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06 - Boards & Commissions - Minutes-ReportsItem No. 6 VCC Quarterly Report for October, November, and December - 2018 October Main Trading Annual Hamfest Funded: $1350 Room Nights: 30 Backyard Blowout at Love Civic Center Funded: $2,000 Room Nights: 75 TEXPACC Square Dance Convention at Love Civic Center Funded $1500 Room Nights: 225 City of Paris Main Street Festival of Pumpkins at Bywaters Park Funded $2500 Room Nights: 20 November Church of God Restoration Revelation Study at Love Civic Center Funded: $1950 Room Nights: 275 December Paris High School Basketball Tournament Funded: $2500 Room Nights: 130 Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis October 31, 2018 ASSETS CURRENT ASSETS HOT Checking $ 301,188.57 Not HOT Checking 84,831.45 Not HOT Guaranty'Bond Bank CD 27,503.24 Total Current Assets 413,523.26 OTHER ASSETS 1,350.02 Returned Checks Receivable 35.00 Due From Not Hot Checking 303.45 Total Other Assets _v_...... 338.45 Total Assets $ 413,861.71 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC $ 3,000.00 Due to LCC 2,868.23 Due to Trail de Paris T -Shirt 20.00 Due to Hot Checking 303.45 Payroll Liabilities 1,350.02 Sales Tax Payable 49.54 Total Current Liabilities 7,591.24 NET ASSETS Retained Earnings 438,725.165 Net Income 8. 5) Total Net Assets 406,270.47 Total Liabilities and Net Assets $ 413,861.71 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the Month Ended October 31, 2018 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Month Ended {Month Ended Oct 31, 2018 Oct 31, 2018 Variance % of Budget Annual Budget Actual Budget Revenue Hotel !Motel Occupancy Tax $ 0.00 $ 0.m00 $�O.OD 0.00% S 640,000.00, Total Revenue 0.00 0.00 0.00 0.00% 640,000.00 Operating Expenses Training / Education 0.00 167.00 (167.00) 0.00% 2,000.00 Postage 91,13 125.00 (33.87) 72,90% 1,500.00 Misc. Expenses 0.00 208.00 (208.00) 0,00% 2,500.00 D & O Insurance 0.00 0.00 0.00 0.00% 2,800.00 Worker's Comp 707.33 0.00 707.33 0.00% 2,000.00 Staff Ins./Retirement 466.17 834.00 (367.83) 65.90% 10,000.00 Meetings & Hosting 0.00 250.00 (250.00) 0.00% 3,000.00 Chamber Management 0.00 0.00 0.00 0.00% 40,000.00 Small Equipment 0.00 84.00 (84.00) 0.00% 1,000.00 Out of Town Travel 269.90 417.00 (147.10) 64.72% 5,000.00 Intown Auto/Exp Allowance 200.00 417.00 (217.00) 47.96% 5,000.00 Membership Dues/Sub. 0.00 0.00 0.00 0.00% 4,000.00 Audit 0.00 0.00 0.00 0.00% 2,000.00 Bookkeeping 373.33 375.00 (1.67) 99.55% 4,500.00 Payroll Expenses 6,592.32 6,667.00 (74.68) 98.88% 80,000.00 Payroll Tax Expense 499.16 510.00 (10.84) 97.87% 6,120.00 Office Expense 145.26 334.00 (186.74) 43.49% 4,000.00 Communications 0.00 250.00 (250.00) 0.00% 3,000.00 Furniture & Fixtures 0.00 0.00 0.00 0.00% 1,000.00 Historical Museum 0.00 292.00 (292.00) 0.00% 3,500.00 Bank Service Charge 147.55 42.00 105.55 351.31 % 500.00 Credit Card Fee 0.00 206.00 (208.00) 0.00% 2,500.00 Motel Tax Transferred to LCC 0.00 0.00 0.00 0.00% 320,000.00 Marketing / Advertising 11,683.41 5,334.00 6,349.41 219.04% 64,000.00 Event Expenses 47.66 17.00 30.66 280.35% 200.00 Chaparral Square Dancers 1,541.18 500.00 1,041.18 308.24% 500.00 Tour de Paris Exp 31.11 0.00 31.11 0.00% 32,500.00 Uncle Jessie's Exp 0.00 0.00 0.00 0.00% 500.00 Lamar Co Days in Austin Exp 0.00 0.00 0.00 0.00% 4,500.00 ASA 0.00 0.00 0:00 0.00% 27,000.00 SDBA Boat Races 0.00 0.00 0.00 0.00% 7,500.00 Events Promotion / Funding 2,974.20 2,750.00 224.20 108.15% 33,000.00 Arts Allocation 0.00 0.00 0.00 0.00% 7,000.00 Baseball Field Lighting 11,855.86 13,333.00 (1,477.14) 0.00% 13,333.00 Pump Track 0.00 0.00 0.00 0.00% 50,000.00 Rent to COC 1 000.00 1,000.00 0.00 0.00% � 12,000.00 Total Operating Expenses . 38,625.57 34,114.00 4,511.57 113.22% 757,953.00 Operating Income (Loss) 38,625.5734,114 4,511.57 113.22%(117,953.00) NOT -HOT INCOME Misc Income 0.70 167.00 (166.30) 0.42% 2,000.00 Trolley 75.00 417.00 (342.00) 17.99% 5,000.00 Tour de Paris Income 0.00 0.00 0.00 0.00% 45,000.00 Souvenir Sales 567.46 1,000.00 (432.54) 56.75% 12,000.00 Interest Income14.74 m_ 2 150 .2.24 117.92% 150.00 Total Not -Hot Income657.9 0 IT ___L,596.60 938.60' 41.21% 64,150.00 NOT -HOT EXPENSES Trolley Driver 345.00 167.013 178.00 206.59% 2,000.00 Trolley Expenses 100.00 500.00 (400.00) 20.00% 6,000.00 Trolley Insurance 164.48 175.00 (10.52) 93.99% 2,100.00 Souvenir Exp 148 00 417.00 _ Q10.5?) 93.99% 5.000.00 Total Not -Hot Expenses 757.481,259.00 (501.52} 60.17% 15,100.00 Net Income (Loss) $ - 38 725.15 33,776.5 .0 $ coo,,4�94 714.65 % $ (68s9D3.0�0 ; ,w Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For Month Ended October 31, 2018 and 2017 and Month Ended October 31, 2017 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Month Ended Month Ended Month Ended Month Ended Oct 31, 2018 Oct 31, 2018 Oct 31, 2017 Oct 31, 2017 Actual Budget Actual Actual REVENUE Total Revenue 0.00 0.00 0.00 0.00 OPERATING EXPENSES Training / Education $ 0.00 $ 167.00 $ 0.00 $ 0.00 Postage 91.13 125.00 156.59 156.59 Misc Expenses 0.00 208.00 35.95 35.95 Worker's Comp 707.33 0.00 0.00 0.00 Staff Ins./Retirement 466.17 834.00 1,356.93 1,356.93 Meetings & Hosting 0.00 250.00 802.73 802.73 Small Equipment 0.00 84.00 0.00 0.00 Out of Town Travel 269.90 417.00 227.36 227.36 Intown Auto/Exp Allowance 200.00 417.00 200.00 200.00 Membership Dues/Sub. 0.00 0.00 775.00 775.00 Bookkeeping 373.33 375.00 342.50 342.50 Payroll Expenses 6,592.32 6,667.00 9,545.79 9,545.79 Payroll Tax Expense 499.16 510.00 725.10 725.10 Office Expense 145.26 334.00 19.74 19.74 Communications 0.00 250.00 346.41 346.41 Historical Museum 0.00 292.00 3,500.00 3,500.00 Bank Service Charge 147.55 42.00 251.24 251.24 Credit Card Fee 0.00 208.00 0.00 0.00 Marketing / Advertising 11,683.41 5,334.00 18,317.20 18,317.20 Event Expenses - Other 47.66 17.00 0.00 0.00 Chaparral Square Dancers 1,541.18 500.00 51.34 51.34 Tour de Paris Exp 31.11 0.00 100.00 100.00 Lamar Co Days in Austin Exp 0.00 0.00 (4,578.50) (4,578.50) Events Promotion / Funding 2,974.20 2,750.00 1,650.00 1,850.00 Convention Promotion 0.00 0.00 2,500.00 2,500.00 Arts Allocation 0.00 0.00 7,000.00 7,000.00 Baseball Field Lighting 11,855.86 13,333.00 0.00 0.00 Membership Relations 0.00 0.00 16.24 16.24 Rent to COC.... 1,000.00 1,000.00 _ 100000 y 1 000.00„ Total Operating Expenses625.57 36.. t IT�34,,.114.00 �w 44,341.82 44,341.62 Operating Income (Loss) ill114.00) 44,341.621 44,341.62 NOT -HOT INCOME 0.70 167.00 1,002.03 1,002.03 Misc Income Trolley 75.00 417.00 0.00 0.00 Souvenir Sales 567.46 1,000.00 1,119.50 1,119.50 Interest Income 14.74 12.50 0.00 ........... .mm0.00 Total Other Income1,596.50 657.90 2,121.53 2121.53 NOT -HOT EXPENSES Trolley Driver 345.00 167.00 232.50 232.50 Trolley Expenses 100.00 500.00 95.45 95.45 Trolley Insurance 164.48 175.00 177.23 177.23 Souvenir Exp273.00 .�...... 148.OU _.....417,90 ........... 273.00. ..�.......-.... Total Not -Hot Expenses 757.48 1,259.00 778.18 778.18 Net Income (Loss) $ (38,725.15) $ _Hµya(53,776, 501 $ 42,998.27 $� (42,996.27) Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis November 30, 2018 ASSETS CURRENT ASSETS HOT Checking $ 460,928.54 Not HOT Checking 86,209.20 Not HOT GuarantyBond Bank CD27,503.24 _.. ...�..µ...� Total Current Assets 67464098 OTHER ASSETS 47.70 Returned Checks Receivable 35.00 Due From Not Hot Checking 342.80 Due From Hot Checking 47.70 Total Other Assets 425.50 Total Assets $ 575,066.48 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC $ 1,362.26 Due to LCC 97,004.06 Due to Trail de Paris T -Shirt 20.00 Due to Hot Checking 342.80 Due to Not Hot Checking 47.70 Payroll Liabilities 1,346.53 Sales Tax Payable 73.14 Total Current Liabilities 100,196.49 NET ASSETS Retained Earnings 444,995.62 Net Income 29,874.37 Total Net Assets 474,869.99 Total Liabilities and Net Assets $ 575,066.48 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 2 Months Ended November 30, 2018 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided 2 Months Ended 2 Months Ended Nov 30, 2018 Nov 30, 2018 Variance % of Budget Annual Budget Actual Budget Revenue Hotel / Motel Occupancy Tax $ 1 88.... 476.26 $ 1 60,000 00 $ 28,476.26 0.00% $.... 640 000.00 Total Revenue 188,476.26 160,000.00 28,476.26 0.00% 640,000.00 Operating Expenses Training! Education 0.00 334.00 (334.00) 0.00% 2,000.00 Postage 98.96 250.00 (151.04) 39.58% 1,500.00 Misc Expenses 63.96 416.00 (352.04) 15.38% 2,500.00 D & O Insurance 0.00 0.00 0.00 0.00% 2,800.00 Worker's Comp 707.33 1,000.00 (292.67) 70.73% 2,000.00 Staff Ins./Retirement 958.05 1,668.00 (709.95) 57.44% 10,000.00 Meetings & Hosting 46.53 500.00 (453.47) 9.31 % 3,000.00 Chamber Management 10,000.00 10,000.00 0.00 100.00% 40,000.00 Small Equipment 0.00 168.00 (168.00) 0.00% 1,000.00 Out of Town Travel 269.90 834.00 (564.10) 32.36% 5,000.00 Intown Auto/Exp Allowance 400.00 834.00 (434.00) 47.96% 5,000.00 Membership Dues/Sub. 790.00 1,800.00 (1,010.00) 43.89% 4,000.00 Audit 0.00 0.00 0.00 0.00% 2,000.00 Bookkeeping 992.16 750.00 242.16 132.29% 4,500.00 Payroll Expenses 13,057.60 13,334.00 (276.40) 97.93% 80,000.00 Payroll Tax Expense 1,019.56 1,020.00 (0.44) 99.96% 6,120.00 Office Expense 145.26 668.00 (522.74) 21.75% 4,000.00 Communications 0.00 500.00 (500.00) 0.00% 3,000.00 Furniture & Fixtures 0.00 1,000.00 (1,000.00) 0.00 % 1,000.00 Historical Museum 0.00 584.00 (584.00) 0.00% 3,500.00 Bank Service Charge 155.01 84.00 71.01 184.54% 500.00 Credit Card Fee 285.62 416.00 (130.38) 68.66% 2,500.00 Motel Tax Transferred to LCC 94,238.13 80,000.00 14,238.13 117.80% 320,000.00 Marketing / Advertising 15,703.41 10,668.00 5,035.41 147.20 °% 64,000.00 Event Expenses 47.66 34.00 13.66 140.18% 200.00 Chaparral Square Dancers 1,541.18 500.00 1,041.18 308.24% 500.00 Tour de Paris Exp 882.76 1,000.00 (117.24) 0.00% 32,500.00 Uncle Jessie's Exp 0.00 0.00 0.00 0.00% 500.00 Lamar Co Days in Austin Exp 0.00 0.00 0.00 0.00% 4,500.00 ASA 0.00 0.00 0.00 0.00% 27,000.00 SDBA Boat Races 607.90 0.00 507.90 0.00% 7,500.00 Events Promotion / Funding 3,738.02 5,500.00 (1,761.98) 67.96% 33,000.00 Arts Allocation 0.00 0.00 0.00 0.00% 7,000.00 Baseball Field Lighting 11,855.86 13,333.00 (1,477.14) 88.92% 13,333.00 Pump Track 0.00 0.00 0.00 0.00% 50,000.00 Rent to COC 2,000.00 0.00 100.00% 12,000.00 Total Operating Expenses 159,504.86 149,195.00 10,309.86 106.91 % 757„953.00 Operating Income (Loss) 28,971.40 10,805.00 18,166.40 268.13% (117,953.00) NOT -HOT INCOME Misc Income 0.70 334.00 (333.30) 0.21 °% 2,000.00 Trolley 1,725.00 834.00 891.00 206.83% 5,000.00 Tour de Paris Income 0.00 0.00 0.00 0.00% 45,000.00 Souvenir Sales 848.52 2,000.00 (1,151.48) 42.43% 12,000.00 Interest Income _ 14.74 25 m00(10 58.96% 150.00 Total Not -Hot income 2,588.96 3,193.00 604.04 81.08% 64,150.00 NOT -HOT EXPENSES Trolley Driver 442.50 334.00 108.50 132.49% 2,000.00 Trolley Expenses 636.69 1,000.00 (363.31) 63.67% 6,000.00 Trolley Insurance 326.80 350.00 (23.20) 93.37% 2,100.00 Souvenir Exp 280.00 �m 834.00 (23.20) 93.37% 5,000.00 Total Not -Hot Expenses 1,685.99 2,518.00 _ (832.01) 66.96% 15,100.00 Net Income (Loss) $ 29,874.37 $ 11 480.00 $ 18,394.37 260.23 °% $ (68 903.00) Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For Month Ended November 30, 2018 and 2017 and 2 Months Ended November 30, 2017 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Month Ended Month Ended Month Ended 2 Months Ended Nov 30, 2018 Nov 30, 2018 Nov 30, 2017 Nov 30, 2017 Actual Budget Actual Actual REVENUE Hotel / Motel Occupancy Tax $ 188,476.26 $ 160,000.00 1 1 $ _....w_.....82,304.4 ...3 $ _ 182,304.43 Total Revenue 188,476.26 160,000.00 182,304.43 182,304.43 OPERATING EXPENSES Training I Education 0.00 167.00 230.00 230.00 Postage 7.83 125.00 40.91 197.50 Misc Expenses 63.96 208.00 497.56 533.51 Worker's Comp 0.00 0.00 771.00 771.00 Staff Ins./Retirement 491.88 834.00 483.29 1,840.22 Meetings & Hosting 46.53 250.00 193.94 996.67 Chamber Management 10,000.00 10,000.00 10,000.00 10,000.00 Small Equipment 0.00 84.00 0.00 0.00 Out of Town Travel 0.00 417.00 0100 227.36 Intown Auto/Exp Allowance 200.00 417.00 200.00 400.00 Membership Dues/Sub. 790.00 1,800.00 170.00 945.00 Bookkeeping 618.83 375.00 372.50 715.00 Payroll Expenses 6,465.28 6,667.00 9,452.40 18,998.19 Payroll Tax Expense 520.40 510.00 717.95 1,443.05 Office Expense 0.00 334.00 233.90 253,64 Communications 0.00 250.00 256.19 602.60 Furniture & Fixtures 0.00 1,000.00 0.00 0.00 Historical Museum 0.00 292.00 0.00 3,500.00 Bank Service Charge 7.46 42.00 229.63 480.87 Credit Card Fee 285.62 208.00 0.00 0.00 Motel Tax Transferred to LCC 94,238.13 80,000.00 78,130.47 78,130.47 Marketing/Advertising 4,020.00 5,334.00 4,736.50 23,053.70 Event Expenses - Other 0.00 17.00 0.00 0.00 Chaparral Square Dancers 0.00 0.00 0.00 51.34 Tour de Paris Exp 851.65 1,000.00 0.00 100.00 Lamar Co Days in Austin Exp 0.00 0.00 0.00 (4,578.50) SDBA Boat Races 507.90 0.00 0.00 0.00 Events Promotion / Funding 763.82 2,750.00 1,500.00 3,150.00 Convention Promotion 0.00 0.00 26.54 2,526.54 Arts Allocation 0.00 0.00 0.00 7,000.00 Eiffel Tower Lighting/Maint 0.00 0.00 100.00 100.00 Membership Relations 0.00 0.00 0.00 16.24 Rent to COC 1000.00 s 1,()00.00 1,000.00„ 2,000.00 Total Operating Expenses 120,879.29 114,081.00 109,342.78 153,684.40 Operating Income (Loss) 67,696.97 45,919.00 72,96 .65 28 620.03 NOT -HOT INCOME Misc Income 0.00 167.00 30.00 1,032.03 Trolley 1,650.00 417.00 1,612.50 1,612.50 Souvenir Sales 281.06 1,000.00 325.5D 1,445.00 Interest Income0.00 12x.5. ...................., m_......0.0() _............................ 0.00 Total Other Income 1,931.06 1,596.50 1,968.00 4,089.53 NOT -HOT EXPENSES Trolley Driver 97.50 167.00 165.00 397.50 Trolley Expenses 536.69 500.00 225.00 320.45 Trolley Insurance 162.32 175.00 175.07 352.30 Souvenir Exp„ ...................�. 132.00 41µw,7 . �_00 ._ 0.00 273.00 Total Not -Hot Expenses 928.51 1,259.00 565.07 1,343.25 Net Income (Loss) $ 68,599.52 $ 46,256.60 $ 74,364.58 $ 31,366.31 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis December 31, 2018 ASSETS CURRENT ASSETS HOT Checking $ 357,857.47 Not HOT Checking 93,818.94 Not HOT Guaranty Bond Bank CD 27,503.24 Total Current Assets 479,179.65 OTHER ASSETS 47.70 Returned Checks Receivable 35.00 Due From Not Hot Checking 22,52 Due From Hot Checking 47.70 Total Other Assets 105.22 Total Assets $ 479,284.87 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC $ 600.00 Due to LCC 6,457.90 Due to Trail de Paris T -Shirt 20.00 Due to Hot Checking 22.52 Due to Not Hot Checking 47.70 Payroll Liabilities 1,661.99 Sales Tax Payable 96.66 Total Current Liabilities 8,906.77 NET ASSETS Retained Earnings 444,995.62 Net Income 25,382.48 Total Net Assets 470,378.10 Total Liabilities and Net Assets $ 479,284.87 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 3 Months Ended December 31, 2018 Financial statement preparation service provided by Malnory, McNeal & Company PC. CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided 3 Months Ended 3 Months Ended Dec 31, 2018 Dec 31, 2018 Variance % of Budget Annual Budget Actual Budget Revenue Hotel / Motel Occupancy Tax $ 188,476.26 $ 160,000.00 , $µWwwµ 28,476.26 0.00% $w ... 640,000.00 Total Revenue 188,476.26 160,000.00 26 476.26 0.00% 640,000.00 Operating Expenses Training / Education 0.00 501.00 (501.00) 0.00% 2,000.00 Postage 235.32 375.00 (139.68) 62.75% 1,500.00 Misc Expenses 63.96 624.00 (560.04) 10.25% 2,500.00 0 & 0 Insurance 0.00 0.00 0.00 0.00% 2,800.00 Worker's Comp 707.33 2,000.00 (1,292.67) 35.37% 2,000.00 Staff Ins./Retirement 1,944.70 2,502.00 (557.30) 77.73% 10,000.00 Meetings & Hosting 204.90 750.00 (545.10) 27.32% 3,000.00 Chamber Management 10,000.00 10,000.00 0.00 100.00% 40,000.00 Small Equipment 0.00 252.00 (252.00) 0.00% 1,000.00 Out of Town Travel 269.90 1,251.00 (981.10) 21.57% 5,000.00 Intown Auto/Exp Allowance 600.00 1,251.00 (651.00) 47.96% 5,000.00 Membership Dues/Sub. 790.00 1,800.00 (1,010.00) 43.89% 4,000.00 Audit 0.00 0.00 0.00 0.00% 2,000.00 Bookkeeping 1,530.49 1,125.00 405.49 136,04% 4,500.00 Payroll Expenses 20,676.18 20,001.00 675.18 103.38% 80,000.00 Payroll Tax Expense 1,597.22 1,530.00 67.22 104.39 % 6,120.00 Office Expense 145.26 1,002.00 (856.74) 14.50 % 4,000.00 Communications 89.14 750.00 (660.86) 11.89% 3,000.00 Furniture & Fixtures 0.00 1,000.00 (1,000.00) 0.00% 1,000.00 Historical Museum 0.00 876.00 (876.00) 0.00 % 3,500.00 Bank Service Charge 193.87 126.00 67.87 153.87% 500.00 Credit Card Fee 390.81 624.00 (233.19) 62.63% 2,500.00 Motel Tax Transferred to LCC 94,238.13 80,000.00 14,238.13 117.80% 320,000.00 Marketing / Advertising 12,828.92 16,002.00 (3,173.08) 80.17% 64,000.00 Event Expenses 47.66 51.00 (3.34) 93.46% 200.00 Chaparral Square Dancers 1,541.18 500.00 1,041.18 308.24% 500.00 Tour de Paris Exp 2,318.09 1,000.00 1,318.09 0.00% 32,500.00 Uncle Jessie's Exp 0.00 0.00 0.00 0.00% 500.00 Lamar Co Days in Austin Exp 0.00 0.00 0.00 0.00% 4,500.00 ASA 0.00 0.00 0.00 0.00% 27,000.00 SDBA Boat Races 507.90 0.00 507.90 0.00% 7,500.00 Events Promotion / Funding 5,463.02 8,250.00 (2,786.98) 66.22% 33,000.00 Arts Allocation 0.00 0.00 0.00 0.00% 7,000.00 Baseball Field Lighting 11,855.86 13,333.00 (1,477.14) 88.92% 13,333.00 Pump Track 0.00 0.00 0.00 0.00% 50,000.00 Rent to COC1 000.00 3,000.00 _ . 0 00 100.00% 12,000.00 Total Operating Expenses 171,239.84 170,476.00 763.84 100.45% 757,953.00 Operating Income (Loss)_17,236.42 (70,476.00 _ 27,712.42 (164.53% (117,953.00 NOT -HOT INCOME Misc Income 0.70 501.00 (500.30) 0.14% 2,000.00 Trolley 1,800.00 1,251.00 549.00 143.88 % 5,000.00 Tour de Paris Income 7,837.64 0.00 7,837.64 0.00% 45,000.00 Souvenir Sales 1,130.48 3,000.00 (1,869.52) 37.68% 12,000.00 Interest Income45.61 . 1 37.50 ...... ....... 8.11 121.63% .��. 150,00 Total Not -Hot Income10,814.43 �.w 4 789.50 _ _a 6,024.93 225.79% 64,150.00 NOT -HOT EXPENSES Trolley Driver 592.50 501.00 91.50 118.26% 2,000.00 Trolley Expenses 1,245.75 1,500.00 (254.25) 83.05% 6,000.00 Trolley Insurance 489.12 525.00 (35.88) 93.17 % 2,100.00 Exp Souvenir Ex 341.00 1 251.00 35.88 � ..._. 93.17% 5,000.00 Total Not -Hot Expenses 2,668.37. - 3,777.00(1,108.63) 70.65% 15,100.00 Net Income (Loss) $ 25,382.43, $ _2 63 50 $ 34,645.98(268.21 % $ 66,903.00) Financial statement preparation service provided by Malnory, McNeal & Company PC. CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For Month Ended December 31, 2018 and 2017 and 3 Months Ended December 31, 2017 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Month Ended Month Ended Month Ended 3 Months Ended Dee 31, 2018 Dee 31, 2018 Dec 31, 2017 Dec 31, 2017 Actual Budget Actual Actual REVENUE Hotel / Motel Occupancy Tax $0.00 $ 0.00 $ 0.00 $ 182,304.43 Total Revenue � .00 0.00, 0.00 182,304.43 OPERATING EXPENSES Training / Education 0.00 167.00 486.51 716.51 Postage 136.36 125.00 •137.66 335.16 Misc Expenses 0.00 208.00 133.38 666.89 Worker's Comp 0.00 1,000.00 0.00 771.00 Staff Ins.lRetirement 986.65 834.00 753.82 2,594.04 Meetings & Hosting 158.37 250.00 88.07 1,084.74 Chamber Management 0.00 0.00 0.00 10,000.00 Small Equipment 0.00 84.00 0.00 0.00 Out of Town Travel 0.00 417.00 186.48 413.84 Intown Auto/Exp Allowance 200.00 417.00 200.00 600.00 Membership Dues/Sub. 0.00 0.00 0.00 945.00 Bookkeeping 538.33 375.00 521.67 1,236.67 Payroll Expenses 7,618.58 6,667.00 10,139.96 29,138.15 Payroll Tax Expense 577.66 510.00 770.53 2,213.58 Office Expense 0.00 334.00 0.00 253.64 Communications 89.14 250.00 166.94 769.54 Historical Museum 0.00 292.00 0.00 3,500.00 Bank Service Charge 38.86 42.00 180.08 660.95 Credit Card Fee 105.19 208.00 0.00 0.00 Motel Tax Transferred to LCC 0.00 0.00 0.00 78,130.47 Marketing /Advertising (2,874.49) 5,334.00 1,246.01 24,299.71 Event Expenses - Other 0.00 17.00 0.00 0.00 Chaparral Square Dancers 0.00 0.00 0.00 51.34 Tour de Paris Exp 1,435.33 0.00 0.00 100.00 Lamar Cc Days in Austin Exp 0.00 0.00 0.00 (4,578.50) Events Promotion / Funding 1,725.00 2,750.00 1,724.50 4,874.50 Convention Promotion 0.00 0.00 0.00 2,526.54 Arts Allocation 0.00 0.00 0.00 7,000.00 Eiffel Tower Lighting/Maint 0.00 0.00 0.00 100.00 Membership Relations 0.00 0.00 0.00 16.24 Rent to COC 1.000.00 �mm 1,000.003,000.00 Total Operating Expenses 11,734.98 21,281.00 17,735.61 171,420.01 Operating Income (Loss) .... Al1�,734.98j _ 21,281.00 X17,735.61 10„884.42 NOT -HOT INCOME Misc Income 0.00 167.00 0.00 1,032.03 Trolley 75.00 417.00 675.00 2,287.50 Tour de Paris Income 7,837,64 0.00 0.00 0.00 Souvenir Sales 261.96 1,000.00 486.00 1,931.00 Interest Income .,, 16.62 12.50 __.. 0.00 a 0.00 Total Other Income 8,211.22 1,696.50 1,161.00 5„250.63 NOT -HOT EXPENSES Trolley Driver 150.00 167.00 127.50 525.00 Trolley Expenses 609.06 500.00 170.57 491.02 Trolley Insurance 162.32 175.00 175.07 527.37 Souvenir Exp mm 61.00, 417.00. 0.0,0, 273.00 Total Not -Hot Expenses 982.38 1,259.00 473.14 1,816.39 Net Income (Loss) $ (4,606.14) $ 20943.50 $ 17 047.75) $ 14,318.56 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided LCC Activity Report Date # of Attendees 10/6/2018 11/11/2018 10/16/2018 10-17 thru 20 11/1/2018 11/3/2018 11/10/2018 11/10/2018 11-6 & 17 11-21 thru 11-25 11-30 thru 12-2 12/3/2018 12/7/2018 12/8/2018 12/12/2018 12/14/2018 12/15/2018 12/17/2018 Event 50 Neal Birthday Party 450 Paris Pregnancy Banquet 500 Chamber Celebration 400 TEXPACC Square DanceConvention 250 Women's Conference 350 Avlila Wedding & reception 125 PJC Alumni Banquet 500 CASA Banquet 2500 Christmas in Paris 500 Church of God Restoration Revival 1500 Gun & Knife show 250 Pesticide Seminar 800 PJ Trailers Christmas Party 800 PRMC Christmsa Party 300 City of Paris Christmas Party 800 Load Trail Christmas Party 500 Maxey Trailers Christmas Party 250 Spiral Weld Event Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis October 31, 2018 ASSETS CURRENT ASSETS Love Civic Center $ 248,129.85 Reserved for Construction 225,000.00 Returned Checks Receivable 250.00 Liberty National Bank CD 32,164.49 Due From VCC _2,868.23 Total Current Assets 508412.57 Total Assets $ 508,412.57 -LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC $ 74.00 Payroll Liabilities 1,870.25 GBB Renovation Loan 52,162.07 LNB Renovation Loan 52,384.13 Total Current Liabilities 106,490.45 NET ASSETS Retained Earnings 417,722.26 Net Income X15,800.14) Total Net Assets 401,922.12 Total Liabilities and Net Assets $ 508,412.57 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date .` Modified Cash Basis For the;Month Ended October 31, 2018 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Month Ended Month Ended Oct 31, 2018 Oct 31, 2018 Variance % of Budget Annual Budget Actual Budaet REVENUE R.V. Hook Up 240.80 834.00 (593.20) 28.87% 10,000.00 Mlsc Income 0.00 150.00 (150.00) 0.00% 1,800.00 Rent 6,524.14 .7,916.00 (1,391.86) 82.42% 95,000.00 Refunded Deposits (900.00) (916.00) 16.00 98-.25% (11,000.00) Booth Rental 0.00 0.00 0.00 0.00% 400.00 Tower Lighting 0.00 0.00 0.00 0.00% 400.00 Craft Expo Inc. 0.00 0.00 0.00 0.00% 3,000.00 Bicycle Rentals 394.48 w 208.00 186.48 189m65 ° 2,500.00„ Total Revenue _ 6,259.42 8,192.00 {1„932.58) 76.41 °% 422,100.00 GrossProflt 6,259.42 8,192.00 ____�1,93258 _ 76.41 % 422,100.00 OPERATING EXPENSES Craft Expo 0.00 0.00 0.00 OAO % 250.00 Bank Service Charge 7.46 21.00 (13.54) 35.52% 250.00 Communications 291.60 458.00 (166.40) 63.67% 5,500.00 Office Expense 0.00 42.00 (42.00) 0.00% 500.00 Payroll Expenses 7,324.74 9,333.00 (2,008.26) 78.48% 112,000.00 Payroll Tax Expense 554.68 750.00 (195.32) 73.96% 8,000.00 Marketing / Advertising 0.00 250.00 (250.00) 0.00% 3,000.00 Professional Fees - Other 0.00 10.00 (10.00) 0.00% 125.00 Audit 0.00 0.00 0.00 0.00% 1,800.00 Bookkeeping 373.34 271.00 102.34 137.76% 3,250.00 Membership Dues/Sub 156.00 200.00 (44.00) 78.00% 200.00 Electricity 3,217.96 3,333.00 (115.04) 96.55% 40,000.00 Water 1,256.24 417.00 839.24 301.26% 5,000.00 Gas 73.69 375.00 (301.31) 19.65% 4,506.00 Trash Disposal 405.21 438.00 (32.79) 92.51 % 5,250.00 Intown Auto Exp Allowance 250.00 250.00 0.00 100,00% 3,000.00 Small Equipment 556.84 500.00 56.84' 111.37% 500.00 Contracted Services 60.00 167.00 (107.00) 35.93% 2,000.00• Chamber Management 0.00 0.00 0.00 0.00% 18,000.00 Eiffel Tower Lighting/Maint 0.00 334.00 (334.00) 0.00% 4,000.00 Building Maint./Spas. 5,608.45 8,250.00 (2,641.55) 67.98% 99,600.00 Security 58.95 104.00 (45.05) 56.68% 1,250.00 Staff Ins./Retirement 530.83 708.00 (177.17) 74.98% 8,500.00 General Liability 0.00 400.00 (400.00) 0.00% 4,800.00 Workers Comp. Insurance 707.34 1,400.00 (692.66) 50.52% 1,400.00 Director's & Officers 0.00 0.00 0.00 0.00% 2,000.00 Long Term Disability 0.00 150.00 (150.00) 0.00% 1,800.00 Misc Expenses 0.00 117.00 (117.00) 0.00% 1,400.00 Interest Expense 0.00 625.00 (625.00) 0.00% 7,500.00 Ground Maintenance 582.50 708.00 (125:50) 82.27% 8,500.00 Housekeeping Supplies 0.00 250.00 (250.00) 0.00 % 3,000.00 Bicycles & Related Expenses 43.73 42.00 1.73 104.12% 500.00 Capital Improvements 0.00 0.00 0.00 0.00% 50,000.00 Cleaning 0.00 ..„m mwww 834.00 (834 00 0.00% 10,000.00 Total Operating Expenses .w 22,059.56 30,737.00 677._44 71.77 °% 4 7 77 00 Operating Income Loss 15800.14 22,545.00 6,744.86 70.08% 4,325.00 OTHER INCOME Interest Income 0.00 ..-... 9.00 _....�9� 0.00 °% � _ 100.00 Total Other Income 0.00 9.00 (9.00) 0.00% 100.00 Income (Loss) Before Income Taxes �M m��15,�80014 (22,536.00) v � 6,735.86 70.11 ° 4,425.00 µ Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided . Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended October 31, 2018 and 2017 and Month Ended October 31, 2017 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Month Ended Month Ended Month Ended Month Ended Oct 31, 2018 Oct 31, 2018 Oct 31, 2017 Oct 31, 2017 Actual Budoet Actual Acutal Revenue R.V. Hook Up $ 240.80 $ 834.00 $ 168.57 $ 168.57 Misc Income 0.00 150.00 0.00 0.00 Rent 6,524.14 7,916.00 9,615.00 9,615.00 Refunded Deposits (900.00) (916.00) (1,900.00) (1,900.00) Bicycle Rentals 394.48. 208.00 .....,,............_�. _..... __. „581:14 581.14 ................ .�-,. Total Revenue71 ..........6 59.42. .�..�._....,....._. ....�.-.�..,464._m 8,464.71 Operating Expenses Bank Service Charge 7.46 21.00 10.70 10.70 Communications 291.60 458.00 465.97 465.97 Office Expense 0.00 42.00 0.00 0.00 Payroll Expenses 7,324.74 9,333.00 8,155.51 8,155.51 Payroll Tax Expense 554.68 750.00 618.23 618.23 Marketing / Advertising 0.00 250.00 0.00 0.00 Professional Fees - Other 0.00 10.00 0.00 0.00 Bookkeeping 373.34 271.00 342.50 342.50 Membership Dues/Sub 156.00 200.00 156.00 156.00 Electricity 3,217.96 3,333.00 3,596.77 3,596.77 Water 1,256.24 417.00 194.31 194.31 Gas ; 73.69 375.00 0.00 0.00 Trash'.Disposal 405.21 438.00 385.91 385.91 Intown Auto Exp Allowance 250.00 250.00 250.00 250.00 Small Equipment 556.84 500.00 0.00 0.00 Contracted Services 60.00 167.00 0.00 0.00 Eiffel Tower Lighting/Maint 0.00 334.00 0.00 0.00 Building Maint./Spls. 5,608.45 8,250.00 3,875.37 3,875.37 Security 58.95 104.00 58.95 58.95 Staff Ins./Retirement 530.83 708.00 1,346.40 1,346.40 Workers Comp. Insurance 707.34 1,400.00 0.00 0.00 Long Term Disability 0.00 150.00 0.00 0.00 Misc Expenses 0.00 117.00 46.46 46.46 Interest Expense 0.00 625.00 0.00 0.00 Ground Maintenance 582.50 708.00 1,060.00 1,060.00 Housekeeping Supplies 0.00 250.00 0.00 0.00 Supplies 0.00 0.00 313.88 313.88 Bicycles & Related Expenses 43.73 42.00 0.00 0.00 Catering Exp 0.00 0.00 1,350.00 1,350.00 Cleaning 0.00 834.00 0.00 0.00 Total Operating Expenses 22 05956 30,737.00 22,226,96 22,226.96 Operating Income (Loss)(15,800.14 22( 545.00).7 26 13,762.25 Other Income Interest Income 0.00 9.00mm 0.00 _ 0.00 Total Other Income m 0.00 9.00 0.00 0.00 Net Income (Loss) $ 15,800.14 $n T ��22,536 00� $ � X13 762.25 $. 13,762 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis November 30, 2018 ASSETS CURRENT ASSETS $ 230.68 Love Civic Center $ 108,745.63 Reserved for Construction 325,000.00 Returned Checks Receivable 250.00 Liberty National Bank CD 32,164.49 Due From VCC 97,004.06 Total Current Assets 563„164.18 Total Assets $ 563,164.18 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC $ 230.68 Payroll Liabilities 1,882.64 GBB Renovation Loan 48,169.86 LNB Renovation Loan 48,376.64 Total Current Liabilities 98,659.82 NET ASSETS Retained Earnings 417,722.26 Net Income ____.4§.782-1 0 Total Net Assets 4 641504-36 Total Liabilities and Net Assets $ 563,164.18 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended November 30, 2018 and 2017 and 2 Months Ended November 30, 2017 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Month Ended Month Ended Month Ended 2 Months Ended Nov 30, 2018 Nov 30, 2018 Nov 30, 2017 Nov 30, 2017 Actual Budget Actual Acutal Revenue Motel Tax $ 94,238.13 $ 80,000.00 $ 78,130,47 $ 78,130.47 R.V. Hook Up 315.00 834.00 0.00 168.57 Misc Income 0.00 150.00 1,403.60 1,403.60 Rent 16,614.72 7,916.00 16,624.65 26,239.65 Refunded Deposits (4,500.00) (916.00) 300.00 (1,600.00) Bicycle Rentals ,219.62 „�vvv 208.00 m_ 486.20 1,067.34 Total Revenue 106,887.47 88,192.00 96,944.92 105,409.63 Operating Expenses Bank Service Charge 9.33 21.00 11.20 21.90 Communications 315.76 458.00 485.10 951.07 Office Expense 354.69 42.00 150.00 150.00 Payroll Expenses 7,498.73 9,333.00 7,816.68 15,972.19 Payroll Tax Expense 567.97 750.00 592.32 1,210.55 Marketing / Advertising 200.00 250.00 650.00 650.00 Professional Fees - Other 0.00 10.00 0.00 0.00 Bookkeeping 618.83 271.00 372.50 715.00 Membership Dues/Sub 0.00 0.00 0.00 156.00 Electricity 2,378.49 3,333.00 2,308.26 5,905.03 Water 112.16 417.00 160.45 354.76 Gas 139.64 375.00 176.09 176.09 Trash Disposal 810.42 438.00 385.91 771.82 Intown Auto Exp Allowance 250.00 250.00 250.00 500.00 Contracted Services 60.00 167.00 0.00 0.00 Chamber Management 18,000.00 18,000.00 18,000.00 18,000.00 Eiffel Tower Lighting/Maint 0.00 334.00 0.00 0.00 Building Maint./Spls. 4,524.97 8,250.00 694.87 4,570.24 Security 56.95 104.00 58.95 117.90 Staff Ins./Retirement 532.91 708.00 510.82 1,857.22 Building Insurance 4,277.09 0.00 0.00 0.00 Workers Comp. Insurance 0.00 0.00 771.00 771.00 Long Term Disability 0.00 150.00 0.00 0.00 Misc Expenses 137.56 117.00 65.39 111.85 Interest Expense 1,609.89 1,875.00 2,064.45 2,064.45 Ground Maintenance 1,165.00 708.00 530.00 1,590.00 Housekeeping Supplies 0.00 250.00 146.51 146.51 Supplies 682.84 0.00 0.00 313.88 Bicycles & Related Expenses 0.00 42.00 107.80 107.80 Catering Exp 0.00 0.00 0.00 1,350.00 Cleaning 0.00834.00 0.00 �.._.,., 0.00 Total Operating Expenses 44,305.23 47,887.00 36,308.30 58,535.26 Operating Income (Loss) 62, 582.24 40,305.00 � 60,636.62 46,874.37 Other Income Interest Income 0.00 9.00 - 0.00 0.00 Total Other Income0.00 0.00 � 9.00, � 0.00 _ Net Income (Loss) $ 62,582.24 $ 40„314.00 $ 60,636.62 $ 46,874.37 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 2 Months Ended November 30, 2018 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided 2 Months Ended 2 Months Ended Nov 30, 2018 Nov 30, 2018 Variance % of Budget Annual Budget Actual Budget REVENUE Motel Tax $ 94,238.13 $ 80,000.00 $ 14,238.13 117.80% $ 320,000.00 R.V. Hook Up 555.80 1,668.00 (1,112.20) 33.32 % 10,000.00 Misc Income 0.00 300.00 (300.00) 0,00% 1,800.00 Rent 23,138.86 15,832.00 7,306.86 146.15 % 95,000.00 Refunded Deposits (5,400.00) (1,832.00) (3,568.00) 294.76% (11,000.00) Booth Rental 0.00 0.00 0.00 D.00 % 400.00 Tower Lighting 0.00 0.00 0.00 0.00% 400.00 Craft Expo Inc. 0.00 0.00 0.00 0.00% 3,000.00 Bicycle Rentals ___ _ 614.10 m.. 416.00 198.10 - 147.62% 2,500.00 Total Revenue 113,146.89 96,384.00 16,762.89 _ 117.39% 422,100.00 Gross Profit113,146.89 96,384.00 16,762.89 117.39% 422,100.00 OPERATING EXPENSES Craft Expo 0.00 0.00 0.00 0,00% 250.00 Bank Service Charge 16.79 42.00 (25.21) 39.98% 250.00 Communications 607.36 916.00 (308.64) 66.31 % 5,500.00 Office Expense 354.69 84.00 270.69 422.26% 500.00 Payroll Expenses 14,823.47 18,666.00 (3,842.53) 79.41 °% 112,000.00 Payroll Tax Expense 1,122.65 1,500.00 (377.35) 74.84°% 9,000.00 Marketing / Advertising 200.00 500.00 (300.00) 40.00% 3,000.00 Professional Fees - Other 0.00 20.00 (20.00) 0.00% 125.00 Audit 0.00 0.00 0.00 0.00% 1,800.00 Bookkeeping 992.17 542.00 450.17 183.06% 3,250.00 Membership Dues/Sub 156.00 200.00 (44.00) 78.00% 200.00 Electricity 5,596.45 6,666.00 (1,069.55) 83.96% 40,000.00 Water 1,368.40 834.00 534.40 164.08% 5,000.00 Gas 213.33 750.00 (536.67) 28.44% 4,500.00 Trash Disposal 1,215.63 876.00 339.63 138.77% 5,250.00 Intown Auto Exp Allowance 500.00 500.00 0.00 100.00% 3,000.00 Small Equipment 556.84 500.00 56.84 111.37% 500.00 Contracted Services 120.00 334.00 (214.00) 35.93% 2,000.00 Chamber Management 18,000.00 18,000.00 0.00 100.00% 18,000.00 Eiffel Tower Lighting/Maint 0.00 668.00 (568.00) 0.001% 4,000.00 Building Maint./Spls. 10,133.42 16,500.00 (6,366.58) 61.41 % 99,000.00 Security 117.90 208.00 (90.10) 56.68% 1,250.00 Staff Ins./Retirement 1,063.74 1,416.00 (352.26) 75.12% 8,500.00 Building Insurance 4,277,09 0.00 4,277.09 0.00% 0.00 General Liability 0.00 800.00 (800.00) 0.00% 4,800.00 Workers Comp. Insurance 707.34 1,400.00 (692.66) 50.52% 1,400.00 Directors & Officers 0.00 0.00 0.00 0.00% 2,000.00 Long Term Disability 0.00 300.00 (300.00) 0.00% 1,800.00 Misc Expenses 137.56 234.00 (96.44) 58.79% 1,400.00 Interest Expense 1,609.89 1,875.00 (265.11) 85.86% 7,500.00 Ground Maintenance 1,747.50 1,416.00 331.50 123.41 % 8,500.00 Housekeeping Supplies 0.00 500.00 (500.00) 0.00% 3,000.00 Supplies 682.84 0.00 682.84 0.00% 0.00 Bicycles & Related Expenses 43.73 84.00 (40.27) 52.06% 500.00 Capital Improvements 0.00 0.00 0.00 0.00% 50,000.00 Cleaning 0.00 _ 1,668.001( ,668.00 0.00% 10,000.00 Total Operating Expenses 66,364.79 77,999.00 ____01.634.2J1 85.08% 417,775.00 Operating Income (Loss) 46,782.10 18,385 00 28,397.10 264.46% X325.00 OTHER INCOME 0.00 18 00 18.00 0 00 �o 100.00 Interest Income 0.00 18 00 18.00 _µwww_, 0 0.00 /0 100.00 Total Other Income �„ Net Income (Loss) 46„782.10 18,403.00 28,379.10 264.21_ % 4,425.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis December 31, 2018 ASSETS CURRENT ASSETS Love Civic Center $ 182,298 72 Reserved for Construction 325,000.00 Returned Checks Receivable 250.00 Liberty National Bank CD 32,164.49 Due From COC 3,600.00 Due From VCC 6,457.90 Total Current Assets 549,771.11 Total Assets $ 549,771.11 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC $ 74.00 Payroll Liabilities 2,388.16 GBB Renovation Loan 48,169.86 LNB Renovation Loan 48,376.64 Total Current Liabilities 99,008.66 NET ASSETS Retained Earnings 417,722,26 Net Income 33,040.19 Total Net Assets 450,762.45 Total Liabilities and Net Assets $ 549$,771_11 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 3 Months Ended December 31, 2018 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided 3 Months Ended 3 Months Ended Dec 31, 2018 Dec 31, 2018 Variance % of Budget Annual Budget Actual Budget REVENUE Motel Tax R.V. Hook Up $ 94,238.13 $ 80,000.00 $ 14,238.13 117-80% $ 320,000.00 Misc Income 555.80 2,502.00 (1,946.20) 22.21 % 10,000.00 Rent 0.00 450.00 (450.00) 0.00% 1,800.00 Refunded Deposits 34,905.56 23,748.00 11,157.56 146.98% 95,000.00 Booth Rental (4,400.00) (2,748.00) (1,652.00) 160.12% (11,000.00) Tower Lighting 0.00 0.00 0.00 0.00 0.00 0100 0.00% 400,00 Craft Expo Inc. 0.00 0.00 0.00 0.00% 0.00% 400.00 3,000.00 Bicycle Rentals715.72 w . ... .,... 624 00 91.72 ........�.-__._. .... 114.70% _ , �..... 2,500.00 Total Revenue - 1261 015.2 104,576.00 21,439.21 120.50% 422,100,00 Gross Profit 126,015.21 104,576.00 _21,439.21 ° 120.60% 2 42,100.00 OPERATING EXPENSES Craft Expo Bank Service Charge 0.00 24.25 0.00 63.00 0.00 0.00 % 250.00 Communications 988.11 1,374.00 (38.75) (385.89) 38.49% 71.91 %° 250,00 5,500.00 Office Expense 419.63 126.00 293.63 333.04% 500.00 Payroll Expenses Payroll Tax Expense 24,148.55 27,999.00 (3,850.45) 86.25% 112,000.00 Marketing / Advertising 1,830.38 200.00 2,250.00 750.00 (419.62) (550.00) 81.35% 26.67% 9,000.00 3,000.00 Professional Fees - Other 0.00 30.00 (30.00) 0.00% 125.00 Audit Bookkeeping 0.00 1,530.51 0.00 813.00 0.00 717.51 0.00% 188.25% .1,800.00 3,250.00 Membership Dues/Sub 156.00 200.00 (44.00) 78.00% 200.00 Electricity 9,835.16 9,999.00 (163.84) 98.36 % 40,000.00 Water Gas 1,538.67 1,251.00 287,67 123.00% 5,000.00 Trash Disposal 1,190.19 1,620.84 1,125.00 1,314.00 65.19 306.84 1009 % 4,500.00 Intown Auto Exp Allowance 750.00 750.00 0.00 123.35% 100.00% 5,250.00 3,000.00 Small Equipment 556.84 500.00 56.84 111.37% 500.00 Contracted Services 120.00 501.00 (381.00) 23.95% 2,000.00 Chamber Management 18,000.00 18,000.00 0.00 100.00% 18,000.00 Eiffel Tower Lighting/Maint 0.00 1,002.00 (1,002,00) 0.00% 4,000.00 Building Maint./Spls. 12,108.85 24,750.00 (12,641.15) 48.92 °% 99,000.00 Security 176.85 312.00 (135.15) 56.68% 1,25.00, 0 Staff Ins./Retirement 2,056.98 2,124.00 (67.02) 96.84,% 8,500:00 Building Insurance 4,277.09 0.00 4,277.09 0.00% 0.00 General Liability 2,880.15 1,200.00 1,680.15 240.01 % 4,800.00 Workers Comp. Insurance 707.34 1,400.00 (692.66) 50.52 % 1,400.00 Directors & Officers 1,435.34 2,000.00 (564.66) 71.77% 2,000.00 Long Term Disability 0.00 450.00 (450.00) 0.00% 1,800.00 Misc Expenses 287.56 351.00 (63.44) 81.93% 1,400.00 Interest Expense 1,609.89 1,875.00 (265.11) 85.86% 7,500.00 Ground Maintenance 2,330.00 2,124.00 206.00 109.70% 8,500,00 Supplies 1,139.34 750.00 389.34 151.91 % 3,000.00 Bicycles & Related Expenses 43.73 126.00 (82.27) 34.71 % 500.00 Capital Improvements 0.00 0.00 0.00 0.00% 50,000.00 Cleaning 1,012.77 2,502.00(9, 489.23 40.48% 1006000 Total Operating Expenses 92,975.02 . 108,011.00 15035.98)� 86.08 % 417,775.00 Operating Income (Loss) 33,040.19 X3,435.00) 36,475.19 (961.871°,6 4,325.00 OTHER INCOME Interest Income m� 0.00 27,00 2� 0.00 % 100.00 Total Other Income 000 27.00 (27.000.00 % -.._ .....__ n. 100.00 Net Income (Loss) 33,040.19( 3,408.00} 36,448.19 (969.49)°%4,425.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended December 31, 2018 and 2017 and 3 Months Ended December 31, 2017 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Month Ended Month Ended Month Ended 3 Months Ended Dec 31, 2018 Dec 31, 2018 Dec 31, 2017 Dec 31, 2017 Actual Budget Actual Acute] Revenue Motel Tax $ 0.00 $ 0.00 $ 0.00 $ 78,130.47 R.V. Hook Up 0.00 834.00 0.00 168.57 Misc Income 0.00 150.00 0.00 1,403.60 Rent 14,566.70 7,916.00 9,936.75 36,176.40 Refunded Deposits (1,800.00) (916.00) (1,000.00) (2,600.00) Bicycle Rentals 101.62 208.00 261.10 1,328.44 Total Revenue � .32 N 8,192.00 9, 197.85 � 7.8 114,604 mm. WW Operating Expenses Bank Service Charge 7.46 21.00 34.71 56.61 Communications 380.75 458.00 291.22 1,242.29 Office Expense 64.94 42.00 0.00 150.00 Payroll Expenses 9,325.08 9,333.00 9,940.80 25,912.99 Payroll Tax Expense 707.73 750.00 754.82 1,965.37 Marketing/Advertising 0.00 250.00 0.00 650.00 Professional Fees - Other 0.00 10.00 0.00 0.00 Bookkeeping 538.34 271.00 521.66 1,236.66 Membership Dues/Sub 0.00 0.00 0.00 156.00 Electricity 4,238.71 3,333.00 2,495.55 8,400.58 Water 170.27 417.00 240.03 594.79 Gas 976.86 375.00 589.75 765.84 Trash Disposal 405.21 438.00 385.91 1,157.73 Intown Auto Exp Allowance 250.00 250.00 250.00 750.00 Contracted Services 0.00 167.00 0.00 0.00 Chamber Management 0.00 0.00 0.00 18,000.00 Eiffel Tower Lighting/Maint 0.00 334.00 0.00 0.00 Building Maint./Spas. 2,988.20 8,250.00 9,792.06 14,362.30 Security 58.95 104.00 58.95 176.85 Staff Ins./Retirement 993.24 708.00 510.83 2,368.05 General Liability 2,880.15 400.00 0.00 0.00 Workers Comp. Insurance 0.00 0.00 0.00 771.00 Directors & Officers 1,435.34 2,000.00 0.00 0.00 Long Term Disability 0.00 150.00 0.00 0.00 Misc Expenses 150.00 117.00 0.00 111.85 Interest Expense 0.00 0.00 0.00 2,064.45 Ground Maintenance 582.50 708.00 530.00 2,120.00 Supplies 456.50 250.00 506.65 967.04 Bicycles & Related Expenses 0.00 42.00 3.58 111.38 Catering Exp 0.00 0.00 0.00 1,350.00 Cleaning 0.00 834.00 0.00 0.00 Training I Education 0.000.00 w.....�..............- �.�_..........................25 00 125.00 Total Operating Expenses 26,610.23 30,012.00 27,031.52 85,566.78 Operating Income (Loss) Q13,741.91) (21,820.00) ��17,833.67 29,040.70 Other Income Interest Income 0.00 9.00 0.00 0.00 Total Other Income 0.00 9.00 0.00 0.00 Net Income (Loss) $ -113,741.91) $ - 21,811.00 $ „ 17,833.67 $ _ 29,040.70 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Statement of Assets, Liabilities and Net Assets Modified Cash Basis October 31, 2018 ASSETS CURRENT ASSETS Chamber of Commerce Returned Checks Receivable Due From LCC Due From VCC LibertyNational Bank CD Peoples Bank CD Guaranty Bond Bank CD First Federal CD Texas Federal Credit Union CD Total Current Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to LLC Payroll Liabilities Total Current Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 287,834.54 275.00 74.00 3,000.00 24,307.70 10,729.80 22,339.54 11,866.95 34,328.35 394,755.88 $ 394 755 88 $ 650.00 3,304.96 3,954.96 405,570.01 __ _t14,769.09) 390,800-92 $ 394„755.88 Financial statement preparation service provided by Mainory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual, Year -to -Date . Modified Cash Basis For the Month Ended October 31, 2018 Month Ended Month Ended Oct 31, 2018 Oct 31, 2018 Variance % of Budget Annual Budget Actual Budaet REVENUE ASA Concession Sales $ 0.00 $ 0.00 $ 0.00 0.00% $ 5,000.00 Speed Networking 0.00 125.00 (125.00) 0.00% 1,500.00 Lamar Co Day in Austin 0.00 0.00 0.00 0.00% 5,000.00 Seminar 0.00 0.00 0.00 0.00% 5,000.00 Visitors Guide 0.00 0.00 0.00 0.00% 2,500.00 Fireworks Display 0.00 0.00 0.00 0.00% 20,250.00 Celebration 7,060.00 10,000.00 (2,940.00) 70.60% 40,000.00 Business After Five 600.00 750.00 50.00 106.67% 9.000.00 Food for Thought 0.00 62.50 (62.50) 0.00% 750.00 Misc. Income 50.00 667.00 (617.00) 7.50% 8,000.00 . Membership Dues 19,910.71 13,750.00 6,160.71 144.81 °% 165,000.00 Annual Meetings 11000.00 0.00 1,000.00 0.00% 0.00 Management Fee - LCC 0.00 0.00 0.00 0.00% 18,000.00 Management Fees - VCC 0.00 0.00 0.00 0.00% 40,000.00 Mailing Labels 0.00 0.00 0.00 0.00% 200.00 Rent from VCC _.................1.000.00 1,000.00 _ 0.00 100. ... _. 00 % ......_.-.......�, 12,000.00 Total Revenue 29,820.71 26,354.50 3,466.21 113.15% 332,200.00 Gross Profit 29 820.71 26,354.50 3,466.21 113.15% 332,200.00 OPERATING EXPENSES Bank Service Charge 11.20 62.00 (50.80) 18.06% 750.00 Credit Card Fees 0.00 33.00 (33.00) 0.00% 400.00 Communications 548.19 583.00 (34.81) 94.03% 7,000.00 Office Expense 553.59 583.00 (29.41) 94.96% 7,000.00 Payroll Expenses 13,080.27' 13,083.00 (2.73) 99.98% 157,000.00 Payroll Tax Expense 1,042.06 1,042.00 0.06 10D.01 % 12,500.00 Marketing / Advertising 0.00 417.00 (417.00) 0.00% 5,000.00 Audit Fees 0.00 0.00 0.00 0.00% 2,500.00 Bookkeeping Fees 373.33 333.00 40.33 112.11 °% 4,000.00 Attorney 0.00 0.00 0.00 0.00% 2,000.00 Membership Dues/Sub 570.OD 0.00 570.00 0.00% 3,000.00 Electricity 369.48 458.00 (88.52) 80,67% 5,500.00 Water 30.14 25.00 5.14 120.56% 300.00 Gas 118.76 64.00 54.76 185.56% 650.00 Trash Removal 34.73 33.00 1.73 105.24% 400.00 Intown Auto/Exp Allowance 587.20 667.00 (79.80) 88.04% 8,000.00 Out of Town Travel 0.00 334.00 (334.00) 0.00% 1,000.00 Small Equipment 0.00 83.00 (83.00) 0.00% '0.00% 1,000.00 Event Expenses 0.00 42.00 (42.00) 500.00 Lamar County Days in Austin 0.00 0.00 0.00 0.00 °% 5,000.00 Ambassadors Luncheon & Other 540.53 0.00 540.53 0.O0 °% 2,500.00 Speed Networking 0.00 0.00 0.00 0.00% 750.00 ASA Concession Exp 0.00 0.00 0.00 0.00% 4,000.00 Seminar 0.00 0.00 0.00 0.00% 1,500.00 Business After Five Exp 888.43 500.00 388.43 177.69% 6,000.00 Fireworks Display Exp 0.00 0.00 0.00 0.00% 20,000.00 Celebration 23,212.47 15,000.00 8,212.47 154.75% 30,000.00 Meetings & Hosting 0.00 0.00 0.00 0.00% 1,500.00 Building Repairs/Maintenance 700.00 667.00 33.00 104.95% 8,000.00 Staff Ins./Retirement 540.86 833.00 (292.14) 64.93% 10,000.00 Insurance 6.92 0.00 6.92 0.00% 0.00 Building Insurance 0.00 0.00 0.00 0.00% 3,000.00 General Liability 0.00 0.00 0.00 0.00% 1,400.00 Worker's Comp 707.33 0.00 707.33 0.00% 1,500.00 D & 0 Liabilty Ins 0.00 0.00 0.00 0.00% 1,400.00 Long Term Disability 0.00 225.00 (225.00) 0.00% 2,700.00 Misc Expenses 111.68 125.00 (13.12) 89.50% 1,500.00 Furniture & Fixtures 0.00 125.00 (125.00) 0.00% 1,500.00 Membership Relations 0.00 42.00 (42.00) 0.00% 500.00 Business Meetings 0.00 83.00 (83.00) 0.00% 1,000.00 Professional Training(Travel 372.79 417.00 (44.21) 89.40% 5,000.00 Annual Meeting 0.00 0.00 0.00 0.00% 1,500.00 Postage 108.07 100.00 8.07 108:07 % 1,200.00 Training / Education 95.00 0.00 95.00 0.00% 0.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual, Year-to-Date Modified Cash Basis For the Month Ended October 31, 2018 Chamber Membership Bonus _ µw0.00 0.00 0.00 0.00% 1,000.00 Total Operating Expenses 44,603.23 35,959.00 8,644.23 124.04% 330,950.00 Operating Income (Loss) �(1Lj82.52) 9,604.E 5,178.02 153.91 % X250.00 OTHER INCOME Interest Income �m 13.43 3.00 _ 10,43 447.67 % 33.00 Total Other Income 13.43 3.00 10.43 447.67 % 33.00 Income (Loss) Before Income Taxes _ 14769.099,601.50 x 5,167.59 153.82% 1,283.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended October 31, 2018 and 2017 and Month Ended October 31, 2017 Month Ended Month Ended Month Ended Month Ended Oct 31, 2018 Oct 31, 2018 Oct 31, 2017 Oct 31, 2017 Actual Budget Actual Acutal Revenue Speed Networking $ 0.00 $ 125.00 $ 45.00 $ 45.00 Agriculture Cmte - ABBS 0.00 0.00 605.00 605.00 Lamar Co Day in Austin 0.00 0.00 (4,578.50) (4,578.50) Shop Local 0.00 0.00 3,835.00 3,835.00 Seminar 0.00 0.00 129.00 129.00 Celebration 7,060.00 10,000.00 7,520.00 7,520.00 Wings over Paris 0.00 0.00 (10,611.81) (10,611.81) Business After Five 800.00 750.00 45.00 45.00 Food for Thought 0.00 62.50 0.00 0.00 Misc. income 50.00 667.00 385.00 385.00 Membership Dues 19,910.71 13,750.00 27,877.00 27,877.00 Annual Meetings 1,000.00 0.00 0.00 0.00 Rent from VCC _ 1 000.00 1,000.00 __ 1,000.00 1,000.00 Total Revenue 29,820.71 26,354.50 26,260.69 26,250.69 Operating Expenses Bank Service Charge 11.20 62.00 17.94 17.94 Credit Card Fees 0.00 33.00 (1.00 0.00 Communications 548.19 583.00 722.17 722.17 Office Expense 553.59 583.00 595.40 595.40 Payroll Expenses 13,080.27 13,083.00 16,835.31 16,835.31 Payroll Tax Expense 1,042.06 1,042.00 1,278.07 1,278.07 Marketing/Advertising 0.00 417.00 1,021.25 1,021.25 Bookkeeping Fees 373.33 333.00 342.50 342.50 Membership Dues/Sub 570.00 0.00 0.00 0.00 Electricity 369.48 458.00 316.23 316.23 Water 30.14 25.00 31.01 31.01 Gas 118.76 64.00 53.49 53.49 Trash Removal 34.73 33.00 32.53 32.53 Intown Auto/Exp Allowance 587.20 667.00 698.00 698.00 Out of Town Travel 0.00 334.00 0.00 0.06 Small Equipment 0.00 83.00 0.00 0.00 Event Expenses 0.00 42.00 0.00 0.00 Shop Local 0.00 0.00 250.00 250.00 Ambassadors Luncheon & Other 540.53 0.00 119.80 119.80 Speed Networking 0.00 0.00 135.00 135.00 Seminar 0.00 0.00 6,859.95 6,859.95 Business After Five Exp 888.43 500.00 1,321.42 1,321.42 Celebration 23,212.47 15,000.00 23,767.14 23,767.14 Meetings & Hosting 0.00 0.00 825.00 825.00 Building Repairs/Maintenance 700.00 667.00 450.00 450.00 Staff Ins./Retirement 540.86 833.00 1,918.17 1,918.17 Insurance 6.92 0.00 0.00 0.00 Worker's Comp 707.33 0.00 0.00 0.00 Long Term Disability 0.00 225.00 0.00 0.00 Misc Expenses 111.88 125.00 202.22 202.22 Furniture & Fixtures 0.00 125.00 0.00 0.00 Membership Relations 0.00 42.00 0.00 0.00 Business Meetings 0.00 83.00 115.54 115.54 Professional Training/Travel 372.79 417.00 0.00 0.00 Postage 108.07 100.00 148.00 148.00 Training / Education 95.00 0.00 0.00 _0.00 Total Operating Expenses 44,603.23 35,959.00 58,056.14 58,056.14 Operating Income (Loss) 14,782.52) 9,604.50 (331,805.45) 31,805.45p Other Income Interest Income 13.43 3.00 13.14 13.14 Total Other Income 13.43 3.00 13.14 13.14 Net Income (Loss) $ 14 769 09) !.___.J9,60 50 $31,792.31 $31,792 31 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Statement of Assets, Liabilities and Net Assets Modified Cash Basis November 30, 2018 ASSETS CURRENT ASSETS Chamber of Commerce $ 309,818.82 Returned Checks Receivable 275.00 Due From LCC 230.68 Due From VCC 1,362.26 LibertyNational Bank CD 24,307.70 Peoples Bank CD 10,729.80 Guaranty Bond Bank CD 22,339.54 First Federal CD 11,866.95 Texas Federal Credit Union CD 34,328.35 Total Current Assets 415259 10 Total Assets $ 415,259.10 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Payroll Liabilities $ 3,284.24 Total Current Liabilities 3,284.24 NET ASSETS Retained Earnings 405,570.01 Net Income 6,404.85 Total Net Assets 411,974.86 Total Liabilities and Net Assets 415259.10 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual, Year -to -Date Modified Cash Basis For the 2 Months Ended November 30, 2018 Financial statement preparation service provided by Malnory, McNeal & Company PC, CFAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided 2 Months Ended 2 Months Ended Nov 30, 2018 Nov 30, 2018 Variance °% of Budget Annual Budget Actual Budget REVENUE ASA Concession Sales $ 0.00 $ 0.00 $ 0.00 0.00% $ 5,000.00 Speed Networking 0.00 250.00 (250.00) 0.00% 1,500.00 Lamar Co Day in Austin 0.00 0.00 0.00 0.00% 5,000.00 Seminar 0.00 0.00 0.00 0.00% 5,000.00 Visitors Guide 0.00 0.00 0.00 0.00% 2,500.00 Fireworks Display 0.00 0.00 0.00 0.00% 20,250.00 Celebration 8,040.00 11,000.00 (2,960.00) 73.09% 40,000.00 Business After Five 1,166.66 1,500.00 (333.34) 77.78% 9,000.00 Food for Thought 0.00 125.00 (125.00) 0.00% 750.00 Misc. Income 50.00 1,334.00 (1,284.00) 3.75% 8,000.00 Membership Dues 33,234.25 27,500.00 5,734.25 120.85% 165,000.00 Annual Meetings 1,000.00 0.00 1,000.00 0.00% 0.00 Management Fee - LCC 18,000.00 18,000.00 0.00 100.00% 18,000.00 Management Fees - VCC 10,000.00 10,000.00 0.00 100,00% 40,000.00 Mailing Labels 90.00 67.00 23.00 134.33% 200.00 Rent from VCC �,m,,,,,,,, 2 00�^, t)00 , 2,00000 0.00 _ 100,00% 12,000.00 Total Revenue1x804.91 73,580.91, - 71,776.00 .�� _ 102.61 °% 332,200.00 Gross Profit 73,680-91 71,776.00 1,804.91 102.51% 332,200.00 OPERATING EXPENSES Bank Service Charge 22.40 124.00 (101.60) 18.06% 750.00 Credit Card Fees 0.00 66.00 (66.00) 0.00% 400.00 Communications 1,096.65 1,166.00 (69.35) 94.05% 7,000.00 Office Expense 1,451.70 1,166.00 285.70 124.50% 7,000.00 Payroll Expenses 26,077.35 26,166.00 (88.65) 99.66% 157,000.00 Payroll Tax Expense 2,024.27 2,084.00 (59.73) 97.13% 12,500.00 Marketing / Advertising 200.00 834.00 (634.00) 23.98% 5,000.00 Audit Fees 0.00 0.00 0.00 0.00% 2,500.00 Bookkeeping Fees 992.16 666.00 326.16 148.97% 4,000.00 Attorney 0.00 0.00 0.00 0.00% 2,000.00 Membership Dues/Sub 570.00 0.00 570.00 0.00% 3,000.00 Electricity 606.66 916.00 (309.34) 66.23% 5,500.00 Water 60.28 50.00 10.28 120.56% 300.00 Gas 105.28 128.00 (22.72) 82.25% 650.00 Trash Removal 69.50 66.00 3.50 105.30% 400.00 Intown Auto/Exp Allowance 1,087.20 1,334.00 (246.80) 81.50% 8,000.00 Out of Town Travel 0.00 334.00 (334.00) 0.00% 1,000.00 Small Equipment 0.00 166.00 (166.00) 0.00% 1,000.00 Event Expenses 0.00 84.00 (84.00) 0.00% 500.00 Lamar County Days in Austin 940.00 0.00 940.00 0.00% 5,000.00 Ambassadors Luncheon & Other 647.21 0.00 647.21 0.00% 2,500.00 Speed Networking 0.00 0.00 0.00 0.00% 750.00 ASA Concession Exp 0.00 0.00 0.00 0.00% 4,000.00 Seminar 210.19 0.00 210.19 0.00% 1,500.00 Business After Five Exp 974.22 1,000.00 (25.78) 97.42% 6,000.00 Fireworks Display Exp 0.00 0.00 0.00 0.00% 20,000.00 Celebration 24,892.46 25,000.00 (107.54) 99.57% 30,000.00 Board Retreat 130.00 0.00 130.00 0.00% 0.00 Junior Chamber 135.00 0.00 135.00 0.00% 0.00 Meetings & Hosting 192.91 0.00 192.91 0.00% 1,500.00 Building Repairs/Maintenance 1,042.63 1,334.00 (291.37) 78.16% 8,000.00 Staff Ins./Retirement 1,809.47 1,666.00 143.47 108.61 °% 10,000.00 Insurance 13.84 0.00 13.84 0.00% 0.00 Building Insurance 0.00 0.00 0.00 0.00 0.00% 0.00% 3,000.00 1,400.00 General Liability Worker's Comp 0.00 707.33 0.00 1,500.00 (792.67) 47.16% 1,500.00 D & 0 Liabilty Ins 0.00 0.00 0.00 0.00% 1,400.00 Long Term Disability 0.00 450.00 (450.00) 0.00% 2,700.00 Misc Expenses 460.81 250.00 210.81 184.32°% 1,500.00 Furniture & Fixtures 0.00 250.00 (250.00) 0.00% 1,500.00 Membership Relations 0.00 84.00 (84.00) 0.00 % 500.00 Business Meetings 0.00 166.00 (166.00) 0.00% 1,000.00 Professional Training/Travel 372.79 834.00 (461.21) 44.70 °% 5,000.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CFAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual, Year -to -Date Modified Cash Basis For the 2 Months Ended November 30, 2018 Annual Meeting Postage Training / Education Chamber Membership Bonus Total Operating Expenses Operating Income (Loss) OTHER INCOME Interest Income Total Other Income Income (Loss) Before Income Taxes 0.00 0.00 0.00 0.00% 1,500.00 214.22 200.00 14.22 107.11 % 1,200.00 95.00 0.00 95.00 0,00% 0.00 0.00 0.00 0.00 0.00% 1,000.00 67,201.53 68,084.00 �. (882.47) 98.70% 98.7 330 950.00 6,879.38 � 3,692.00 2,687.38 172.79° _..� 1,260.00 25.47 ........ ..........._..25.47 6.00 ..... 19.47 424.50% 33.00 6.00 19.47 424.60% 33.00 6,404.85 3,698.00 2,706.85 173.201% 11,283.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended November 30, 2018 and 2017 and 2 Months Ended November 30, 2017 Month Ended Month Ended Month Ended 2 Months Ended Nov 30, 2018 Nov 30, 2018 Nov 30, 2017 Nov 30, 2017 Actual Budget Actual Acutal Revenue Speed Networking $ 0.00 $ 125.00 $ 40.00 $ 85.00 Agriculture Cmte - ABBS 0.00 0.00 0.00 605.00 Lamar Co Day in Austin 0.00 0.00 0.00 (4,578.50) Shop Local 0.00 0.00 3,920.00 7,755.00 Seminar 0.00 0.00 320.00 449.00 Celebration 980.00 1,000.00 4,780.00 12,300.00 Wings over Paris 0.00 0.00 0.00 (10,611.81) Business After Five 366.66 750.00 2,085.00 2,130.00 Food for Thought 0.00 62.50 0.00 0.00 Misc. Income 0.00 667.00 100.00 485.00 Membership Dues 13,323.54 13,750.00 8,941.00 36,818.00 Management Fee - LCC 18,000.00 18,000.00 18,000.00 18,000.00 Management Fees - VCC 10,000.00 10,000.00 10,000.00 10,000.00 Mailing Labels 90.00 67.00 0.00 0.00 Rent from VCC.....__000.00 1,000.00 1,000.00 1, 2,000.00 Total Revenue 43,760.20 45,421.60 49,186.00 76,436.69 Operating Expenses Bank Service Charge 11.20 62.00 9.33 27.27 Credit Card Fees 0.00 33.00 0.00 0.00 Communications 548.46 583.00 594.36 1,316.53 Office Expense 898.11 583.00 626.94 1,222.34 Payroll Expenses 12,997.08 13,083.00 11,338.06 28,173.37 Payroll Tax Expense 982.21 1,042.00 862.91 2;140.98 Marketing/Advertising 200.00 417.00 0.00 1,021.25 Bookkeeping Fees 618.83 333.00 372.50 715.00 Electricity 257.03 458.00 283.99 600.22 Water 30.14 25.00 29.26 60.27 Gas 60.21 64.00 50.76 104.25 Trash Removal 34.77 33.00 32.53 65.06 Intown Auto/Exp Allowance 500.00 667.00 0.00 698.00 Small Equipment 0.00 83.00 0.00 0.00 Event Expenses 0.00 42.00 0.00 0.00 Lamar County Days In Austin 940.00 0.00 0.00 0.00 Shop Local 0.00 0.00 3,572.49 3,822.49 Ambassadors Luncheon & Other 106.68 0.00 192.40 312.20 Speed Networking 0.00 0.00 0.00 135.00 Seminar 210.19 0.00 0.00 6,859.95 Business After Five Exp 85.79 500.00 1,458.44 2,779.86 Celebration 1,679.99 10,000.00 1,848.20 25,615.34 Board Retreat 130.00 0.00 0.00 0.00 Junior Chamber 135.00 0.00 0.00 0.00 Meetings & Hosting 192.91 0.00 12.04 837.04 Building Repairs/Maintenance 342.63 667.00 2,800.00 3,250.00 Staff Ins./Retirement 1,268.61 833.00 1,215.14 3,133.31 Insurance 6.92 0.00 0.00 0.00 Worker's Comp 0.00 0.00 771.00 771.00 Long Tenn Disability 0.00 225.00 0.00 0.00 Misc Expenses 348.93 125.00 249.03 451.25 Furniture & Fixtures 0.00 125.00 0.00 0.00 Membership Relations 0.00 42.00 0.00 0.00 Business Meetings 0.00 83.00 67.74 183.28 Professional Training/Travel 0.00 417.00 0.00 0.00 Postage 106.15 100.00 50.00 198.00 President Replacement 0.00 mm0.00 821.00 821.00 Total Operating Expenses 22,691.84 30,62 5.00 27,258.12 86,314.26 Operating Income (Loss) 21,068.36 14,796.60 21,927.88 9,877.57 Other Income Interest Income12.04 ...�.� 3.00 - 12.47 25.61 Total Other Income _ 12.04 3.00 _ 12.47 25.61 (Loss) Net Income ( $ � 21,080.40 $ 14,799.60 $ 21,940.35 $. __�9,851.9.6) Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Statement of Assets, Liabilities and Net Assets Modified Cash Basis December 31, 2018 ASSETS CURRENT ASSETS Chamber of Commerce $ 314,194.67 Returned Checks Receivable 275.00 Due from ABBS 12,525.55 Due From LCC 74.00 Due From VCC 600.00 LibertyNational Bank CD 24,307.70 Peoples Bank CD 10,729.80 Guaranty Bond Bank CD 22,339.54 First Federal CD 11,866.95 Texas Federal Credit Union CD 34,328.35 Total Current Assets 43_1 241.56 Total Assets $ 431,241.56 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to LCC $ 3,600.00 Due to ABBS 725.00 Payroll Liabilities _ 4,391.88 Total Current Liabilities 8,716.88 NET ASSETS Retained Earnings 405,521.33 Net Income 1„7,003.35 Total Net Assets 422,524.68 Total Liabilities and Net Assets $ 431,241.56 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual, Year -to -Date Modified Cash Basis For the 3 Months Ended December 31, 2018 3 Months Ended 3 Months Ended Dec 31, 2018 Dec 31, 2018 Variance % of Budget Annual Budget Actual Budget REVENUE ASA Concession Sales $ 0.00 $ 0.00 $ 0.00 0.00% $ 5,000.00 Speed Networking 0.00 375.00 (375.00) 0.00% 1,500.00 Lamar Co Day in Austin 0.00 0.00 0.00 0.00% 5,000.00 Seminar 0.00 0.00 0.00 0.00% 5,000.00 Chamber All -Breed Bull Proceeds 12,525.55 0.00 12,525.55 0.00% 0.00 Visitors Guide 0.00 0.00 0.00 0.00% 2,500.00 Fireworks Display 0.00 0.00 0.00 0.00% 20,250.00 Celebration 8,040.00 20,000.00 (11,960.00) 40.20% 40,000.00 Business After Five 1,666.66 2,250.00 (583.34) 74.07% 9,000.00 Food for Thought 0.00 187.50 (187.50) 0.00% 750.00 Misc. Income 50.00 2,001.00 (1,951.00) 2.50% 8,000.00 Membership Dues 57,234.82 41,250.00 15,984.82 138.75% 165,000.00 Annual Meetings 1,000.00 0.00 1,000.00 0.00% 0.00 Management Fee - LCC 18,000.00 18,000.00 0.00 100.00% 18,000.00 Management Fees - VCC 10,000.00 10,000.00 0.00 100.00% 40,000.00 Mailing Labels 90.00 67.00 23.00 134.33% 200.00 Rent from VCC _ 3"000.00 3,000.00 0.00 100-00% 12,000.00 Total Revenue 111 607.03 97,130.50 74,476.53 114.90% 332 200.00 Gross Profit _ 111,607.03 97,130.50 14,476.53 114.90% 332,200.00 OPERATING EXPENSES Bank Service Charge 33.60 186.00 (152.40) 18.06% 750.00 Credit Card Fees 0.00 99.00 (99.00) 0.00% 400.00 Communications 1,780.33 1,749.00 31.33 101.79% 7,000.00 Office Expense 2,003.71 1,749.00 254.71 114.56% 7,000.00 Payroll Expenses 43,176.63 39,249.00 3,927.63 . 110.01 % 157,000.00 Payroll Tax Expense 3,320.30 3,126.00 194.30 106.22% 12,500.00 Marketing /Advertising 435.00 1,251.00 (816.00) 34.77% 5,000.00 Audit Fees 0.00 0.00 0.00 0.00% 2,500.00 Bookkeeping Fees 1,530.49 999.00 531.49 163.10% 4,000.00 Attorney 0.00 0.00 0.00 0.00% 2,000.00 Membership Dues/Sub 1,570.00 3,000.00 (1,430.00) 0.00% 3,000.00 Electricity 810.64 1,374.00 (563.36) 59.00% 5,500.00 Water 90.42 75.00 15.42 120.56% 300.00 Gas 227.94 193.00 34.94 118.10% 650.00 Trash Removal 104.27 99.00 5.27 105.32 °% 400.00 Intown Auto/Exp Allowance 1,587.20 2,001.00 (413.80) 79.32% 8,000.00 Out of Town Travel 0.00 334.00 (334.00) 0.00% 1,000.00 Small Equipment 0.00 249.00 (249.00) 0.00% 1,000.00 Event Expenses 0.00 126.00 (126.00) 0.00% 500.00 Lamar County Days in Austin 940.00 0.00 940.00 0.00% 5,000.00 Ambassadors Luncheon 8 Other 1,011.44 0.00 1,011.44 0.00% 2,500.00 Speed Networking 0.00 0.00 0.00 0.00% 750.00 ASA Concession Exp 0.00 0.00 0.00 0.00% 4,000.00 Seminar 210.19 0.00 210.19 0.00% 1,500.00 Business After Five Exp 974.22 1,500.00 (525.78) 64.95% 6,000.00 Fireworks Display Exp 0.00 0.00 0.00 0.00% 20,000.00 Celebration 25,886.14 30,000.00 (4,113.86) 86.29% 30,000.00 Board Retreai 130.00 0.00 130.00 0.00% 0.00 Junior Chamber 236.76 0.00 236.76 0.00% 0.00 Food for Thought Exp 34,64 0.00 34.64 0.00% 0.00 Meetings & Hosting 192.91 1,000.00 (807.09) 0.00% 1,500.00 Building Repairs/Maintenance 2,024.61 2,001.00 23.61 101.18% 8,000.00 Staff Ins./Retirement 2,943.49 2,499.00 444.49 117.79% 10,000.00 Insurance 20.76 0.00 20.76 0.00% 0.00 Building Insurance 0.00 0.00 0.00 0.00% 3:000.00 General Liability 0.00 0.00 0.00 0.00% 1,400.00 Worker's Comp 707.33 1,500.00 (792.67) 47.16% 1,500.00 D & O Liabiity Ins 1,435.33 1,400.00 35.33 0.00% 1,400.00 Long Term Disability 0.00 675.00 (675.00) 0,00% 2,700.00 Misc Expenses 541.94 375.00 166.94 144.52% 1,500.00 Furniture & Fixtures 0.00 375.00 (375.00) 0.00% 1,500.00 Membership Relations 0.00 126.00 (126.00) 0.00% 500.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Business Meetings Professional Training/Travel Annual Meeting Postage Training / Education Chamber Membership Bonus Total Operating Expenses Operating Income (Loss) Lamar County Chamber of Commerce Budget to Actual, Year -to -Date Modified Cash Basis For the 3 Months Ended December 31, 2018 0.00 249.00 (249.00) 372.79 1,251.00 (878.21) 0.00 1,500.00 (1,500.00) 214.22 300.00 (85.78) 95.00 0.00 95.00 0.00 0.00 0.00 94,642.30 100,610.00 ...... 5,967.70 16,964.73X3,_479.50 20,444.23 0.00% 1,000.00 29.80% 5,000.00 0.00% 1,500.00 71.41 % 1,200.00 0.00% 0.00 0.00 % 1.000.00 94.07 % 330 950.00 (487.56)%_ 1,250.00 OTHER INCOME Interest Income _ 38.62 9.00 29.62 429.11% 33.00 Total Other Income 38.62 9.00 29.62 429.11% 33.00 Income (Loss) Before Income Taxes 17,003.35v 3,470.50] 20,473.85 (489,94)% 1,283.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Lamar County Chamber of Commerce Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the Month Ended December 31, 2018 and 2017 and 3 Months Ended December 31, 2017 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided Month Ended Month Ended Month Ended 3 Months Ended Dec 31, 2018 Dec 31, 2018 Dec 31, 2017 Dec 31, 2017 Actual Budget Actual Acutal Revenue Speed Networking $ 0.00 $ 125.00 $ 40.00 $ 125.00 Agriculture Crate - ABBS 0.00 0.00 35,024.69 35,629.69 Lamar Co Day In Austin 0,00 0.00 0.00 (4,578.50) Shop Local 0.00 0.00 2,855.00 10,610.00 Seminar 0.00 0.00 4,042.00 4,491.00 Chamber All -Breed Bull Proceeds 12,525.55 0.00 14,174.84 14,174.84 Celebration 0.00 9,00D.00 0.00 12,300.00 Wings over Paris 0.00 0.00 0.00 (10,611.81) Business After Five 500.00 750.00 867.00 2,997.00 Food far Thought 0.00 62.50 0.00 0.00 Misc. income 0.00 667.00 0.00 485.00 Membership Dues 24,000.57 13,750.00 26,918.50 63,736.50 Management Fee - LCC 0.00 0.00 0.00 18,000.00 Management Fees - VCG 0,00 0.00 0.00 10,000.00 Mailing Labels 0.00 0.00 30.00 30.00 Rent from VCC 1,000.00 1,000.00 w.... 0.00 2000.00 Total Revenue 38,026.12 25,354.50 83G962.03 159 388.72 Operating Expenses Bank Service Charge 11.20 62.00 123.70 15D.97 Credit Card Fees 0.00 33.00 0.00 0.00 Communications 683.68 583.00 415.25 1,731.78 Office Expense 552.01 583.00 347.31 1,569.65 Payroll Expenses 17,099.28 13,083.00 7,664.71 35,838.08 Payroll Tax Expense 1,296.03 1,042.00 581.88 2,722.86 Marketing/Advertising 235.00 417.00 0.00 1,021.25 Bookkeeping Fees 538.33 333.00 521.67 1,236.67 Membership Dues/Sub 1,000.00 3,000.00 1,496.00 1,496.00 Electricity 203.98 458.00 193.92 794.14 Water 30.14 25.00 29.26 89.53 Gas 122.66 65.00 53.44 157.69 Trash Removal 34.77 33.00 32.73 97.79 Intown Auto/Exp Allowance 500.00 667.00 0.00 698.00 Small Equipment 0.00 83.00 0.00 0.00 Event Expenses 0.00 42.00 0.00 0.00 Shop Local 0.00 0.00 13,580.00 17,402.49 Ambassadors Luncheon & Other 364.23 0.00 0.00 312.20 Speed Networking 0.00 0.00 0.00 135.00 Seminar 0.00 0.00 614.97 7,474.92 Business After Five Exp 0.00 500.00 146.02 2,925.88 Celebration 993.68 5,000.00 0.00 25,615.34 SDBA Boat Races Exp 0.00 0.00 544.00 544.00 Junior Chamber 101.76 0.00 0.00 0.00 Food for Thought Exp 34.64 0.00 0.00 0.00 Meetings & Hosting 0.00 1,000.00 375.00 1,212.04 Building Repairs/Maintenance 981.98 667.00 2,628.70 5,878.70 Staff Ins,/Retirement 1,134.02 833.00 842.52 31975.83 Insurance 6.92 0.00 0.00 0.00 Worker's Comp 0.00 0.00 0.00 771.00 D & O Liabilty Ins 1,435.33 1,400.00 0.00 0.00 Long Term Disability 0.00 225.00 0.00 0.00 Misc Expenses 81.13 125.00 119,86 571.11 Furniture & Fixtures 0.00 125,00 0.00 0.00 Membership Relations 0.00 42.00 0.00 0.00 Business Meetings 0.00 63.00 0.00 183.28 Professional Training/Travel 0.00 417.00 250.00 250.00 Annual Meeting 0.00 1,500.00 0.00 0.00 Postage 0.00 100.00 131.17 329,17 President Replacement 0.00 0.00 0.00 821.00 Chamber Membership Bonus 0 0 m„0„ 1 000 ._.......,.00 _ _.... 