1995-022-RES WHEREAS, COP POLICE DEPT DID ADVERTISE FOR BIDS FOR FURNISHING AND DELIVERY OF
RESOLUTION NO.
95-022
WHEREAS, the City of Paris Police Department did advertise for bids for
furnishing and delivery of a copier maintenance agreement for the City of Paris
Police Department, which bids were received until 3:00 o'clock P.M., Tuesday,
February 7, 1995; and,
WHEREAS, the best bid for such copier maintenance agreement was made
by OFFICE EQUIPMENT CENTER, Paris, Texas and it should be awarded the
bid for such construction; and,
WHEREAS, the agreement under the terms and specifications included in the
bid documents for such copier maintenance agreement attached hereto as Exhibit A,
should be approved, and the City Manager should be authorized to execute the same;
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, that the bid of OFFICE EQUIPMENT CENTER, for the copier
maintenance agreement in the amount of $1,250.00 is hereby accepted and let
conditioned upon said contractor meeting all of the terms and specifications included
in the bid documents attached hereto as Exhibit A; and,
BE IT FURTHER RESOLVED, that the City Manager of the City of Paris,
Michael E. Malone, be, and he is hereby authorized and directed to execute on
behalf of the City of Paris the agreement with OFFICE EQUIPMENT CENTER
for copier maintenance, upon the terms and conditions of the bid documents in
Exhibit A attached hereto.
PASSED AND ADOPTED this 13th day of February, 1993.
~~ ~
Eric S. Clifford, Mayo:Pro em
ATTEST:
~~~,S-~,~~~~
Mattie Cunningham, City lerk
APPROVED AS TO FORM:
~~~:o
INVITATION FOR BIDS
FOR FURNISHING AND DELIVERY
OF COPIER MAINTENANCE AGREEMENT
FOR THE CITY OF PARIS POLICE DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
JANUARY, 1995
EXHIBIT A
PUBLISH - PARIS NEWS
TWO TIMES
JANUARY 15, 1995
JANUARY 22, 1995
LEGAL NOTICE
The City of Paris will received sealed bids at the Office of
the City Manager, P.O. Box 9037, Paris, Texas, 75471-9037,
for the furnishing and delivery of a copier maintenance
agreement for the Paris Police Department.
Bids will be received until 3:00 P.M., Tuesday, February 7,
1995 at which time bids will be opened, tabulated, and
referred to the City Council for their consideration at the
meeting to be held Monday, February 13, 1995 at 6:00 P.M.
Bidders are notified of City exemption from otherwise
applicable sales and excise taxes.
The City reserves the right to reject any or all bids, to
award totally or separately as may be advantageous to the
City.
Notice to Bidders, Specifications, and Bid Form may be
obtained in the Office of the City Manager.
City of Paris, paris, Texas
BY:
Mattie Cunningham, City Clerk
Notice to Bidders
The City of Paris will receive bids until 3:00 PM, Tuesday,
February 7, 1995 for the furnishing and delivery of a copier
maintenance agreement for the Paris Police Department.
Bids should be enclosed in an opaque sealed envelope marked
"BID ENCLOSED" and addresses to the Honorable Mayor and City
Council, Office of the City Manager, City of Paris, Paris,
Texas, P.O. Box 9037, Paris, Texas, 75460-9037. Bids will be
received until 3:00 P.M. Tuesday, February 7, 1995 at which
all bids will be publicly opened in the Council Room, City
Hall, Paris, Texas. The bids will then be tabulated and
referred to the Mayor and City Council Meeting to be held
Monday, February 13, 1995, at 6:00 P.M.
Specifications describing the maintenance agreement upon
which bids will be received are attached hereto.
The City of Paris reserves the right to reject any of all
bids, to waive any informality in bidding, and to award as
may be advantageous to the City.
Mattie Cunningham, City Clerk
Specifications of Maintenance Agreement
The Paris Police Department presently uses one copier that
this agreement would provide maintenance for, a Minolta EP
8600.
This machine is available for inspection at the Paris Police
Department, 811 Bonham, paris, Tx. during regular business
hours, 8 AM until 5PM, Monday through Friday.
Maintenance Agreement shall include-
250,000 copies per year on EP 8600 additional copies at
$0.006 per copy.
Any and all needed parts and labor not including drums,
developer or toner.
Response to Service call within 24 hours.
BID FORM
COPIER MAINTENANCE AGREEMENT
RECtJYED
fm 7 1995
'-CITY MANAGER
'-PARIS. TEXAS
TO:
MAYOR AND CITY COUNCIL
FROM:
Office Equipment Center
1010 Lamar Avenue, Paris, Tx. 75460
Name and Address of Bidder
(I), (We) hereby offer to sell the City of Paris, a copier
maintenance agreement meeting your specifications, except as
noted below, for the consideration stated herein:
(Describe any deviation from the prepared specifications)
1.
2 .
3.
Said agreement to start within / (complete) calendar
days to the City of Paris Police Department, 811 Bonham,
paris, Texas, filling the description in the City of Paris
Specification.
Bid Amount- $1 ?sn nn
drum, developer, and toner.
will be... bi at $.005 per
includes 250,000 copies,
All copies in excess of
copy. ~
this ~ day of
gnature and Title of Person Submitti g Bid
excludes
250,000
1995
**Office Equipment Center is the only authorized Mino1ta
dealer for this area.