Loading...
06 - Boards & Commissions - MinutesItem No. 6 Pari�, Visitors & Convention Council Board of Directors Meetinp, November 19, 2018 at 4:00 pm Members Present: Jeff Nutt, Bryan Hargis, Dr. Linda Kapp, Tony Corso, Renee Harvey, Jack Neal, James Wyatt, Charley Lewis, Bryan Glass, Casey Ressler, Trey Glaxcod'and Dustin Broadway Staff Present:,Gina Crawford and8eckySemp(o. Dr. Linda Kapp called the meeting $zorder ot4:0npm, There were not guests. Minutes ...... The board was given ofew minutes toread the October minutes. Amotion toapprove was made by Casey Ressler, seconded byTrey Gias*uck. Motion passed unanimously. Financials were presented by Bryan Glass, a motion to approve the financials was made by Tony Corso, seconded byCasey Ressler. Motion passed unanimously. Bryan Glass stated that weneed tobemindful oythe VCCmoney and make sure weare staying inbudget for the entire year. Becky Semple presented afunding request for Red River Quilt Guild. They asked for $250D.00. Based nnthe scoring system in place a motion to approve $1200 was made by Casey Ressler, seconded by Tony Corso. Motion passed unanimously. Becky Semple presented, a funding request for the Goldwing Road Rider's Association Texas District Meeting. They asked for $2500.00. Based on thescoring system in place a motion to approve $1800 was made by Charley Lewis, seconded byCasey Ressler. Motion passed unanimously. Becky Semple presented a funding request for the Red River Veteran's Northeast Texas Car Show. They asked for $2500.00. Based nnthe scoring system inplace amotion to approve $100owas made 6yCharley Lewis, seconded by Jack Neal. Motion passed unanimously. Jeff Nutt asked for Becky Semple to present the last three years' worth of funding of the same event. The committee also asked for the final evaluation of the scoring sheet to be included in the packets. Randy Nation stated the engine in the trolley has blown. We received one bid and will try to get another bid to replace the engine. Motion tuadjourn ot5:12' Respectfully submitted, Gina Crawford HOUSING AUTHORITY OF THE CITY OF PARIS REGULAR MEETING BOARD OF COMMISSIONERS MEETI G 100 GEORGE W.RIGHT.HQMES MINUTES OF September 18, 2018 Present at the. Meeting: Gary Savage - Chairman of the Board of Commissioners TK Haynes - Vice Chairman of the Board of Commissioners Dewayne Dangerfield - Commissioner of the Board of Coenuri; Sally Ruthart - Executive Director Patricia Pridemore Program Manager Kim Snow - Inspector 1, Meeting Called to order at Q136 pm on Tuesday, September 18, 2018 by Chairm nn of the Board of Commissioners, Gary Savage. Z. Having three Board Members present, a quorum, Mr. Savage thanked and welcor ied everyone. to the meeting. 3. Citizens' Forum Opened and closed with no one present to speak. 4. Minutes from the August 21, 2018 Meeting Minutes were approved with a motion made by Mr. T. K. Haynes and seconded by I r. Dewayne. Dangerfield: Passed 3-0. 6. UNFINISHED BUSINESS: NONE 7. NEW BUSINESS: A. Occupancy Report - Waiting lists for PH and Section 8, Demographic Reports, a, nd Vacancy Reports were all presented to the Board. Mrs. Ruthart notified the Board of the Opening of the Section 8 Waiting List scheduled for October 1.0. B. Financial Report - presented bank statements for PH and Section 8 Programs. 8. RESOLUTIONS: 2018-002 FMR°s Motion made by Mr. Haynes and seconded by Mr. Motion passed 3-0. 9. No further business or questions, a motion for adjournment was made by Mr. Sav ige and seconded by Mr. Haynes. Motion passed 3-0. The meeting was adjourned at 12:48 p ri. APPROVED THIS J�'�­day:of � , 2018. GaSav Chairman SY ll Ruth ' cretary ,n Paris—Lamar County Health District 400 West Sherman Street, Paris, Texas 75460-5646 Health District: (903) 785-4561 Women, Infant and Children (WIC): (903) 784-1411 Fax: (903) 737-0978 su�ux cnwuy mixwsrvcr �.Y"VJf arI;li"1 Dr��¢b1 r� �"„aVCQ P„� L....... Minutes of Regular Meeting Paris - Lamar County Board of Health The Paris - Lamar County Board of Health held a regular meeting at 5:30 p.m. on Monday, September 17th, 2018. Board members in attendance were Mr. Bill Collins, Dr. Jay Carpenter, Dr. Marc White, Dr. Ross Williams, Mrs. Nancy Stallings, and Mrs. Connie Stauter. Others in attendance were Mrs. Gina Prestridge and Ms. Cheryl King. Not in attendance was Dr. Eric Salzman. Mr. Collins called the meeting to order in open session at 5:34 p.m. Mr. Bill Collins made the motion to approve minutes from prior meeting and was seconded by Mrs. Connie Stauter. Motion carried, 6 ayes, 0 nays. Mrs. Prestridge advised that the grant year ended on 08131 and we ended with a positive balance. Dr. Marc White made the motion to approve the 2018-2019 budget as presented and was seconded by Dr. Jay Carpenter. Motion carried, 6 ayes, 0 nays. Mrs. Prestridge advised that we had a public information request about food poison, however a