -2 Residential to MF -1 Residential in order to bring this property into compliance. The property includes a single family house, behind which is a garage apartment occupied by a tenant in violation of the current zoning. This request came forward at least partly due to complaints by neighboring property owner(s). STATUS OF ISSUE: There is a triplex immediately to the west of the subject property and a multi -family unit beyond that. In addition, some lots have been zoned multi -family; however the neighborhood remains predominantly single family homes. The future land use plan calls for the entire area to remain low density residential (single family), so it is believed the current zoning should remain the same. The fact that granting the change would bring the property into compliance is not a relevant factor. The existence of an ordinance violation is, if anything, a mark against the request. John Godwin, City Manager, states the City recommendation is to deny the zoning change request. Public hearing declared open. Sharon Moody resides at 2030 Culbertson, states that the existing occupants leave the property looking "trashy" and unkept; therefore she is against the zoning change request. Cecil Moody resides at 2030 Culbertson, states that the existing occupants leave trash all over the yard and is diminishing the property values of the surrounding homes, and is against the zoning change request. Jimmy Rowland, owner of subject property, states that he bought the home originally because it had three addresses (2023, 2015, and 2021 Culbertson) and assumed that he could rent out the other addresses as rental property when he purchased the lot in 2014, as there were tenants already living there. The property has only one meter base to share between the main home and the apartment. Gary Good resides at 2020 Culbertson, and states that the owner is not abiding by current City Ordinances and provided photographic evidence of the current living conditions on the subject property. He also stated that his home has depreciated $10,000 in value since Mr. Rowland has taken over the property in 2014. Public hearing was declared closed. Motion was made by Chad Lindsey, seconded by Mark Pankaj to deny the zoning change. Motion carried 5-2 with Keith Flowers and Sims Norment in opposition. 7. Discussion regarding Accessory Building Regulations. Item removed. 8. Discussion on selecting an alternative date far the September Planning & Zoning meeting due to the holiday. The date for the September Planning & Zoning meeting was changed to September 18, 2018. 9. Meeting adjourned at 6:07 P.M �II 0 1. The meeting of the Planning and Zoning Commission was called to order at S: 30 p. m. by Keith Flowers, Chairman. The following members were present: James O'Bryan, Keith Flowers, Mihir Pankaj, John Lee, Sims Norment, and Chad Lindsey. Also present were John Godwin, City Manager; Carla .Easton, City Engineer; Clyde Crews, Fire Marshal; Triniti Frazier, Community Development Coordinator and concerned citizens. Absent member: Rick Hundley. 2. Election of Officers: A. Chairman Motion was made by Sims Norment to elect Keith Flowers as Chairman, seconded by John Lee. Motion carried 4-2. B. Vice -Chairman Motion was made by Mihir Pankaj to elect Chad Lindsey as Vice -Chairman, seconded by Sims Norment. Motion carried 6-0. 3. Approval of minutes from previous meetings. (August 6, 2018) Motion was made by Chad Lindsey, seconded by John Lee to approve minutes for the August 6, 2018 meeting with correction to member name on Item 5. Motion carried 6-0. 4. Public hearing to consider and take action regarding the petition of John Bell for a change in zoning from an Office District (0) to a General Retail District (GR), in the Baker Addition, Block B, Lot 1, being located at 2300 Clarksville Street. John Godwin, City Manager, discussed the background and status of issue with BACKGROUND: John Bell has applied for a zoning change on a 0.2922 acre lot at 2300 Clarksville Street. The purpose of this request is to change the zoning from Office to General Retail in order to operate a retail store selling antiques. The property includes an existing structure, previously used as office space by various owners and/or tenants. There is some paved parking in front and rear. STATUS OF ISSUE: A majority of the area along this section of Clarksville is General Retail, and the future land use plan also calls for the subject lot to become General Retail. The site fronts onto Clarksville and has ready access on that arterial, as well as onto 23rd SE. There is some concern that parking may be inadequate for retail uses; however, the current suggested use of antique sales is typically not an intense traffic generator. Of course, we have to keep in mind, as with any other zoning change, that if this request is approved all other GR land uses become allowed as well. Even so, we believe this use is consistent with both existing conditions and with future plans. RECOMMENDATION: Recommend to the city council a zoning change from Office to General Retail. Public hearing was declared open. John Bell, stated he has owned the building since 1972 and had a real estate office for years and they retired and put it on the market and person buying wishes to put in an antique store so that is the purpose of requesting the zoning change to General Retail. Public hearing was declared closed. Motion was made by Keith Flowers, seconded by John Lee to approve the zoning change. Motion carried 6-0. 5. Public hearing to consider and take action regarding the petition of Cosmopolitan Beauty LLC for a change in zoning from a General Retail District (GR) to a General Retail District with a Specific Use Permit (SUP) for Permanent Make -Up Micro-blading Tattoo Salon, in the City of Paris, Block 315, Lot 6, being located at 3703 Lamar Avenue. John Godwin, City Manager discussed the background and status of issue with commissioners. BACKGROUND: Jodie Greb has applied for a zoning change on an occupied lot at 3703 Lamar Avenue. The purpose of this request is to change the zoning from General Retail to General Retail with a Special Use Permit in order to add permanent make-up tattooing and micro-blading into an existing salon, Cosmopolitan Beauty. STATUS OF ISSUE: This existing shop is located inside an established, highly trafficked, center, near the very busy intersection of Lamar and NE Loop 286. A few parcels in the area are zoned Commercial, but a majority are General Retail, and the future land use plan also calls for the subject lot, and in fact the entire area, to be General Retail. The commission and city council previously discussed and approved a request very much like this one when another existing shop, also inside an existing building, desired to add only these additional services. No other tattooing activities are requested or would be allowed based on the SUP approval language. RECOMMENDATION: Recommend to the city council a zoning change from General Retail to General Retail -SUP. Public hearing was declared open. Jodie Greb, asked the board if they had any questions for her. The board having none, Ms. Greb states she just wanted to reiterate that this is not a tattoo shop by any means. It is intradermal cosmetics that are temporary and is an up and coming service in her industry. Public hearing was declared closed. Chad Lindsey states it seems like this is becoming more of an extra step in this process with this particular service and asked if this is a situation to consider taking off for a Specific Use Permit and making to where this particular thing is allowed in General Retail. John Godwin states this is somewhat of a new thing and wasn't included in the definitions before, also the way tattoo parlors had a negative stigma than they do today. Mr. Godwin states he would suggest that it is taken off. Motion was made by Chad Lindsey, seconded by Keith Flowers to approve the zoning change. Motion carried 6-0. 6. Consideration of and action on the Preliminary Plat of Lot 1, Block A, New .Beginnings Addition, located in the 400 Block of NW 19th Street. Carla Easton, City Engineer discussed the background and status of issue with commissioners. BACKGROUND: David and Sherry Whitaker own 0.923 acres called Lot 6A -C, City Block. 242 located in the 400 block of 19th St NW. They propose to subdivide the lots to create 4 residential lots. The property .is currently zoned Single Family Dwelling District No. 2 (SF -2). STATUS OF ISSUE: The owners have submitted a preliminary plat and a final plat of the property. Water and sewer infrastructure is available to the site, and it appears that the plat complies with the City of Paris subdivision regulations, subject to the following revision. 1. Provide a 5' ROW dedication along l9th NW RECOMMENDATION: Approve the preliminary and final plats with noted revision. Motion was made by Keith Flowers to approve the Preliminary .Plat with the noted revisions and seconded by Mihir Pankaj. Motion carried 6-0. 7. Consideration of and action on the Final Plat of Lot 1, Block A, New Beginnings Addition, located in the 400 Block ofNW 19th Street. Motion was made by Keith Flowers to approve the Final Plat with the noted revisions and seconded by Chad Lindsey. Motion carried 6-0. &. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Newberry Addition, located at 2505 SE 3rd Street. Carla Easton, City Engineer discussed the background and status of .issue with commissioners. BACKGROUND: Landon and Candace Cope own 1.486 acres called Lot 4, City Block 167 located at 2805 3rd SE. They propose to build a single family home on the lot. The property is currently zoned Agricultural District (A). STATUS OF ISSUE: The owners have submitted a preliminary plat and a final plat of the property. Water and sewer infrastructure is available to the site, and it appears that the plat complies with the City of Paris subdivision regulations, subject to the following revisions. 1. The minimum building line setback shall be 35' in Agricultural zoning districts 2. Provide the minimum finished floor elevation for all structures RECOMMENDATION: Approve the preliminary and final plats with noted revisions. Motion was made by Chad Lindsey to approve the Preliminary Plat with the noted revisions and seconded by John Lee. Motion carried 6-0. 9. Consideration of and action on the Final Plat of Lot 1, Block A, Newberry Addition, located at 2805 SE 3rd Street. Motion was made by Mihir Pankaj to approve the Final Plat with the noted revisions and seconded by John Lee. Motion carried 6-0. 10. Consideration of and action on the Final Plat of Lot 1, Block A, The Hamilton Oaks Apartments Addition, located in the 1100 Block of 20th Street NE. Carla Easton, City Engineer discussed the background and status of issue with commissioners. BACKGROUND: Ken Hamilton owns 13.38 acres in the 1.1.00 block of 20th NE, and proposes to develop a multi -family apartment complex. The property is currently zoned Multi -Family Dwelling District 2 (MF -2). STATUS OF ISSUE: The owner has submitted a final plat of the property, along with a guarantee of construction for the public infrastructure, which includes approximately 400' of sanitarysewer. It appears that the plat and the guarantee of construction comply with the City of Paris subdivision regulations, subject to the following revisions. 1. Provide the proposed plat name and legal description in the title block. 2. Provide a drainage and utility easement along the east property line to accommodate flow from upstream properties. 3. Provide drainage easements for proposed detention ponds. 4. Provide easements for franchise utilities to serve each building. 5. This property is in the FEMA delineated 100 -year flood plain. Remove note stating it is not. 6. Revise the water main location to match the approved site plan. RECOMMENDATION: Approve the final plat with noted revisions. Motion was made by Keith Flowers to approve the Final Plat with noted revisions and seconded by John Lee. Motion carried 6-0. 