1995-078-RES WHEREAS, STATE OF TEXAS THROUGH THE TEXAS DEPT OF TRANSPORTATION PROVIDES FUNDING
RESOLUTION NO. 95-078
WHEREAS, the State of Texas through the Texas Department of Transportation provides
funding for airport improvement projects and,
WHEREAS, the City Council of the City of Paris is desirous of requesting financial assistance
for airport improvement projects at Cox Field Airport, Paris, Texas for taxiway improvements,
drainage improvements, navigational aids and terminal reconstruction, at a total cost of $630,000.00,
with $407,000.00 to be provided by the State of Texas, and $223,000.00 to be provided by the City
of Paris in the form of local contribution funds and in kind services as authorized;
WHEREAS, the Texas Department of Transportation requires that it be designated the agent
for the City of Paris for the purposes of receiving and disbursing all funds for these improvements and
for the administration of contracts necessary for the implementation of said improvements; NOW,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL 01<' THE CITY 01<' PARIS:
I. That request be made to the Texas Department of Transportation for financial assistance
for airport improvement projects in the total amount of $407,000.00 as follows: I) $207,000.00, being
approximately 90 % of the estimated cost of installing a segmented circle, reconstructing hanger access
taxiway, overlaying hanger access taxiway, constructing drainage improvements and installing erosion,
sedimentation controls at Cox Field Airport, with the City of Paris providing $23,000.00 in funds and
in kind services as authorized; and 2) $200,000.00 being approximately 50% of the estimated cost
of constructing a new terminal at Cox Field Airport, with the City of Paris providing $200,000.00 in
funds and in kind services as authorized.
2. That Michael E. Malone, City Manager of the City of Paris, be, and he is hereby
appointed as the Authorized Official of said project and is authorized and directed to execute on behalf
of the City of Paris the letter of intent in the form attached hereto as Exhibit A, and at the appropriate
time, and with the appropriate authorizations of this governing body, all contracts and agreements with
the State of Texas, represented by the Texas Department of Transportation, and such other parties as
shall be necessary and appropriate for the implementation of the improvements to the Cox Field
Airport.
3. That the Texas Department of Transportation, be, and it is hereby authorized and
directed to serve as the City of Paris' agent for the purposes of receiving and disbursing all funds for
the above referenced projects at Cox Field Airport and for the administration of contracts necessary
for the implementation of said improvements.
BE IT FURTHER RESOLVED, that the Director of Finance, Gene Anderson, be, and he is
hereby authorized and directed to make payment to the Texas Department of Transportation as directed
in accordance with the letter of intent, attached hereto as Exhibit A, as necessary to fund the City of
Paris' portion of such project.
PASSED AND ADOPTED this 10th day of J
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July 12, 1995
Mr. David S. Fulton, Director
Aviation Division
Texas Department of Transportation
P.O. Box 12607
Austin, Texas 78711
Dear Mr. Fulton,
The City of Paris by this letter and accompanying resolution indicates its intent to
pursue financial assistance from the Texas Department of Transportation for the
following improvements to the Cox Field Airport:
. Overlay hanger access TW
. Reconstruct hanger access TW
. Install segmented circle
. Construct drainage improvements
. Install erosion, sedimentation control
. Construct terminal building
The cost of these improvements is presently estimated to be $630,000. The City of Paris
understands that financial assistance may be available for 50% of the terminal building
cost and for 90% of the construction costs of the remaining five projects. The remaining
share of eligible costs and any ineligible costs shall be the responsibility of the City of
Paris. The City of Paris further understands that its full share ofthe estimated design
costs shall be due in cash upon Texas Department of Transportation written request, or
within thirty (30) days of complete execution of the Airport Project Participation
Agreement The City of Paris further understands that the remaining balance of the
estimated project costs shall be due in cash upon Texas Department of Transportation
written request prior to construction.
EXHIBIT A
P.O. BOX 9037 . PARIS. TEXAS 75461.9037 . (903) 785.7511 . FAX (903) 785.8519
The City of Paris also indicates its intent to enter into an Airport Project
Participation Agreement with the Texas Department of Transportation, naming the
Texas Department of Transportation as its agent for the purposes of receiving and
disbursing all funds for these improvements and for the administration of contracts
necessary for the implementation of these improvements. The City of Paris has
reviewed the text of the Texas Department of Transportation's standard "Airport Project
Participation Agreement", and has found the terms and conditions of the agreement to
be acceptable.
Sincerely,
Michael E. Malone
City Manager
City of Paris