complaint was never filed so we had no information. Mrs. Prestridge advised the board on the following monthly report(s): • August reports — o WIC served 1,202 clients and 107 drive thru clients o Health Department served 748 clinical clients o Inspected 10 restaurants, 15 routine inspections, and 7 complaints o Inspected 6 septic systems and 1 complaint, and 0 0 rabies cases were reported. • Total liability and equity is approximately $1,257,311.00. The next regular meeting will be on or before October 19th, 2018, at 5:30 p.m. at the Paris -Lamar County Health District. Business to be discussed and possibly action taken on at next meeting: n/a Mrs. Stauter made the motion and was seconded by Dr. Jay Carpenter for the meeting to be adjourned at 5.50 p.m. Motion carried, 6 ayes, 0 nays. Respectfully submitted by: CL r 12. -zing Approval motion made by Dr. Williams and seconded by Dr. Salzman at the November 19th, 2018 meeting. Motion carried, 6 ayes, 0 nays. NOTE: Filed with City Clerk, City Annex and at Paris -Lamar County Health District. I p F PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Board Members Present: Richard Manning, Chairman Shay Bills, Vice -Chairman Tim Hernandez, Secretary/Treasurer Marion Hamill Ex -Officio Members Present: Paul Allen, Lamar County Chamber Legal Counsel: Stephanie Harris Call to Order. Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesday., November 20 2018 ' 400 O'CLOCK P.M. MINUTES Staff Present: Michael Paris, Executive Director Chris Stout, Economic Development Associate Guest(s) Present: Mary Madewell, The Paris News City Council Liaison: Paula Portugal Billy Trenado Mr. Manning called the monthly meeting of the Paris Economic Development Corporation to order at 4:00 p.m. on November 20, 2018. Citizens' Iut. Mr. Manning invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Discuss and possibly -g ove Minutes of the October 1Q 2018 Special Meeting,; and Minutes�of,the October 16 2018 Monthly Meehn. Mr. Manning asked if everyone had a chance to look over the minutes and if any changes were needed? Mr. Hamill made a motion to accept the minutes as written. Ms. Bills seconded the motion. Vote was 4 -ayes to 0 - nays. Discuss andoib1 maiularove September 2018 Financials and theOctober2018 Financials. Mr. Hernandez stated that we had already looked at the September financials. The October financials show GHD Services as an expense under New Industry Projects. The Marketing dollars were switched to New Industry Projects once American SpiralWeld decided to come to Paris. Ms. Bills made a motion to approve the September and the October financials. Mr. Hamill seconded the motion. Vote was 4 -ayes to 0 -nays. PEDC Board Meeting Minutes November 20, 2018 Page 2 of 2 Discuss the Status ®f the American S iralWeld Pipe Pro°e�ct. Mr. Paris updated the Board on American SpiralWeld. In October, American announced they would e bcorning to After the documents were signed, American asked for the conveyance of the 88 acres from the PEDC and Paris. A the 9 acres from the City of Paris. At the same time the PEDC went before the Planning and Zoning Committee and City Council to change the land use to Heavy Industrial. The next step is preparation for the Phase II conveyance of the Oliver Rubber and Superior Switch properties. Mr. Paris stated that the Phase II environmental study by GHD is 99% complete. TECQ will help in the plan process of clean-up and the plan should be complete by the next Board meeting. Pre -demolition asbestos assessment was done by GHD. They found that the old Superior Switch building does have asbestos. Approximately 29,000 square feet of sheetrock has asbestos, around 8,000 square feet of floor file has asbestos, and 1,500 square feet of plaster and brick around a safe in the office area has asbestos. The window caulking also has asbestos, but the amount is unknown. There is roof flashing above the office area with about 10,000 square feet of asbestos. About 400 linear feet of Transite pipe which was used for ventilation has asbestos. Our guesstimate for the cost of the asbestos removal is $75,000 to $80,000. We will be working with the City Engineer to describe the work to be completed and receiving proposals from contractors. The PEDC will also work on the demolition proposals for the contractors. It will take approximately 90 days for the TECQ to qualify and approve the plan and approximately another 90 days for demolition to be completed. The demolition RFP will be for the Superior Switch building and slab; and the removal of the Oliver Rubber slab and outbuilding. The conveyance of property Phase III will be the mitigation of the wetlands, which American wants completely removed. We are working on a date in December for the groundbreaking, Discuss Future A penda Items. . .._ No items were discussed. Adourn Mr. Hamill made a motion to adjourn. Mr. Hernandez seconded the motion. Vote was 4 -ayes to 0 -nays. The meeting was adjourned at 4:16 p.m. Respectfully submitted, (30',' 4 Paularow el Administrative Assistant Paris Economic Development Corporation MINUTES REGULARwwMEETING AIRPORT ADVISORY BOARD .,.,.,..,,,o,.COXMFIELD AIRPORT . 6780 COLLIER DRIVE ry PARIS TEXAS MMM M THURSDAY„ NOVEMBER 15, 2018 5:30 O'CLOCK P.M. 1. The Airport Advisory Board meeting was called to order by Chairman Ray Ball at 5:58p. m. The following members were present: Ray Ball, Anna Spencer, Nathan Bell and David Taylor. Also present: John Godwin, City Manager, Jerry Richey, Airport Manager; Paula Portugal, City Council Liaison; Lance Nicholson, Engineer Technician; Triniti Frazier, Community Development Coordinator and concerned citizen(s). Absent member(s): Jimmy Noble 2. Approval of minutes from previous meeting of October 18, 2018. Mr. Taylor expressed his confusion regarding the text on item 4 of the October 18th minutes, in which he was unclear about the exact date of which it was approved. Mr. Ball and Mr. Godwin explained that the City Council actually approved it without a specific location on September I&, and then it was approved by the Airport Board with a specific location. Motion was made by Anna Spencer to approve the October minutes with the correction to item 2 being changed to 3-0 vote with David Taylor abstaining and seconded by Nathan Bell. Motion carried 4-0. 3. Discussion regarding delinquent hangar rentals. Triniti Frazier, reported the following delinquent hangar rentals in the 90+ day range are: Stacy Cunningham for $30.39. Jerry Richey, Airport Manager stated that Mr. Cunningham did not end up renting the hangar after all, and that the $30.39 was his pro -rated amount due for the week that he had the hangar. Jerry Richey stated that he would work with Mr. Cunningham to see why he has not paid it. Mr. Ball stated that he would leave it up to the City Finance office as to whether they want to continue billing him, or write it off. 4. Discussion regarding private hangar leases. Godwin states that almost all of the leases are a little different, so he went through and read all of them prior to the meeting. The template that was adopted by the Airport Board and City Council two years ago is a 40 -year lease with two five year extensions. Several of the leases state that no rent is owed for the first 25 to 35 years, so there are some that still do not owe rental fees. Godwin states that proof of insurance coverage is required with all hangar leases. Triniti Frazier will send letters to all hanger lease owners to make them aware of this change and that all hangars are covered. Mr. Ball stated that a copy of the policy should be required as well. Motion was made to skip down to item 8 by Nathan Bell and seconded by Anna Spencer. Motion carried 4-0. S. Discussion regarding the Capital Improvement Program (CIP). Godwin stated that the RAMP money is for maintenance type items such as pavement improvements in Hangar B, channel and ditch work, headwall and drainage work, pavement, and parking improvements by Hangar I; pavement by Hangar H, circle drive for the terminal, and terminal parking; improvements to Collier Drive, as well as light and signage improvements and re -striping the ramp. The yearly allowance is $100,000 per year, the city pays half and TXDOT pays half. The portion that is paid for by the city is reimbursed at the end of the year. A RAMP list will be presented in a future meeting with all of the improvements that are needed. Item 9 was moved up since Nathan Bell has to leave early and that is an action item. 6. Discussion regarding the new hangar construction project. Godwin stated that he spoke with Mr. Marino recently and he is satisfied with the progress so far; however his contractors are being slower than expected. Mr. Marino also stated the only reason he hasn't signed the lease yet is because he doesn't want it to expire before necessary due to the pending construction. 7. Discussion regarding aviation class with Paris Junior College. Nathan Bell stated that he does not have the backing of Mrs. Anglin to pursue any aviation classes at Paris Junior College. A citizen presented the idea to teach English for foreign speakers because most countries require commercial pilots to communicate in English. That angle might interest educators, which would make PJC like a "one-stop shop" where students could get their English education, training, and practice updated, as well as flight lessons. Mr. Ball stated he would add this to next month's agenda. Nathan Bell had to leave at 6:25p.m. 8. Consideration and action on extension of lease for Erik Zarones hangar A-7. Richey advised of the $14,000 improvements made by Erik Zarones who is requesting a five year extension of his lease. The improvements included insulated walls and ceiling, painted interior, added wainscoting and put heating and air conditioning in it. Motion was made to approve the five year extension by Nathan Bell and seconded by Ray Ball. Motion carried 4-0. 