06 - Boards & Commissions - MinutesItem No. 6
MINUTES
REGULAR MEETING
AIRPORT ADVISORY BOARD
COX FIELD AIRPORT _...._
6780 COLLIER DRIVE
PARIS, "TEXAS
THURSDAY, DECEMBER 20, 2018
5:30 O'CLOCK P.M.
L The Air port Advisor3y Board meeting was called to order by Chairman Ray Ball at .5: 30 p. m.
The following members were present: Ray Ball, Jimmy Noble, Anna Spencer, Nathan Bell,
David Taylor, Brad Meyers and Scott Avery.
Also present: John Godwin, City Manager, Jerry Richey, Airport Manager; Paula Portugal,
City Council Liaison; Lance Nicholson, Engineer Technician and Triniti Frazier, Community
Development Coordinator.
2. Approval of minutes from previous meeting of A/ovember 15, 2018.
David Taylor arrived at 5:35p.m.
Motion was made by Nathan Bell and seconded by Anna Spencer to approve the minutes.
Motion carried 7-0.
3. Discussion regarding delinquent hangar rentals.
Triniti Frazier reported the delinquent hangar rental in the 60-90 day range is for Jimmy Smyers
in amount of $9.00.
4. Discussion regarding private hangar leases.
Godwin provided a spreadsheet of the city owned hangars. He states he found that our record
keeping has not been where it should be. Part of the problem is some of the people that are
actually in hangars are not the same people that have leases. Some individuals swap out and
we may or may not know. When that happens they should execute a new lease. All leases
should be kept by the City Clerk and we're in the process of getting that cleaned up. Godwin
states he checked the language of all the leases and there are insurance requirements and they
all specifically are prohibited from having anything other than airplanes or aviation related
items in the hangars. Old cars, lawn mowers, living arrangements as well as inoperable
airplanes are not allowed. Godwin states there is a lot that needs to be cleaned up and he will
depend on Richey to address those things initially for voluntary compliance. If we're not able
to get cooperation we will come back to the board to tell you what where going to do and have
the city attorney send letters. We are in the process of updating the actual names of those that
are using the hangars and getting everyone to have the same lease. He will have Richey to
check with other airports to see what the market is for rent these days based on CPI for the
area. Godwin asked the board if they are ok with having all the tenants sign a new lease and a
new rate. Meyers asked if we will require periodic inspections to determine that those
occupying hangars are in compliance with the lease agreement. Godwin states that is part of
the new lease agreement and that is something we need to do. Meyers asked if hangars are
reserved for Lamar County residents only. Richey advised there are no restrictions on that.
Richey passed out a handout showing rental & private hangars. Richey advised there is a
waiting list every time there is an opening. Richey further states sub -leasing hangars need to
be addressed. Some have multiple hangars and a lot of airplanes. ;Meyers suggested leasing
hangars to Lamar County tax pavers. Ball asked if there is a policy list of do's and don'ts in a
simple format that can be posted. He would like to see some sort of policy guidelines pulled
from the leases that could be a quick reference. Portugal suggested posting guidelines inside
the individual hangars. Godwin advised the next step is to unify all the leases, update the rent,
insurance requirements etc.
5. Consideration and action on request for Capital Improvement estimates.
Taylor states the City paid a significant amount to a consultant years ago that specializes in
recommendations and master plans but in recent months there were thoughts about not using
that and making changes to the taxiway, building new fences, removing trees, earth work etc.
Taylor asked that preliminary estimates be provided to the City Council as a matter of
transparency. Godwin advised this issue has been addressed and the board approved to amend
the Airport Master Plan 4 to 0. Godwin advised that the City Council approved the amendment
7-0. Godwin further states the amendment to the plan allows the possibility of making these
changes which could or could not happen. There are no plans to construct and all this
amendment does is designate where things may go in the future. Regarding the location of the
hangar, TXDOT Aviation experts in the field approved it twice. Godwin states the point was
to give those that wanted to build private hangars an additional option. Portugal states this was
an amendment to the master plan which is fluid. She has been assured that master plans in
almost every city have a life span of about 10 years. After which they need to be amended or
totally redone to meet the city's needs.
Motion was made by David Taylor to properly obtain one or two preliminary capital
improvement estimates for the total distance of 3000 feet which is adjacent to the taxiway
recently approved as part of a newly altered master plan, tree removal, earthwork, fences,
ramps, electric lines and all the things we have discussed here. Motion dies for lack ofa second.
6, Discussion regarding the new hangar construction project.
Godwin advised there is no update on the T:XDOT hangar construction project. They have been
pursuing the bonding company for months due to the contractor that walked off the job and. did
not finish the punch list.
Godwin advised that the Marino hangar is waiting on engineering construction plans. He spoke
with him last week and he is happy although things are going slower than he would like. He
said his only concern is getting it built before he has to move out of the hangar he is currently
in. The city has signed the lease but Marino is waiting to get a building permit before he signs.
7. Discussion regarding sewer smell complaints.
Ball advised it was brought to his attention that the sink here in the Cox Field conference room
backs up & runs into the storage room in back. Jerry Richey advised that C & S Plumbing has
checked it. They found there was a pipe that separated and they came up with a fix for it without
tearing up the foundation. The City Manager made the Public Works Director aware of this
issue.
8. Discussion regarding aviation class with Paris Junior College.
Bell advised unless an actual plan is laid out the college president won't even talk about it.
9. Request items for future agendas.
Election of officers, discussion of hangar leases, discuss policy guideline sheet for hangar
leases, discuss market rates for rent, discuss policy for placing items on the agenda, discuss
public foruun, discussion for making the airport more user friendly with loaner car, eating and
sleeping options.
10. Adjournment.
A motion to adjourn was made by Jimmy Noble and seconded by David Taylor to adjourn at
6:S0p.m.
APPROVED THIS 17`x' DAY OF JANUARY,`019.
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PARIS GASTROENTEROLOGY CONSULTANTS
1374 Cope Drive
Paris. Texas 75462
Tel (903) 785-7891 Fax (903) 784-2475
Nov. 15, 2018
Mr. Ray Ball - Chairman
Airport Advisory Board of Paris
Dear Mr. Balt,
Thank you again for listening to my concerns at the end of our board meeting tonight and
agreeing to place an item on the agenda of our next meeting. As I expressed, I am sorry
that the city manager misunderstood me at our Oct. 18, 2018 meeting. I did not say nor
did I mean that he had any intent to hide any of these proceedings from the city council or
the mayor. However, I do feel like that we ought to be totally transparent about what ail
the capital improvements would cost the City of Paris if for some reason all or part of
those costs are not shouldered by the new renters in days to come, e.g.:
1) New taxiway
2) Tree removal
3) Fence building
4) Ramp construction
5) Electricity lines
6) Water utility pipes
7) Earth work
Formal bids would not be required at this stage as the capital improvement costs are only
going to be estimates for a worst -case -scenario. Of course the estimate must be bided and
calculated for the approx. 3000 ft of existing taxiway right -of. --way extending from
adjacent to helipad to the end of the runway.
A tentative motion could be
"Promptly obtain 1 or 2 informal/preliminary capital improvement bids for each of the
required improvements (7, more or less) for a total distance of 3000 ft which is adjacent
to the taxiway recently leased as part of the newly altered master plan to the newest
ground lessee. These improvements will include new taxiway, tree removal, fence
building, ramp construction, electricity lines, water utility pipes, earth work, and so on."
Mr. Ball should you have any questions, I will look forward to discussing them at our
upcoming airport board meeting.
Sincerely,
David H. Taylor, MD, F.A.C.P.
MINUTES OF REGULAR MEETING
AIRPORT ADVISORY BOARD
THURSDAY, .TANUARY 17, 2019
Call meetim, to order.
Meeting called to order at 5:31 p.m. All members were present except for Jimmy Noble.
Also present were Jerry Richey and Brandi Richey from JR Aviation; staff members Jolui
Godwin and Lance Nicholson; and council liaison Paula Portugal.
2. Approval of minutes of December 20, 2018 meetinL,
Jim Bell moved for a letter from David Taylor to be attached to the minutes, Brad Myers
seconded; motion passed 6-0. Taylor moved acceptance of the minutes as corrected, Taylor
seconded; motion passed 6-0.
Election of Vice -President.
Taylor and Scott Avery were nominated. Avery was elected by a vote of 4-2.
4. Discussion reYardin= delinquent hand_=.ar rentals.
Board reviewed and discussed the provided list.
Discussion rer ardinq° hamar leases.
Myers suggested only residents of Lamar County should be allowed to lease hangars.
Anna Spencer questioned why anyone who paid his/her rent should be excluded. Ray Ball
wanted to wait until next month's meeting to make decisions, after all of the hangars and
tenants have been reviewed. Bell suggested more hangars was the solution, but agreed a
preference should be given to Lamar County residents, most specifically residents who
actively fly. It was generally agreed to place an action item on the February agenda. It
was also agreed to replace the rent inflation clause that references a CPI with a flat annual
percentage rate increase.
6. Discussion reuardim posted policy :;;sidelines.
After some discussion, it was agreed the staff would draft policies for posting at hangars
to be approved by a vote of the board at the February meeting. Placing information inside
the terminal was also discussed.
7. Discussion re =ardiriv market rental rates.
Jerry Richey presented the results of a survey of hangar lease rates at other airports. After
discussion Bell moved to have staff bring specific rate recommendations to the board for
consideration in February, Avery seconded; motion passed 6-0.
8. Discussion re ardin )olicies for agenda items.
Ball suggested that any member who wished a matter to be placed on a future agenda
should come to him and they would discuss it, along with the board secretary.
9. Discussion rep-ardino. a public forum.
It was agreed to add this item at the beginning of all future regular agendas.
10. Discussion retiarding making the airport user friendly,.
Taylor presented the idea of providing restaurant, lodging, and car information for flyers.
After-hours door access was also discussed. Taylor and Ball will follow up on restaurants
and lodging. JR Aviation described the availability of three courtesy cars/vans. Taylor
moved that FBO personnel be instructed to add a security lock box to the terminal door,
Bell seconded; motion passed 6-0.
11. Request items for future agendas.
Will include those items agree to at the present meeting, as well as college aviation courses
if appropriate, and the board's direction/preference on the FBO and airport management
agreements, both of which need to be renewed.
12. Adjournment.
Meeting adjourned at 6:32.
Paris Public Library Advisory Board
Meeting Minutes
January 16, 2019
Opening:
The regular meeting of the Paris Public Library Advisory Board was called to order at 4:02 p.m. by Carol
James, Chair.
Present:
Board members present were Carol James, Connie Dodd, Denise Kornegay, Rebecca Umphrey, and Director
Priscilla McAnally. Absent were Christiana Schock, Marilyn Threadgill, and Ashley Lassiter.
Approval of Minutes:
The minutes of the December 19, 2018 meeting were unanimously approved.
New Business:
Staff members Judy Vickers and Paula Rater gave presentations on their duties and contributions
at the library.
The director reported on talks with the Boys and Girls Club of Red River Valley and City Square
Paris about presenting a Summer program at both venues; and additional future programming at
the sites.
Old Business:
The roof replacement has been done to the original section of the library building. Two
payments will be made within the current fiscal year for the cost of the replacement.
Presentations:
• Budget Report was presented with no comments.
• Statistical Report was presented with no comments.
Friends of the Library:
The Friends have offered to pay for the restoration/conservation of another of the Bywaters
panels. The next in line for work is Reconstruction.
Director's Remarks:
The next meeting will be February 20, 2019.
Adjournment: Meeting was adjourned at 4:45 p.m.
Submitted by
Priscilla McAnally for Ashley Lassiter, Secretary
MINUTES
PLANNING AND ZONING COMMISSION
CITY COUNCIL CHAMBERS
107E KAUFMAN STREET
PARIS, TEXAS
MONDAY,FEBRUARY 4 2019
5:30 O'CLOCK P.M.
1, The meeting of the Planning and Zoning Commission was called to order at 5:30 p.m. by Keith
Flowers, Chairman.
The following members were present: John Lee, Chad Lindsey, Rick Hundley, Mihir
Pankaj, Keith Flowers, James O'Bryan and Sims Norment.
Also present were John Godwin, City Manager; Carla Easton, City Engineer; Clyde Crews,
Fire Marshal; Steve Clifford, Mayor/City Council Liaison; Billy Trenado, City Council
Liaison; Triniti Frazier, Community Development Coordinator and concerned citizens.
2. Approval of minutes from previous meeting. (January 7, 2019)
Motion was made by Sims Norment, seconded by John Lee to approve minutes for the January
7, 2019 meeting. Motion carried 7-0.
3. Consideration of and action on the Final Plat of Lots 1 & 2, Block A of the Killingsworth
Addition, being located at 4300 Bonham Street,
Carla Easton states that Max and Jamie Killingsworth own 50.185 acres located at 4300 Bonham
Street. They propose to subdivide the property into 2 lots in order to build a single family home
on each lot. The 50.185 acre property is a combination of 2 larger tracts of land. In order to
build a home in the desired location, the property must be platted to dissolve the existing property
lines and establish the 2 proposed lots. The property is currently zoned Agricultural District (A).
The owners have submitted a final plat of the property, creating Lots l and 2, Block A, of the
Killingsworth Addition. Water service is available along Bonham Street and Tigertown Road.
Sewer infrastructure is not available to serve the lots; however, the lot size is adequate to
accommodate an alternative sewer system. It appears that the plat complies with the City of Paris
subdivision regulations, subject to the following revisions.
