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06 - Boards & Commissions - Minutes & ReportsItem No. 6 VCC Quarterly Report for July, August and September JULY 34th Tour de Paris Bicycle Rally We had 1018 participate and our local lodging properties welcomed over 150 cyclists spending one to two nights due to a very active cycling weekend! "Hell of Northeast Texas Gravel Grind -_New Mountain Bike Event with routes in Lamar and Red River Counties Funded: $1500 Room Nights 35 4th Annual Paris Balloon and Music Festival --Paris Fairgrounds Funded: $2,158 Room Nights 110 AUGUST Isaccs and McNeills Concert_- Love Civic Center Funded $1325 Room Nights 35 Soth Anniversary of Bug Tussle Trek Antique Car weekend Funded $1,000 Room Nights 48 SEPTEMBER 23'd Annual Chaparral Square Dance Convention_ Love Civic Center Funded: $1,000 Room Nights 112 Southern Drag Boat Association's 4th Annual Paris Powerboat Grand Prix_- Lake Crook Budgeted: $7500 Room Nights 115 Southern Gospel Music Associations weekend concerts_ Love Civic Center Funded: $500 Room Nights 46 Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis July 31, 2018 ASSETS CURRENT ASSETS HOT Checking $ 341,983.98 NOT -HOT Checking 67,448.65 Due From Hot Checking 2,677.00 Due From Not -Hot Checking 3,899.30 Guaranty Bond Bank CD 27,184.13 Returned Checks Receivable 35.00 Total Current Assets 443,226.06 Total Assets $ 443„228.06 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC $ 6,162.26 Due to LCC 5,681.38 Payroll Liabilities 1,369.50 Due to Trail de Paris T -Shirt 20.00 Due to Hot Checking 3,899.30 Due to Not -Hot Checking 2,677.00 Sales Tax Payable 50.63 Total Current Liabilities 1986007 Total Liabilities 19.860.07 NET ASSETS Retained Earnings 415,418.80 Net Income 7,949.19 Total Net Assets 423,367.99 Total LiabillUes and Net Assets $ 443228.06 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily includcd in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year -to -Date Modified Cash Basis For the 10 Months Ended July 31, 2018 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided 10 Months Ended 10 Months Ended Jul 31, 2018 Jul 31, 2018 Variance % of Annual Annual Budget Actual Budget Budget REVENUE Hotel / Motel Occupancy Tax $ 479 544.62 $ 472 500.00 3 7144.62 0.00% s „_ o 000,00, Total Revenue 479644.62 472„500.00 _ww 7,144.62 101.51 % 630,900.00 OPERATING EXPENSES Paris Downtown Development Plan 10,000.00 0.00 10,000.00 0.00% 0.00 Training / Education 716.51 2,500.00 (1,783.49) 28.66% 3,000.DD Postage 795.78 1,250.00 (454.22) 63.68% 1,500.00 Mise Expenses 989.30 1,686.68 (897.38) 58.16% 2,000.00 D & O Insurance 1,435.33 2,333.34 (898.01) 81.51 % 2,600.00 Worker's Comp 983.00 2,000.00 (1,017.00) 0.00% 2,000.00 Staff Ins./Retirement 6,940.21 10,833.34 (3,893.13) 64.06% 13,000.00 Meetings & Hosting 1,084.74 2,500.00 (1,415.26) 43.39% 3,000.00 Chamber Management 30,000.00 30,000.00 0.00 0.00% 40,000.00 Small Equipment 0.00 833.34 (833.34) D.00 % 1,000.00 Out of Town Travel 2,378.30 6,250.00 (3,871.70) 38.05% 7,500.00 Intown Auto/Exp Allowance 2,000,00 4,166.68 (2,166.68) 48.00% 5,000.00 Membership Dues/Sub. 945.00 3,333.54 (2,388.34) 28.35% 4,000.00 Audit 1,791.65 2,000.00 (208.34) 0.00% 2,000.00 Bookkeeping 8,893.75 2,916.68 5,977.07 304.93% 3,500.00 Payroll Tax Expense 6,080.55 7,918.88 (1,836.13) 76.81 % 9,500.00 Payroll Expenses 77,108.51 95,833.34 (18,724.83) 80.46% 115,000.00 OMoe Expense 1,359.40 4,168.88 (2,807.28) 32.63% 5,000.00 Communications 2,092.91 5,833.34 (3,740.43) 35.88% 7,000.00 Furniture & Fixtures 0.00 1,666.68 (1,666.88) 0.00% 2,000.00 Historical Museum 3,500.00 0.00 3,500.00 0.00% 0.00 Bank Service Charge 1,857.68 333.34 1,524.34 657.29% 400.00 Motel Tax Transferred to LCC 216,125.52 202,500.00 13,625.52 0.00% 270,000.00 Marketing /Advertising 49,225.37 52,500.00 (3,273.63) 93.78% 63,000.00 Event Expenses 1,337.41 200.00 1,137.41 0.00% 200.00 Chaparral Square Dancers 51.34 0.00 51.34 0.00% 500.00 Tour de Paris Exp 11,381.38 22,500.00 (11,118.62) 50.58% 32,500.00 Uncle Jessie's Exp 1,114.10 250.00 864.10 0.00% 250.00 Lamar Cc Days in Austin Exp (4,578.50) 250.00 (4,828.50) 0.00% 250.00 ASA 28,421.23 30,000.00 (1,578.77) 0.00% 30,000.00 SOBA Boat Races 7,500.00 7,500.00 0.00 0.00% 7,500.00 Events Promotion / Funding 23,160.41 15,000.00 8,160.41 0.00% 15,000.00 Convention Promotion 2,528.54 0.00 2,528.54 0.00% 0.00 Arts Allocation 7,000.00 7,000.00 0.00 0.00% 7,000.00 Eft Tower Lighting/Maint 126.25 0.00 126.25 0.00% 0.00 Membership Relations 16.24 0.00 16.24 0.00% 0.00 Sponsorship Exp 0.00 500.00 (500.00) 0,00% 50D.00 Intern 0.00 1,250.00 (1,250.00) 0.00% 1,500.00 Rent to COC 10,000 OD ........ 10, 0.00 0 100.00% 12,000.00 Total Operating Expenses514 340.92 53 (23,442.54) 6.64% 669 400.00 Operating Income (Lass) Q34,686.30) (65,283.46 30 587.16 53.16% _....... _.11!,400.00 NOT -HOT INCOME Mlsc Income 1,089.08 1,250.00 (160.92) 87,13% 1,500.00 Trolley 4,968.55 4,166.68 801.87 119.24% 5,000.00 ASA Booth Rentals 800.00 0.00 800.00 0.00% 0.00 Tour de Paris Income 38,203.84 45,000.00 (8,796.16) 54.90% 45,000.00 Souvenir Sales 7,622.99 18,666.68 (9,043.69) 45.74% 20,000.00 Interest Income 21.77__ 125.00 X103?3 _ 17.42% 150.00 Total Not -HOT Income (14„502.131 78.42% 71,650.00 NOT -HOT EXPENSES Credit Card Fees 185.56 0.00 185.56 0.00% 0.00 Trolley Driver 1,140.00 416.68 723.32 273.59% 500.00 Trolley Expenses 1,884.78 5,000.00 (3,315.22) 33.70% 6,000.00 Trolley Insurance 1,752.86 1,750.00 2.86 100.16% 2,100.00 SouvenirFxp ............... 5�� _1666 ..n_. �,. .. W._�1.1..�389�14� 1.79 % 3.._...... ,...�..�.,..�__�..._�vv_.. /01290000 Total Not -Hot Expenses 10,060.7413� 772.62)2.21% 28600.00 Net Income (lass) f 7,949.19 ;__21�908.4�6N ?2111 57.611,, _... 3.:�% $ 3 650.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended July 31, 2018 and 2017 and 10 Months Ended July 31, 2017 NOT -HOT INCOME Mise Income Trolley ASA Booth Rentals Tour de Paris Income Souvenir Sales Interest Income Total Not -Hot Income NOT -HOT EXPENSES Credit Card Fees Trolley Driver Trolley Expenses Trolley Insurance Souvenir Exp Total Not -Hot Expenses Net Income (Loss) 0.00 Month Ended Month Ended Month Ended 10 Months Ended 450.00 Jul 31, 2018 Jul 31, 2018 Jul 31, 2017 Jul 31, 2017 40,000.00 Actual Budget Actual Actual REVENUE 12.50 0.00 22,446.87 42,220.82 Hotel / Motel Occupancy Tax 6 0.00 $ _ 0.00$ 0.00 $ „ .489 625_31 Total Revenue 0.00 0.00 0.00 469,625.311. OPERATING EXPENSES Training / Education 0.00 250.00 270.72 465.72 Postage 102.59 125.00 0.00 533.17 Misc Expenses 60.64 186.66 134.61 2,519.76 General Liability 0.00 0.00 0.00 248.06 D & O Insurance 0.00 233.33 0.00 1,947.50 Worker's Comp 0.00 0.00 0.00 745.73 Staff Ins./Retirement 474.73 1,083.33 349.06 6,031.51 Meetings & Hosting 0.00 250.00 87.38 355.04 Chamber Management 0.00 0.00 0.00 30,000.00 Small Equipment 0.00 83.33 0.00 278.00 Out of Town Travel 405.44 625.00 72.34 1,303.93 Intown AutolExp Allowance 200.00 416.66 200.00 1,900.00 Membership Dues/Sub, 0.00 333.33 0.00 1,694.67 Audit 0.00 0.00 0.00 1,758.00 Bookkeeping 520.00 291.66 349.18 3,293.03 Payroll Expenses 6,654.30 9,583.33 9,535.35 64,348.90 Payroll Tax Expense 503.90 791.88 761.47 5,127.12 Office Expense 106.17 416.66 698.73 1,254.89 Communications 89.14 583.33 209.51 703.01 Furniture & Fixtures 0.00 166.66 600.00 600.00 Business Meetings 0.00 0.00 48.00 74.18 Bicycles & Related Expenses 0.00 0.00 1,451.43 16,451.43 Historical Museum 0.00 0.00 0.00 3,500.00 Bank Service Charge 7.46 33.33 177.82 1,958.17 Motel Tax Transferred to LCC 0.00 0.00 0.00 201,287.98 Marketing / Advertising 3,846.25 5,250.00 8,290.00 38,382.70 Event Expenses 0.00 0.00 1,806.00 5,125.98 Paris Art & Wine Fast Exp 0.00 0.00 0.00 1,650.00 Tour de Paris Exp 9,660.07 22,000.00 17,665.16 19,670.68 Uncle Jessie's Exp 0.00 0.00 0.00 493.00 Lamar Cc Days in Austin Exp 0.00 0.00 0.00 9,174.06 ASA 0.00 0.00 0.00 22,017.26 SDBA Boat Rooss 7,500.00 0.00 0.00 7.00 Wings Over Paris Exp 0.00 0.00 0.00 2,500.00 Events Promotion I Funding 1,780.90 0.00 6,512.00 21,925.69 Convention Promotion 0.00 0.00 0.00 250.00 Arts Allocation 0.00 0.00 0.00 7,000.00 Eiffel Tower Lighting/Maint 0.00 0.00 0.00 990.95 Sponsorship Exp 0.00 0.00 0.00 1,000.00 Intern 0.00 125.00 0.00 0.00 Rent to COC �1000-00 1,000.00_ 1 „OOD 00 100000.00 Total Opersting Expenses 32891.59 W. 43,808.27 488 647.12 Operating Income (Loss) (32,891.59) .........www..g,§08.27 1 (60,218.56) 18 921.81 NOT -HOT INCOME Mise Income Trolley ASA Booth Rentals Tour de Paris Income Souvenir Sales Interest Income Total Not -Hot Income NOT -HOT EXPENSES Credit Card Fees Trolley Driver Trolley Expenses Trolley Insurance Souvenir Exp Total Not -Hot Expenses Net Income (Loss) 0.00 125.00 50.00 75.00 416.65 450.00 0.00 0.00 0.00 21,761.00 40,000.00 34,612.10 605.16 1,666.66 1.289.82 7.71 12.50 0.00 22,446.87 42,220.82 36„401.92 185.56 0.00 0.00 41.66 0.00 500.00 175.07 175.00 ,.m.,,...,... 0.00 1.666.66 360.63 2„383.32 i 10 803.35 S (3„970.77 0.00 105.00 0.00 162.59 216.00 483.59 472,00 3,573.10 1,800.00 44,987.10 8,590.68 0.00 59„422,88 0.00 1,766.25 3,295.46 1,643.82 6 .Ii 6 17.7 6 11417.2 17.29 i (14,300.23) $ 27 883.78 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis August 31, 2018 ASSETS CURRENT ASSETS HOT Checking $ 477,083.83 NOT -HOT Checking 83,614.36 Due From Not -Hot Checking 187.58 Guaranty Bond Bank CD 27,184.13 Returned Checks Receivable 35.00 Total Current Assets 588104.90 Total Assets $ 588104.90 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC $ 5,231.00 Due to LCC 94,080.24 Payroll Liabilities 1,257.18 Due to Trail de Paris T -Shirt 20.00 Due to Hot Checking 187,58 Sales Tax Payable -� 103.41 Total Current Liabilities .100,879,.41 Total Liabilities 100879.41 NET ASSETS Retained Earnings 415,418.80 Net Income 71,806.69 Total Net Assets 487226.49 Total Liabilities and Net Assets $ 588 104.90 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year -to -Date Modified Cash Basis For the 11 Months Ended August 31, 2018 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided 11 Months Ended 11 Months Ended Aug 31, 2018 Aug 31, 2018 Variance % of Annual Annual Budget Actual Budget Budget REVENUE Hotel / Motel Occu Occupancy Tax Pa $ 682108.30 $ 630,000.00 a......, 32.108.30 105.10% $, 630,000.00 Total Revenue 662,108 30630,000.00 32 108.30 105.10 °% 630000.00 OPERATING EXPENSES Pads Downtown Development Plan 10,000.00 0.00 10,00D.00 0.00% 0.00 Training / Education 716.51 2.750.00 (2,033.49) 26.05% 3,000.00 Postage 900.15 1,375.00 (474.85) 65.47% 1,500.00 Misc Expenses 1,047.26 1,833.34 (780.08) 57.12% 2,000.00 D & O Insurance 1,435.33 2,568.67 (1,131.34) 55.92% 2,800.00 Worker's Comp 983.00 2,000.00 (1,017.00) 49.15% 2,000.00 StaffinsJReUrement 7,435.18 11,916.67 (4,481.49) 62.39% 13,000.00 Meetings & Hosting 1,084.74 2,750.00 (1,565.26) 39.45% 3,000.00 Chamber Management 30,000.00 40,000.00 (10,000.00) 75.00% 40,000.00 Small Equipment 386.24 918.67 (530.43) 42.14% 1,000.00 Out of Town Travel 2,378.30 6,875.00 (4,496.70) 34.59% 7,500.00 Intown Auto/Exp Allowance 2,200.00 4,583.34 (2,383.34) 48.00% 5,000.00 Membership Dues/Sub. 1,895.00 3,686.67 (1,771.67) 51.68% 4,000.00 Audit 1,791.66 2,000.00 (208.34) 89.58% 2,000.00 Bookkeeping 9,382.08 3,208.34 6,173.74 292.43% 3,500.00 Payroll Tax Expense 6,572.53 8,708.34 (2,135.81) 75.47% 9,500.00 Payroll Expenses 83,607.17 105,416.57 (21,809.50) 79.31 % 115,000.DO Office Expense 1,359.40 4,583.34 (3,223.94) 29.68 % 5,000.00 Communications 2,272.62 6,416.67 (4,144.05) 35,42% 7,000.00 Furniture & Fixtures 0.00 1,833.34 (1,833.34) 0.00% 2,000.00 Historical Museum 3,500.00 0.00 3,500.00 0.00% 0.00 Bank Service Charge 2,052.72 366.67 1,686.05 559.83% 400.00 Motel Tax Transferred to LCC 307,357.38 270,000.00 37,357.36 113.84% 270,000.00 Marketing /Advertising 56,470.49 57,750.00 (1,279.51) 97.78% 63,000.00 Event Expenses 0.00 200.00 (200.00) 0.00% 200.00 Chaparral Square Dancers 51.34 0.00 51.34 0,00% 500.00 Tour de Paris Exp 25,467.85 32,500.00 (7,032.15) 78.36% 32,500.00 Uncle Jessie's Exp 1,114.10 250.00 864.10 445.54% 250.00 Lamar Co Days in Austin Exp (4,578.50) 250.00 (4,828.50) (1,631.40)°% 250.00 ASA 28,421.23 30,000.00 (1,576.77) 94.74% 30,000.00 SDBA Boat Races 7,500.00 7,500.00 0.00 100.00% 7,500.00 Events Promotion / Funding 27,934.54 15,000.00 12,934.54 186.23% 15,000.00 Convention Promotion 2,526.54 O.OD 2,526.54 0.00% 0.00 Arts Allocation 7,000.00 7,000.00 0.00 100.00% 7,000.00 Eiffel Tower Lighting/Maint 126.25 0.00 12825 0.00% 0.00 Membership Relations 16.24 0.00 16.24 0.00% 0.00 Sponsorship Exp 0.00 500.00 (500.00) 0.00% 500.00 Intern 0.00 1,375.00 (1,375.00) 0.00% 1,500.00 Rent to COC - ....._.11 __ -. _ - 11 <. 0 _ e 00 0..0 100.00 % 12,000.00 Total Operating Expenses 641 „407.33 647 091.73 5 684.40 99.12 °% 669,400.00 Operating Income (Loss) 20,700.97 _ (17,091.73) 37,792.70 (121.12)°A (39„400.00 NOT -HOT INCOME Misc Income 1,089.08 1,375.00 (285.92) 79.21 % 1,500.00 Trolley 4,968.55 4,583.34 385.21 108.40% 5,000.00 ASA Booth Rentals 800.00 0,00 800.00 0.00% 0.00 Tour de Paris Income 47,103.84 45,000.00 2,103.84 104.68 % 45,000.00 Souvenir Sales 8,246.65 18,333.34 (10,086.69) 44.98% 20,000.00 Interest Income 32.12 137.50 105.3.8) 23.36% 150.00 Total Not -HOT Income 62 240.24 69,429.18 71188.844 89,65 % 7711 660.00 NOT -HOT EXPENSES Credit Card Fees 319,27 0.00 319,27 0.00% 0.00 Trolley Driver 1,185.00 458.34 728.66 258.54% 500.00 Trolley Expenses 1,684.78 5,500.00 (3,815.22) 30.63% 6,000.00 Trolley Insurance 1,927.93 1,925.00 2.93 100.15% 2,100.00 Souvenir IxP _..., , _ 1, .e 4 m . w 18 333 ,3,4, 1 2 ( ,315.80) 32.82% 20000.00 Total Not -Not Expenses 11,134.52 26„216 68 (15,082,16) 42.47 °% 28,600.00 Net Income (Loss) S 71 806.69$ 26J20-77 S _ 45 685.92 274.90% E 3„850.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended August 31, 2018 and 2017 and 11 Months Ended August 31, 2017 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Month Ended Month Ended Month Ended Aug 31, 2018 Aug 31, 2018 Aug 31, 2017 11 Months Ended Actual Budget Actual Aug 31, 2017 Actual REVENUE Hotel / Motel Occupancy Tax S _ 182 463.68 $ 157 500.00 $ 188,900.25 om Total Revenue 182„463.68 157,500.00 188900.25 658,525.56 OPERATING EXPENSES Training / Education 0.00 250.00 0.00 465.72 Postage 104.37 125.00 7.20 540.37 Misc Expenses 77.96 166.66 33.84 2.553.60 General Liability 0.00 0.00 0.00 248.06 D & O Insurance 0.00 233.33 0.00 1,947.50 Workers Comp 0.00 0.00 0.00 745.73 Staff Ins./Retirement 494.97 1,083.33 509.39 6,540.90 Meetings & Hosting 0.00 250.00 0.00 355.04 Chamber Management 0.00 10,000,00 10,000.00 40,000.00 Small Equipment 386.24 83.33 0.00 278.00 Out of Town Travel 0.00 625.00 0.00 1,303.93 Intown AutolExp Allowance 200.00 416.66 200.00 2,100.00 Membership Dues/Sub. 225.00 333.33 100.00 1,794.67 Audit 0.00 0.00 0.00 1,758.00 Bookkeeping 488.33 291.66 435.83 .3,728.88 Payroll Expenses 6,498.66 9,583.33 9,478.13 73,827.03 Payroll Tax Expense 491.98 791.66 757.11 5,884.23 Office Expense 0.00 416.66 616.55 1,871.44 Communications 179.71 583.33 120.22 823.23 Furniture & Fixtures 0.00 166.68 0.00 600.00 Business Meetings 0.00 0.00 0.00 74.18 Bicycles & Related Expenses 0.00 0.00 (16,451.43) 0.00 Historical Museum 0.00 0.00 0.00 3,500.00 Bank Service Charge 195.04 33.33 297.88 2,256.05 Motel Tax Transferred to LCC 91,231.84 67,500.00 80,957.25 282,225.23 Marketing/Advertising 6,831.71 5,250.00 5,985.00 44,367.70 Event Expenses 0.00 0.00 0.00 5,125.98 Paris Art &Wine Feat Exp 0.00 0.00 0.00 1,650.00 Tour de Paris Exp 14,086.47 10,000.00 5,763.60 25,434.28 Uncle Jessie's Exp 0,00 0.00 0.00 493.00 Lamar Cc Days in Austin Exp 0.00 0.00 0.00 9,174.06 ASA 0.00 0.00 12.08 22,029.34 SDBA Boat Races 7,500.00 0.00 0,00 7.00 Wings Over Paris Exp 0.00 0.00 0.00 2,500.00 Events Promotion / Funding 4,774.13 0.00 14,295.00 36,220.69 Convention Promotion 0.00 0.00 0.00 250.00 Arts Allocation 0.00 0.00 0.00 7,000.00 Eiffel Tower UghGng/Maint 0.00 0.00 0.00 990.95 Sponsorship Exp 0.00 0.00 0.00 1,000.00 Intern 0.00 125.00 0.00 0,00 Rent toCOC w 1,000.00„ 1,,00000 2,000.00 12,000.00 Total Operating Expenses 134,566.41 109,308.27 115117.65 _. Operating Income (Loss) 7 .�_.....�a_. 73, � _.._......._... 782.60 m 54860.79 NOT -HOT INCOME Mise Income 0.00 125.00 36.00 508.00 Trolley 0.00 416.66 75.00 3,648.10 ASA Booth Rentals 0.00 0.00 0.00 1,800.00 Tour de Paris Income 8,900.00 0.00 0.00 44,987.10 Souvenir Sales 823.66 1,666.66 665.00 9,255.68 Interest Income 10.35 12.50 0.00 0.00 Total Not -Hot Income 9534.01 So 198.8k NOT -HOT EXPENSES Credit Card Fees 133.71 0.00 0.00 0.00 Trolley Driver 45.00 41.66 0.00 1,766.25 Trolley Expenses 0.00 500.00 474.85 3,770.31 Trolley Insurance 175.07 175.00 162.59 1,805.41 Souvenir Exp 720.00 1,566.66 _ _.6,939.18„ _.... v 13,650.92 Total Not -Hot Expenses m 11073.78 2,383.32 ^ _ 7576 60 20,993.89 Net Income (Loss) $ 56 357.50i 4 8 029. 23 68n982.00 S 94 065.78 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis September 30, 2018 ASSETS CURRENT ASSETS HOT Checking $ 355,383.85 NOT -HOT Checking 82,595.75 Due From Not -Hot Checking 351.68 Due From LCC 72,22 Guaranty Bond Bank CD 27,503.24 Returned Checks Receivable 35.00 Total Current Assets 465 941.74 Total Assets $ 465,941.74 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC $ 13,825.00 Due to LCC 5,220.44 Due to LLC 650.00 Payroll Liabilities 1,210.34 Due to Trail de Paris T -Shirt 20.00 Due to Hot Checking 351.68 Sales Tax Payable ....„ 135.74 Total Current Liabilities 21,413.20 Total Liabilities 21»413.20 NET ASSETS Retained Earnings 415,418.80 Net Income 29,109.74 Total Net Assets 444~528.54 Total Liabilities and Net Assets $ 465 941.74 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year -to -Date Modified Cash Basis For the 12 Months Ended September 30, 2018 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided 12 Months Ended 12 Months Ended Sep 30, 2018 Sep 30, 2018 Variance % of Annual Annual Budget Actual Budget Budget REVENUE Hotel / Motel Occupancy Tax $ 562,108.30 S 630000.00 $ ,,, 32,108.30 105.10 % a 830,000.00, Total Revenue 6621108.30 630 800.00 32j186.30 106.10% 630000.00 OPERATING EXPENSES Paris Downtown Development Plan 10,000.00 0.00 10,000.00 0.00% 0.00 Training 1 Education 716.51 3,000.00 (2,283.49) 23.88% 3,000.00 Postage 956.81 1,500.00 (533.09) 84.46% 1,500.00 Misc Expenses 1,047.26 2,000.00 (952.74) 52.36% 2,000.00 D & O Insurance 1,435.33 2,800.00 (1,354.67) 51.28% 2,800.00 Worker's Comp 983.00 2,000.00 (1,017.00) 49.15% 2,000.00 Staff Ins./Retirement 8,423.29 13,000.00 (4,578.71) 64.79% 13,000.00 Meetings & Hosting 1,084.74 3,000.00 (1,915.26) 36.16% 3,000.00 Chamber Management 40,000.00 40,000.00 0.00 100.00% 40,000.00 Small Equipment 386.24 1,000.00 (613.76) 38.62% 1,000.00 Out of Town Travel 2,378.30 7,500.00 (5,121.70) 31.71 % 7,500.00 Intown Auto/Exp Allowance 2,400.00 5,000.00 (2,600.00) 48.00% 5,000,00 Membership Dues/Sub. 1,895.00 4,000.00 (2,105.00) 47.38% 4,000.00 Audit 1,791.66 2,000,00 (208.34) 69.58% 2,000.00 Bookkeeping 9,785.41 3,500.00 6,265.41 279.58% 3,500.00 Payroll Tax Expense 7,032.35 9,500.00 (2,487.65) 74.02% 9,500.00 Payroll Expenses 89,685.45 115,000.00 (25,314.55) 77.99% 115,000.00 Office Expense 1,359.40 5,000.00 (3,640.60) 27.19 % 5,000.00 Communications 2,361.64 7,000.00 (4,638.36) 33.74% 7,000.00 Furniture & Fixtures 0.00 2,000.00 (2,000.00) 0.00% 2,000.00 Historical Museum 7,000,00 0.00 7,000.00 0.00% 0.00 Bank Service Charge 2,411.86 400.00 2,011.86 602.97% 400.00 Motel Tax Transferred to LCC 307,357.36 270,000.00 37,357.36 113.54% 270,000.00 Marketing/Advertising 65,954.49 63,000.00 2,954.49 104.69% 83,000.00 Event Expenses 0.00 200.00 (200.00) 0.00% 200.00 Chaparral Square Dancers 88.81 500.00 (413.19) 17.38% 500.00 Tour de Paris Exp 25,961.35 32,500.00 (0,538.85) 79.88% 32,500.00 Uncle Jessie's Exp 1,114.10 250.00 884.10 445.64% 250.00 Lamar Co Days in Austin Exp (4,578.50) 250.00 (4,828.50) (1,831.40)% 250.00 ASA 28,476.22 30,000.00 (1,523.78) 94.92% 30,000.00 SDBA Boat Races 7,500.00 7,500.00 0.00 100.00% 7,500.00 Events Promotion / Funding 30,497.04 15,000.00 15,497.04 203.31 % 15,000.00 Convention Promotion 2,526.54 0.00 2,528.54 0.00% 0.00 Arts ADocation 14,000.00 7,000.00 7,000,00 200.00% 7,000.00 Eiffel Tower LightingMloint 126.25 0.00 126.25 0.00% 0.00 Membership Relations 15.24 0.00 16.24 0.00% 0.00 Sponsorship Exp 0,00 500.00 (500.00) 0.00% 500.00 Intern 0.00 1,500.00 (1,500.00) 0.00% 1,500.00 Rent to COC 2,000.00, _0 � R.00 100.00 % 12, 00000. Total Operating Expenses 684,182.25 669r400.0q . _ 11,782.25 102.21% 669„400.00 Operating Income (Loss) _„„_ 22073-96 (39,400.00) ................ _,,,,,_17„326.05 66.03% (39,400.00) NOT -HOT INCOME Misc Income 1,119.56 1,500.00 (380.44) 74.64% 1,500.00 Trolley 5,115.77 5,000.00 115.77 102.32% 5,000.00 ASA Booth Rentals 800.00 0.00 800.00 0.00% 0.00 Tour de Paris Income 47,103.64 45,000.00 2,103.84 104.68% 45,000.00 Souvenir Sales 8,589.85 20,000.00 (11,410.15) 42.95% 20,000.00 Interest Income 363.10 150.00 213.10 242.07% 150.00 Total Not -HOT Income 639212 71°650.80 (8,557.86) 88.06% 71650.00 NOT -HOT EXPENSES Credit Card Fees 567.48 0.00 567.48 0.00% 0.00 Trolley Driver 1,260.00 500.00 760.00 252.00% 500.00 Trolley Expenses 1,684.78 6,000.00 (4,315.22) 28.08% 6,000.00 Trolley Insurance 2,103.00 2,100.00 3.00 100.14% 2,100.00 Souvenir Exp 6,276.04 20,000.00 (13,723.96) 31.38% 20,000.00 Mise NH Expense �w 17.13 0 00 17.13 0.00% 0.00 Total Not -Hot Expenses 11,908.43 28„600.00 (16A91.57 41.64% 00. Not Income (Loss) S 29109.74 9 3 650.00 S 25,459.74 97.53% $ 3660.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For Month Ended September 30, 2018 and 2017 and 12 Months Ended September 30, 2017 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statcntcnts prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Month Ended Month Ended Month Ended 12 Months Ended Sep 30, 2018 Sep 30, 2018 Sep 30, 2017 Sep 30, 2017 Actual Budget Actual Actual REVENUE Hotel / Motel Occupancy Tax $ 0.00 $ 0.00 $ „0.00 $ 658,525.56 Total Revenue 0.00 0.00 0.00 65852556 OPERATING EXPENSES Training/ Education 0.00 250.00 0.00 465.72 Postage 66.76 125.00 8.65 547.02 Misc Expenses 0.00 166.66 109.00 2,662.60 General Liability 0,00 0.00 0.00 248.06 D & O Insurance 0.00 233.33 0.00 1,947.50 Worker's Comp 0.00 0.00 0.00 745.73 Staff lns./Retirement 988.11 1,083.33 317.64 6,858.54 Meetings & Hosting 0.00 250.00 0.00 355.04 Chamber Management 0.00 0.00 0.00 40,000.00 Small Equipment 0.00 83.33 0.00 278.00 Out of Town Travel 0.00 625.00 0.00 1,303.93 Inluwn Auto/Exp Allowance 200.00 416.66 200.00 2,300.00 Membership Dues/Sub. 0.00 333.33 650.00 2,444.67 Audit 0.00 0.00 0.00 1,758.00 Bookkeeping 403.33 291.66 417.50 4,146.36 Payroll Expenses 8,078.28 9,583.33 9,207.10 83,034.13 Payroll Tax Expense 459.82 791.65 711.32 6,595,55 Office Expense 0.00 416.66 1,920.00 3,791.44 Communications 89.02 583.33 47.83 871.06 Furniture & Fixtures 0.00 186.66 0.00 600.00 Business Meetings 0.00 0.00 0.00 74.18 Historical Museum 3,500.00 0.00 0.00 3,500.00 Bank Service Charge 171.66 33.33 312,19 2,568.24 Motel Tax Transferred to LCC 0.00 0.00 0.00 282,225,23 Marketing /Advertising 9,484.00 5,250.00 1,020.16 45,387.88 Event Expenses 0.00 0.00 0.00 5,125.98 Chaparral Square Dancers 35,47 500.00 41.68 41.68 Paris Art & Wine Fest Exp 0.00 0.00 0.00 1,650.00 Tour de Paris Exp 493.50 0.00 155.41 25,589.69 Uncle Jessie's Exp 0.00 0.00 493.00 986.00 Lamar Co Days in Austin Exp 0.00 0.00 0.00 9,174.06 ASA 54.99 0.00 0.00 22,029.34 SDBA Boat Races 0.00 0.00 0.00 7.00 Wings Over Paris Exp 0.00 0.00 0.00 2,500.00 Events Promotion / Funding 2,562.50 0.00 2,900.00 39,120.69 Convention Promotion 0.00 0.00 0.00 250.00 Arts Allocation 7,000.00 0.00 0.00 7,000.00 Eiffel Tower Lighting/Maint 0.00 0.00 0.00 990.95 Sponsorship Exp 0.00 0.00 0.00 1,000.00 Intern 0.00 125.00 0.00 0.00 Rent to COC 1,000 00 000-00 0.00 12000.00 Total Operating Expenses 32,687 34 22,508.27 18 60,8.48 622174.25 Operating Income (Loss) 32 587.348.27 ... 22 308 7 18 36 351.37 NOT -HOT INCOME Misc Income 30.48 125.00 0.00 508.00 Trolley 147.22 416.66 262.00 3,910.10 ASA Booth Rentals 0.00 0.00 0.00 1,800.00 Tour de Paris Income 0.00 0.00 0.00 44,987.10 Souvenir Sales 391.94 1,686.66 728.09 9,983.77 Interest Income 33096 12.50 _ 124.44 124.44 Total Not -Hot Income 900.62 u.. 2 220.82 1114.63 �fi1 313.41 NOT -HOT EXPENSES Credit Card Fees 248.21 0.00 0.00 0.00 Trolley Driver 75.00 41.66 0.00 1,765.25 Trolley Expenses 0.00 500.00 75.00 3,845.31 Trolley Insurance 175.07 175.00 162.59 1,969.OD Souvenir Exp 258.50 1,866.66 171.98 13,822.90 Misc NH Expense �. 17.13 s.. 0.00 0.00 0.00 Total Not -Hot Expenses 773.91 _2138x 3.32 409.57 21 403.46 Net Income (Lose) (32,460.63) (22,470.77) 27,804.52 764261.26 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statcntcnts prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided LCC Activity Report Date # of Attendees Event 7/7/2018 350 Rosales Birthday Party 7/12/2018 250 Friends of the NRA Banquet 7/17/2018 150 Pipline Safety Meeting 7-20 and 7-21 1100 Tour de Paris Rally 7/22/2018 150 Gravel Grind Bike Rally 5-27 thru 5-29 150 Gun & Knife show 7/28/2018 50 Gender Reveal 8/2/2018 500 Delta Water Fowl Banquet 8-3 thru 8-5 1500 Paris Art & Body Expo 8/18/2018 300 Paris Breakfast Optimist Banquet 8-5,12, 18 and 26 60 The Journey Church 8/24/2018 600 Issacs & McNeills Concert 8/25/2018 300 Lane Birthday Party 8/30/2018 500 Dream Center Banquet 6-31 thu 9-1 600 Chaparrell Square Dancers Convention 9/1/2018 1500 Turnin Rust Car show 8 -Sep 250 Red River Valley Baptist Meeting 8 -Sep 350 H & H concert 9/15/2018 500 Dylan's Driver concert 9-21 and 22 400 Southern Gospel Music Convention Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis July 31, 2018 ASSETS CURRENT ASSETS Love Civic Center Reserved for Construction Due From VCC Liberty National Bank CD Returned Checks Receivable Total Current Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC Payroll Liabilities Total Current Liabilities LONG-TERM LIABILITIES GBB Renovation Loan LNB Renovation Loan Total Long -Term Liabilities Total Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 195,015.81 225,000.00 5,681.38 32,085.32 250.00 458,032.51 $ ,,___ 458,032.511 $ 230.68 2321.69 255237===z. 56,111.69 56,330.47 112,442.16 114,994.53 284,897.36 _. 58,140.62 343 037.98 $ 458,032.51 Financial statement preparation service provided by Malnory, McNeal 8t Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 10 Months Ended July 31, 2018 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided 10 Months Ended 10 Months Ended Jul 31, 2018 Jul 31, 2018 Variance % of Budget Annual Actual Budget Budget REVENUE Catering $ 750.00 $ 0.00 $ 750.00 0.00% 0.00 Motel Tax 216,125.52 202,500.00 13,625.52 106.73% 270,000.00 R.V. Hook Up 5,945.51 5,000.00 945.51 118.91 % 6,000.00 Misc Income 1,431.73 1,500.00 (68.27) 95.45% 1,800.00 Rent 109,096.87 75,000.00 34,096.87 145.46% 90,000.00 Refunded Deposits (20,845.00) (9,166.68) (11,678.32) 227.40% (11,000.00) Booth Rental 400.00 0.00 400.00 0.00% 0.00 Tower Lighting 262.57 666.68 (404.11) 39.38% 800.00 Craft Expo Inc. 3,985.00 0.00 3,985.00 0.00% 0.00 Bicycle Rentals 2,779.28 --- 0.00„ �2„779.28 0.00% w m 0.00 Total Revenue 319,931.48 275,500.00 ______M,431.48 116.13% 357,600.00 OPERATING EXPENSES Training / Education 125.00 0.00 125.00 0.00% 0.00 Craft Expo 519.19 0.00 519.19 0.00% 0.00 Bank Service Charge 185.34 208.34 (23.00) 88.98% 250.00 Communications 3,795.38 5,ODO.00 (1,204.62) 75.91 °% 6,000.00 Office Expense 513.50 416.68 96.82 123.24% 500.00 Payroll Expenses 84,554.42 93,333.34 (8,778.92) 90-59% 112,000.00 Payroll Tax Expense 6,623.54 7,500.00 (876.46) 88.31 % 9,000.00 Marketing/Advertising 1,577.50 2,500.00 (922.50) 63.10°% 3,000.00 Professional Fees 6,079.17 4,375.00 1,704.17 138.95% 4,875.00 Membership Dues/Sub 156.00 100.00 56.00 156.00% 100.00 Utilities 38,558.11 45,625.02 (7,066.91) 84.51 % 54,750.00 Intown Auto Exp Allowance 2,500.00 2,500.00 0.00 100.00% 3,000.00 Contracted Services 0.00 1,666.68 (1,666.68) 0.00% 2,000.00 Chamber Management 18,000.00 18,000.00 0.00 100.00% 18,000.00 Eiffel Tower Lighting/Maint 0.00 3,333.34 (3,333.34) 0.00% 4,000.00 Building Maint./Spas. 62,561.93 82,500.00 (19,938.07) 75.83% 99,000.00 Security 747.00 833.34 (86.34) 89.64% 1,000.00 Staff Ins./Retirement 6,946.79 7,083.34 (136.55) 98.07% 8,500.00 Insurance 9,049.03 7,708.34 1,340.69 117.39% 8,850.00 Misc Expenses 873.75 833.34 40.41 104.85% 1,000.00 Interest Expense 5,786.88 9,166.68 (3,379.80) 63.13% 11,000.00 Ground Maintenance 7,676.30 6,250.00 1,426.30 122.82% 7,500.00 Housekeeping Supplies 1,433.61 1,666.68 (233.07) 86.02% 2,000.00 Supplies 1,248.15 0.00 1,248.15 0.00% 0.00 Bicycles & Related Expenses 590.27 0.00 590.27 0.00% 0.00 Catering Exp 11,6913.00 0.00 _690.00 0.00% 0.00 Total Operating Expenses 261,790.86 300,600.12 ..... J18 809.26! 87.09% 356,325.00 Operating Income (Loss) 58,140.6225,100.12 83 240.74 (231.63% 1,275.00 OTHER INCOME Interest Income 0.00_ 83.343.34 0.00 °% 100.00 Total Other Income _0.00 83.34 (83.341 0.00% 100.00 Net Income (Loss) $ 58,140.62 $ 25 016.78 $ 63„157.402[ 32.41)% $ 1,375.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended July 31, 2018 and 2017 and 10 Months Ended July 31, 2017 Month Ended Month Ended Month Ended 10 Months Ended Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Jul 31, 2018 Jul 31, 2018 Jul 31, 2017 Jul 31, 2017 Actual Budget Actual Actual REVENUE Catering $ 0.00 $ 0.00 $ 0.00 $ 500.00 Motel Tax 0.00 0.00 0.00 201,267.98 R.V. Hook Up 342.19 500.00 239.48 11,033.81 Misc Income 0.00 150.00 0.00 14.05 Rent 4,425.47 7,500.00 5,502.85 131,573.69 Refunded Rent Deposits (2,400.00) (916.66) (1,967.00) (6,982.00) Tower Lighting 0.00 66.66 0.00 185.00 Bicycle Rentals - ----- �469.10, 0.00 _0.00 0.00 Total Revenue 2,866.76 7,300.00 3,775.33 337,592.53 OPERATING EXPENSES Craft Expo 25.00 0.00 0.00 0.00 Bank Service Charge 11.20 20.83 43.07 125.52 Communications 324.85 500.00 359.08 3,272.14 Office Expense 0.00 41.66 0.00 2,596.43 Payroll Expenses 9,421.53 9,333.33 9,476.79 69,614.84 Payroll Tax Expense 720.76 750.00 705.07 5,692.18 Marketing / Advertising 0.00 250.00 0.00 1,203.76 Professional Fees 520.00 250.00 349.16 13,452.99 Membership Dues/Sub 0.00 0.00 0.00 19.66 Utilities 4,293.42 4,562.49 3,846.00 40,279.22 Intown Auto Exp Allowance 250.00 250.00 250.00 2,600.00 Contracted Services 0.00 166.66 0.00 10,375.00 Chamber Management 0.00 0.00 0.00 18,000.00 Meetings & Hosting 0.00 0.00 0.00 5.41 Eiffel Tower Lighting/Maint 0.00 333.33 0.00 0.00 Building Maint./Spls. 58.95 8,250.00 3,876.46 28,188.80 Security 0.00 83.33 0.00 0.00 Staff Ins./Retirement 156.68 708.33 385.50 6,021.11 Insurance 60.93 570.83 0.00 5,851.76 Misc Expenses 0.00 83.33 0.00 511.93 Interest Expense 0.00 916.66 0.00 7,116.55 Ground Maintenance 2,126.30 625.00 530.00 8,876.50 Housekeeping Supplies 0.00 166.66 383.19 1,535.73 Furniture & Fixtures 0.00 0.00 0.00 3,524.40 Supplies 32.93 0.00 418.50 985.80 Total Operating Expenses 118,002.66 27.862.44 20.622.82 229 849.73 Operating Income (Loss) 815,146.80) (20,562.44 18,847.49 107,742.80 OTHER INCOME Interest Income 0.00 8.33 0.00 0.00 Total Other Income 0.00 8.33 0.00 0.00 Net Income (Loss) 15145.80 (20,554.11) 16,847.49 107 742.80, Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis August 31, 2018 ASSETS CURRENT ASSETS Love Civic Center Reserved for Construction Due From VCC Liberty National Bank CD Returned Checks Receivable Total Current Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC Payroll Liabilities Total Current Liabilities LONG-TERM LIABILITIES GBB Renovation Loan LNB Renovation Loan Total Long Tena Liabilities Total Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 175,520.38 225,000.00 94,080.24 32,085.32 250.00 526.935.94 $ 526,935.94 $ 230.68 2„319.71 2,550.39 52,162.07 52 384.13 704,546.20 107,096.59 284,897.36 134 941.99 419 839.35 $ 526 935.94 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with proibssionai standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting aro omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 11 Months Ended August 31, 2018 Net Income (Loss) 134,941.99 29.11 $ 113,012.88 615.36% $ 1375.00 - Financial 375.00Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided 11 Months Ended 11 Months Ended Annual Aug 31, 2018 Aug 31, 2018 Variance % of Budget Budget Actual Budget REVENUE Catering $ 750.00 $ 0.00 $ 750.00 0.00 Motel Tax 307,357.36 270,000.00 37,357.36 113.84% 270,000.00 R.V. Hook Up 6,494.02 5,500.00 994.02 118.07% 61000.00 Misc Income 1,731.73 1,650.00 81.73 104.95% 1,800.00 Rent 122,823.63 82,500.00 40,323.63 148,88% 90,000.00 Refunded Deposits (22,845.00) (10,083.34) (12.761.66) 226.56% (11,000.00) Booth Rental 400.00 0.00 400.00 0.00 Tower Ughting 262.57 733.34 (470.77) 35.80% 800.00 Craft Expo Inc. 3,985.00 0.00 3,985.00 0.00 Bicycle Rentals 0.00 _... 3,394.44 0.00 Total Revenue 4241363.75 350 CC.00 _ 74,053.75 121.14% 357 600.00 OPERATING EXPENSES Training / Education 125.00 0.00 125.00 0.00 Craft Expo 519.19 0.00 519.19 0.00 Bank SerAoe Charge 196.54 229.17 (32.63) 85.76% 250.00 Communications 4,359.89 5,500.00 (1,140.11) 79.27% 6,000.00 Office Expense 597.46 458.34 139.12 130.35% 500.00 Payroll Expenses 93,834.67 102,666.67 (8,832.00) 91.40% 112,000.00 Payroll Tax Expense 7,327.56 8,250.00 (922.44) 88.82% 9,000.00 Marketing /Advertising 1,577.50 2,750.00 (1,172.50) 57.36% 3,000.00 Professional Fees 6,567.50 4,625.00 1,942.50 142.00% 4,875.00 Membership Dues/Sub 156.00 100.00 56.00 156.00% 100.00 Utilities 47,307.52 50,187.51 (2,879.99) 94.26% 54,750.00 Intown Auto Exp Allowance 2,750.00 2,750.00 0.00 100.00% 3,000.00 Small Equipment 59.53 0.00 59.53 0.00 Contracted Services 0.00 1,833.34 (1,833.34) 0.00% 2,000.00 Chamber Management 18,000.00 18,000.00 0.00 100.00% 18,000.00 Eiffel Tower Lighting/Maint 675.00 3,666.67 (2,991.67) 18.41 % 4,000.00 Building Maint./Spis. 64,473.58 90,750.00 (26,276.42) 71.05% 99,000.00 Security 870.95 916.67 (45.72) 95.01 % 1,000.00 Staff Ins./Retirement 7,457.62 7,791.67 (334.05) 95.71 % 8,500.00 Insurance 9,049.03 8,279.17 769.86 109.30% 8,850.00 Misc Expenses 962.35 916.67 45.68 104.98% 1,000.00 Interest Expense 7,500.51 10,083.34 (2,582.83) 74,39% 11,000.00 Ground Maintenance 8,258.80 6,875.00 1,383.80 120.13% 7,500.00 Housekeeping Supplies 1,608.97 1,833.34 (224.37) 87.76% 2,000.00 Supplies 2,533.32 0.00 2,533.32 0.00 Bicycles & Related Expenses 953.27 0.00 953.27 0.00 Catering Exp 1.:,690.00 0.00 1,690.00 0.00 Total Operating Expenses 289411.76 328,462.56 _ 39,050.80 88.11 % 356,325.00 Operating Income (Loss) .___134 41-99 21 113,104.55 617.94% 1,275.00 OTHER INCOME Interest Income 0.00 91.67 ...... 91.6 0.00% 100.00 Total Other Income 0.00 91.67 (91.67) 0.00 % 100.00 Net Income (Loss) 134,941.99 29.11 $ 113,012.88 615.36% $ 1375.00 - Financial 375.00Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended August 31, 2018 and 2017 and 11 Months Ended August 31, 2017 Month Ended Month Ended Month Ended i1 Months Ended Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Aug 31, 2018 Aug 31, 2018 Aug 31, 2017 Aug 31, 2017 Actual Budget Actual Actual REVENUE Catering $ 0.00 $ 0.00 $ 0.00 $ 500.00 Motel Tax 91,231.84 67,500.00 80,957,25 282,225.23 R.V. Hook Up 548.51 500.00 342.34 11,376.15 Misc Income 300.00 150.00 96.35 110.40 Rent 13,725.75 7,500.00 16,301.35 147,875.04 Refunded Rent Deposds (2,000.00) (916.66) (5,835.00) (12,817.00) Tower Lighting 0.00 66.66 0.00 185.00 Bicycle Rentals 615.16 0.00 3,424.63 _3,424-83 Total Revenue 104j422.27 74 800.00 9 5,286.92 432,879.45 OPERATING EXPENSES Bank Service Charge 11.20 20.83 41.20 166.72 Communications 564.51 500.00 378.95 3,651.09 Office Expense 83.96 41.66 (45.20) 2,551.23 Payroll Expenses 9,280.25 9,333.33 7,584.30 77,199.14 Payroll Tax Expense 704.02 750.00 554.49 6,246.67 Marketing / Advertising 0.00 250.00 0.00 1,203.76 Professional Fees 488.33 250.00 435.84 13,888.83 Membership Dues/Sub 0.00 0.00 0.00 19.66 Utilities 8,749.41 4,562.49 4,879.29 45,158.51 Intown Auto Exp Allowance 250.00 250.00 250.00 2,850.00 Small Equipment 59.53 0.00 0.00 0.00 Contracted Services 0.00 166.66 0.00 10,375.00 Chamber Management 0.00 0.00 0.00 18,000.00 Meetings & Hosting 0.00 0.00 0.00 5.41 E'dfel Tower Lighting/Maint 675.00 333.33 0.00 0.00 Building Maint./Spls. 1,911.65 8,250.00 5,763.14 33,951.94 Security 123.95 83.33 0.00 0.00 Staff InsJRetirement 510.83 708.33 530.50 6,551.61 Insurance 0.00 570.83 3,286.21 9,137.97 Mise Expenses 88.60 83.33 80.00 591.93 Interest Expense 1,713.63 916.66 2,176.40 9,292.95 Ground Maintenance 582.50 625.00 530.00 9,406.50 Housekeeping Supplies 175.36 166.66 396.34 1,932.07 Fumiture & Fixtures 0.00 0.00 0.00 3,524.40 Supplies 1,285.17 0.00 440.99 1,426.79 Bicycles & Related Expenses 363.00 0.00 16571.4316„571.43 Total Operating Expenses 27 620.90 43 853.88 273,703.61 Operating Income (Loss) 76,801.37 _ 46 937.56 _ 51,433.04 159,175.84 OTHER INCOME Interest Income 0.00 8.33 _ 0.00 0.00 , m, Total Other Income 0.00 8.33 0.00 _ 0.00 Net Income (Loss) 7_64801 -L7 46,945.69 51j433.114 _ 153,175.84 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis September 30, 2018 ASSETS CURRENT ASSETS Love Civic Center Reserved for Construction Due From VCC Liberty National Bank CD Returned Checks Receivable Total Current Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC Due to VCC Payroll Liabilities Total Current Liabilities LONG-TERM LIABILITIES GBB Renovation Loan LNB Renovation Loan Total Long -Tenn Liabilities Total Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 261,688.28 225,000.00 5,220.44 32,164.49 250.00 524,323.21 $ 524 323.21 $ 230.68 72.22 2„045.67 2,34&57 52,162.07 52,384.13 104$46.20 106,894.77 284,897.36 132,531,,.08 41742844 $ 524,323.21 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 12 Months Ended September 30, 2018 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided 12 Months Ended 12 Months Ended Sep 30, 2018 Sep 30, 2018 Variance % of Budget Annual Actual Budget Budget REVENUE Catering $ 750.00 $ 0.00 $ 750.00 0.00% 0.00 Motel Tax 307,357.36 270,000.00 37,357.36 113.84% 270,000.00 R.V. Hook Up 7,497.91 6,000.00 1,497.91 124.97% 6,000.00 Misc Income 1,731.73 1,800.00 (68.27) 96.21 °% 1,600.00 Rent 131,662.13 90,000.00 41,662.13 146.31 % 90,000.00 Refunded Deposits (23,945.00) (11,000.00) (12,945.00) 217.68% (11,000.00) Booth Rental 400.00 0.00 400.00 0.00% 0.00 Tower Lighting 362.57 800.00 (437.43) 45.32% 800.00 Craft Expo Inc. 3,985.00 0.00 3,965.00 0.00% 0.00 � Bicycle Rentals cyc 635.07 0.00 3 _ ..,� 635.07 0.00% 0.00 Total Revenue 433,456.77 357,600.00 75,856.77 121.21 % 357„600.00 OPERATING EXPENSES Training I Education 125.00 0.00 125.00 0.00% 0.00 Craft Expo 519.19 0.00 519.19 0.00 % 0.00 Bank Service Charge 217.36 250.00 (32.64) 86.94% 250.00 Communications 4,739.78 6,000.00 (1,260.22) 79.00% 6,000.00 Office Expense 597.46 500.00 97.46 119.49% 500.00 Payroll Expenses 101,856.33 112,000.00 (10,143.67) 90.94% 112,000.00 Payroll Tax Expense 7,935.56 9,000.00 (1,064.44) 88.17% 9,000.00 Marketing/Advertising 1,577.50 3,000.00 (1,422.50) 52.58% 3,000.00 Professional Fees 6,970.83 4,875.00 2,095.83 142.99% 4,875.00 Membership Dues/Sub 156.00 100.00 56.00 156.00% 1 100.00 Utilities 47,933.29 54,750.00 (6,816.71) 87.55% 54,750.00 Intown Auto Exp Allowance 3,000.00 3,000.00 0.00 100.00% 3,000.00 Small Equipment 59.53 0.00 59.53 0.00% 0.00 Contracted Services 0.00 2,000.00 (2,000.00) 0.00% 2,000.00 Chamber Management 18,000.00 18,000.00 0.00 100.00% 18,000.00 Eiffel Tower Lighting/Maint 675.00 4,000.00 (3,325.00) 16.88% 4,000.00 Building Maint./Spls. 64,519.23 99,000.00 (34,480.77) 65.17% 99,000.00 Security 994.90 1,000.00 (5.10) 99.49% 1,000.00 Staff Ins./Retirement 8,438.98 8,500.00 (61.02) 99.28% 8,500.00 Insurance 9,049.03 8,850.00 199.03 102.25% 8,850.00 Misc Expenses 1,011.06 1,000.00 11.06 101.11 % 1,000.00 Interest Expense 7,500.51 11,000.00 (3,499.49) 68.19% 11,000.00 Ground Maintenance 8,258.80 7,500.00 758.80 110.12% 7,500.00 Housekeeping Supplies 1,608.97 2,000.00 (391.03) 80.46% 2,000.00 Supplies 2,617.28 0.00 2,617.28 0.00% 0.00 Bicycles & Related Expenses 953.27 0.00 953.27 0.00% 0.00 Catering Exp 1,690.00 0.00 1,690.00 0.00% 0.00 Total Operating Expenses 301,004.86 356 325.00 '55,32014 84.47% 356,325.00 Operating Income (Loss) ,45 . 1,275. 131! 176.91 10,388.39% 1 275.00 OTHER INCOME Interest Income 79.17 100.00 -(20.P1 79.17% 100.00 Total Other Income 79.17 100.00 _ 2G 0.831 79.17% 100.00 Net Income (Loss) $ 132,631.08 $ 1 375.00 4_131j.156.011 9,638.62 °% S 1,375.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended September 30, 2018 and 2017 and 12 Months Ended September 30, 2017 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Month Ended Month Ended Month Ended 12 Months Ended Sep 30, 2018 Sep 30, 2018 Sep 30, 2017 Sep 30, 2017 Actual Budget Actual Actual REVENUE Catering $ 0.00 $ 0.00 $ 0.00 $ 500.00 Motel Tax 0.00 0.00 0.00 282,225.23 R.V. Hook Up 1,003.89 500.00 420.00 11,796.15 Misc Income 0.00 150.00 500.00 610.40 Rent 8,858.50 7,500.00 14,434.06 162,309.10 Refunded Rent Deposits (1,100.00) (916.66) 0.00 (12,817.00) Tower Lighting 100.00 66.66 0.00 185.00 Bicycle Rentals 240.63 0.00„ 839.09 4263.72 Total Revenue 9,103.02 7 j300-006 "9 449 072.60 OPERATING EXPENSES Bank Service Charge 20.82 20.83 11.20 177.92 Communications 379.89 500.00 232.82 3,883.91 Office Expense 0.00 41.66 92.00 2,643.23 Payroll Expenses 8,021.66 9,333.33 8,118.50 85,317.64 Payroll Tax Expense 608.00 750.00 602.52 6,849.19 Marketing/Advertising 0.00 250.00 0.00 1,203.76 Professional Fees 403.33 250.00 417.50 14,306.33 Membership Dues/Sub 0.00 0.00 0.00 19.66 Utilities 625.77 4,562.49 4,346.16 49,504.67 Intown Auto Exp Allowance 250.00 250.00 250.00 3,100.00 Contracted Services 0.00 166.66 0.00 10,375.00 Chamber Management 0.00 0.00 0.00 18,000.00 Meetings & Hosting 0.00 0.00 0.00 5.41 Eiffel Tower Lighting/Maint 0.00 333.33 0.00 0.00 Building Maint.lSpls. 45.65 8,250.00 2,451.28 36,403.22 Security 123.95 83.33 0.00 0.00 Staff Ins./Retirement 981.36 708.33 347.20 6,898.81 Insurance 0.00 570.83 0.00 9,137.97 Misc Expenses 48.71 83.33 219.00 810.93 Interest Expense 0.00 916.66 0.00 9,292.95 Ground Maintenance 0.00 625.00 0.00 9,406.50 Housekeeping Supplies 0.00 166.66 0.00 1,932.07 Furniture & Fixtures 0.00 0.00 0.00 3,524.40 Supplies 83.96 0.00 0.00 1,426.79 Bicycles & Related Expenses 0.00 0.00 0.00 16 571.43 Total Operating Expenses 11,593.10 27,862.44 17 088.118 90,781.79 Operating Income (Loss) (2,490.08 (20x562.44) x895.03 158 280.81 OTHER INCOME Interest Income 79.17 8.33 78.9778.97 Total Other Income 79.17 8.33 78.97 78.97 Net Income (Loss) 2 410.9 (20,554.11) 616.06 158,359.78 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Statement of Assets, Liabilities and Net Assets Modified Cash Basis July 31, 2018 ASSETS CURRENT ASSETS Chamber of Commerce $ 320,212.23 Leadership Lamar County 28,473.51 All Breed Bull Sales 47,090.40 LibertyNational Bank CD 24,186.62 Peoples Bank CD 10,709.76 Guaranty Bond Bank CD 21,964.42 First Federal CD 11,793.19 Texas Federal Credit Union CD 33,867.24 Total Current Assets 4981297.37 OTHER ASSETS Due From VCC 6,162.26 Due From LCC 230.68 Returned Checks Receivable 275.00 Total Other Assets 6,667.94 Total Assets $ 504,965.31 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Payroll Liabilities $ 3,144.70 Total Current Liabilities 3 144.70 NET ASSETS Retained Earnings 416,102.15 Net Income 85,718.46 Total Net Assets__6011,820.611 , Total Liabilities and Net Assets 5 504965.31 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in Financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual Modified Cash Basis For the 10 Months Ended July 31, 2018 10 Months Ended 10 Months Ended Jul 31, 2018 Jul 31, 2018 Variance %of Budget Actual Budget Revenue ASA Concession Sales $ 8,164.10 $ 10,000.00 $ (1,835.90) 81.64% Trail de Paris 80.00 0.00 80.00 0.00% Speed Networking 420.00 1,250.00 (830.00) 33.60% Lamar Co Day in Austin (4,578.50) 1,000.00 (5,578.50) (457.85)% Shop Local 11,720.00 27,000.00 (15,280.00) 43.41 % Seminar 7,300.00 0.00 7,300.00 0.00% Chamber All -Breed Bull Proceeds 14,174.84 0.00 14,174.84 0.00% Fireworks Display 16,473.86 24,000.00 (7,526.14) 68.64% Celebration 14,450.00 30,000.00 (15,550.00) 48.17% Wings over Paris (10,611.81) 0.00 (10,611.81) 0.00% Business After Five 8,486.99 7,500.00 986.99 113.16% SDBA Boat Races 544.00 0.00 544.00 0.00% Downtown Master Plan 95,000.00 0.00 95,000.00 0.00% Food for Thought 227.00 0.00 227.00 0.00 % Misc. Income 6,069.73 6,666.68 (596.95) 91.05% Membership Dues 132,743.16 137,500.00 (4,756.84) 96.54% Membership Luncheon 21.00 0.00 21.00 0.00% Management Fee - LCC 18,000.00 18,000.00 0.00 100-00% Management Fees - VCC 30,000.00 30,000.00 0.00 100.00% Mailing Labels 120.00 166.68 (46.68) 71.99% Rent from VCC 9,000.00 .m_...... 90.00 Total Revenue 3 54,721.01 118.05 % Operating Expenses Bank Service Charge 283.66 458.34 (174.68) 61.89% Communications 5,779.94 5,833.34 (53.40) 99-08% Office Expense 5,907.15 5,833.34 73.81 101.27% Payroll Expenses 94,110.28 131,250.00 (37,139.72) 71.70% Payroll Tax Expense 7,334.38 10,416.68 (3,082.30) 70.41 % Marketing / Advertising 5,126.25 4,166.68 959.57 123.03% Professional Fees 7,239.17 6,666.68 572.49 108.59% Membership Dues/Sub 1,982.00 2,500.00 (518.00) 79.28% Utilities 4,405.19 5,708.36 (1,303.17) 77.17% Intown Auto/Exp Allowance 1,776.80 6,250.00 (4,473.20) 28.43% Out of Town Travel 675.26 833.34 (158.08) 81.03% Small Equipment 0.00 833.34 (833.34) 0.00% Event Expenses 0.00 416.68 (416.68) 0.00% Food for Thought Exp 264.91 0.00 264.91 0.00% Lamar County Days in Austin 0.00 500.00 (500.00) 0.00% Shop Local 20,353.40 20,000.00 353.40 101.77% Ambassadors Luncheon 8 Other 1,159.88 1,250.00 (90.12) 92.79% Speed Networking 311.00 750.00 (439.00) 41.47% ASA Concession Exp 4,675.00 4,000.00 675.00 116.88% Seminar 10,209.48 1,5000 8,709.48 680.83% Business After Five Exp 6,813.34 6,666.68 146.66 102.20% Retail Committee 0.00 750.00 (750.00) 0.00% Fireworks Display Exp 18,661.00 22,000.00 (3,339.00) 84.82% Celebration 30,615.34 18,000.00 12,615.34 170.09% Board Retreat 0.00 1,500.00 (1,500.00) 0.00% SDBA Boat Races Exp 544.00 0.00 544.00 0.00% Meetings 8 Hosting 1,337.04 833.34 503.70 160.44 % Building Repairs/Maintenance 13,240.09 6,666.68 6,573.41 198.60% Staff InsJRetirement 8,455.57 12,500.00 (4,044.43) 67.64% Insurance 60.93 0.00 60.93 0.00% Building Insurance 1,375.50 1,500.00 (124.50) 91.70% General Liability 1,375.50 1,166.68 208.82 117.90% Workers Comp 983.00 1,500.00 (517.00) 65.53% D 8 O Llablity Ins 1,435.33 1,400.00 35.33 102.52% Long Tenn Disability 0.00 2,700.00 (2,700.00) 0.00% Misc Expenses 1,437.43 1,250.00 187.43 114.99% Furniture & Fixtures 0.00 1,416.68 (1,416.68) 0.00% Membership Relations 0.00 416.68 (416.68) 0.00% Business Meetings 183.28 1,666.68 (1,483.40) 11.00% Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual Modified Cash Basis For the 10 Months Ended July 31, 2016 Professional Trainingrrravel 700.00 4,166.68 (3,466.68) 16.80% Annual Meeting 0.00 15,000.00 (15,000.00) 0.00% Postage 1,196.49 916.68 279.81 130.52% President Replacement 1,048.93 0.00 1,048.93 0.00% Chamber Membership Bonus 1,000.00 0.00 1,000.00 0,00,% Total Operating Expenses 262,066.523�('49,127.044 84.21 % Operating Income (Loss) 95,747.85 8100.20 703,848.06 X1,182.04)% Other Income Interest Income 150.23 0.00 150 23 ._.�_, 0.00% Total Other income 150.23 0.00 150.23 0.00% Agriculture Cmte - ABBS 36,289.69 50,000.00 (13,710.31) 72.58% Agriculture Cmte - ABBS Exp ........ 37,5611.91 _.. .. 50,000.00 _ .., (12,448.09) 75.10% Total All Breed Bull Sale ?,262 0.00 7 262.22) 0.00% Leadership Lamar County 14,991.89 24,000.00 (9,008.11) 62.47% Leadership Lamar County Exp 23 909.29 22,500.00 w w 1,409.29 106.26% Total Leadership Lamar County ,917.40) 1,500.00 _.(10.417AQ) ____(!94.49 % Net Income (Loss) $ 85 718.46 ; (6,600.20) ; 92 318.661298.73 % Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended July 31, 2018 and 2017 and 10 Months Ended July 31, 2017 Month Ended Month Ended Month Ended 10 Months Ended Jul 31, 2018 Jul 31, 2018 Jul 31, 2017 Jul 31, 2017 Actual Budget Actual Actual Revenue ASA Concession Sales $ 0.00 $ 0.00 $ 0.00 $ 9,028.63 Trail de Paris 80.00 0.00 0.00 50.00 Speed Networking 0.00 125.00 0.00 428.00 Lamar Co Day in Austin 0.00 0.00 0.00 16,455,35 Shop Local 0.00 0.00 0.00 32,330.00 Seminar 0.00 0.00 0.00 1,426.00 Chamber All -Breed Bull Proceeds 0.00 0.00 0.00 14,750.65 Fireworks Display 1,023.86 8,000.00 6,496.76 22,146.76 Celebration 2,000.00 0.00 0.00 19,570.00 Wings over Paris 0.00 0.00 0.00 57,950.00 Business After Five 1,000.00 750.00 1,343.00 6,842.00 SDBA Boat Races 0.00 0.00 10,350.00 10,350.00 Misc. Income 0.00 666.66 0.00 4,270.92 Membership Dues 4,348.00 13,750.00 13,099.00 134,423.75 Annual Meetings 0.00 0.00 0.00 80.00 Management Fee - LCC 0.00 0.00 0.00 18,000.00 Management Fees - VCC 0.00 0.00 0.00 30,000.00 Mailing Labels 0.00 16.66 0.00 105.00 Rent from VCC10„000.00 .... � 0.00 ,�. 1,000.00 1 000.00 Total Revenue 8„451.86 24,308.32 321 388,107.0 Operating Expenses Cleaning/Renting Table Clothes 0.00 0.00 0.00 79.18 Bank Service Charge 11.20 45.83 11.20 129.87 Communications 322.48 583.33 559.95 7,954.55 Office Expense 413.63 563.33 692.36 6,353.70 Payroll Expenses 12,496.85 13,125.00 12,181.29 123,859.50 Payroll Tax Expense 943.94 1,041.66 922.05 9,709.01 Marketing / Advertising 2,185.00 416.66 500.00 4,614.00 Professional Fees 520.00 416.66 349.16 6,655.98 Membership Dues/Sub 0.00 250.00 0.00 2,756.67 Utilities 487.45 570.82 432.15 3,547.45 Intown Auto/Exp Allowance 500.00 625.00 642.00 6,042.00 Out of Town Travel 0.00 83.33 0.00 1,027.56 Small Equipment 0.00 83.33 0.00 0.00 Event Expenses 0.00 41.66 0.00 0.00 Lamar County Days in Austin 0.00 0.00 0.00 19,245.40 Chamber Disbursement 0.00 0.00 0.00 14,750.55 Shop Local 0.00 0.00 0.00 27,698.63 Ambassadors Luncheon & Other 65.98 125.00 123.80 1,117.05 Speed Networking 0.00 0.00 0.00 451.54 ASA Concession Exp 0.00 0.00 0.00 6,190.00 Business After Five Exp 559.51 666.66 292.00 5,432.99 Wings over Paris Exp 0.00 0.00 (100.57) 48,677.12 Retail Committee 0.00 750.00 600.00 929.91 Fireworks Display Exp 661.00 4,000.00 2,425.00 20,425.00 Celebration 0.00 0.00 0.00 27,216.69 Contracted Services 0.00 0.00 0.00 2,500.00 Meetings 8 Hosting 25.00 83.33 0.00 218.40 Building Repairs/Maintenance 350.00 666.66 300.00 4,043.40 Staff Ins./Retirement 543.68 1,250.00 768.35 10,435.31 Insurance 60.93 0.00 40.86 255.25 Building Insurance 0.00 1,500.00 1,650.60 1,650.60 General Liability 0.00 116.66 0.00 5,996.34 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Financial statement preparation service provided by Malnory, McNeal & Company PC. CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordancc with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended July 31, 2018 and 2017 and 10 Months Ended July 31, 2017 Workers Comp 0.00 0.00 0.00 1,336.26 Misc Expenses 135.31 125.00 180.39 1,200.07 Furniture 8 Fixtures 0.00 141.66 600.00 600.00 Membership Relations 0.00 41.66 0.00 0.00 Business Meetings 0.00 166.66 88.98 1,285.82 Professional TreininglTrevel 0.00 416.66 341.28 3,604.27 Postage 50.00 91.86 0.00 767.70 Chamber Membership Bonus 0.00 w_0.00 0.00 1,000.00 Total Operating Expenses 20,331.96 28 008.22 285 379,757.87 Operating Income (Loss) (11,880.10) 3,66999.900 8,687.91 8 449.19 Other Income Interest Income 18.02 0.00 12.36 147.25 Total Other Income 18.02 0.00 12.36 147.25 Agriculture Cmte - ABBS 0.00 0.00 0.00 36,710.30 Agriculture Cmte - ABBS Exp __ 1000.00 5,000.00 0.004.4.76 Total All Breed Bull Sale ----A 10000_0 -_--A,000.00� 00.00 17,965.54 Leadership Lamar County 1,375.00 6,000.00 6,825.00 23,005.00 Leadership Lamar County Expw w_ 300.00 m m 0.00 138.84 21,469.57 Total Leadership Lamar County ..... 1 „075.00 6,000.00 6,686.16 1,535.43 Net Income (Loss) $ 11�7ti7.08 ; 2,699.90' $ 15,386.43 $ 28,097.41 Financial statement preparation service provided by Malnory, McNeal & Company PC. CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordancc with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Statement of Assets, Liabilities and Net Assets Modified Cash Basis August 31, 2018 ASSETS CURRENT ASSETS Chamber of Commerce $ 283,779.12 Leadership Lamar County 35,669.76 All Breed Bull Sales 44,516.90 LibertyNational Bank CD 24,186.62 Peoples Bank CD 10,709.76 Guaranty Bond Bank CD 21,964.42 First Federal CD 11,793.19 Texas Federal Credit Union CD 33,867.24 Total Current Assets 466,487.01 OTHER ASSETS Due From VCC 5,231.00 Due From LCC 230.66 Returned Checks Receivable 275.00 Total Other Assets 5,736.68 Total Assets $ 472,223.69 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Payroll Liabilities $ 3,032.18w Total Current Liabilities 3,032.18 NET ASSETS Retained Earnings 416,102.15 Net Income 53,089.36 Total Net Assets 469,191.51 Total Liabilities and Net Assets $ 472,223.69 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Revenue ASA Concession Sales Trail de Paris Speed Networking Lamar Co Day in Austin Shop Local Seminar Chamber All -Breed Bull Proceeds Visitors Guide Fireworks Display Celebration Wings over Pads Business After Five SDBA Boat Races Downtown Master Plan Food for Thought Misc. Income Membership Dues Membership Luncheon Management Fee - LCC Management Fees - VCC Mailing Labels Rent from VCC Total Revenue Operating Expenses Bank Service Charge Communications Office Expense Payroll Expenses Payroll Tax Expense Marketing I Advertising Professional Fees Membership Dues/Sub Utilities Intown Auto/Exp Allowance Out of Town Travel Small Equipment Event Expenses Food for Thought Exp Lamar County Days in Austin Shop Local Ambassadors Luncheon & Other Speed Networking ASA Concession Exp Seminar Business After Five Exp Retail Committee Fireworks Display Exp Celebration Board Retreat SDBA Boat Races Exp Meetings & Hosting Building Repairs/Maintenance Staff Ins./Retirement Insurance Building Insurance General Liability Worker's Comp D & 0 Liablity Ins Long Term Disability Misc Expenses Furniture & Fixtures Membership Relations Lamar County Chamber of Commerce Budget to Actual Modified Cash Basis For the 11 Months Ended August 31, 2018 11 Months Ended 11 Months Ended Aug 31, 2018 Aug 31, 2018 Variance % of Budget Actual Budget 8,164.10 $ 80.00 420.00 (4,578.50) 11,720.00 7,300.00 14,174.84 2,500.00 19,723.86 24,270.00 (10,611.81) 8,663.99 544.00 95,000.00 255.00 6,140.73 157,768.43 21.00 18,000.00 30,000.00 120.00 11,000.00 10,000.00 $ 0.00 1,375.00 1,000.00 27,000.00 0.00 0.00 2,000.00 24,000.00 30,000.00 0.00 8,250.00 0.00 0.00 0.00 7,333.34 151,250.00 0.00 18,000.00 40,000.00 183.34 11 000,00 (1,835.90) 80.00 (955.00) (5,578.50) (15,280.00) 7,300.00 14,174.84 500.00 (4,276.14) (5,730.00) (10,611.81) 413.99 544.00 95,000.00 255.00 (1,192.61) 6.518.43 21.00 0.00 (10,000.00) (63.34) 0.00 81.64% 0.00% 30.55% (457.85)% 43.41% 0.00% 0.00% 125.00% 82.18% 80.90% 0.00% 105.02% 0.00% 0.00% 0.00% 83.74% 104.31 % 0.00% 100.00% 75.00% 65.45% 100.00% 400,675.64 331,391.68 69,283.96 1.20.91% 294.86 504.17 (209.31) 58.48% 6,819.68 6,416.67 403.01 106.28% 7,044.64 6,416.67 627.97 109.79% 106,774.58 144,375.00 (37,600.42) 73.96% 8,303.19 11,458.34 (3,155.15) 72.46% 5,426.25 4,583.34 842.91 118.39% 7,727.51 7,083.34 644.17 109.09% 1,982.00 2,750.00 (768.00) 72,07% 4,915.11 6,279.18 (1,364.07) 78.28% 2,276.80 6,875.00 (4,598.20) 33.12% 675.26 916.67 (241.41) 73.66% 89.97 916.67 (826.70) 9.81 °% 0.00 458.34 (458.34) 0.00% 264.91 0.00 264.91 0.00% 0.00 500.00 (500.00) 0.00% 20,353.40 20.000.00 353.40 101.77% 1,691.70 1,375.00 316.70 123.03% 311.00 750.00 (439.00) 41.47% 4,675.00 4,000.00 675.00 116.88% 10,209.48 1,500.00 8,709.48 680.63% 7,009.49 7,333.34 (323.85) 95.58% 0.00 1,500.00 (1,500.00) 0.00% 18,661.00 22,000.00 (3,339.00) 84.82% 30,680.34 18,000.00 12,680.34 170.45% 0.00 1,500.00 (1,500.00) 0.00% 544.00 0.00 544.00 0.00% 1,337.04 916.67 420.37 145.86% 14,025.09 7,333.34 6,691.75 191.25% 9,011.15 13,750.00 (4,738.85) 65.54% 74.77 0.00 74.77 0.00% 1,375.50 3,000.00 (1,624.50) 45.35% 1,375.50 1,283.34 92.16 107.18% 983.00 1,500.00 (517.00) 65.53% 1,435.33 1,400.00 35.33 102.52% 0.00 2,700.00 (2,700.00) 0.00% 1,620.67 1,375.00 245.67 117.87% 0.00 1,558.34 (1,558.34) 0.00% 0.00 458.34 (458.34) 0.00% Financial statement preparation service provided by Malnory, McNeal & Company PC. CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual Modified Cash Basis For the 11 Months Ended August 31, 2018 Business Meetings 183.28 1,833.34 (1,650.06) 10.00% Paris Downtown Development Plan 60,000.00 0.00 60,000.00 0.00% Professional Trainingfrravel 700.00 4,583.34 (3,883.34) 15.27% Annual Meeting 0.00 15,000.00 (15,000.00) 0.00% Postage 1,296.49 1,008.34 288.15 128.58% President Replacement 1,048.93 0.00 1,048.93 0.00% Chamber Membership Bonus1,000.00 0.00 .__ mm 1 000.00 0.00% Total Operating Expenses 342,196.92 335,191.78 7,005.14 102.09% Operating Income (Loss) ....... 58,478 72 5,800.10) 62,278.82 (1,538.87)% Other Income Interest Income 157.51 0.00167.51 0.00% Total Other Income 167.51 0.00 167.51 0.00% Agriculture Cmte - ABBS 36,789.69 50,000.00 (13,210.31) 73.58% Agriculture Cmte - ABBS Exp 40,625.41 50,000.00 _ (9,374:59 81.25% Total All Breed Bull Sale 3,835.72 0.00 3,835.720.00 Leadership Lamar County 24,096.89 30,000.00 (5,903.11) 80.32% Leadership Lamar County Exp 25,818.04 22,500.00 _ 3,318.04 114.75% Total Leadership Lamar County 1 721.15 _____!,500.00 (9,221 15)(22.95% Net Income (Loss) $ 53,089.36 $ 3,699.90 $ 49,389.46 1„434.89 % Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended August 31, 2018 and 2017 and 11 Months Ended August 31, 2017 Month Ended Month Ended Month Ended 11 Months Ended Aug 31, 2018 Aug 31, 2018 Aug 31, 2017 Aug 31, 2017 Actual Budget Actual Actual Revenue ASA Concession Sales $ 0.00 $ 0.00 $ 395.39 $ 9,424.02 Trail de Paris 0.00 0.00 30.00 80.00 Speed Networking 0.00 125.00 100.00 528.00 Lamar Co Day in Austin 0.00 0.00 0.00 16,455.35 Shop Local 0.00 0.00 4,580.00 36,910.00 Seminar 0.00 0.00 0.00 1,426.00 Chamber All -Breed Bull Proceeds 0.00 0.00 0.00 14,750.65 Visitors Guide 2,500.00 2,000.00 2,500.00 2,500.00 Fireworks Display 3,250.00 0.00 250.00 22,396.76 Celebration 9,820.00 0.00 10,500.00 30,070.00 Wings over Paris 0.00 0.00 0.00 57,950.00 Business After Five 177.00 750.00 0.00 6,842.00 SDBA Boat Races 0.00 0.00 0.00 10,350.00 Food for Thought 28.00 0.00 0.00 0.00 Misc. Income 71.00 666.66 889.74 5,160.66 Membership Dues 25,025.27 13,750.00 11,296.00 145,719.75 Annual Meetings 0.00 0.00 0.00 80.00 Management Fee - LCC 0.00 0.00 0.00 18,000.00 Management Fees - VCC 0.00 10,000.00 10,000.00 40,000.00 Mailing Labels 0.00 16.66 0.00 105.00 Rent from VCC 2,000.00 11000,00 1,000.00 11,000.00 Total Revenue 42871.27 28,308.32 41,641.13 429 748.19 Operating Expenses Cleaning/Renting Table Clothes 0.00 0.00 0.00 79.18 Paris Downtown Development Plan 60,000.00 0.00 0.00 0.00 Bank Service Charge 11.20 45.83 11.20 141.07 Communications 1,039.74 583.33 1,196.08 9,150.63 Office Expense 1,137.49 583.33 681.10 7,034.80 Payroll Expenses 12,664.30 13,125.00 12,174.16 136,033.66 Payroll Tax Expense 968.81 1,041.66 921.50 10,630.51 Marketing / Advertising 300.00 416.66 705.00 5,319.00 Professional Fees 488.34 416.66 435.83 7,091.81 Membership Dues/Sub 0.00 250.00 0.00 2,756.67 Utilities 509.92 570.82 486.71 4,034.16 Intown Auto/Exp Allowance 500.00 625.00 600.00 6,642.00 Out of Town Travel 0.00 83.33 1,563.88 2,591.44 Small Equipment 89.97 83.33 0.00 0.00 Event Expenses 0.00 41.66 0.00 0.00 Lamar County Days in Austin 0.00 0.00 0.00 19,245.40 Chamber Disbursement 0.00 0.00 0.00 14,750.65 Shop Local 0.00 0.00 0.00 27,698.63 Ambassadors Luncheon & Other 531.82 125.00 231.95 1,349.00 Speed Networking 0.00 0.00 0.00 451.54 ASA Concession Exp 0.00 0.00 0.00 6,190.00 Seminar 0.00 0.00 500.00 500.00 Business After Five Exp 196.15 666.66 955.83 6,388.82 Wings over Paris Exp 0.00 0.00 0.00 48,677.12 Retail Committee 0.00 750.00 867.50 1,797.41 Fireworks Display Exp 0.00 0.00 300.00 20,725.00 Celebration 65.00 0.00 0.00 27,216.69 SDBA Boat Races Exp 0.00 0.00 3,791,50 3,791.50 Contracted Services 0.00 0.00 0.00 2,500.00 Meetings & Hosting 0.00 83.33 0.00 218.40 Building Repaim/Maintenance 785.00 666.66 554.59 4,597.99 Staff Ins./Retirement 555.58 1,250.00 1,022.40 11,457.71 Insurance 13.84 0.00 520.46 775.71 Building Insurance 0.00 1,500.00 1,115.40 2,766.00 General Liability 0.00 116.66 0.00 5,996.34 Worker's Comp 0.00 0.00 0.00 1,336.26 Misc Expenses 183.24 125.00 98.43 1,298.50 Furniture & Fixtures 0.00 141.66 0.00 600.00 Membership Relations 0.00 41.66 0.00 0.00 Business Meetings 0.00 166.66 61.98 1,347.80 Financial statement preparation service provided by Malnory, McNeal & Company PC. CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended August 31, 2018 and 2017 and 11 Months Ended August 31, 2017 Professional Training/Travel 0.00 416.66 0.00 3,604.27 Postage 100.00 91.66 246.00 1,013.70 Chamber Membership Bonus _._...__.... Total Operating Expenses µ 80,140.40 24,008.22 29,041.50 408,799.37 Operating Income )Loss)37,269.13 �M_ 4 30`0_10 _ 12,499.63 20,948.82_ Other Income Interest Income 17.28 0.00 12.78 160.03 Total Other Income 17.26 0.00 12.78 160.03 Agriculture Cmte - ABBS 500.00 0.00 0.00 36,710.30 Agriculture Cmte - ABBS Exp 3,073.60 0.00 2,117.61 20,862.37 Total All Breed Bull Sale _ 2 573.50 _. . 0.091 2 17 6� _ 15,847.93 Leadership Lamar County 9,105.00 6,000.00 3,075.00 26,080.00 Leadership Lamar County Exp 1,908.75 0.00 156.50 21,626.07 Total Leadership Lamar County 7,196.25 6,000.00 2,918.50 _ 4,453.93 Net Income (Loss) $ 32,629.,,,, 10) S 10,300.10 $ 13,313.30 S 41,410.71 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Statement of Assets, Liabilities and Net Assets Modified Cash Basis September 30, 2018 U*-1=kV CURRENT ASSETS Chamber of Commerce $ 291,507.19 LibertyNational Bank CD 24,307.70 Peoples Bank CD 10,729.80 Guaranty Bond Bank CD 22,339.54 First Federal CD 11,866.95 Texas Federal Credit Union CD 3432835 Total Current Assets 395,079.53 OTHER ASSETS Due From VCC 13,825.00 Due From LCC 230.68 Returned Checks Receivable 275.00 Total Other Assets 1433068 Total Assets $ _409L410.21 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to LLC $ 650.00 Payroll Liabilities 3,298.60 Total Current Liabilities 3,948.60 NET ASSETS Transfer to ABBS Checking (44,468.22) Transfer to LLC Checking (34,369.76) Retained Earnings 416,102.15 Net Income 68,197.44 Total Net Assets 405 461.61 Total Liabilities and Net Assets $ 409,410.21 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual Modified Cash Basis For the 12 Months Ended September 30, 2018 12 Months Ended 12 Months Ended Sep 30, 2018 Sep 30, 2016 Variance % of Budget Actual Budget Revenue ASA Concession Sales $ 8,164.10 $ 10,000.00 $ (1,835.90) 81.64% Trail de Paris 80.00 0.00 80.00 0.00% Speed Networking 420.00 1,500.00 (11080.00) 28.00% Lamar Co Day in Austin (4,578.50) 11000.00 (5,578.50) (457.85)% Shop Local 11;720.00 27,000.00 (15,280.00) 43.41% Seminar 7,300.00 2,500.00 4,800.00 292.00% Chamber All -Breed Bull Proceeds 14,174.84 0.00 14,174.84 0.00% Visitors Guide 2,500.00 2,000.00 500.00 125.00% Fireworks Display 19,923.86 24,000.00 (4,076.14) 83.02% Celebration 30,000.00 30,000.00 8,000.00 126.67% Wings over Paris (10,611.81) 0.00 (10,611.81) 0.00% Business After Five 8,663.99 9,000.00 (336.01) 96.27% SDBA Boat Races 544.00 0.00 544.00 0.00% Downtown Master Plan 95,000.00 0.00 95,000.00 0.00% Food for Thought 255.00 0.00 255.00 0.00% Misc. Income 6,140.73 8,000.00 (1,859.27) 76.76% Membership Dues 172,661.25 165,000.00 7,661.25 104.64% Membership Luncheon 21.00 0.00 21.00 0.00% Management Fee - LCC 18,000.00 18,000.00 0.00 100.00% Management Fees - VCC 40,000.00 40,000.00 0.00 100.00% Mailing Labels 120.00 200.00 (80.00) 60.00% Rent from VCC 1200000 12,000.00 X0.00 100.00% Total Revenue 440 498.46 350,200.00, 90,298.46 125.78%, � Operating Expenses Bank Service Charge 307.93 550.00 (242.07) 55.99% Communications 7,499.16 7,000.00 499.16 107.13% Office Expense 7,512.52 7,000.00 512.52 107.32% Payroll Expenses 119,629.68 157,500.00 (37,870.32) 75.96% Payroll Tax Expense 9,274.55 12,500.00 (3,225.45) 74.20% Marketing / Advertising 5,426.25 5,000.00 426.25 108.53% Professional Fees 8,130.85 7,500.00 630.85 108.41 % Membership Dues/Sub 1,982.00 3,000.00 (1,018.00) 66.07% Utilities 5,534.03 6,850.00 (1,315.97) 80.79% Intown Auto/Exp Allowance 2,776.80 7,500.00 (4,723.20) 37.02% Out of Town Travel 675.26 1,000.00 (324.74) 67.53% Small Equipment 89.97 1,000.00 (910.03) 9.00% Event Expenses 0.00 500.00 (500.00) 0.00% Junior Chamber 160.00 0.00 160.00 0.00% Food for Thought Exp 264.91 0.00 264.91 0.00% Lamar County Days in Austin 0.00 500.00 (500.00) 0.00% Shop Local 20,353.40 20,000.00 353.40 101.77% Ambassadors Luncheon & Other 1,950.96 1,500.00 450.96 130.06% Speed Networking 311.00 750.00 (439.00) 41.47% ASA Concession Exp 4,675.00 4,000.00 675.00 116.88% Seminar 10,209.48 1,500.00 8,709.48 680.83% Business After Five Exp 8,031.47 8,000.00 31.47 100.39% Retail Committee 0.00 1,500.00 (1,500.00) 0.00% Fireworks Display Exp 18,651.00 22,000.00 (3,339.00) 84.82% Celebration' 36,195.34 18,000.00 16,195.34 201.09% Board Retreat 0.00 1,500.00 (11500.00) 0.00% SDBA Boat Races Exp 544.00 0.00 544.00 0.00% Meetings & Hosting 1,337.04 1,000.00 337.04 133.70% Building Repairs/Maintenance 14,025.09 8,000.00 6,025.09 175.31 °% Staff Ins./Retirement 9,756.87 15,000.00 (5,243.13) 65.05% Insurance 74.77 0.00 74.77 0.00% Building Insurance 1,375.50 3,000.00 (1,624.50) 45.85% General Liability 1,375.50 1,400.00 (24.50) 98.25% Worker's Comp 983.00 1,500.00 (517.00) 65.53% D & O Liabilty Ins 1,435.33 1,400.00 35.33 102.52% Long Term Disability 0.00 2,700.00 (2,700.00) 0.00% Misc Expenses 1,835.51 1,500.00 335.51 122.37 % Furniture & Fixtures 0.00 1,700.00 (1,700.00) 0.00% Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual Modified Cash Basis For the 12 Months Ended September 30, 2018 Membership Relations 0.00 500.00 (500.00) 0.00% Business Meetings 163.28 2,000.00 (1,818.72) 9.16% Paris Downtown Development Plan 60,000.00 0.00 60,000.00 0.00% Professional Trainingf7ravel 700.00 5,000.00 (4,300.00) 14.00% Annual Meeting 0.00 15,000.00 (15,000.00) 0.00% Postage 1,349.17 11100.00 249.17 122.85% President Replacement 1,048.93 D.00 1,048.93 0.00% Chamber Membership Bonus 1,000.00 0.00 ��............... 1 000.00. 0.00 % Total O sradn tic p g Expenses pe _ 3 675.56 356, 50,950.00 9,725.55 102.72% Operating Income (Loss) 73,822.91 (6,760.00) 80„572.91 (1,093.67)% Other Income Interest Income 1,231.40 0.00 1,231.40 0.00% Total Other Income 1,231.40 0.00 1,231.40 0.00% Agriculture Cmte - ABBS 36,789.69 50,000.00 (13,210.31) 73.58% Agriculture Cmte - ABBS Exp 40 625.41 ---...50,000.00 _A374-5?) 81.25 % Total All Breed Bull Sale �(3 835,72j R. 0_0 f3 835 -_7J2 0.00% Leadership Lamar County 22,871.89 30,000.00 (7,128.11) 76.24% Leadership Lamar County Exp � 25,893.04 22,500.00 3,393.04, 115.08 Total leadership Lamar County (3,021.151 7,500.00 (10,521.15'1 40.28 % Net Income (Loss) ; 68,197.44 $ 750.00 ; 67,447.44 9,092.99 % Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended September 30, 2018 and 2017 and 12 Months Ended September 30, 2017 Month Ended Month Ended Month Ended 12 Months Ended Sep 30, 2018 Sep 30, 2018 Sep 30, 2017 Sep 30, 2017 Actual Budget Actual Actual Revenue ASA Concession Sales $ 0.00 $ O.DO $ 0.00 $ 9,424.02 Trail de Paris 0.00 0.00 0.00 80.00 Speed Networking 0.00 125.D0 95.00 823.00 Lamar Co Day in Austin 0.00 0.00 3,084.35 19,519.70 Shop Local 0.00 0.00 7,490.00 44,400.00 Seminar 0.00 2,500.00 5,934.00 7,360.00 Chamber All -Breed Bull Proceeds 0.00 0.00 0.00 14,750.85 Visitors Guide 0.00 0.00 0.00 2,500.00 Fireworks Display 200.00 0.00 0.00 22,396.78 Celebration 15,730.00 0.00 10,680.00 40,750.00 Wings over Paris 0.00 0.00 0.00 57,950.00 Business After Five 0.00 750.00 915.00 7,757.00 SDBA Boat Races 0.00 0.00 0.00 10,350.00 Misc. Income 0.00 666.66 121.00 5,281.66 Membership Dues 14,892.82 13.750.00 20.677.75 166,397.50 Annual Meetings 0.00 0.00 0.00 80.00 Management Fee - LCC 11.00 0.00 0.00 18,000.00 Management Fees - VCC 0.00 0.00 0.00 40,000.00 Mailing Labels 0.00 16.66 0.00 105.00 Rent from VCC �. 1„M000.00OD 12,000.00 Total Revenue 31, 18,808.32 4 79 725.29 Operating Expenses Cleaning/Renting Table Clothes 0.00 0.00 0.00 79.18 Bank Service Charge 13.07 45.83 11.20 152.27 Communications 679.48 583.33 599.93 9,750.56 Office Expense 467.88 583.33 1,753.33 8,788.13 Payroll Expenses 12,855.10 13,125.00 12,026.91 148,060.57 Payroll Tax Expense 971.36 1,041.66 910.24 11,540.75 Marketing / Advertising 0.00 416.66 0.DO 5,319.00 Professional Fees 403.34 416.66 417.50 7,509.31 Membership Dues/Sub 0.00 250.00 470.00 3,226.67 Utilities 618.92 570.82 487.14 4,521.30 Intown Auto/Exp Allowance 500.00 625.00 600.00 7,242.00 Out of Town Travel 0.00 83.33 0.00 2,591.44 Small Equipment 0.00 83.33 0.00 0.00 Event Expenses 0.00 41.66 0.00 0.00 Lamar County Days in Austin 0.00 0.00 0.00 19,245.40 Chamber Disbursement 0.00 0.00 0.00 14,750.65 Shop Local 0.00 0.00 0.00 27,698.63 Ambassadors Luncheon & Other 259.26 125.00 0.00 1,349.00 Speed Networking 0.00 0.00 0.00 451.54 ASA Concession Exp 0.00 0.00 0.00 6,190.00 Seminar 0.00 0.00 0.00 500.00 Business After Five Exp 1,021.98 666.66 331.97 6,720.79 Wings over Paris Exp 0.00 0.00 0.00 48,677.12 Retail Committee 0.00 0.00 0.00 1,797.41 Fireworks Display Exp 0.00 0.00 0.00 20,725.00 Celebration 5,515.00 0.00 0.00 27,216.69 SDBA Boat Races Exp 0.00 0.00 0.00 3,791.50 Junior Chamber 160.00 0.00 0.00 0.00 Contracted Services 0.00 0.00 0.00 2,500.00 Meetings & Hosting 0.00 83.33 0.00 218.40 Building Repairs/Maintenance 0.00 666.66 150.00 4,747.99 Staff InsJRettrement 745.72 1,250.00 780.57 12,238.28 Insurance 0.00 0.00 0.00 775.71 Building Insurance 0.00 0.00 0.00 2,766.00 General Liability 0.00 116.66 0.00 5,996.34 Worker's Comp 0.00 0.00 0.00 1,336.26 Misc Expenses 214.84 125.00 177.27 1,475.77 Furniture & Fixtures 0.00 141.66 0.00 600.00 Membership Relations 0.00 41.66 0.00 0.00 Business Meetings 0.00 166.66 60.78 1,408.58 Professional Training/rravel 0.00 416.66 0.00 3,604.27 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICP& substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended September 30, 2018 and 2017 and 12 Months Ended September 30, 2017 Postage 52.68 91.66 86.95 1,100.65 Chamber Membership Bonus WWW_ 0.00 �.m:....... 0.00 _.._.......0.00 1000.z=00 Total Operating Expenses 24,478.63 1 427,663.16 Aerating Income (Loss) 7,344.19 '._..j&949.90) X2,848.80) 31113.31 52, 062.13 Other Income Interest Income .063.89: 0 .. ........... ...............00 252.01 � 01 412.04 Total Other Income 1„063.89 0.00 252.01 412.04 Agriculture Cmte - ABBS 0.00 0.00 0.00 36,710.30 Agriculture Cmte - ABBS Exp 0.00 0.00 102.00 20,964.37 Total All Breed Bull Sale _ 0.00 _ �.. 0.002.00 _ 102.00 15 45.93 Leadership Lamar County 0.00 0.00 0.00 26,080.00 Leadership Lamar County Exp 0.00 0.00 1,209.88 22,835.95 Total Leadership Lamar County0.00 0.00 __0,2139.88) 3,244.05 Net Income (Loss) $ 8„408.08 S 2949.90 -) 30.053.44 $ 71464.15 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICP& substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Paris—Lamar County Health District 400 West Sherman Street, Paris, `texas -75460-5646 Health District: (903) 785-4561 Women, Infant and Children (WIC): (903) 784-1411 Fax: (903) 737-0978 Minutes of Regular Meeting Paris - Lamar County Board of Health The Paris - Lamar County Board of Health held a regular meeting at 5:30 p.m. on Monday, August 20th, 2018. Board members in attendance were Mr. Bill Collins, Dr. Jay Carpenter, Dr. Eric Salzman, and Mrs. Connie Stauter. Others in attendance were Mr. Grover Glatfelter, Mrs. Gina Prestridge and Ms. Cheryl King. Mr. Collins called the meeting to order in open session at 5:50 p.m. Dr. Eric Salzman made the motion to approve minutes from prior meeting and was seconded by Mrs. Connie Stauter. Motion carried, 4 ayes, 0 nays. Dr. Jay Carpenter was given the website for the required training and given 90 days to present both completion certificates. Inter -local Agreement and By -Laws — tabled until all members are in attendance. The food establishment grading system policy and procedures was amended so additional points could to be taken away for additional items out of compliance. Mr. Bill Collins made the motion to modify the grading system and was second by Mrs. Connie Stauter. Motion carried, 4 ayes, 0 nays Mrs. Prestridge advised the board on the following monthly report(s): • July reports — o WIC served 1,186 clients and 94drivethru clients o Health Department served 527 clinical clients o Inspected 28 restaurants, 11 routine inspections, and 3 complaints o Inspected 6 septic systems and 2 complaints, and 0 0 rabies cases were reported. • Total liability and equity is approximately $1,337,000.00. The next regular meeting will be on -or before September 17th, 2018, at 5:30 p.m. at the Paris -Lamar County Health District. Business to be discussed and possibly action taken on at next meeting: o Discuss inter -local agreement and by-laws, o End of grant year and budget Mr. Collins made the motion and was seconded by Mrs. Stauter for the meeting to be adjourned at 6:02 p.m. Motion carried, 4 ayes, 0 nays. Respectfully submitted by: 1121 UherV _J�in� Approval motion made by Mr. Bill Collins and seconded by Mrs. Connie Stauter at the September 17m, 2018 meeting. Motion carried, 6 ayes, 0 nays. NOTE: Filed with City Clerk, City Annex and at Paris -Lamar County Health District MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, SEPTEMBER 17, 2018 3:30 P.M. 1. Johnny Norris called the Building and Standards Commission Meeting to order at 3:30 P.M. Roll was called. A. The following members were present: Matthew Allen Sally McEwin Johnny Norris Ben Vaughan Mike Folmar Beverly Johnson Ken Kohls B. Staff present: Robert Talley Thomas McMonagle Clyde Crews Stephanie Harris Debra Burge C. Others present: 2. Approval of minutes from previous meeting. (August 20, 2018) Correct Items 3 A. & B. to reflect "Robert's recommendation" accepted, not "amended recommendation." Also, Item 4, should state "issues," not "issued." Motion made by Sally McEwin, seconded by Ken Kohls to approve minutes with change. Motion carried unanimously. 7-0 Elections: Sally McEwin nominates to retain Johnny Norris as Chair and Ben Vaughan as Vice -Chair. Johnny Norris and Ben Vaughan accept. Nomination carried unanimously. 5-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures;" Article II of Chapter 17, entitled "Control of Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter of Private Premises;" Chapter 1-6 of the Code of Ordinances of the City of Paris, Paris, TX: A. 10376 th SE; City Block 163-A, Lot 1-A Owner: Dorothy Hoover, 4409 E I-40 Spc 61, Amarillo TX 79104 Robert Talley stated Code Enforcement has worked this property numerous times; owner lives out of town. Have not been able to tag in the past due to people living there. Is vacant now, so has been tagged. No contact with owner. City removed water meter due to condition of plumbing inside house. Also had electrical turned off due to illegal attempts to access power from outside pole. Unsecure. Collapsing in back. Inside is missing significant amount of flooring. Large hole in roof. Robert Talley's recommendation: Declare a nuisance, demo within 30 days or city has the right to do so. Motion was made by Johnny Norris, seconded by Ken Kohls to accept Robert's recommendation. Motion carried. 7-0. B. 4145 th SW; City Block 119-B, Lot 20 Owner: Clinton Burnsed, 922 FM 194, Blossom TX 75416 Robert Talley stated called in by neighbors. No contact with owner. Unsecure. Broken windows; roofline deteriorating. Evidence inside of roof leaking. Foundation problems. Porch pulling away from house. Robert Talley's recommendation: Declare nuisance, demo with 30 -days or city has the right do so. Commission questions: Q — How long would it take to bring down this house? A — About a year; we're starting to get caught up. Motion was made by Sally McEwin, seconded by Mike Folmar to accept Robert's recommendation. Motion carried unanimously. 7-0 C. 404 5th SW; City Block 119-B, Lot 21 Owner: Clinton Burnsed, 922 FM 194, Blossom TX 75416 Robert Talley stated no contact with owner. Unsecure. Porch beginning to fall off. Foundation damage. Siding peeling off. Deterioration along roofline. Trash and rubbish inside. Floor has been torn up in several spots. Roof leaking. Robert Talley's recommendation: Declare nuisance, demo within 30 days or city has right do so. Motion was made by Ken Kohls, seconded by Beverly Johnson to accept Robert's recommendation. Motion carried unanimously. 7-0 D. 956 5" SE; City Block 160, Lot 13 Owner: Joe Lynn Crawford, 3379 CR 1033, Greenville TX 75401 Robert Talley stated spoke with owner. In the process of removing contents. Front top of house is open. Foundation problems; sinking and rotting. Junk and rubbish in yard. Robert Talley's recommendation: Declare nuisance, demo within 90 days or city has right do so. Commission questions: Q — Are there any services? A — No. Motion made by Ken Kohls to accept Robert's recommendation and that 100 days from notice, report to BSC on status of house, seconded by Ben Vaughan. Motion carried unanimously. 7-0 E. 948 5th SE; City Block 160, Lot 12-A Owner: Joe Lynn Crawford, 3379 CR 1033, Greenville TX 75401 Robert Talley stated has spoken with owner. House is sinking. Deterioration along roof. Back porch deteriorating. Robert Talley's recommendation: Declare a nuisance; demo within 90 days or city has the right to do so. Motion made by Ken Kohls, seconded by Sally McEwin to accept Robert's recommendation. Motion carried unanimously. 7-0 4. Code Enforcement update. Q — Can we ask questions about structures that have already had orders issued? A — Don't know; will find out and let everyone know. 5. Adjournment. Motion was made by Ben Vaughan, seconded by Ken Kohls to adjourn the meeting at 4:00 pm. Motion carried unanimously. 7-0 P 0 APPROVED THIS 15' DAY OF OCTOBER 2018. ,,,,, h m; airm n REGULAR MEETING MINUTES CITY OF PARIS HISTORIC PRESERVATION COMMISSION CITY COUNCIL CHAMBERS Present: Chris Dux, Chairman Matt Coyle, Vice Chairman Sarah Barbee Linda Vandiver Glee Emmite Linda Knox, Council liaison Cheri Bedford, HPO WEDNESDAY SEPTEMBER 12 2018 Absent: Mike Lazar Randy Hider, Secretary Guests Lucy Funk Dave Wensel Janet Green Paul Denney Barbara Wilson 1. The chairman called the meeting to order at 4:00 P.M. 2. The minutes of the August 14, 2018 meeting were approved by acclamation. 3. Action was taken on the following certificates of appropriateness: A. 17 Clarksville Street- fagade renovation, Janet Green Mrs. Green is modifying certificate of appropriateness reviewed on August 8, 2018. She has been in touch with the Historic Preservation officer and had a site visit from Marie Oehlerking from the Texas Main Street Program. From information received from THC, she will be building a more traditional storefront with large display glass flanking two 96 inch wooden French doors in the center. The transom windows are being restored and the traditional storefront will line up and be symmetrical to the transoms. She is using trim to create detail in the blank spaces in the bulk head, above the doors in and in the columns between the glass and the brick. A motion was made to approve the certificate of appropriateness by Commissioner Dux, seconded by Matt Coyle, motion carried. B. 123 & 125 Lamar Ave, facade restoration, Lucy Funk Ms. Funk explained that the storefront would be returned to the original configuration. Their property is a contiguous part of large building that originally had 9 bays. There are existing original storefronts on the building. Proposed changes included uncovering the existing door and transom windows on 12 that has been hidden behind plywood infill, and making an entry door to the second floor. The property owners intend to use as their access to their residence. On 125, the property owners propose removing the large wooden infill and restoring to original as much as possible. The new storefront will include a large plate glass display window above a wooden bulkhead, and two smaller windows, with one being above the display window and the other entry door, located on the right side. The owners have architectural drawings of the work. Door and all building materials will be wooden and glass. The transom windows will be uncovered, and salvaged as much as possible, and any that are unable to be salvaged, will be recreated to match the original configuration of 9 divides as evidenced by the existing windows. A motion was made to approve the certificate of appropriateness by Commissioner Vandiver, seconded by Commissioner Coyle. 4. Discussion and possible action on fagade grants: Keith and Janet Green requested a facade grant for $2500.00 for improvements to 17 Clarksville for and a $2500 for improvements to 21 Clarksville Street. A motion was made to approve the grants by Glee Emmite and seconded by Linda Vandiver. Motion carried 5 — 0 Lucy Funk and Dave Wensel requested a faVade grant in the amount of $2500 for the improvement of 125 Lamar Ave. Motion to approve the grant was made by Commissioner Dux, seconded by Commissioner Barbee, Motion Carried 5 - 0 5. HPO report: Cheri presented the commissioners with the list of approved certificates of appropriateness both in house and by the commission from July through August 2018. She gave the commission an update on the Moffitt financial remodel. She let the commission know that someone had asked about the windows on the upper floor. She did visit with the property owner, and listened to the minutes of the meeting where the CDA was approved. It was a bit unclear about what type of blanker would be used from the recording, but definitely could tell the windows installed were not the type of blanker the commission had in mind when the approving the certificate of appropriateness. She reached out to THC for advice on how to handle this type of situation. She had reviewed, and there is evidence that the current infill had been intact for at least 75 years or more, and it is not clear for certain what type of windows were original to the building. It was also noted that there is no second floor in that building and therefore no access to the second story windows. She explained although the blanker was not what they had in mind when the approved the certificate of appropriateness, it is only being used to cover the existing condition, and matched the windows in the building below. As the historic preservation officer, she would write a letter explaining to the property owner the large panes ofglass being used to cover the infill were not approved in the original certificate of appropriateness, and would be considered an alternate holding pattern for the property. In the event that the building owner was to reconstruct a second floor, and remove the infill, more appropriate operable windows would need to be researched and would be required to be installed. Cheri told the commission there is a rise in interest in renovation ofproperties in the Historic District, and she would continue to work with the applicants to clarify what they are asking, and guiding them in appropriate historic preservation practices. Commissioner Dux noted that the while in the review process of COA's, commissioners clarify their recommendations and remind the applicants if they want to make a change to what was approved, they bring back to the commission their changes in plans.. 6. Hearing no other items, the meeting adjourned at 5:35 p.m. Cheri Bedford ° S day of r/ ��'� , 2018 ........ Chairman Present: Glee Emmite, Chair Shelley McDowell Laurie Redus Carolyn Patterson John Brazile Jane Helberg City Staff Cheri Bedford, Main Street Manager REGULAR MEETING MINUTES MAIN STREET ADVISORY BOARD TuesdSeptem 2018 4:30 PM Absent: Kevin Ashmore Becky Semple Clayton Pilgrim — Council Liaison 1. Glee Emmite called the meeting to order at 4:31 PM. 2. Citizens Forum — No one present for the forum 3. August minutes — Minutes had been emailed earlier to all board members and were available on the monitors for viewing. The secretary was asked to include a signature line at the end of the minutes for the Board Chair to sign and date. A motion to approve the August 14, 2018 meeting minutes was made by John Brazile, second by Jane Helberg, motion carried. 4. Discussion on Work Plan — Glee Emmite reported that Cheri Bedford was required to turn in the Work Plan for October 1, 2017 — September 30, 2018 by the end of November. For new board members, the Chair read the vision and mission statements of Main Street and explained the layout of the Work Plan. Comments on various sections of the Work Plan follow: A. Downtown image is appealing • Laurie Redus reported that the Organization Committee decided to delay action on this goal until after the downtown utility construction is completed. Spring 2019 will be an excellent time to focus on things such as plants to enhance the appeal of downtown. • Market Square is successful this season, and the mural has been restored. The Toole Design Firm included some major renovations to Market Square which fits with this goal. Activities are planned at Market Square to bring attention to the space. John Brazile reported that the Pumpkin Patch will be relocated to Market Square this fall. The board discussed the effectiveness of coupons given out at Market Square from the Paris Downtown Association with ideas suggested for next year to track the effectiveness of the coupons for downtown merchants. B. Improve the business environment • Laurie Redus has researched American Independent Business Alliance (amiba.net), a nonprofit resource which has a focus on "Shop Local" with posters, strategies etc. This would be a good match for Kevin Ashmore and his committee. It is broader than PDA but does include downtown merchants. Materials are available for starting an Independent Business Alliance (IBA). Only three cities in Texas have an IBA. • John Brazile suggested an incentive to encourage building owners and perspective business partners to work together. Cheri Bedford shared that Red Wing, MN created a successful incentive retail package to attract new businesses for downtown. Cheri has shared this info with Kevin Ashmore because there is a huge interest in downtown after the Toole Design Firm report. • All awards for local businesses have been submitted. Finalists for the Texas Downtown Association President's Award should be announced very soon. • All awards for local businesses have been submitted. Finalists for the Texas Downtown Association President's Award should be announced very soon. • John Brazile suggested partnering with PDA to create additional activities to bring more people downtown so they realize what downtown has to offer. In addition to Main Street and PDA events, Cheri Bedford suggested that we encourage businesses to create and fund their own events to entice people to come into their stores such as Texas Furniture has done with music inside the store. • Laurie Redus has created a data base of volunteers in Sign Up Genius that could be used by the committees for events. • Laurie Redus suggested that the Main Street website should be revamped. The Chair Glee Emmite stated that the Main Street website could be on the agenda for October. 5. Committee discussions • Design - Glee Emmite is the liaison to HPC. Janet Green brought her plans to the last HPC meeting to share. She has already received the monetary award for the building renovation. • Promotions — Chair John Brazile reported on a productive meeting in August. Market Square Affair event was finalized. Chad Lindsey reported on the possibility of a music festival downtown during the summer. More information will be presented as it becomes available. • Economic Vitality — Chair Kevin Ashmore was not present. • Organization — Chair Laurie Redus reported that all committee topics had been discussed earlier in the meeting. • Chamber & VCC — Becky Semple was not present. • PDA — Glee Emmite reported that the PDA meets Wednesday morning, August 12a`. Plans for Mannequin Night will be finalized. This year, prizes will be given to Best Mannequin and Best Store Decorations. 6. Main Street Manager's Report — Cheri Bedford • Speed boats for the races on September 15 -16th at Lake Crook will be downtown Friday night, September 14a` for Show & Shine. • Cheri Bedford has been asked to speak to a group of teachers at Aikin Elementary School in November. Since the request is the same time as the Main Street Meeting, Cheri Bedford proposed that we use the November Main Street regular meeting time to host a downtown tour for these teachers. The Main Street board members all agreed that this was an excellent opportunity to share with the community everything that downtown has to offer. Cheri Bedford will arrange the specific details. 7. Laurie Redus made a motion to adjourn, second by Jane Helberg, motion carried. The meeting was adjourned at 5:14 PM. Approved this day of 2018. ...................._ Glee Emmite, Board Chair Paris Visitors & Convention Council Board of Directors MeA etineJ September 17, 2018 at 4:00 pm M Linda Kapp, Casey Present: seGreg Wilson, Lisa Walker, Brenda Wells, Jeff Nutt, Bryan Hargis, Mark Pankaj, Charley Lewis, y Ressler, Trey Glascock and Dustin Broadway. Staff Present: Gina Crawford, Paul Allen, Randy Nation and Becky Semple. Lisa Walker called the meeting to order at 4:02 pm. Lisa Walker introduced the new board members, Casey Ressler, Trey Glascock and Dustin Broadway. Minutes...... The board was given a few minutes to read the June minutes. A motion to approve was made by Mark Pankaj, seconded by Charley Lewis. Motion passed unanimously, Financials were presented by Greg Wilson, a motion to approve the financials was made by Mark Pankaj, seconded by Jeff Nutt. Motion passed unanimously. Lisa Walker stated that at the last meeting John Godwin had made a presentation regarding funding lights at field 7, of the Sports Complex in Paris, TX. This will be a means to attract and support more and larger tournaments. Previous cost quotes ranged from $150,000 to $200,000. However, a recent partnership between Musco (a lighting company) and Hargis Electric offers a chance to get the lights in place for approximately $80,000. A motion to approve paying $40,000 over a three-year period was made by Brenda Wells, seconded by Mark Pankaj. Motion passed unanimously. Becky Semple presented a funding request for Main Trading Ham Radio Day. They asked for $2500.00. Based on the scoring system in place a motion to approve $1350 was made by Mark Pankaj, seconded by Brenda Wells. Motion passed unanimously. Becky Semple presented a funding request for the Festival of Pumpkins. They asked for $2500.00. A motion to approve $2500 was made by Brenda Wells, seconded by Bryan Hargis. Motion passed unanimously. Paul Allen spoke and said the past weekend was a busy and successful weekend. Greg Wilson gave a brief report on the Pump track, he stated that the grant has been submitted and we are waiting on acceptance. He also said that if all goes as planned the pump track will begin construction in September of 2019. Bryan Hargis stated that Barber Hills will be having another event on October 14. This will be a bicycle marathon Becky Semple gave a report on the upcoming events. Motion to adjourn at 4:59 was made by Mark Pankaj. Respectfully submitted, Gina Crawford