9. Consideration and action on the Airport Management Contract Godwin stated that JR Aviation has two agreements with the city, one is the maintenance contract, and the other is the Fixed Based Operator contract. This is a separate contract where the city pays $25,000 a year to have someone maintain the airport. The only difference between this lease and the previous lease is that there are more specific tasks to be performed. Godwin recommended the renewal of the lease under the new agreement. Motion was made by Nathan Bell to have the maintenance contract extended to coincide with the FBO contract, and seconded by David Taylor. Motion carried 4-0. 10. Request items for future agendas. Godwin stated that he would bring a summary of city owned hangars and additional CIP information. Ball requested further discussion regarding aviation class with Paris Junior College. 11. Adjournment. A motion to adjourn was made by David Taylor and seconded by Ray Ball to adjourn at 6:30p.m. APPROVED THIS 20'' DAY 01 MINUTES PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS TEXAS MONDAY DECEMBER 3, 2018 530 O'CLOCK P.M. 1. The meeting of the Planning and Zoning Commission was called to order at 5:30p. m. by Keith Flowers, Chairman. The following members were present: John Lee, Chad Lindsey, Rick Hundley, Keith Flowers, James O'Bryan and Sims Norment. Also present were John Godwin, City Manager; Carla Easton, City Engineer; Clyde Crews, Fire Marshal; Steve Clifford, Mayor/City Council Liaison; Billy Trenado, City Council Liaison; Triniti Frazier, Community Development Coordinator and concerned citizens. Absent member(s): Mihir Pankaj. 2. Approval of minutes from previous meeting. (November 5, 2018) Motion was made by Sims Norment, seconded by John Lee to approve minutes for the November 5, 2018 meeting. Motion carried 6-0. 3. Public hearing to consider and take action regarding the petition of George Fisher for a change in zoning. from an Agricultural District (A) to a General Retail District (GR), in the B.D.T. Subdivision, Block A, Lot 2, being located behind 3850 Lamar Ave. John Godwin advised this is an item we discussed last month where we recommended denial of the request for Commercial because we believed that General Retail was more appropriate and is also what is on the Comprehensive Plan. Staff recommends approval of the item for a change in zoning from Agricultural to General Retail. Public hearing declared open. Vic Ressler, 4020 Holbrook, states he is representing the seller of the subject property and is in favor of the petition. Ressler states he lives in the neighborhood and doesn't want to see anything that would make the property values go down. This property is currently under contract with the owners of the retail shopping center located at 3850 Lamar Ave. He states the only access to the property is through a 30 ft. easement. The buyer has no use for the property other than he doesn't want anyone to have ingress/egress access across his property and creating more of a traffic problem there than it currently has. Ressler asks that the board approves the petition. Patty Metzcher, 340 39"' SE Street, states she is against the petition due to the fact they are already covered with retail and commercial businesses in this area. There is lots of traffic and noise from Town Center to 42nd Street. Metzcher states she is concerned of the property values going down if something is built on this property. Any dirt work will cause flooding problems. They have put a lot of time and money into making their homes beautiful and don't want anything to change that. Ruth Patterson, 320 SE 39th Street, her backyard looks into this empty field and states she would not have purchased her home if she knew retail was going to be there. The traffic would be a burden and the property values would go down. Patterson asks the board to deny this petition. Lynn English, 3905 Oleander Street, states this property backs up to the corner of his property. He states there is currently so much noise from the dumpsters, traffic and late night activity. Stating late at night you can hear people congregating around PETCO and drag racing. He doesn't want anything to add to that and is against this petition. Public hearing was declared closed. Commissioner Lindsey asked Ressler for clarity as to what the buyer's intentions are with this property. Ressler states the buyers have no interest to build anything on the property. They merely want to keep people from back there and keep the traffic down. Motion was made by Keith Flowers, seconded by Chad Lindsey to approve the zoning change. Motion carried 6-0. 