15 - Grant Application for Conversion of Paris PD's Records Management SystemItem No. 15
memorandum
TO: City Council
John Godwin, City Manager
FROM: Randy Tuttle, Assistant Chief of Police
SUBJECT: NIBRS Conversion
DATE: February 20, 2019
BACKGROUND: The Texas Department of Public Safety and Federal Bureau of Investigations
are requiring agencies that submit crime data through the Uniform Crime Reporting (UCR)
system to convert to the National Incident Based Reporting System (NIBRS) by 2021.
STATUS OF ISSUE: The Office of the Governor has made a grant available to assist agencies
with this conversion. The Paris Police Department is in the process of converting to NIBRS and
is applying for $21,600.00 grant in order to receive financial assistance with this process.
BUDGET: No impact to budget. No matching funds required.
RECOMMENDATION: Approve resolution as presented
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS
APPROVING THE SUBMISSION OF A NIBRS CONVERSION GRANT FOR
CONVERSION OF PARIS POLICE DEPARTMENT'S RECORDS MANAGEMENT
SYSTEM (RMS) FROM UNIFORM CRIME REPORTING SYSTEM TO
NATIONAL INCIDENT BASED REPORTING SYSTEM WHICH BECOMES
MANDATORY FOR ALL LAW ENFORCEMENT AGENCIES BY 2021;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris finds it in the best interest of the
citizens of the of the City of Paris, Texas that the NIBRS Conversion Project be operated for
the 2019-2020 year to convert records as required by 2021; and
WHEREAS, the Paris Police Department wishes to apply for grant number 3813801
from the Office of the Governor in the total amount of Twenty one Thousand Six Hundred
Dollars and no/100 ($21,600.00) to purchase 12 new software licenses for use in
computers in vehicles that will automatically upload NIBRS data into the reporting system,
RMS system preparation, data download, application of NIBRS code changes, data
conversion and records conversion; and
WHEREAS, the City of Paris agrees that in the event of loss or misuse of the Office of
the Governor funds, the City of Paris assures that the funds will be returned to the Office of
the Governor in full; and
WHEREAS, the City of Paris designates the Chief of Police as the grantee's
authorized official with the power to apply for, accept, reject, alter, or terminate the grant
on behalf of the applicant agency.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in
all things approved.
Section 2. That the City Council finds it in the best interest of the citizens of the City
of Paris, Texas that the NIBRS Conversion Project be operated for the 2019-2020 year.
Section 3. That Paris Police Department is authorized to apply for grant number
3813801 from the Office of the Governor in the amount of Twenty One Thousand Six
Hundred Dollars and no/100 ($21,600.00) to purchase 12 new software licenses for use in
computers in vehicles that will automatically upload NIBRS data into the reporting system,
RMS system preparation, data download, application of NIBRS code changes, data
conversion and records conversion.
Section 4. That the City of Paris designates the Chief of Police as the grantee's
authorized official with the authority to apply for, accept, reject, alter or terminate the
grant on behalf of the applicant agency.
Section 5. That the City of Paris agrees that in the event of loss or misuse of the
Office of the Governor funds, the City of Paris assures that the funds will be returned to the
Office of the Governor in full.
Section 6. That this resolution shall be effective from and after the date of passage.
PASSED AND APPROVED this 25th day of February, 2019,
Steven J. Clifford, M.D., Mayor
GRANT NUMBER: 3813801
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney