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05 - City Council MinutesItem No. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS October 22, 2018 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, October 22, 2018, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Steven Clifford Council Members: Derrick Hughes, Renae Stone, Billy Trenado, Clayton Pilgrim, and Paula Portugal City Staff: John Godwin, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Bob Hundley, Police Chief; Thomas McMonigle, Assistant Fire Chief; Doug Harris, Utilities Director; Kent Klinkerman, EMS Dire'cto'r; Jerry McDaniel, Public Works Director; and'Clyde Crews, Fire Marshal Absent: Council Member: Linda Knox Opening Agenda 1. Call meeting to order. Mayor Clifford called the meeting to order at 5:30 p.m. 2. Invocation. Reverend Slaughter gave the invocation. 3. Pledge of Allegiance. Mayor Clifford led the pledge. 4. Citizens' Forum. Syble Colson, 819 Lamar Avenue — she referenced the Old St. Joseph Hospital and tax abatement. Ms. Colson said she owned property in the area and the continued deterioration of the building building, along with criminal activity was of concern to her. Breanna Williamson, 5796 FM 38 N, Brookston, Texas — she said she bid on the Lake Gibbons pasture lease and was initially told she received the bid. Subsequently, she said she was called and told she did not receive it, and that she did not understand this. Mayor Clifford said it was on the agenda and they could discuss it when they got to the item. Regular Council Meeting October 22, 2018 Page 2 Dr. James O'Bryan, 3150 Bonham Street — he said he had been before them at a recent meeting, and the City's ordinances needed to be revised. He questioned as to whether or not he could park in front of his house. He said his vehicle was towed from the front of his house, impounded, the trailer was parked in his driveway and left unlocked, no citation was issued and no note left. Dr. O'Bryan said his vehicle was registered and legally parked in front of his house. He questioned why this happened. Consent A Benda Mayor Clifford inquired of Council Members if they wished to pull any items from the consent agenda for discussion. City Clerk Janice Ellis said the City Council minutes contained a mistake and the original had been corrected. Ms. Ellis said as written in the draft, the motion reflected the meetings were to begin no later than 4:00 p.m. but the motion was no earlier than 4:00 p.m. Mayor Clifford pulled items 8 and 9 out for discussion. With exception of items 8 and 9, a Motion to approve the consent agenda was made by Mayor Clifford and seconded by Council Member Portugal. Motion carried, 6 ayes — 0 nays. 5. Approve minutes 'from the meeting on October 22, 2018. 6. Receive reports and/or minutes from the following boards and commissions: a. Paris Visitors & Convention Council Quarterly Activity & Financial Reports b. Love Civic Center Quarterly Activity & Financial Reports c. Lamar County Chamber of Commerce Quarterly Financial Report d. Paris -Lamar County Board of Health (8-20-2018) e. Building & Standards Commission (9-17-2018) £ Historic Preservation Commission (9-12-2018) g. Main Street Advisory Board (9-11-2018) h. Paris Visitors & Convention Council (9-17-2018) 7. Receive September drainage report. 8. Approve the bid and authorize a Lease Agreement with Cole Pridemore for the Lake Gibbons Hay Lease, in an approximate annual amount of $3,354.23. 9. Approve the bid and authorize a Lease Agreement with Cole Pridemore for the Lake Gibbons Pasture Lease, in an approximate annual amount of $3,456.75. 10. Receive demolition and code enforcement activity reports. With regard to item 8, City Manager John Godwin said the recommendation was the highest bid, which was Mr. Pridemore's bid. A Motion to approve item 8 was made by Mayor Clifford and seconded by Council Member Pilgrim. Motion carried, 6 ayes — 0 nays. Regular Council Meeting October 22, 2018 Page 3 With regard to item 9, Mr. Godwin said the previous tenant owed thousands of dollars and the city attorney had to send him a demand letter. Mr. Godwin said the previous tenant did pay what was owed. He also said that staff had been told that the previous tenant and Ms. Williamson were either married or engaged, which is the reason staff was recommending the agreement be awarded to the second highest bidder. Council Member Pilgrim said he understood the reasoning, but they had to look at the money for the City, and Ms. Williamson had the highest bid. Ms. Williamson said that she had her own cattle and she bid on the pasture. A Motion to award the bid to Brianna Williamson was made by Council Member Pilgrim and seconded by Mayor Clifford and Council Member Stone. Motion carried, 6 ayes — 0 nays. Re ular A Benda 11. Conduct a public hearing, discuss and act on ORDINANCE NO. 2018-033: AN ORDINANCE OF THE CITY COUNCIL. OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE N.O. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY BLOCK 11 IN THE BROOKSIDE ADDITION, ;LOTS 5, 6 & PT LOT 7, BEING LOCATED AT 835 S.E. 24' STREET, IN THE CITY OF PARIS, ,LAMAR COUNTY, TEXAS, FROM A GENERAL RETAIL DISTRICT (GR) TO A GENERAL RETAIL DISTRICT (GR) WITH A SPECIFIC USE PERMIT (SUP) FOR PERMANENT MAKE-UP COSMETIC TATTOOS; DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Godwin explained that because of the way 'the current ordinance reads, to add permanent cosmetic tattooing to an existing salon would require a special use permit. Mr. Godwin said items 11 and 12 were the same type special use permits. Mayor Clifford opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. James O'Bryan said they discussed at the Planning and Zoning meeting, the City would consider refunding the applicant's fee because they were behind on amending the ordinance. With no one else speaking, Mayor Clifford closed the public hearing. A Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Trenado. Motion carried, 6 ayes — 0 nays. 12. Conduct a public hearing, discuss and act on ORDINANCE NO. 2018-034: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE BLOCK A, LOT 1 IN THE MK PROPERTIES ADDITION CITY BLOCK 286, BEING LOCATED AT 2740 EAST PRICE STREET, IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM A Regular Council Meeting October 22, 2018 Page 4 GENERAL RETAIL DISTRICT (GR) TO A GENERAL RETAIL DISTRICT (GR) WITH A SPECIFIC USE PERMIT (SUP) FOR PERMANENT MAKE-UP COSMETIC TATTOOS; DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mayor Clifford opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Clifford closed the public hearing. A Motion to approve this item was made by Council Member Hughes and seconded by Mayor Clifford. Motion carried, 6 ayes — 0 nays. 13. Conduct a public hearing, discuss and act on ORDINANCE NO. 2018-035: AN r ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO,, 1710 OF THE CITY OF PARIS,, TEXAS, AS HERETOFORE AMENDED, SO AS TO. REZONE CITY BLOCK 315, LOT PT -IA BEING LOCATED AT 3605 N.E. LOOP 286, IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM A GENERAL RETAIL DISTRICT (GR) TO A GENERAL RETAIL DISTRICT (GR) WITH A SPECIFIC USE PERMIT (SUP) FOR A TATTOO STUDIO, DIRECTING A CHANGE 'ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, 'A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Godwin explained that the applicant applied for this zoning change with: a Special Use Permit for a tattoo studio, by appointment only. He said the request was for n existing structure. Mayor Clifford opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. Planning and Zoning Member Chad Lindsay said they were split as to the by appointment only. Applicant Daniel Garza said he was requesting by appointment only, so as not to have a lot of people standing around all the time. With no one else speaking, Mayor Clifford closed the public hearing. A Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Hughes. Motion carried, 6 ayes — 0 nays. 14. Conduct a public hearing, discuss and act on RESOLUTION NO. 2018-026: A RESOLUTION OF THE CITY COUNCIL OF PARIS, TEXAS, AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF AGRICULTURE FOR THE TEXAS CAPITAL FUND MAIN STREET PROGRAM; AND AUTHORIZING THE CITY MAYOR OR CITY MANAGER TO ACT AS THE CITY'S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL Regular Council Meeting October 22, 2018 Page 5 MATTERS PERTAINING TO THE CITY'S PARTICIPATION IN THE TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. City Engineer Carla Easton explained the City was eligible to apply for grant funds for an amount up to $250,000 through the TxCDBG Main Street Program for downtown sidewalk replacement. She further explained the City's match would be 30%. Ms. Easton said a project was proposed on North Main from Lamar to north of Price Street, and included sidewalk and crosswalk improvements. She also said a public hearing and resolution were required for the application. Mayor Clifford opened the public hearing and asked for anyone wishing to comment on this item, to please come forward. With no one speaking, Mayor Clifford closed the public hearing. A Motion to approve this item was made by Mayor Clifford and seconded by Council Member Trenado. Motion carried, 6 ayes — 0 nays. 15. Discuss :and consider amendments to the Cox Field Airport Master Plan. I Mr. Godwin depicted a drawing reflecting requested changes to the airport master plan. He said at the September 20 Airport Advisory.'Board meeting, they discussed amending the Cox Field Master Plan to include an additional taxiway. Mr. Godwin also said the taxiway would provide additional opportunities for the construction of private hangars. He said after in depth discussion, the Board approved by a vote of 4-0 to recommend the change to the master plan map. He said the changes reflected the layout depicted in the drawing and requisite additional infrastructure, to include,paving, wet and dry utilities. Mr. Godwin informed the City Council one board member who was unable' =to attend, expressed 'his opposition by letter. Mr. Godwin also said the master plan did not call for funds to build the taxiway, but gives options for improving the airport. As the liaison, Council Member Portugal said she support this. She stated there was a need for additional hangars and there was a list of 15 to 20 people waiting for hangars. A Motion to approve this item was made by Council Member Pilgrim and seconded by Mayor Clifford. Motion carried, 6 ayes — 0 nays. 16. Discuss and act on amendments to the Personnel Policy. Finance Director Gene Anderson explained the City had written personnel policies and procedures, and periodic updates were needed. Mr. Anderson said staff was recommending amendments to include a basic At -Will Employment statement, a written statement of the existing administrative guidelines concerning holidays, place in writing the existing administrative requirement of 100% participation in the medical insurance plan, the addition of basic social media guidelines for employees, and add rules requiring employees to notify their supervisor of their alleged violations of the law. Regular Council Meeting October 22, 2018 Page 6 A Motion to approve this item was made by Council Member Pilgrim and seconded by Mayor Clifford. Motion carried, 6 ayes — 0 nays. 17. Discuss and act on the Texas Municipal League "Our Home, Our Decisions." Mr. Godwin said the Texas Municipal League initiated this program in an effort to oppose legislative interference with local decision-making. Mr. Godwin also said there was a growing threat to local control, such as a proposed revenue cap for cities, which could mean reduced services for Paris citizens. He said TML was encouraging cities to get involved, because mayors and city council members should be making decisions about their city instead of the State. Mr. Godwin said if Council wanted him to send letters to Senator Hughes and State Representative VanDeaver, he would need their authorization. He also said they could authorize interested council members to advocate with local civic groups. Council Member Portugal said she attended TML and this was a major topic. She also said she had spoken with Representative VanDeaver several times and he was in support of opposing bills that would take away the city's authority to make decisions at a local level. Council Member Hughes said when he attended training for new council members, this topic was also discussed. A Motion to authorize the city manager to write letters and to put together a group to advocate with local civic groups was made by Council Member Pilgrim and seconded by Council MemberPortugal. Motion carried, 6 ayes — 0 nays. 18. Consider ' and approve future events' for City Council and/or City Staff pursuant to Resolution. No. 2004-081. Mr. Godwin reminded everyone this weekend was the festival of pumpkins. Council Member Pilgrim reminded everyone that the polls were open. 19. Adjournment. There being no further business, a Motion to adjourn was made by Mayor Clifford and was seconded by Council Member Pilgrim. Motion carried, 6 ayes — 0 nays. The meeting was adjourned at 6:06 p.m. STEVEN J. CLIFFORD, M.D., MAYOR JANICE ELLIS, CITY CLERK