1996-086-RES WHEREAS, CITY COUNCIL DID HERETOFORE IN RESEOLTUION NO 96-008 ON FEBRUARY 12 1996
RESOLUTION NO. 96-086
WHEREAS, the City Council of the City of Paris, did heretofore in Resolution
No. 96-008, on February 12. 1996, award the bid of EXPRESS LUBE, 662 Bonham
Street, Paris, Texas, for furnishing of labor and materials and performing all work
required for servicing City of Paris vehicles, and authorized the execution of the Vehicle
Maintenance Agreement; and,
WHEREAS, on August I, 1996, the agreement was canceled due to EXPRESS
LUBE being unable to carry out the terms of the agreement; and,
WHEREAS, the second best bid for such service was made by QUICK & E-Z
LUBE, 300 Pine Bluff, Paris, Texas, and it should be awarded the bid for providing such
service; and,
WHEREAS, in order to provide continued vehicle maintenance service for City of
Paris vehicles, the City Manager of the City of Paris did execute the Vehicle Maintenance
Agreement providing such service on August I, 1996, which execution should be in all
things ratified; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that
the bid of QUICK & E-Z LUBE, for furnishing of labor and materials and performing
all work required for servicing City of Paris vehicles is hereby accepted and let,
conditioned upon said contractor meeting all of the terms and specifications included in the
bid documents; and,
BE IT I<"URTHER RESOLVED, that the execution of the Vehicle Maintenance
Agreement attached hereto as Exhibit A with QUICK & E-Z LUBE by the City Manager
of the City of Paris on the 1st day of August, 1996, is hereby ratified.
PASSED AND ADOPTED this 8th day of August, 1996.
ATTEST:
"m~'~~~~~~~
MattIe Cunningham, City Cle k
APPROVED AS TO FORM:
j'~~~-~
"- ~
T. K. Haynes, Ity Attorney
QUICK & E-Z LUBE
/IIJ-/~
Mark Bender, Owner
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared Michael
E. Malone, City Manager of the City of Paris, known to me to be the person whose name
is subscribed to the foregoing instrument, and acknowledged to me that he executed the
same for the purposes and consideration therein expressed, and in the capacity therein
stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this / &Jday of August,
1996.
~ n "-"'-.~-,"'''- f,.-,.-,..f,....:.'...--'"_,_,-.r,,'~.r-c-.r;-,.-,.-_.....k."-='-~J....,_ .c,,,-,, ,- '-'""u_=..-'<_<;:!
,. H
!: ,\;~~i~';~:,;:;,~~ JiL!Ct tl PJl'U~L"ro !-j
<'/- . ti
II .;,)1, .' ,
; ,0' p( <~.... Na!(iry Pubhc, Stalr. Of ICX3S 11
II! -::-,.-;~ Ilf t",~'.'" Mil Cummis:;ion [xpirf:s 01 ~2S-i)[j J
, .IIIIIIL 1 rl
J";,',-_a:~''',,-_''''-.,-===x===->'",,,,-L-'''-ax>:n::dl
~ lit. iZd1:tJ
Notary Public, State of Texas
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared Mark
Bender, known to me to be the person whose name is subscribed to the foregoing
instrument, and acknowledged to me that he executed the same for the purposes and
consideration therein expressed.
5/-
GIVEN UNDER MY HAND AND SEAL OF OFFICE this Lday of August,
1996.
,-"",-.,.,'0"","','_'."""'"
( ,,.-,.,u"
"
Ii ;.lJCE M. PH,~;.'~1.TO
Ii . liU':lr'l PHlllic, ~I;]tc ul L:;:~l~
11(' ' ;'0"'.' ,,'!;~;',i";jf:;:;iol1 b:Jlin~$ol-n (j[i;i
I. cncn-.n".',.n'.""-' 'T,-...,:""-a."X"'~H;r.,',.-,,.o:.._'''-_':O '. ,J
w.;.. )fJ. .;bt!IT
Notary Public, State of exas
,
I'
STATE OF TEXAS }
COUNTY 01<' LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared Jim
Crosslin, known to me to be the person whose name is subscribed to the foregoing
instrument, and acknowledged to me that he executed the same for the purposes and
consideration therein expressed.
91
GIVEN UNDER MY HAND AND SEAL OF OFFICE this E day of August,
1996.