4. Public hearing to consider and take action regarding the petition of Kacy Smyers on behalf of Linda McCarrell for a change in zoning from an Agricultural District (A) to a Commercial District (C), in the A208 E Crow Survey, Tract 60, being located at 4115 Pine Mill Rd Godwin states Agricultural has historically been used as a holding district in Paris, in many cases awaiting an actual use before final zoning is approved. This is already part of an existing business area, and this specific parcel is adjacent to a Commercial zoned lot. We concur with this request and recognize this property should be rezoned from Agriculture to Commercial to bring this new business into compliance and recommends approval of the zoning change. Public hearing declared open. Linda McCarrell, owner of subject property, states she purchased this property prior to it being annexed into the City of Paris limits. McCarrell asked the board to approve this petition for her business. Public hearing declared closed. Motion was made by Sims Norment, seconded by Rick Hundley to approve the zoning change from Agricultural to Commercial. Motion carried 6-0. 5. Consideration of and action on the Preliminary Plat of ' Lot 1, Block A of the House-Aikin Addition CB 294, being located at 3145 E Houston St. Carla Easton states the owner proposes to subdivide the lot into two residential lots and has submitted a preliminary and final plat of the property. Easton states water and sewer services are available along E Houston Street. It appears the preliminary and. final plats comply with the City of Paris subdivision regulations and zoning ordinance. Easton recommends approval. Motion was made by Keith Flowers. Seconded by John Lee to approve the Preliminary Plat. Motion carried 6-0. 6. Consideration of and action on the Final Plat of Lot 1, BlockA of the House-Aikin Addition CB 294, being located at 3145 E Houston St. Easton states same comments as previous item and recommends approval. Motion was made by Keith Flowers. Seconded by John Lee to approve the Final Plat. Motion carried 6-0. 7. Consideration of and action on the Preliminary Plat of Lots 1, 2, 3, Block A, American Spiral Weld CB 355 Addition, being located in the 2600 Block of Park St. Easton states The Paris Economic Corporation owns 144.78 acres along the NW Loop 286 and in the Industrial Park along Park Street. In preparation of the American SpiralWeld steel pipe manufacturing development, the PEDC has prepared a preliminary plat of the property in order to layout the proposed lots for phased development, called Lots 1, 2 and 3, Block A of American SpiralWeld Addition CB 355, ultimately to be conveyed to the developer in accordance with the master development agreement. The property is currently zoned Heavy Industrial District. The PEDC has submitted a preliminary plat of the property, and a site plan of the overall development of the steel mill plant. 'Vater and sewer utilities exist in the project area, but due to site development, approximately 1,500 feet of water line will be relocated at the developer's cost to accommodate the new plant. The preliminary plat identifies both the existing easements to be abandoned, and the proposed easements accommodating the relocation. It appears that the preliminary plat complies with the City of Paris subdivision regulations, subject to the following revisions: Provide a drainage easement for the detention pond. 2. Designate the fire lane / access easement around the proposed building. 3. Provide a finished floor elevation for all proposed buildings. 4. Coordinate and define an easement to Atmos Gas for their existing high pressure gas main onsite, eliminating the blanket easement. 5. Coordinate and define an easement to Oncor Electric (as needed) for their existing, undefined easement to Texas Power & Light. Motion was made by Keith Flowers and seconded by John Lee to approve the Preliminary Plat with the City Engineer recommended revisions. Motion carried 6-0. 8. Discussion regarding the uses in General Retail zoning. Godwin states from time to time we have discussed the need to review all of our zoning districts to help make sure allowable uses within our zoning ordinance still make the most sense for our community and its orderly growth. We have especially run into the uses in General Retail and Commercial and their significant overlap. In response to Commissioner Lindsey's request, as well as past discussions, we have included a list of allowable uses in General Retail, as well as a list of those in Commercial for comparison. Chad Lindsey states the reason he wanted to bring this forward is because we seem to keep running into situations where we have neighborhoods coming up against retail. When it comes to someone asking can we protect them from the back of a shopping center he wants to see if the City can have more authority of putting a buffer zone requirement in there. Godwin states we have a little bit in our ordinance and we can bring something back over the next few months. James O'Bryan states he would like more time to review some of the schedules to figure out why some of these are laid out the way that they are. Godwin states these two lists need to be more distinct to define the margins and he will add it to his list of things to bring back before the board. 9. Discussion regarding Accessory Residential Dwelling Units. Godwin reviewed the draft accessory dwelling ordinance with the board and O'Bryan provided feedback regarding percentage of land use, building to building ratio and expressed not allowing covered parking or a separate driveway/entrance for the accessory dwelling units. Godwin states the plan is to bring this back for the January 7th meeting for recommendation for an ordinance amendment. 10. Adjournment. Motion made by Norment Sims and seconded by John Lee to adjourn. Meeting adjourned at 6:03 p.m. APPROVED THIS 7" DAY OF JANUARY, 2019 Chairman VLAR MEETI IN TES CITY OF PARIS HIST RIC PRESERVATION COMI SIGN WEDNESVAXAQYEMRERj4,IM Present: Chris Dux, Chairman Glee Emmite Randy Hider Matt Coyle Linda Vandiver Mike Lazar Cheri Bedford HPO Linda Knox Council Liaison John Godwin, City Manager Absent: Sarah Barbee Barbara Wilson Paul Denney Marvin Gorley Commissioner Dux called the meeting to order at 4: 00 p. m. Minutes for the October 10, 2018 meeting were approved by acclamation: Marvin Gorley was present to explain the Certificate of Appropriateness request for 128 & 132 S Main Street, former Henry Printing and Shurshave building. The renovations will take place on the north half of the building, historically named the Bywaters building. The property owner is requesting a repair to awning in kind, uncovering and repair of original transom windows, repair and replace dilapidated portions of the storefront in the traditional storefront model, and an addition of two custom sliding large doors in the north facing wall. The doors are to provide for access to the vacant property next door where a building burned in the early 2000' , in hopes of future patio expansion. Roof will be repaired and the large doghouse on top will be removed. A parapet cap will be secured on the top of the brick dividing wall between the vacant area and the building. After a few questions about the project, a motion was made by Commissioner Coyle and seconded by Commissioner Lazar to approve the certificate of appropriateness as presented. Motion carried. Commissioner Emmite made the motion to approve the item A. 534 NW 5th and item B. 346 NW 3rd be sent to Building and Standards Commission with no opposition, as they hold no historic value to the community, and cannot be rehabilitated or designated on the National Register of Historic Places or a Recorded Texas Landmark or a Local Historic Landmark. Motion was seconded by Commissioner Lazar, motion carried. Item 6 was moved up on the agenda. Commissioner Coyle presented the clarifications of the fence guidelines as developed by the subcommittee. After brief discussion a motion was made to approve the new guidelines and ask the council to adopt the new amendment by Commissioner Lazar, seconded by Commissioner Emmite, motion carried City Manager, John Godwin presented a draft mural ordinance for commission input. A subcommittee was appointed to review the draft for consistency with the design standards. Commissioners Lazar, Emmite, and Vandiver volunteered to be on the committee. Commissioner Lazar agreed to lead the committee. No other action taken. Cheri gave a report on the in house approved certificates of appropriateness' and answered questions. She invited commissioners to the up and coming events in downtown, and informed them on an educational project on the history of Paras she discussed with the S & 6th grade Socrates students. Commissioner Hider requested a discussion item on incentives for the Church Street residential district be added to the next agenda. Hearing no other items, CommissionerCoyle made a motion to adjourn at 4:50 p.m., seconded by Commissioner Lazar, motion carried. �hairman 2018 Present: Glee Emmite Shelley McDowell April Coward Cody Kelly Laurie Redus Frances Reed Cheri Bedford, Main Street Manager Meeting Minutes of the Main Street Advisory Board AMENDED, 107 Kaufman St Paris Texas City Council Chambers Tuesday. January 9. 2018 Absent: John Brazile Becky Semple, Chamber Liaison Cleonne Drake — City Council Liaison 1) Call meeting to order- Glee Emmite at 4:33 pm 2) Citizens Forum- None 3) Approval of minutes of last meeting Shelley McDowell moved to approve the minutes, April Coward seconded, minutes were approved. 