1.00 0.00 �m Total Operating Expenses 27,440.77 32,526,OR 31,692.11 117,006.37 Operating Income (Loss) 10,585.35 (7,171.50 52,259.92 42,382.35 Other Income Interest Income_ 3. 3.0D 13.20 . 38.81 Total Other Income 13.15 3.00 13.20 38.81 Net Income (Loss) $ 7� $ I7 1�c BW�..8.50' $ 52r273.72 $ 42,421.16 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of accounting are omitted and no assurance is provided REGULAR EETIN CITY OF EARIS HISTO PRESERVATI N COMMISSION DECEMBI,R 12 2018 Present: Chris Dux, Chairman Randy Hider, Secretary Linda Vandiver Glee Emmite Cheri Bedford HPO Guests: Don Moffitt Paul Denney Absent: Mike Lazar Matt Coyle, Vice Chair Sarah Barbee Linda Knox, Council Liaison Prior to the meeting the commissioners met with Don Moffitt of Moffitt Financial Co. and took a group photo presenting him with a facade grant check for the amount of $2500. Commissioner Dux called the meeting to order at 4:03 p.m. The November 14, 2018 meeting minutes were approved by acclamation. Randy Hider led discussion on his frustration with property owners on S. Church Street and the need for stricter code enforcement in the residential historic district. He was concerned with cars parked in yards, couches on porches, people living in campers, and general trash in the area and the effect it has on redevelopment. He noted there were some that didn t take care of their property for various reasons, and there is need for more accountability if there is going to be any redevelopment. He owns some vacant lots and has considered them for new housing, and has a home for sale, but has had challenges with the blighted area on Church Street south of Washington and feels there would not be the return on investment, and prospective buyers are scared off by the blight in the neighborhood. Commissioner Vandiver asked if Commissioner Hider had addressed the neighbors about improvement of their property. She said some of this should be neighborhood led, and maybe Randy should contact the neighbors who ARE keeping up their properties and enlist their help and cooperation. A group effort would be more effective than one individual working on it alone. In addition, those other neighbors might have suggestions that could be helpful. Commissioner Emmite suggested a newsletter to the property owners educating them on the economics of a historic district. Commissioner Dux suggested the commission lead a meet and greet with the neighborhood in the residential district to help jumpstart the neighborhood meeting about the economics of preservation. Highlight the areas listed below: 1. Your house is in a historic district- What does that mean? 2. Understand the economics if properties are up to standard. 3. Basic knowledge of how to preserve and maybe demonstrations on restoration. 4. To develop or not to develop a neighborhood association and lead change in the area for the better? Commissioner Hider thought that is a good idea. Historic Commission can start the idea by getting an education piece together for the neighborhood meeting. Commissioner Hider will meet with Cheri after the holidays to develop a list ofproperty owners and tenants and talk about a subcommittee to put on the meet and greet. No HPO report was given. ling-crned at 5: 00 p.m. y da of4A2018 Chairman PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesda DeCember 181,2018 4:00 O'CLOCK P. P.M. i Board Members Present: Richard Manning, Chairman Shay Bills, Vice -Chairman Tim Hernandez, Secretary/Treasurer A.J. Hashmi (arrived at 4:15 p.m.) Ex -Officio Members Present: Pam Anglin, PJC President (arrived at 4:05 p.m.) Legal Counsel: Stephanie Harris (arrived at 4:08 p.m.) Michael Paris, Executive Director Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Guest(s) Present: Mary Madewell, The Paris News Carol Hufnagel, Citizen City Council Liaison: Mr. Manning called the monthly meeting of the Paris Economic Development Corporation to order at 4:03 p.m. on December 18, 2018. Citizens' In °gut. Mr. Manning invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. ..... Minutes of the November 20 2018 Monthl! Meeting,. Discuss and ,�ossrbly airove Mr. Manning asked if everyone had a chance to look at the minutes. Ms. Bills made a motion to approve the November minutes. Mr. Hernandez seconded the motion. Vote was 3 -ayes to 0 -nays. Discussandossiblm arovewNovember 2018Financials. Mr., Hernandez pointed out that we had three major expenditures in November. Mr. Paris stated that one of the expenditures was for the property at the business park. We secured a loan based on the appraised value and our part on that was $65,000.00. Mr. Hernandez said the other expenses listed on the Cash Flow report were the normal monthly expenses. Ms. Bills made a motion to approve the November financials. Mr. Manning seconded the motion. Vote was 3 -ayes to 0 -nays. PEDC Board Meeting Minutes December 18, 2018 Page 2 of 2 _gXj .,..io ..., . „ _...� t block of the Paris Business Park to Discuss and t ossi y a ) erove ex u�n�sion of flood i�lain on southwest w wow wppp w �w „ comms Park t accommodate Wetlands Credit NLta a6on. Mr. Paris stated that we hired Berg Oliver for the Wetlands mitigation. In the Master Agreement with American SpiralWeld, the PEDC is to mitigate all the Wetlands on the north end of the properly next to the old Superior Switch building. An assessment was done and a game plan is being formulated to bring to the Corp of Engineers in the Tulsa District, The PEDC was looking at significant costs related to the purchase of credits to offset the costs of the mitigation of the Wetlands. Berg Oliver suggested looking at current properties that the PEDC or the City owned to offset some of the costs of the mitigation. By using the PEDC property that is already in a flood plain we would cut our costs of buying credits in half. Ms. Bills made a motion to approve moving forward with the expansion of the flood plain as discussed. Mr. Hernandez seconded the motion. Vote was 3 -ayes to 0 -nays. Discuss American S1airalWeld Pine's„ roundbrealcui ceremon« that occurred on Monday, December 17'h. Mr. Manning commented how smoothly the event went, even with the weather not cooperating with the Governor landing at Cox Field. He was amazed at the community participation in the event and stated that it really shows what can happen when groups work together. Dr. Hashmi stated that it was beautifully done. He went on to say that Mr. Paris spoke very well and acknowledged both guests and those who worked to make this happen. Dr. Hashmi said that Ms. Bills pray was fabulous. Mr. Paris gave public recognition to the team: Kacy Smyers with Paris Party Rentals along with public relations managers from PRMC, From PJC and from HWH. Mr. Paris stated that it took a team effort from the whole community to see success like this. He also thanked the PEDC staff for being a big part of the project. Discuss Futurem,A ends Items. Dr. Hashmi asked that an update on the PepsiCo trip be discussed at the next meeting. Mr. Manning would like to have the yearly evaluation for Mr. Paris put on the agenda. Mr. Paris suggested a checklist and a plan for the New Business Park be discussed. Adimm Dr. Hashmi made a motion to adjourn. Ms. Bills seconded the motion. Vote was 4 -ayes to 0 -nays. The meeting was adjourned at 4:21 p.m. Respectfully submitted, A� Ufa Paula Brownfield Administrative Assistant Paris Economic Development Corporation Paris Public Library Advisory Board Meeting Minutes December 19, 2018 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:01 p.m. by Carol James, Chair. Present: Board members present were Carol James, Christina Schock, Marilyn Threadgill, Rebecca Umphrey, Denise Kornegay and Director Priscilla McAnally. Absent were Connie Dodd and Ashley Lassiter. Approval of Minutes: The minutes of the November 21, 2018 meeting were unanimously approved. New Business: Staff members Louise Webb and Jerry Jarrell gave presentations on their duties and contributions at the library. The board approved the expenditure of $2000 to help with the cost of the replacing the roof over the original section of the library. Old Business: Presentations: • Budget Report was presented with no comments. • Statistical Report was presented with no comments. Friends of the Library: The Santa Pajama Story Time went well with approximately 57 children and adults attending. Amanda will also be sending another newsletter soon. Director's Remarks: The library has been invited to participate in Head Start's first Resource Fair scheduled for February 26. The director has meetings with Ted Henderson of City Square Paris and Jason Macchia with the Boys and Girls Club to talk about how the library's resources can help those organizations. Adjournment: Meeting was adjourned at 4:40 p.m. Submitted by Priscilla McAnally for Ashley Lassiter, Secretary