"0-''''' ", '.,.,'c,.a.'....,.,...u. '.''-'.''.'., '.'. d U., ",.' ,".........,. ~'-u.
c2_p-J .~ 'jfr. ;2~-do
Notary Public, State of Texas
ii ",\~\'FY;.~;::~:,~_ i'UCE ~;"i. :1!i';;:~LTiJ
ii~'~'\,..l~ ~-~:~.~: r, )..; \; '::". ,f';.,.., ,
:1 '.'",:_ i:l{ .:<,-? NGlilry I dl,l.c, ,.1.l,:~ 1.11,,8::; "
~ - :~~i;'i\\\~/ My Commission Lxpi:r.s (l r,2~: iJn ;';
il, ','-,',.. .;;','.: ~:"'_~7'O' """''-'-''.''':,'.n,.>'.<",,< ,,-,', ,~.,.."_~.,._,, yen.>.-".' -n -.J!
1
I'
,
!,
..
BID FORM
TO: MAYOR AND CITY COUNCIL
CITY OF PARIS
POST OFFICE BOX 9037
PARIS, TEXAS 75461-9037
FROM:
QJ,kd- E-Z Lt/hf.,
300 PIIVi'. B Iv!1
Pile u ,u)< 7J'/t l)
.
103 - 7.f'/-I/' 'Ie.
(ADDRESS)
(ADDRESS)
(PHONE)
(NAME OF BIDDER)
RE: FURNISHING VEHICLE SERVICE FOR CITY OF PARIS
(I) (We) hereby offer to sell and perform vehicle service for
the City of Paris, Texas, as outlined in the specifications,
including Vehicle Class I through Class VI, as shown in the
original proposal for the price as indicated for each class
of vehicle.
Deviations below specifications will be not considered.
BY, (i: iJ;
//&;7/ -j .;
/ '/ day of ,~j1'J/.!1-I
/
f(l~J;'L.-i
TITLE:
, 19 1i
A .c./ / r:4,./f
PERSON SUBMITTING BID
1ii-//f/.
PHONE NO.
/-/1-'li.
DATE
EXHIBIT A
.
,
Ii
.\
"
r.
l'
, .
"
CLASS I. = m s:rn:; SEDAN lQ l .ll. CYLINDER 1
A. BASIC SERVTCES
Drain crank case, change oil filter, fill with oil (up
to 5 quarts); grease all fittings; lubricate hinges and
latches. ~D
$ N, .~
B.
SERVICES CHECK LISr
Check, clean or replace air filter
Check and fill transmission
Check and fill brake fluid
Check battery fluid level
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter
needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
C. EXTRA PRODUCTS (as needed)
Oil per quart $
Air filter element (12,000 miles) $
Crank case filter element $
Rttf~i~E@
JAN 2. 3 1996
arTY MANAGEIt
PARIS. TEXAS
(replace if
1.. qjJ-
91
s-:- JAJ f..
1,.!J? A-IJL
Gear oil per pound $
Transmission fluid per quart $
Power steering fluid per pint $
Brake fluid per pint $
D.
Windshield washer fluid per quart $
Automatic transmission filter/fluid
change--20,000 mile intervals or as
needed (up to 4 quarts) $
b'O
J....-
1.. €-'J.
po c.L1!. 1 t.
,
;/o.-I",!?L
/
TV ".j A/!7 {.
,
1f
31. ~
E.
Car wash and vacuum for executive
and police vehicles $
fO
f.
r ~,+.I;~J.vt FIJj ~ ... f, II
6. JrtJ-TL .:F'Vjl",),o"~J
J " 1.:!
1.
J-C>
JO, -
,
\
Ij,
:1
l',
i.
"
.'
. ~ .
CLASS .II. = PIC1\. .:.," SMALL ~ = 1/2 TON. ..u.1. :I:Qli
A. BASIC SERVICES
Drain crank case, change oil filter, fill with oil (up
to 5 quarts); grease all fittings; lubricate hinges and
latches. J~
$ n---
B.
SERVICES CHECK ~
Check, clean or replace air filter
Check and fill transmission
Check and fill brake fluid
Check battery fluid level
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter
needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
::;)~,~','r,,'\~~ '.,',
" '\ ..'}
~\lL\'...~.:.;';~; ,,'
"I\~l "\ .",~
cJ1..\..~ "" v l.)~o
CITY MANAG1!m
P AllIS, TEXl'.l.S
(replace if
C. EXTRA PRODUCTS (as needed)
Oil per quart $
Air filter element (12,000 miles) $
,,'0
1. ~
1'1
S'., 81JL
Crank case filter element
J-"
J... 13.4JL
$
$
$
$
$
I/.J ,..) Ai1L
,
Gear oil per pound
Transmission fluid per quart
Power steering fluid per pint
vO
:1, -
t'l..'
1. -
1'/" "'},"""/ '-
,
Brake fluid per pint
D.
Windshield washer fluid per quart $
Automatic transmission filter/fluid
change--20,OOO mile intervals or as
needed (up to 4 quarts) $
/"0 ,..J."'"9L
,
3 I/.
..,r
!--
f R/j,,, h,l F \ Jj}, .c- 1=-. II
11
.2 7.
f ~T/lT[ .J:,JJ!~< J.",~-,
,[l.-'
/0, '-,
;
,
"
"
I
"
j'
[.
I
"
, .
C'J'.l\.SS III =. TRUCKS: 1 XQN nmu 2. TON/q Ii .ll. CYLINDER (GAS)
A. BASIG SERVICES
Drain crank case, change oil filter, fill with oil
(Shell Rotella 15-W-40, up to 7 quarts); grease all
fittings; lubricate hinges and latches. JV
$ 11. -
B.
SERVICES CHECK ~
Check, clean or replace air filter
Check and fill transmission
Check and fill brake fluid
Check battery fluid level
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter
needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
rr'!'l""r,...~.nrfll..,.)
""':o.r~" {;I~" IJ \.11 ,~-: ".'
~"'t ~~., i,", ~(: ~\ \t~:J :I,B;~
u\'.\. t.,:.:.!:..s 1)~'111 M
II~M 2 (, 'Iqn~
(,J ',I.. ,-,v""
" .~ ." 5 ~ r.-~ 'k':-q.
Cr~:'1' li!l.H...NJ."":t.u::::J-
.P.~. rrI~ZA3
(replace if
C. EXTRA PRODUCTS (as needed)
Oil per quart $
Air filter element (12,000 miles) $
t'O
J.. -
11
-5. ~'''Il
J3-
7.. h"./c
uO
?..
Crank case filter element $
Gear oil per pound $
Transmission fluid per quart $
'2. ~
Power steering fluid per pint $
Brake fluid per pint $
,vt) C.. ~ 4.,1 '1L
.
/",1 r J'AI/?L
,
D.
Windshield washer fluid per quart $
Automatic transmission filter/fluid
change--20,oOO mile intervals or as
needed (up to 5 quarts) $
u
']'j, /o../J.
t1-'f,' < JI "'1.{5-L
I
E. P...),..~Ju,t FJ~Jl.. F,lI'
1r
J 1. -:-
JV
/P, -
F. sTAn J:rvll"'J'O....J
i
"
il
1,1
\ .
"
CLASS IY: =. TRUCKS: 1 TON TIffiU 2 TON /6 .& .!l. CYLINDF.R (DIESEL)
AMBt~NCES/RESCUE UNITS (DIESEL)
A. BASIC SERVICES
Drain crank case, change oil filter, fill with oil (up
to 9 quarts); grease all fittings; lubricate hinges and
latches. Oil: Shell/Rotella 15-W 40.
$
).. "i. -B!-
B.
SERVICES CHECK L:!:S.'r
., H' ,,"rt~
r~'" ,,:;1 J,'~',r:: h '.h ~;., h"
r'.tl,\...,...ri'~~V ~\.:1~
li\l ~:~A''''':'- t;\.;I'
Check, clean or replace air filter
Check and fill transmission
Check and fill brake fluid
Check battery fluid level
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter
needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
J~\~i 2. '0 '\~9S
^ "'AGEE
Cl.T~ll'vhd:~" <:!
. It ."18 TE~:..A~
l'l.t.a..l.v t ,
(replace if
C. EXTRA PRODUCTS (as needed)
Oil per quart $
Air filter element (16,000 miles) $
Fuel filter (change every 300 hrs) $
Crank case filter element $
0"
1. -
"i1
.J. ~AIL
" -rr
I I. - }),of1L
Ja
1.. I.'AI<
Gear oil per pound $
J. tJ,E
Transmission fluid per quart $
Power steering fluid per pint $
Brake fluid per pint $
po
/,,-
,Vo (" /""r' fL
.
l"iI r I, ""'1 L
.
D.
Windshield washer fluid per quart $
Automatic transmission filter/fluid
change--20,000 mile intervals or as
needed (up to 5 quarts) . $
1r
.1'1. - ).11l
JV'iI rl,,of/~1
,
E.
F.
rMI".Jo,c PI.;J/.... 1=, J)
.s JArL ::t,V$!, " I, v,.J
:L 1. !.f
fv
IP.-
\,
I
I'
I!