4) BIG grant for Moffitt Financial: Don Moffitt was present to give details about his project on the fagade of 36 W. Plaza. They plan to do a complete remodel on the fagade of the building based on a design rendering from the Texas Main Street program. Glee Emmite asked about the upper floor windows. Don explained there is no second floor in the building so the plan is to put in a blanker panel designed to look like historic windows. Mr. Moffitt answered other questions about the project that had to do with the canopy, and side of the building. Cheri explained the Historic Preservation Commission has agreed to give a fagade grant for the amount of $2,500. There is $12,000 dollars left in the fund for the BIG grant. A motion was made by Shelley McDowell to grant $5000 to The Moffitt Financial Group for the remodel of their front fagade, Motion was seconded by April Coward. Motion carried 6-0. a) Cheri reported that 109 businesses are listed in the new Downtown brochure. She reminded us about the City Council meeting on Jan. 22, where Cheri and Glee will give a report on MSAB and our work plan. As many of us as possible need to be in attendance for support. 5 Committee, Liaison„&lorts- a) HPC — Glee reported next meeting will be January 10th.We want to get HPC involved in educating people who are interested in investing in downtown as to the services we can make available — design, planning, etc. b) PDA — Glee reported on the latest Breakfast Chat MSAB held with merchants, where we showed a Roger Brooks video, and City .Engineer Carla Easton gave a report on the new sewer lines that are being installed on Main St. heading south. PDA next meeting is Jan. 100' where they'll talk about the pros and cons of the Antique Fair. Robin Weems is in charge, and the Gibraltar ownership wants the Hotel to be the venue, concern is that the cost of that will be prohibitive. c) Chamber of Commerce and V&CC — Becky Semple was not present. d) Economic Vitality — Cody met with Cheri in December to discuss setting up a committee, and to look at setting up a website for available properties for business and residential. He plans to develop a survey and a spreadsheet with available properties. e) Organization - Laurie recapped the November meeting with the Market Square vendors 6) Future Agenda Items- None. 7) Motion to adjourn - by Cody, with second from Laurie. Meeting adjourned at 5:03 pm Approved this YJ day of „ ,r t s� 2019. Cid” rug . Glee Emmite, Board Chair REGULAR MEETING MINUTES MAIN STREET ADVISORY BOARD Tuesdat November 13 2018 4:30 PM Present: Absent: Glee Emmite, Chair Laurie Redus Shelley McDowell Becky Semple Kevin Ashmore Clayton Pilgrim, Council Liaison Carolyn Patterson John Brazile Jane Helberg City Staff— John Godwin, City Manager Cheri Bedford, Main Street Manager Delta Kamma Gappa members (17) AGENDA 1. Glee Emmite called the meeting to order at 4:30 PM in the Paris City Council Chambers. 2. September minutes — Minutes had been emailed earlier to all board members and were available on the monitors for viewing. A motion to approve the October 9, 2018 meeting minutes was made by Shelley McDowell, second by John Brazile, motion carried. 3. Committee Discussions • Design — Glee Emmite, HPC Liaison, reported on the HPC meeting in October. The committee reviewed fagade adjustments for 127 Lamar Avenue which is owned by Lucy Funk/Dave Wensel. • Promotions — John Brazile reported that the Promotions Committee met on October 9, 2018 to focus on plans for Mannequin Night. The event was very successful and well attended. John thanked Jill Awtrey for her detailed planning which made Mannequin Night a great event for Paris. The Pumpkin Festival was reported to be another successful fall event. The new location at Bywaters Park seemed to be enjoyed by all. • Economic Vitality — Kevin Ashmore reported that the committee met on October 11, 2018. The following persons attended the meeting: Paul Allen (Lamar County Chamber of Commerce President), Chase Coleman (Vice - President of Liberty National Bank), Cheri Bedford, Wade White (HWH Group), Darrell Felsberg (Downtown Association member) and Kevin Ashmore. The public and business community need to be educated on the local, state and federal incentives that are available. This will include Small Business Association loans/grants, BIG from the City of Paris, and various state/federal building grants. With the help of HWH personnel, the group plans to create a one-page synopsis detailing the opportunities available in both downtown and all of Lamar County. This will be especially helpful for Paul Allen at the Chamber of Commerce as he recruits and attracts prospective businesses to our area. Downtown will be a major focus of this project. The group will meet again in December. • Organization — No report in the absence of Laurie Redus. • Chamber & VCC — No report in the absence of Becky Semple. • PDA —No report 4. Main Street Managers Report — Christmas tree lighting on November 17'' with live reindeer downtown 4-8 PM, Small Business Saturday on November 24th, • Christmas parade on December 1 st, and • Wassail Fest the following weekend. There will be a $300 downtown dollars give-away along with other door prizes the Saturday after Thanksgiving. 