06 - Boards & Commissions - MinutesItem No. 6
MINUTES
REGULAR MEETING
AIRPORT ADVISORY BOARD
COXWFIED AI RPP......OR
L... T.......
6780 COLLIER DRIVE
PARIS TEXAS
THURSDAY, DECEMBER 20, 2018
5:30 O'CLOCK P.M.
1. The Airport Advisory Board meeting was called to order by Chairman Rav Ball at 5:30 p.m.
The following mernbers were present: Ray Ball, Jimmy Noble, Anna Spencer, Nathan Bell,
David Taylor, Brad Meyers and Scott Avery.
Also present: John Godwin, City Manager, Jerry Richey, Airport Manager; Paula Portugal,
City Council Liaison; Lance Nicholson, Engineer Technician and Triniti Frazier, Community
Development Coordinator.
2. Approval of minutes from previous meeting of !November 15, 2018.
David Taylor arrived at 5:35p.m.
Motion was made by Nathan Bell and seconded by Anna Spencer to approve the minutes.
Motion carried 7-0.
3. Discussion regarding delinquent hangar rentals.
Triniti Frazier reported the delinquent hangar rental in the 60-90 day range is for Jimmy Smyers
in amount of $9.00.
4. Discussion regarding private hangar leases.
Godwin provided a spreadsheet of the city owned hangars. He states he found that our record
keeping has not been where it should be. Part of the problem is some of the people that are
actually in hangars are not the same people that have leases. Some individuals swap out and
we may or may not know. When that happens they should execute a new lease. All leases
should be kept by the City Clerk and we're in the process of getting that cleaned up. Godwin
states he checked the language of all the leases and there are insurance requirements and they
all specifically are prohibited from having anything other than airplanes or aviation related
items in the hangars. Old cars, lawn mowers, living arrangements as well as inoperable
airplanes are not allowed. Godwin states there is a lot that needs to be cleaned up and he will
depend on Richey to address those things initially for voluntary compliance. If we're not able
to get cooperation we will come back to the board to tell you what where going to do and have
the city attorney send letters. We are in the process of updating the actual names of those that
are using the hangars and getting everyone to have the same lease. He will have Richey to
check with other airports to see what the market is for rent these days based on CPI for the
area. Godwin asked the board if they are ok with having all the tenants sign a new lease and a
new rate. Meyers asked if we will require periodic inspections to determine that those
occupying hangars are in compliance with the lease agreement. Godwin states that is part of
the new lease agreement and that is something we need to do. Meyers asked if hangars are
reserved for Lamar County residents only. Richey advised there are no restrictions on that.
Richey passed out a handout showing rental & private hangars. Richey advised there is a
waiting list every time there is an opening. Richey further states sub -leasing hangars need to
be addressed. Some have multiple hangars and a lot of airplanes. Meyers suggested leasing
hangars to Lamar County tax pavers. Ball asked if there is a policy list of do's and don'ts in a
simple format that can be posted. He would like to see some sort of policy guidelines pulled
from the leases that could be a quick reference. Portugal suggested posting guidelines inside
the individual hangars. Godwin advised the next step is to unify all the leases, update the rent,
insurance requirements etc.
S. Consideralion and action on request for Capital Improvement estimates.
Taylor states the City paid a significant amount to a consultant years ago that specializes in
recommendations and master plans but in recent months there were thoughts about not using
that and making changes to the taxiway, building new fences, removing trees, earth work etc.
Taylor asked that preliminary estimates be provided to the City Council as a matter of
transparency. Godwin advised this issue has been addressed and the board approved to amend
the Airport Master Plan 4 to 0. Godwin advised that the City Council approved the amendment
7-0. Godwin further states the amendment to the plan allows the possibility of making these
changes which could or could not happen. There are no plans to construct and all this
amendment does is designate where things may go in the future. Regarding the location of the
hangar, TXDOT Aviation experts in the field approved it twice. Godwin states the point was
to give those that wanted to build private hangars an additional option, .Portugal states this was
an amendment to the master plan which is fluid. She has been assured that master plans in
almost every city have a life span of about 10 years. After which they need to be amended or
totally redone to meet the city's needs.
Motion was made by David Taylor to properly obtain one or two preliminary capital
improvement estimates for the total distance of 3000 feet which is adjacent to the taxiway
recently approved as part of a newly altered master plan, tree removal, earthwork, fences;
ramps, electric lines and all the things we have discussed here. Motion dies for lack of a second.
6. Discussion regarding the new hangar construction prviecl.
Godwin advised there is no update on the TxDOT hangar construction project. They have been
pursuing the bonding company for months due to the contractor that walked off the job and did
not finish the punch list.
Godwin advised that the Marino hangar is waiting on engineering construction plans. He spoke
with him last week and he is happy although things are going slower than he would like. He
said his only concern is getting it built before he has to move out of the hangar he is currently
in. The city has signed the lease but Marino is waiting to get a building permit before he signs.
7. Discussion regarding sewer smell complaints.
Ball advised it was brought to his attention that the sink here in the Cox Field conference room
backs up & runs into the storage room in back. Jerry Richey advised that C & S Plumbing has
checked it. They found there was a pipe that separated and they came up with a fix for it without
tearing up the foundation. The City Manager made the Public Works Director aware of this
issue.
8. Discussion regarding aviation class with Paris Junior College.
Bell advised unless an actual plan is laid out the college president won't even talk about it.
9. Request items for future agendas.
Election of officers, discussion of hangar leases, discuss policy guideline sheet for hangar
leases, discuss market rates for rent, discuss policy for placing items on the agenda, discuss
public forum, discussion for making the airport more user friendly with loaner car, eating and
sleeping options.
10. Adjournment.
A motion to adjourn was made by Jimmy Noble and seconded by David Taylor to adjourn at
6:50p.m.
APPROVED THIS 17"' DAY OF JANUARY. 2019.
Jairma,t',
PARIS GASTROENTEROLOGY CONSULTANTS
1374 Cope Drive
Paris. Texas 75462
Tel (903) 785-7891 Fax (903) 784-2475
Nov. 15, 2018
Mr. Ray Ball — Chairman
Airport Advisory Board of Paris
Dear Mr. Ball,
Thank you again for listening to my concerns at the end of our board meeting tonight and
agreeing to place an item on the agenda of our next. meeting. As I expressed, I am sorry
that the city manager misunderstood me at our Oct. 18, 2018 meeting. I did not say nor
did I mean that he had any intent to hide any of these proceedings from the city council or
the mayor. However, I do feel like that we ought to be totally transparent about what all
the capital improvements would cost the City of Paris if for some reason all or part of
those costs are not shouldered by the new renters in days to come, e.g.:
1) New taxiway
2) Tree removal
3) Fence building
4) Ramp construction
5) Electricity lines
6) Water utility pipes
7) Earth work
Formal bids would not be required at this stage as the capital improvement costs are only
going to be estimates for a worst -case -scenario. Of course the estimate must be bided and
calculated for the approx. 3000 ft of existing taxiway right-of-way extending from
adjacent to helipad to the end of the runway.
A tentative motion could be
"Promptly obtain 1 or 2 informal/preliminary capital improvement bids for each of the
required improvements (7, more or less) for a total distance of 3000 ft which is adjacent
to the taxiway recently leased as part of the newly altered master plan to the newest
ground lessee. These improvements will include new taxiway, tree removal, fence
building, ramp construction, electricity lines, water utility pipes, earth work, and so on."
Mr. Ball should you have any questions, I will look forward to discussing them at our
upcoming airport board meeting.
Sincerely,
David H. Taylor, MD, F.A.C.P.
MINUTES OF REGULAR MEETING
AIRPORT ADVISORY BOARD
THURSDAY, JANUARY 17, 2019
Call meetinr:to order.
Meeting called to order at 5:31 p.m. All members were present except for Jimmy Noble.
Also present were Jerry Richey and Brandi Richey from JR Aviation; staff members John
Godwin and Lance Nicholson; and council liaison Paula Portugal.
2. Approval of minutes of December 20, 2018 meeti i.
Jim Bell moved for a letter from David Taylor to be attached to the minutes, Brad Myers
seconded; motion passed 6-0. Taylor moved acceptance of the minutes as corrected, Taylor
seconded; motion passed 6-0.
3. Election of Vice -President.
Taylor and Scott Avery were nominated. Avery was elected by a vote of 4-2.
4. Discussion reuardiw2 delinquent han,Lar rentals.
Board reviewed and discussed the provided list.
Discussion re�,ardin= hanv ar leases.
Myers suggested only residents of Lamar County should be allowed to lease hangars.
Anna Spencer questioned why anyone who paid his/her rent should be excluded. Ray Ball
wanted to wait until next month's meeting to make decisions, after all or the hangars and
tenants have been reviewed. Bell suggested more hangars was the solution, but agreed a
preference should be given to Lamar County residents. most specifically residents who
actively fly. It was generally agreed to place an action item on the February agenda. It
was also agreed to replace the rent inflation clause that references a CPI with a flat annual
percentage rate increase.
6. Discussion re{aardin i hosted policyguidelines.
After some discussion, it was agreed the staff would draft policies for posting at hangars
to be approved by a vote of the board at the February meeting. Placing information inside
the terminal was also discussed.
7. Discussionreoardin, market rental rates.
Jerry Richey presented the results of a survey of hangar lease rates at other airports. After
discussion Bell moved to have staff bring specific rate recommendations to the board for
consideration in February, Avery seconded; motion passed 6-0.
8. Discussion regardint, policies for am=enda items.
Ball suggested that any member who wished a matter to be placed on a future agenda
should come to him and they would discuss it, along with the board secretary.
9. Discussion rRgardinL, a public_ forum.
It was agreed to add this item at the beginning of all future regular agendas.
10. Discussion reuardin;q, making the airport user friendly.
Taylor presented the idea of providing restaurant, lodging, and car information for flyers.
After-hours door access was also discussed. Taylor and Ball will follow up on restaurants
and lodging. JR Aviation described the availability of three courtesy cars/vans. Taylor
moved that FBO personnel be instructed to add a security lock box to the terminal door,
Bell seconded; motion passed 6-0.
11 Request items for future agendas.
Will include those items agree to at the present meeting, as well as college aviation courses
if appropriate, and the board's direction/preference on the FBO and airport management
agreements, both of which need to be renewed.
12. Adjournment.
Meeting adjourned at 6:32.
Paris Public Library Advisory Board
Meeting Minutes
January 16, 2019
Opening:
The regular meeting of the Paris Public Library Advisory Board was called to order at 4:02 p.m. by Carol
James, Chair.
Present:
Board members present were Carol James, Connie Dodd, Denise Kornegay, Rebecca Umphrey, and Director
Priscilla McAnally. Absent were Christiana Schock, Marilyn Threadgill, and Ashley Lassiter.
Approval of Minutes:
The minutes of the December 19, 2018 meeting were unanimously approved.
New Business:
Staff members Judy Vickers and Paula Rater gave presentations on their duties and contributions
at the library.
The director reported on talks with the Boys and Girls Club of Red River Valley and City Square
Paris about presenting a Summer program at both venues; and additional future programming at
the sites.
Old Business:
The roof replacement has been done to the original section of the library building. Two
payments will be made within the current fiscal year for the cost of the replacement.
Presentations:
• Budget Report was presented with no comments.
• Statistical Report was presented with no comments.
Friends of the Library:
The Friends have offered to pay for the restoration/conservation of another of the Bywaters
panels. The next in line for work is Reconstruction.
Director's Remarks:
The next meeting will be February 20, 2019.
Adjournment: Meeting was adjourned at 4:45 p.m.
Submitted by
Priscilla McAnally for Ashley Lassiter, Secretary
MINUTES
PLANNING AND ZONING COMNIISSION
CITY COUNCIL CHAMBERS
107 E. KAUFMAN STREET
PARIS, TEXAS
MONDAY, FEBRUARY 4, 2Q19
5.30..O'CLOCK P.M.
1, The meeting of the Planning and Zoning Commission was called to order at 5:30p. m. by Keith
Flowers, Chairman.
The following members were present: John Lee, Chad Lindsey, Rick Hundley, Mihir
Pankaj, Keith Flowers, James O'Bryan and Sims Norment.
Also present were John Godwin, City Manager; Carla Easton, City Engineer; Clyde Crews,
Fire Marshal; Steve Clifford, Mayor/City Council Liaison; Billy Trenado, City Council
Liaison; Triniti Frazier, Community Development Coordinator and concerned citizens.
2. Approval of minutes from previous meeting, (January 7, 2019)
Motion was made by Sims Nonnent, seconded by John Lee to approve minutes for the January
7, 2019 meeting. Motion carried 7-0.
3. Consideration of and action on the Final Plat of Lots 1 & 2, Block A of the Killingsworth
Addition, being located at 4300 Bonham Street,
Carla Easton states that Max and Jamie Killingsworth own 50.185 acres located at 4300 Bonham
Street. They propose to subdivide the property into 2 lots in order to build a single family home
on each lot. The 50.185 acre property is a combination of 2 larger tracts of land. In order to
build a home in the desired location, the property must be platted to dissolve the existing property
lines and establish the 2 proposed lots. The property is currently zoned Agricultural District (A).
The owners have submitted a final plat of the property, creating Lots 1 and 2, Block A, of the
Killingsworth Addition. Water service is available along Bonham Street and Tigertown Road.
Sewer infrastructure is not available to serve the lots; however, the lot size is adequate to
accommodate an alternative sewer system. It appears that the plat complies with the City of Paris
subdivision regulations, subject to the following revisions.
1. The minimum finished floor elevation of all structures within the floodplain shall be 2
feet above the base flood elevation.
Motion was made by Keith Flowers, seconded by Mihir Pankaj to approve the Final Plat with
noted revision. Motion carried 7-0.
4. Consideration of and action on the Preliminary Plat of Part gfLot 39 and all of 45, 46, 47,
48, 49, City Block 160 of the Bedford Addition, being located at 929 SE 3rd Street.
Easton states Kenneth and Cheri Bedford own 1.48 acres comprised of 6 separate lots called
City Block 160, Lots 39, 45, 46, 47, 48, and 49, located in the 900 block of 3rd St SE. They
propose to combine the 6 lots into a single lot and construct an accessory structure. The
property is currently zoned Two -Family Dwelling District (2F). The owners have
submitted a preliminary plat and a final plat of the property. Water service and sewer
services are available along 3" SE. It appears that the plat complies with the City of Paris
subdivision regulations.
Motion was made by Chad Lindsey, seconded by Rick Hundley to approve the Preliminary
Plat. Motion carried 7-0.
S. Consideration of and action on the Final Plat of Part of Lot 39 and all of 45, 46, 47, 48,
49, City Block 160 of the Bedford Addition, being located at 929 SE 3rd Street.
Easton states same comments and recommends approval of the Final Plat.
Motion was made by John Lee, seconded by Mihir Pankaj to approve the Final Plat.
Motion carried 7-0.
6. Consideration of and action on the Preliminary Plat of Lot 1, Block of the Stephens
195 Addition, being located in the 3900 Block of FM 195.
Easton states Jerry and Lynda Stephens own 1.310 acres of an 11.391 acre tract described
as A7 W Askins survey, Tract 51, located in the 3900 block of FM 195. They propose to
subdivide the 11.391 acres and construct a single family home on 1.310 acres. The property
is currently zoned Agricultural District (A). The owners have submitted a preliminary plat
and a final plat of the property. Water service is available along FM 195. Sewer
infrastructure is not available in the area, however the lot size is adequate to accommodate
and alternative sewer system. It appears that the plat complies with the City of Paris
subdivision regulations, subject to the following revisions:
1. Show the building setback line at a minimum of 35' from property line.
2. Provide the minimum finished floor elevation for all structures.
Motion was made Keith Flowers, seconded by John Lee to approve the Preliminary Plat
with noted revisions. Motion carried 7-0.
7. Consideration of and action on the Final Plat of Lot 1, Block A of the Stephens 195
Addition, being located in the 3900 Block oj'F'Nf 195.
Easton states same comments and recommends approval of the Final Plat.
Motion was made by John Lee, seconded by Mihir Pankaj to approve the Final Plat with
noted revisions. Motion carried 7-0.
Adjournment.
Motion made by Keith Flowers and seconded by John Lee to adjourn.
Meeting adjourned at 5:34 p.m.
APPROVED THIS 4th DAY OF MARCH, 2019
Chairman
Minutes
Traffic Commission
C4 of Paris
The Traffic Commission met on Tuesday November 06, 2018 at 5., 15 P.M. in the
Municipal Courtroom with the following members present:
Charles Richards
2, Sally Boswell
3, John Eyler
4. Bill Sanders
5 Wendell Moore (5.16)
6. Dennis Ashby (5:25)
The city staff was represented by Asst. Chief Randy Tuttle and City Engineer
Carla Easton.
Chairperson John Eyler called the meeting to order at 5:15pm. A quorum was
established with four members present. Mr. Moore and Mr. Ashby arrived after
meeting began.
Mr. Eyler then moved to item, #2 regarding approval of minutes from August 07,
2018 meeting. Mr. Richards made a motion. to approve the minutes and it was
second by Ms. Boswell, Motion carried 3-0 with Mr. Sanders abstaining.
Mr. Eyler then moved to item #3 regarding discussion and possible action
concerning obstructed view at intersection of 2"'r NSF & Price Street. Mr. Tuttle
informed members, that a citizen complaint had been received concerning the
ability to see approaching traffic at the intersection. Mr. Tuttle advised that
vehicles park along the south side of Price and some vehicles are parking too
close to the intersection and are possibly creating the issue with visibility at the
intersection. After discussion Mr. Moore made the motion to request the traffic
department mark the area within thirty feet of the intersection designating the no
parking zone and also make sure all existing signs are replaced if necessary, The
motion was second by Ms. Boswell and motion carried ".
Mr. Eyler then moved to item #4 regarding discussion and possible action
concerning obstructed view at intersection of I vNE & Price. Mr, Tuttle informed
memt)ers that a citizen complaint had also been made about visibility issue at the
intersection, Mr. Tuttle informed members that in the past complaints had been
made about vehicles parking to close to the street at the business located on NE
corner of intersection but after the owner was spoken with the complaints
subsided. Members indicated they had been at the location and found W issues
with visibility. After discussion was completed members through consensus
decided no action was needed at this time.
Mr. Eyler then moved to item #5 concerning any old business. There was none.
Mr. Eyler then moved to item #7 regarding request for future agenda items. There
was none.
At 5-32prn Mr. Eyler made a motion to adjourn the meeting. A second was made
by Mr. Sanders and motion carried 6-0
Chairperson:4Date:(',,
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