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07 - Financial ReportItem No. 7 memorandum TO: City Council John Godwin, City Manager FROM: Gene Anderson, Finance Director SUBJECT: NOVEMBER 2018 FINANCIAL REPORT DATE: December 20, 2018 BACKGROUND: Section 69 (3) of the Paris City Charter requires the Finance Director to submit to the City Council through the City Manager a monthly statement of all receipts and disbursements. The attached report satisfies that requirement. STATUS OF ISSUE: This report updates the City Council on the City's financial activities through the month stated in the subject line. BUDGET: Not affected by this report. RECOMMENDATION: Motion to receive the monthly financial report. City of Paris November 2018 Financial Report Comments Net to Date Comparison of Revenues: 1. The operations and maintenance property tax and related collections are 3.73% more than this time last year. Current tax collections were 7.87% of the tax levy vs. 8.42% last year. 2. Sales taxes are up only 0.87% from last year. 3. Hotel occupancy taxes are up 3.36% from last year. All hotels are current on their taxes. 4. Franchise fees are up 6.33% compared to last year. 5. Permit fees are up 9.97% from last year. This amounts to only $3,310. 6. Municipal Court fines and related fees are 23.05% above last year's collections. This amounts to $9,082. 7. Other revenue includes leases, interest, copy fees, birth & death certificates, library fees, mixed beverage tax, and other minor revenues. This revenue is up 16.54% or $42,133.49. This comes mostly from collecting some delinquent lease payments. 8. Sanitation fees are down 5.14% compared to 2017 collections. This is only $3,003 and was expected with more of these fees going directly to the Sanitation Fund in this budget. 9. EMS fees are up 13.34% compared to last year. 10. Total General Fund revenues, net of any transfers, are 5.45% above last year. General Fund revenues equal 14.62% of the budget with the City being 16.66% through the budget year. 11. Total General Fund expenditures are up 0.93% compared to last year. General Fund expenditures to date equal 15.65% of budget with the City being 16.66% through the budget year. 12. Sewer revenue is up 9.78%. 13. Water revenue is down 2.32%, but is adversely affected by the billing adjustment to Lamar County Water Supply. Without that adjustment, water revenue would have been up 2.59%. November 2018 is the final month to be affected by the LCWS adjustment. 14. Total Water & Sewer revenues, ignoring transfers, are 2.70% above last year. 15. Total Water & Sewer expenses are 2.98% below last year at this point and represent 10.44% of the total budget (also 10.44% adjusted for debt payments since there have been none this fiscal year) while the City is 16.66% through the budget year. Departmental Expenditure Summary: At this point the City is two months or 16.66% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General, Water & Sewer, and Sanitation Funds there are five departments whose expenditures are over 16.66°/x. 1. City Council -35.28%. The overage amounts to $16,734. This overage is due to the annual insurance payment, building maintenance, and membership fees. EMS -19.97%. The overage amounts to $89,188 and is due to expenditures made on the new EMS station. 3. Cox Field Airport -25.10%. The overage amounts to $11,728 and is due to the annual insurance payment. 4. General Expenses -31.12%. The overage amounts to $255,014 and is mainly due to payments made to the non-profit organizations and maintenance agreements. 5. Warehouse -22.62%. The overage amounts to $6,926 and is due to the annual insurance payment and construction of the loading/unloading pad. General comments to the City Council: 1. Over 99% of all of the City operational activity takes place in the General Fund, the Water & Sewer Fund, or the Sanitation Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund, Water & Sewer Fund, and the Sanitation Fund. However, if circumstances merited it, I would make comment on activity in one of the other funds. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. The activity of the Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for this agency. PEDC has its own managing board. I O N N N m m, O OD Cr M n 111 M O -! -:� d' M O t\ O 00 Vf O N M M m M M '..O d li Cl N 00 �--I w M O -4-Wit01 W . -� n M O .-i O Ol tD N '. 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