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11/15/2018 MinutesMINUTES REGULAR MEETING AIRPORT ADVISORY BOARD COX FIELD AIRPORT 6780 COLLIER DRIVE PARIS TEXAS THURSDAY NOVEMBER 15 2018 5:30 O'CLOCK P.M. 1. The Airport Advisory Board meeting was called to order by Chairman Ray Ball at 5:58 p. m. The following members were present: Ray Ball, Anna Spencer, Nathan Bell and David Taylor. Also present: John Godwin, City Manager, Jerry Richey, Airport Manager; Paula Portugal, City Council Liaison; Lance Nicholson, Engineer Technician; Triniti Frazier, Community Development Coordinator and concerned citizen(s). Absent member(s): Jimmy Noble 2. Approval of minutes from previous meeting of October 18, 2018. Mr. Taylor expressed his confusion regarding the text on item 4 of the October 18t' minutes, in which he was unclear about the exact date of which it was approved. Mr. Ball and Mr. Godwin explained that the City Council actually approved it without a specific location on September 10'`, and then it was approved by the Airport Board with a specific location. Motion was made by Anna Spencer to approve the October minutes with the correction to item 2 being changed to 3-0 vote with David Taylor abstaining and seconded by Nathan Bell. Motion carried 4-0. 3. Discussion regarding delinquent hangar rentals. Triniti Frazier, reported the following delinquent hangar rentals in the 90+ day range are: Stacy Cunningham for $30.39. Jerry Richey, Airport Manager stated that Mr. Cunningham did not end up renting the hangar after all, and that the $30.39 was his pro -rated amount due for the week that he had the hangar. Jerry Richey stated that he would work with Mr. Cunningham to see why he has not paid it. Mr. Ball stated that he would leave it up to the City Finance office as to whether they want to continue billing him, or write it off. 4. Discussion regarding private hangar leases. Godwin states that almost all of the leases are a little different, so he went through and read all of them prior to the meeting. The template that was adopted by the Airport Board and City Council two years ago is a 40 -year lease with two five year extensions. Several of the leases state that no rent is owed for the first 25 to 35 years, so there are some that still do not owe rental fees. Godwin states that proof of insurance coverage is required with all hangar leases. Triniti Frazier will send letters to all hanger lease owners to make them aware of this change and that all hangars are covered. Mr. Ball stated that a copy of the policy should be required as well. Motion was made to skip down to item 8 by Nathan Bell and seconded by Anna Spencer. Motion carried 4-0. 5. Discussion regarding the Capital Improvement Program (CIP). Godwin stated that the RAMP money is for maintenance type items such as pavement improvements in Hangar B, channel and ditch work, headwall and drainage work, pavement, and parking improvements by Hangar I; pavement by Hangar H, circle drive for the terminal, and terminal parking; improvements to Collier Drive, as well as light and signage improvements and re -striping the ramp. The yearly allowance is $100,000 per year, the city pays half and TXDOT pays half. The portion that is paid for by the city is reimbursed at the end of the year. A RAMP list will be presented in a future meeting with all of the improvements that are needed. Item 9 was moved up since Nathan Bell has to leave early and that is an action item. 6. Discussion regarding the new hangar construction project. Godwin stated that he spoke with Mr. Marino recently and he is satisfied with the progress so far; however his contractors are being slower than expected. Mr. Marino also stated the only reason he hasn't signed the lease yet is because he doesn't want it to expire before necessary due to the pending construction. 7. Discussion regarding aviation class with Paris Junior College. Nathan Bell stated that he does not have the backing of Mrs. Anglin to pursue any aviation classes at Paris Junior College. A citizen presented the idea to teach English for foreign speakers because most countries require commercial pilots to communicate in English. That angle might interest educators, which would make PJC like a "one-stop shop" where students could get their English education, training, and practice updated, as well as flight lessons. Mr. Ball stated he would add this to next month's agenda. Nathan Bell had to leave at 6:25p.m. 8. Consideration and action on extension of lease for Erik Zarones hangar A-7. Richey advised of the $14,000 improvements made by Erik Zarones who is requesting a five year extension of his lease. The improvements included insulated walls and ceiling, painted interior, added wainscoting and put heating and air conditioning in it. Motion was made to approve the five year extension by Nathan Bell and seconded by Ray Ball. Motion carried 4-0. 9. Consideration and action on the Airport Management Contract Godwin stated that JR Aviation has two agreements with the city, one is the maintenance contract, and the other is the Fixed Based Operator contract. This is a separate contract where the city pays $25,000 a year to have someone maintain the airport. The only difference between this lease and the previous lease is that there are more specific tasks to be performed. Godwin recommended the renewal of the lease under the new agreement. Motion was made by Nathan Bell to have the maintenance contract extended to coincide with the FBO contract, and seconded by David Taylor. Motion carried 4-0. 10. Request items for future agendas. Godwin stated that he would bring a summary of city owned hangars and additional CIP information. Ball requested further discussion regarding aviation class with Paris Junior College. 11. Adjournment. A motion to adjourn was made by David Taylor and seconded by Ray Ball to adjourn at 6:30p.m. APPROVED THIS 20th DAY OF DECEMBER" 2018.