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02/18/2019 MinutesPARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Board Members Present: Richard Manning, Chairman Tim Hernandez, Secretary/Treasurer A.J. Hashmi (Arrived 4:11 p.m.) Marion Hamill Ex -Officio Members Present: John Godwin, City Manager Steve Clifford, Mayor Legal Counsel: Stephanie Harris Call to Order. Community Room 1125 Bonham Street Paris, Texas 75460 Monday, Februar 18 2019 4:00 O'CLOCK P.M. MINUTES Staff Present: Michael Paris, Executive Director Paula Brownfield, Administrative Assistant Guest(s) Present: Brittany Martin, McClanahan & Holmes Mary Madewell, The Paris News Chad Lindsey, 1St Street Studios City Council Liaison: Paula Portugal Mr. Manning called the monthly meeting of the Paris Economic Development Corporation to order at 4:09 p.m. on February 18, 2019. Invocation Ms. Portugal gave the invocation. Citizens' Inwut Mr. Manning invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Discuss and ossibl) approve Minutes of the January 15 2019 Monthl LMeetin ;r. Mr. Manning asked the Board if they had read the minutes and if there were any changes to the minutes. Mr. Hamill made a motion to approve the January 15, 2019, minutes. Mr. Hernandez seconded the motion. Vote was 3 -ayes to 0 -nays. PIE -DC Board Meethig Win utes February 18, 2019 Page 2 of 4 Di ials'. Mr. Hernandez said that the American Sp crap expenses for January -were $17,000.00. Mr. Paris pointed out. under the American. SpiralWeld expenses it shows GHD Services. GHD did core boring at the Oliver Rubber site and the asbestos work at the Superior Switch site. Ray's Tree Service is the first paymentfor our clean-up of therail west of 19d' Street.. The rail was cleaned up for the purpose of getting a scope of work from 16amichi for (lie next step in the process. Under the New Business Park the first -two payments totaling $10,172.88 to Lamar National Bank is for the loarl on the property. Mr. Hernandez said that the other expenditures for the month were normal. On the second page under Marketing, "T'EAM Texas was a $3,000.00 expense. M.r. Paris told the Board that working with "I'EAM Texashellps thernarketing dollars to go further, since -we work together as a grou.1). The expenses for OnTop orf Qt Cateing and .parisParty and .Event Rental were for the event with the Governor in December. Ja7zy Frog is a yearly fee formanaging the PEDC website. The expense ffir Sanchez Land Care is to keep -the retention pond in the NW Business Park clean frommoss andfoliage. Mr. Paris conimented on the last page of the Monthly Budget that. our cash is just over four million dollars. Dr.:Has:.. made a motion to approve the January 2019 financials. Mr. Hamill seconded the motion. Vote was 4 --ayes to 0 --nays, D e 2017-2018 fiscal year as presented by Brittanv Martin of'.McClanahan and Holmes, Mr. Marmijag introduced.Ms. Brittany Martin with McClanahan and Holmes to present 1he PED C yearly audit. Ms. Martin started with the 2017-2018 Annudl Financial Report which contains the opinion on the audit. The opinion gi ven is that the PEDC has a clean audit. Page 3 of the audit is fine Balance Sheet and the one item that stands out is the $400,000.00 Note Receivable to Campbell"s Soup which is a cashback or forgivable note, The Debt Service Fund will be eliminated.riext year, the fund balance will moved to the General Fund for the coming year. Mr. Hernandez asked about the -two million dollars under Land Development Costs; his question was were thisnioney was spent bylocation. Ms. Martin answered that they have the information and. will send the spreadsheet to Mr. Paris. Dr. Hashrrii asked what the PEDC debt to asset ratio is; he wouild like to see the total commitments. Ms. Martin pointed to the Income Statement and showed that the adjustment for $6,780.00 for the copier was taken out of the expense and put into assets.. The Corninunications Report shows all the journal entries for ttie year. 1'his report tells whether or not the entity has issues. Mr. Manning thanked Ms. Martin for presenting the audit. Dr. Hasp made a motion to approve the 2017-2018 Audit. Mr. Hernandez seconded the motion. Vote was 4 -ayes to 0 --nays. BigQL �)eni ng .—Asbestos Abatement..and, Disposal for former Superior SwitchBuffdjRg_RL2�j� LOOP 286. Final Decision after Bids are Evaluated and within Five Business_pays. Mr. Paris stated that the bids for asbestos abatement and disposal would be opened. today. Th. e.PEDC will work with GHD to review the bids and score according to the criteria, that was requested in theRequest for .Bid. We will notify each entity the decision. Welhave live business days to evaluate the bids, -which -would be by 4:00 p.m. on February 25, 2019. American SpiralWeld Pipe U )date: PEDC Board Meeting Minutes February 18, 2019 Page 3 of 4 $93,369.00 $127,300.00 $79,896.00 $113,770.00 $71,520.00 $175,000.00 • Transfer of Greenfield — In December we transferred the Greenfield of one hundred acres and the warranty deed to American SpiralWeld Pipe. Trees are being moved and burned at the site. Currently they are moving utilities to the city specifications. • Demolition Preparation — Once the bids for the asbestos demolition are evaluated, it will take about 30 to 45 days for the work to be completed. As soon as the asbestos demolition starts we will request bids for demolition of the Superior Switch building, removing the Superior Switch slab, removing the Oliver Rubber slab and the building materials from the small building on the site, and lastly, we want to remove all the trash. After that is complete we want to make a respectable grade to the property. The trees on the sites will be handled by HWH and American. • Rail Progress — Wednesday there is a phone meeting between executives of Kiamichi and Genesee Wyoming. Discussion will be about the Master Agreement, preparation of the rail from 19t' Street eastward to the switch by Huhtamaki. We are working on a proposal for Kiamichi to manage this process for us. Environmental Progress — The PEDC and American SpiralWeld Pipe are on the application with TECQ for the Phase II work on the Superior Switch and Oliver Rubber property. We are working with TECQ on the Volunteer Cleanup Program (VCP). Phase III of the Master Agreement is the Wetlands. We are preparing the application to the Tulsa Corp of Engineers. Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: • Project Pine Tree • Huhtamaki Chairman Manning convened the Board into Executive Session at 4:55 p.m. PEDC Board Meeting Minutes February 18, 2019 Page 4 of 4 Reconvene into O en Session and possibl take action on items discussed in Executive Session. Chairman Manning reconvened the Board into open session at 5:07 p.m. Dr. Hashmi made a motion to move forward on negotiations with Huhtamaki on the $102,000.00 for repair of rail. Mr. Hamill seconded the motion. Vote was 4 -ayes to 0 -nays. Discuss Future A )enda Items. Mr. Manning asked if the Board had any future agenda items. Dr. Hashmi asked that the Board discuss having a joint EDC meeting with other EDCs in the area. Mr. Paris added that we would need to discuss the pros and cons of such a meeting. Adjourn Dr. Hashmi made a motion to adjourn. Mr. Hamill seconded the motion. Vote was 4 -ayes to 0 -nays. The meeting was adjourned at 5:09 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation