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09/20/2018 MinutesMINUTES REGULAR MEETING AIRPORT ADVISORY BOARD COX FIELD AIRPORT 6780 COLLIER DRIVE PARIS TEXAS THURSDAY SEPTEMBER 20,201 5:30 O'CLOCK P.M. 1. The Airport Advisory Board meeting was called to order by Chairman Ray Ball at 5:32 p.m. The following members were present: Anna Spencer, Nathan Bell, Ray Ball and Jimmy Noble. Also present: John Godwin, City Manager, Jerry Richey, Airport Manager; Paula Portugal, City Council Liaison and Triniti Frazier, Community Development Coordinator Absent members: David Taylor. 2. Approval of minutes from previous meeting ofAugust 16, 2018. Motion was made by Nathan Bell and seconded by Jimmy Noble. Motion carried 4-0. 3. Discussion regarding delinquent hangar rentals. Triniti Frazier, City staff reported the following delinquent hangar rentals in the 60-90 day range are: Jimmy Smyers for $9.00 and Cody Stephens for $135.00. Ray Ball requested a delinquent notice be mailed to them. Nathan Bell asked for clarification on the account aging report because it appears to be a negative. Jerry Richey states some accounts are pre -paid. City staff will confirm with the Finance Office if the report is indicating negative or a credit for those that pre -paid. 4. Discussion regarding the eviction process and implementation of an inflation clause in the old hangar lease agreement. Ray Ball referred to the document in the packet showing the hangar rental fees, stating some of these are old hangar leases, some are current, some are not, also some have not been adjusted in years on the rates, some of them have a clause on the rates that can be adjusted every year but we have never done it. Ball opened the discussion on how to catch this up to where it needs to be and get people on board with their current lease. Anna Spencer states those that have it in their lease for an adjustment, she thinks we should do that. Ball asked if it has been five or six years and it hasn't been adjusted do we adjust it to where it should be or start with adjustments now and go forward. John Godwin states he wouldn't want them to pay back money but he would not mind bringing the rate up to where it should be. Ball states the ground leases shown in red he believes are expired and does not have a lease at all. Godwin states we have a standard rate that was adopted so once your lease expires you would then go to that standard rate according to the rule adopted a year and a half ago they're supposed to start using the new lease. Godwin states we need to create a calendar so we know when to contact them about an expiring lease. Jerry Richey states all of the old leases that go back 25-30 years were privately built and are on a totally different lease than we have now and probably had no ground lease. Bell requested that City staff bring a detail status of each lease to the board. Roy Allison asked what would be the difference, are they going to go up 2% or 10%, what kind of sticker shock are we looking to put on people and what are the comps to other airports like Bonham and several others similar to Cox. Ball states he can't answer that right now but he does know that Bonham averages over $200 per hangar. Godwin states over time you should have one ground lease hangar and one airport lease hangar. The plan is to phase out those old leases when they expire. Ball states we also need to maintain control of the exchange of hangars from under the table when we don't know who is doing what. S. Discuss and take action on a letter of intent for the no match grant funding. Nathan Bell states what was explored is that we are not qualified as a Microplex and we're not just automatically qualified we have to have justification. He believes the City should move forward with trying to get a grant to get a taxiway built wherever we can justify is easiest and best. Further stating, we need to allow some of these people to start putting hangars in here on a ground lease basis to get airplanes coming in and out, fuel flowing and things of that nature. He states that is the first thing you can do for economic development. Bell states this airport is real nice but does not have the things to normally attract pilots in here. Ray Ball states he will entertain a motion that indicates a letter be sent to that organization with the request for funding for that extension of taxiway west. Motion was made by Nathan Bell, and seconded by Anna Spencer to immediately put together a request and apply for funding from the no match grant for taxiways due to the demand for hangars that we can't get access to without the taxiway. Motion carried 4-0. 6. Discussion regarding Colin Marino new private hangar construction project. John Godwin states this is a project that we're trying to move along and was actually put on the City Council agenda last week. Council approved executing the lease agreement pending the Airport board approval of the location Colin Marino has asked for. Motion was made by Nathan Bell to approve the location and seconded by Jimmy Noble. Motion carried 4-0. 7. Discussion regarding taxiway extension west from current position to the fence line. John Godwin states at some point we want to run the taxiway all the way to the West fence so there is ingress/egress access for security and public safety. It is already in the Master Plan. 8. Discussion regarding movement of current fences to square up the hangar construction area. Godwin states he will run Items 8 and 9 together for this discussion. Godwin states we have talked about running a new taxiway parallel to the existing taxiway which opens it up for people to build a row of privately built hangars. It is currently a little tight because of the placement of the fence so we talked about moving the fence back 27 feet and making it straight. Godwin read a letter aloud submitted by board member David Taylor in his absence. 9. Review and take action on the Airport Master Plan, including possible amendments and future capital projects. Motion was made by Ray Ball to arrange the fences further to the west as necessary for the project discussed and also East and West to the road giving it a square lot as well as moving dirt over to fill the ponds and level out all of that area, seconded by Jimmy Noble. Motion carried 4-0. Jimmy Noble excused himself from the meeting. 10. Request items for future agendas. Items requested are detailed status of leases, discuss the feasibility of building private hangars and discuss aviation class with Paris Junior College. 11. Adjournment. A motion to adjourn was made by Ray Ball and seconded by Anna Spencer to adjourn at 6:40p.m. th APPROVED THIS 18 DAY OF OCTOBER, "'18 ,,,,