5. John Godwin presented an overview of downtown improvements to a visiting group of teachers who attended the Main Street meeting. A few of the improvements included were: water/electricity improvements to Bywaters Park and the Plaza, taking over care of several properties in and around town, planting trees, creating small pocket parks, sidewalks and many more. Godwin then described the Toole Design Group's 10 Year Plan for the major renovation of the downtown area. Following the presentation, Cheri Bedford led the teacher group on a walking tour of two buildings downtown that are currently under construction. Owners are Chris Dux (ls` SW at Kaufman) and Lucy Funk (127 Lamar Ave). 7. Kevin Ashmore made a motion to adjourn, second by Shelley McDowell, motion carried. The meeting was adjourned at 4:56 PM. Respectfully submitted, Carolyn Patterson Secretary, Main Street Advisory Board Approved this d day of y f a - 2019. J .._................ .. ... .m ._ Glee Emmite, Board Chair SPECIAL MEETING MINUTES CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFERENCE ROOM PARIS TEXAS TUESDAY„ SEPTEMBER„ 201$ 12:00 O'CLOCK P.M. 1. The Board of Adjustment meeting was called to order by David Hamilton, Chairman at 12:01 p.m. The following members were present: David Hamilton, Brady Fisher, A.W. Clem, Louise Hagood and Benny Plata. Also present was Carla Easton, City Engineer, Stephanie Harris, John Godwin and concerned citizens. 2. Discuss and act on appointment of one and two year terms far regular and alternate board members. Motion was made by Benny Plata and seconded by David Hamilton to select David Hamilton, Louise Hagood, Benny Plata and Chris Fitzgerald for a two year term and Brady Fisher and A.W. Clem were selected for a one year term. Motion carried 5:0. Election of officers. A. Chairman B. Vice -Chairman Motion was made by Louise Hagood to select David Hamilton as Chairman, seconded by Benny Plata. Motion carried 5:0. Motion was made by A.W. Clem to select Louise Hagood as Vice -Chairman, seconded by Benny Plata. Motion carried 4:1, with Louise Hagood casting the dissenting vote. 4. Approval of minutes from previous meetings. (July 25"', 2018) Motion was made by Louise Hagood, seconded by A.W. Clem to approve minutes for the July 25`h, 2018 meeting with revision to Section 1, change "Benny Fisher" to "Brady Fisher". Motion carried 5-0. 5. Public hearing to consider and take action on the petition of Scott and Kristi Hearne on Lot I1 A, City Block 257-B, being located at 2531 Pine Bluff. The petition requested a variance of Section 9-301 (1) of the Zoning Ordinance which provides as follows: 9-301 (1): (1) Schedule minimum lot depths- Residential districts, MF -2 minimum lot depth- 120 FT The applicant is proposing to construct a duplex on a lot 91 foot deep. The applicant is requesting a 29 foot variance in depth. Public hearing was declared open. Scott Hearne, the property owner, spoke in favor of the petition. He owns other duplexes on the street and plans to mimic them as close as he can with the needed modifications to meet required setbacks. His goal is to construct a duplex that would continue the beautification of the neighborhood. A.W. Clem inquired about the square footage of the proposed duplex and if it would allow enough room for the required setbacks; to which Scott replied that once this was approved they would design a duplex that would meet required setbacks using a wider footprint and though the backyard would be small not many renters care about the size of the backyards. No one spoke in opposition. Public hearing was declared closed. David Hamilton mentions that there is a memo from the City that recommends granting the 29 foot variance and asks if there are any other questions or comments. Louis Hagood informs the board that this address has previously gone in front of the board with a different owner and was denied because the lot was too small. A.W. Clem says that if there was no previous opposition from the public last time and if the applicant is the owner of the adjacent properties that it should not be an issue to grant the variance. David Hamilton agrees that with no opposition the variance is acceptable. Carla Easton, the City Engineer, clarifies that this variance is necessary to construct on the lot and though it does not meet minimum depth requirements it exceeds the width and has enough lot area for construction. This lot has already completed the zoning change process and with acceptable plans that fit the substandard lot a duplex can be constructed. Motion was made by A.W. Clem, seconded by Benny Plata to approve the 29 foot variance in depth. Motion carried 5:0. 6. Meeting adjourned at 12:23 p.m. APPROVED THE 8h DAY OF JANUARY, 2019.