J
, .
CLASS Y. = TRUCKS: 2-1/2 TON & 3 TON/6 .& .6. CYLINDER (GAS)
11.. BASIC SERVICES
Drain crank case, change oil filter, fill with oil (up
to 7 quarts); grease all fittings; lubricate hinges and
latches.
ro
$ .1.2, --
B.
SERVICES CHECK LIEr
,..~'~r."~"
rt'\!!',~~ .'. )1"'\.11.''\1\."
\'.:.} ~,.lt: ~ , 1,:;1 \',' \h.:\.'
\"\(' ":",,.,.1 ~
tJIJ, ~~........ ....
Check, clean or replace air filter
Check and fill transmission
Check and fill brake fluid
Check battery fluid level
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter
needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
,\/\\'t Z'0 '\9g6
. ,..., ^ N i\GER
-, ,"t.;'):. J."~.l'!k1. -
Vi....An;; 'fBXAS
p. l:~~'
(replace if
C. EXTRA PRODUCTS (as needed)
Oil per quart. $
Air filter element (16,000 miles) $
2. l2J.
11 A
.r. ).0}) {
Crank case filter element $
J-,}
1. h'-'ll
Gear oil per pound $
pO
....-
Transmission fluid per quart $
tIC'
-;1.. -
Power steering fluid per pint $
Brake fluid per pint $
Windshield washer fluid per quart $
,vc ~ k...1"., L
r v ~ I'A',{ I L
.
I"v ,1.-flfL
D.
Automatic transmission filter/fluid
change--20,OOO mile intervals or as
needed (up to 5 quarts) $
'jr
'Jy, ~ J).1J~
E.
~/~.I'/JJOn. FIJJl'\.. 1=,1/
is-
11.
r.
J T /f T L :r,v sf'" J IC ,-1
;-0
/0. -
II
I!
j'..
, ,
CLASS :IlI. = TRUCKS: 2-1/2 TON & 3 TON/6 ~ .!l. CYLINDER (DIESEL)
INCLtIDES STREET SWEEPER
A. BASIC SERVICES
Drain crank case, change oil filter, fill with oil (up
to 12 quarts); grease all fittings; lubricate hinges and
latches.
B.
SERVICES CHECK ~
$
31, .Q?
,. 1'. r"r\'~7~;'\,
V"I,..,,\:rs'I~I\:':I '1,\,.1, t!'l. J
\;,'h I .,.,'"
", . ',\:, lr;~ l \o:.l......
.~~::.,'"W'.. .
Check, clean or replace air filter
Check and fill transmission
Check and fill brake fluid
Check battery fluid level
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check,and clean crank case vent filter
needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
C. EXTRA PRODUCTS (as needed)
Oil per quart
Air filter element (16,000 miles) $
Fuel filter $
Crank case filter element $
Gear oil per pound $
Transmission fluid per quart
$
$
$
Power steering fluid per pint
Brake fluid per pint
Windshield washer fluid per 'quart $
C,#.... D.l P, It~,l: 1+ ~ ~1",,;~.1
D. Automatic transmission filter/fluid
change--20,OOO mile intervals,o~ as
needed (up ,to 5 quarts) $
f, f.A-),AJ.,c )"lvJk ,,1=,J!
p, JT/lTi 'J,vJl" t,. I'd
Jl.\N Z;) 199$
C"('Y r.1ANAG'l:'!;R
,J... ~ ';0 It"'l 'fE":{AS
Pl'1..1Iio~' ~
(replace if
$
PL'
:1..-
11
If), - b-1Jl
11
,/, - 1,,1/1-
.)0
2. - h/1:/L
J. p~
IN..'
2.-
fV 1-' '" 1.....0 II l.-
I
!'{:' "I, .1"I? I.
I
1/1.) I II A,l ~ I
I',.f.!" b",.fL
, 11~
3~, -' !.'.4J L
, 1;
.2.'/. -
J-t-'
;0, -
,
,
'~
11
"
I:
. ~ .
-
.
.
,
RESOLUTION NO. 96-085
WHEREAS, the City Council of the City of Paris did heretofore in
Resolution No. 96-039, authorize an application to be made to the Office of the
Governor of the State of Texas, Criminal Justice Division, through the Ark-Tex
Council of Governments for the Safe/Drug-Free Schools & Communities Act Grant;
and,
WHEREAS, the Office of the governor of the State of Texas, Criminal
Justice Division, through the Ark-Tex Council of Governments has issued its Grant
A ward, entitled, "POLICE ATHLETIC LEAGUE" Grant No. ED-96-JO 1-10 177 for
the year beginning September I, 1996, ending August 31, 1997, in the total amount
of $30,933.00 requiring matching contribution of $24,408.00; and,
WHEREAS, acceptance of the same must occur within thirty (30) days of the
date of said award which occurred on July 8, 1996; and,
WHEREAS, it is deemed to be in the best interest of the citizens of Paris that
the City of Paris accept said Grant Award and continue to fund a full time police
officer as a coordinator for the Police Athletic League in the City of Paris; NOW,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, that the Safe/Drug-Free Schools & Communities Act Grant in the amount
of $30,933.00, requiring matching contribution of $24,408.00, be, and the same is
hereby, accepted.
BE IT FURTHER RESOLVED, that the City Manager of the City of Paris,
Michael E. Malone, be, and he is hereby authorized and directed to execute on
behalf of the City of Paris, the Grant Acceptance Notice in the form of Exhibit A
attached hereto.
PASSED AND ADOPI'ED this 15th day of July, 1996.
~-
=--
Eric S. Clifford, Mayor
ATTEST:
~\rn, ''u~'N'.~~
Mattie Cunningham, City C rk
AP~O::27M
/)
OFFICE OF THE GOVERNOR
George W. Bush
Governor
~
CRIMINAL JUSTICE DIVISION
Karen J. Greene
Executive Director
STATEMENT OF GRANT AWARD
GRANT NUMBER:
GRANT PERIOD:
YEARS FUNDED:
ED-96-J01-l0177
09/01/96-08/31/97
2
GRANTEE: Citr of Paris
TITLE: pol~ce Athletic League
PROGRAM FUND: SAFE/DRUG-FREE SCHOOLS & COMMUNITIES ACT GRANT
AWARD AMOUNT
GRANTEE MATCH
STATE: $
CASH: $
o FEDERAL: $
30,933 TOTAL AMOUNT: $
TOTAL MATCH: $
TOTAL PROJECT COST: $
30,933
24,408
24,408
55,341
The approved budget is reflected in the attached Approved Budget Summary. This grant
is subject to and conditioned upon acceptance of the Governorls Criminal Justice Plan
for Texas (Plan) promulgated for this specific program fund (referenced above) through
the Office of the Governor, Criminal Justice Divis~on. Applicable special conditions
are contained in the Plan or cited below. Total project costs must be accounted for
in accordance with the Uniform Grant and Contract Management Standards and the Plan.
GRANTEE REQUEST FOR FUNDS
All grantee requests for funds shall be submitted to CJD, to the attention of the
Accounting Department, in accordance with the instructions provided by CJD and shall be
in the form required by CJD. Requests for funds will not be honored until all special
conditions outlined on the Statement of Grant Award and that required action on the part
of the grantee have been satisfied.
FUTURE FUNDING
Approval of the above-referenced grant does not commit the Governor's Office to future
funding. Any such funding shall be determined JJr the state plan or guide under which
application mar be made, by all applicable polic~es and procedures promulgated by the
Governor's Off1ce, Criminal Justice Division, and/or federal guidelines, and by the ap-
propriation of funds.
GRANT ADJUSTMENTS
Grantee shall submit written requests for grant adjustments, as required by the appli-
cable Criminal Justice Rule contained in the Governor's Criminal Justice Plan for Texas
for this specific program fund.
SPECIAL CONDITIONS/REQUIREMENTS:
JUL - 8 1996
AWARD DATE
I
Office of the Governor,
POST OFFICE BOX 12428,
Criminal Justice Division
AUSTIN, TEXAS 78711 512/463-1919
EXHIBIT nAil
Date: 06/10/96
Time: 09:02 a.m.
Office of the Governor
CRIMINAL JUSTICE DIVISION
APPROVED BUDGET SUMMARY
GRANT NUMBER: ED-96-J01-l0177
REGION NUMBER: 0500
APPLICANT: City of Paris
TITLE: Police Athletic League
YEAR OF FUNDING: 2
PROGRAM FUND: SAFE/DRUG-FREE SCHOOLS & COMMUNITIES ACT GRANT
GRANT PERIOD: 09/01/96 through 08/31/97
Original Grant: 9296 Benchmark:
59,277
AMOUNT RECOMMENDED:
State: $ 0
Federal: $
30,933
AMOUNT REQUESTED:
$ 30,933
BUDGET SUMMARY:
$
CJD/FED CASH
FUNDS MATCH
22,605 $ 16,488
0 1,200
0 0
0 0
0 0
8,328 6,720
0 0
30,933 $ 24,408
TOTAL
PROJECT
A. PERSONNEL
B. PROF & CONTR
C. TRAVEL
D. EQUIPMENT
E. CONSTRUCTION
F. SUPPL & DOE
G. INDIRECT COST
TOTAL
$
39,093
1,200
o
o
o
15,048
o
55,341
$
$
BUDGET DETAIL:
A. police Athletic League Coordinator, $29,669, plus fringe benefits of $9,424.
B. Audit Services, $1,200.
F. Telephone, $840; utilities, $10,608; postage, $240; vehicle operating expense,
$3,000; and office supplies, $360.
I
OFFICE OF THE GOVERNOR
Georg/t W, Bush
Govemor
.
~
GRANTEE ACCEPTANCE NOTICE
CRIMINAL JUSTICE DIVISION
Karen J. Greene
Executive Director
AGREEMENT:
That whereas City of Paris. hereinafter referred to as Grantee, has heretofore submitted a grant application to the
Office of the Governor, State of Texas, entitled Police Athletic League. and further identified by grant number
ED-96-TOI-IOl77: and
Whereas, the Governor of the State of Texas has approved the grant application as evidenced by the Statement of
Grant Award from the Office of the Governor dated 7/8/96 which contains certain special requirements; and
Whereas, the Grantee desires to accept the grant award, the Uniform Grant and Contract Management Standards,
and special requirements as evidenced in the Statement of Grant Award;
Now, therefore, the Grantee accepts the aforementioned Statement of Grant A ward, the Uniform Grant and
Contract Management Standards, and special requirements as evidenced by the agreement, executed by the project
director, the financial officer, and the official authorized to sign the original grant application, or the official's successor, as
presiding officer of and on behalf of the governing body of this Grantee; and
Now, therefore, the Grantee shall designate either the project director or the financial officer to coordinate and
be solely responsible for submission of adjustments pertaining to both program and financial elements of the
application, and the POSmON authorized to submit adjustments is W. E. Anderson, Director of Fina!,ce
NON-LOBBYING CERTIFICA nON:
We, the undersigned, certify that none of the grant funds, regardless of their source or character, including local
cash assumption of cost funds, shall be used in any manner to influence the outcome of any election or the passage or
defeat of any legislative measure.
A finding that a grantee has violated this certification shall result in the immediate termination of funding of the
project and the grantee shall not be eligible for future funding from the Criminal Justice Division, Office of the Governor.
Certified By:
Date:
July 15, 1996
Signature of Proj ect Director
Signature of Financial Officer
Karl Louis, Chief of Police
Name & Title (must print or type)
W. E. Anderson, Director of Finance
Name & Title (must print or type)
P. O. Box 9037
Official Agency Address (Street or P.O. Box)
P. O. Box 9037
Official Agency Address (Street or P.O. Box)
Paris, IX 75461 (903) 737-4140
City /Zlp Code/Telephone Number
Paris, IX 75461 (903) 785-7511
City/Zip Code/Telephone Number
Signature of Authorized Official
Michael E. Malong, City Manager
Name & Title (must print or type)
P. O. Box 9037
Official Agency Address (Street or P.O. Box)
Paris. IX 75461 (903) 785-7511
City /Zip Code/Telephone Number
CJD BUDGET ADJUSTMENT POLICY
Budget adjustments not included in the maximum of four budget adjustments:
1. Any changes of project director, financial officer, or authorized official.
2. Out of state travel that was not included by individual trip in the approved budget.
3. Changes in need, objectives, methodology, scope, or geographic location of the grant.
4. Cost of living and merit increases for a budgeted salary. (Grantees should include approval by
the governing body citing the effective date of the increases.)
5. Payments to confidential informants exceeding $2,500.
6. Payments of liens on forfeited vehicles, personal property or real estate.
7. Satisfying special conditions.
8. Carryover of program income from the previous grant year to the current grant year.
Budget adjustments initiated by Grantee:
1. Transfers of funds among direct COSt categories exceeding five percent of the total grant
budget over the grant year.
2. Changes in the number or job descriptions of personnel specified in the grant.
3. Changes in equipment amounts, types, or methods of acquisition.
4. Changes in the grant period or in the period for liquidating all encumbered funds.
5. Decrease in the grantee cash contribution.
6. Expenditure of program income not allocated in the approved budget.
7. New line items to be included in the budget.
I