11. Conduct a public hearing and take possible action on an updated 2018 Comprehensive Plan for the City of'Paris. Carla Easton, City Engineer discussed the background and status of issue with commissioners. BACKGROUND: The City of Paris has a history of comprehensive plans spanning a period of over 100 years. The latest and currently adopted plan is the 2001 Comprehensive Plan. In 2008, the city council updated and adopted the Paris Future Land Use Plan Map and the Plan Map Legend Explanations; the remainder of the 2001 Comprehensive Plan remains intact and adopted. Well -accepted city planning practice is for comprehensive plans to be generally reviewed annually, with potential for substantial updates every three to five years as situations warrant. It has been ten years since the future land use plan map and the plan map definitions have been updated, and 17 years since Paris' full comprehensive plan has been adopted and except for the future plan map and its definitions, has not been reviewed or updated. Therefore, the project described herein addresses the 2018 Comprehensive Plan Update, for the purposes of (1) creating an updated comprehensive plan document to support as appropriate the 2001 Comprehensive Plan recommendations that remain relevant, and (2) to make new and reinforce previous recommendations that will strengthen the implementation process of the city's comprehensive plan program and (3) to address situations and conditions regarding differing physical conditions in Paris that have occurred during the past decade and beyond. STATUS OF ISSUE: A. 2018 Comprehensive Plan Update preparation and goal: A fundamental principle that guided the 2018 plan update is the recognition that much of the 2001 plan remains highly relevant today. Therefore, the goal was to prepare a document in 2018 that was not the "full" or traditional Comprehensive Plan that exemplified the previous Paris comprehensive plans. Rather, the 2018 update is characterized by very current references to certain components of the 2001 plan, descriptions of present situations, and supported with up-to-date text, and graphics. While the 2001 plan has many excellent recommendations, a fundamental problem is that many of these recommendations were not implemented. The city staff is of the opinion that there apparently was a misconception that by adopting the plan, that made the recommendations enforceable. It must be remembered that a comprehensive plan is a guide to development, and that to implement and enforce its recommendations, legally based documents must be invoked to achieve the plan's goals. Those documents are mainly the zoning ordinance, subdivision regulations, and other codes and ordinances. Therefore, with the adoption of the 2018 updated plan, the city staff intends to update existing codes and ordinances, and also create necessary new regulations that will aid in the implementation of the plan's recommendations. The required public hearing and adoption process: 'Throughout the United States comprehensive plans have been established through the public hearing process. This is to provide the opportunity for citizens to participate in and be aware of a city's planning program. From that basis, Paris is now undertaking the required public communication and public hearing process. On August 20th, a joint Planning and Zoning Commission and City Council work session was orchestrated by city staff. The government officials were provided with copies of the proposed plan, and staff presented elements of the plan, and addressed comments and questions. After that work session, staff provided the draft plan and associated maps online at the city's website, at the library, and at the city hall annex. The provision of these data to the public was meant to encourage feedback and input. However, as of this time (September 6th) no public comment has been received. A public hearing for the plan will be held on September 18th before the Planning and Zoning Commission, and on October 8th before the City Council. RECOMMENDATION: Provide city staff with comments or recommendations to the proposed 2018 Comprehensive Plan Update and recommend adoption of this plan to the City Council. Public hearing was declared open. Seeing no one the public hearing was declared closed. Carla .Easton, City Engineer stated the plan has been available at the City Hall Annex, the Public Library as well as online and we haven't received any comments from the public or much interest to review it. Ms. Easton stated there was one noted revision on the plan and that was from herself. Chad Lindsey asked if there was any word on the downtown plan. Carla Easton stated that she thinks they are doing an internal review of the memo so it might be this week or early the next week to receive their official submittal. John Lee asked if the public would have the opportunity to speak at the City Council meeting regarding the Comprehensive Plan. Carla Easton stated yes, there will be another public hearing before City Council. John Godwin states it is scheduled for the October 8,' meeting. Chad Lindsey states he knows the City staff worked hard on this and he thinks it was executed very well and he hopes it is implemented here. John Godwin wanted to reiterate that once the plan is approved by this commission and then approved by City Council on Oct. 8ei, a lot of those recommendations would come back to the Planning & Zoning Commission, not all at one meeting but it would be a work plan over the next year creating a lot of action items. Motion was made by John Lee and seconded by Chad Lindsey to recommend adoption of this plan to City Council. Motion carried 5-0 with James 0' Bryan abstained. 12. Meeting adjourned at 5:48 P.M. APPROVED THIS 15t DAY OF OCTOBER, 2018 777 �- J