1. The minimum finished floor elevation of all structures within the floodplain shall be 2
feet above the base flood elevation.
Motion was made by Keith Flowers, seconded by Mihir Pankaj to approve the Final Plat with
noted revision. Motion carried 7-0.
4, Consideration of and action on the Preliminary Plat of Part of Lot 39 and all of 45, 46, 47,
48, 49, City Block 160 of the Bedford Addition, being located at 929 SE 3rd Street.
Easton states Kenneth and Cheri Bedford own 1.48 acres comprised of 6 separate lots called
City Block 160, Lots 39, 45, 46, 47, 48, and 49, located in the 900 block of 3' St SE. They
propose to combine the 6 lots into a single lot and construct an accessory structure. The
property is currently zoned Two -Family Dwelling District (2F). The owners have
submitted a preliminary plat and a final plat of the property. Water service and sewer
services are available along Yd SE. It appears that the plat complies with the City of Paris
subdivision regulations.
Motion was made by Chad Lindsey, seconded by Rick Hundley to approve the Preliminary
Plat. Motion carried 7-0.
5. Consideration of'and action on the Final Plat of Part of Lot 39 and all of 45, 46, 47, 48,
49, City Block 160 of the Bedford Addition, being located at 929 SE 3rd Street.
Easton states same comments and recoirunends approval of the Final Plat.
Motion was made by John Lee, seconded by Mihir Pankaj to approve the Final Plat.
Motion carried 7-0.
6. Consideration of and action on the Preliminary Plat of Lot 1, Block of the Stephens
195 Addition, being located in the 3900 Block of FM 195.
Easton states Jerry and Lynda Stephens own 1.310 acres of an 11,391 acre tract described
as A7 W Askins survey, Tract 51, located in the 3900 block of FM 195. They propose to
subdivide the 11.391 acres and construct a single family home on 1.310 acres. The property
is currently zoned Agricultural District (A). The owners have submitted a preliminary plat
and a final plat of the property. Water service is available along FM 195. Sewer
infrastructure is not available in the area, however the lot size is adequate to accommodate
and alternative sewer system. It appears that the plat complies with the City of Paris
subdivision regulations, subject to the following revisions:
1. Show the building setback line at a minimum of 35' from property line.
2. Provide the minimum finished floor elevation for all structures.
Motion was made Keith Flowers, seconded by John Lee to approve the Preliminary Plat
with noted revisions. Motion carried 7.0.
Consideration of and action on the Final Plat of Lot 1, Block A of the Stephens 195
Addition, being located in the 3900 Block of FM 195.
Easton states same comments and recommends approval of the Final Plat.
Motion was made by John Lee, seconded by Mihir Pankaj to approve the Final Plat with
noted revisions. Motion carried 7-0.
8. Adjournment.
Motion made by Keith Flowers and seconded by John Lee to adjourn.
Meeting adjourned at 5:34 p.m.
APPROVED THIS 4`" DAY OF MARCH, 2019
------------
Minutes
Traffic Commission
Ck of Paris
The Traffic Commission met on Tuesday November 06. 2018 at 5.15 P.M. in the
Municipal Courtroom with the following members present:
1. Charles Richards
2, Sally Boswell
I John Eyler
4. Bill Sanders
5, Wendell Moore (5:16)
6. Dennis Ashby (5,25)
The city staff was represented by Asst. Chief Randy 'i uttle and City Engineer
Carla Easton.
Chairperson John Eyler called the meeting to order at 5: 15pm. A quorum was
established with four members present. Mr. Moore and Mr. Ashby arrived after
meeting began. .
.Mr. Eyler then moved to item #2 regarding approval of minutes from August 07,
2018 meeting. Mr. Richards made a motion to approve the minutes and it was
second by Ms. Boswell. Motion carried 3,0 with Mr. Sanders abstaining.
Mr. Eyler then moved to item #3 regarding discussion and possible action
concerning obstructed view at intersection of 2r" NE & Price Street. Mr. Tuttle
informed members that a citizen complaint had been received concerning the
ability to see approaching traffic at the intersection. Mr. Tuttle advised that
vehicles park along the south side of Price and some vehicles are parking too
close to the intersection and are possibly creating the issue with visibility at the
intersection. After discussion Mr. Moore made the motion to request the traffic
department mark the area within thirty feet of the intersection designating the no
parking zone and also make sure all existing signs are replaced if necessary, The
motion was second by Ms. Boswell and motion carried 5-0,
Mr. Eyler then moved to item #4 regarding discussion and possible action
concerning obstructed view at intersection of 1 s' NE & Price- Mr. Tuttle informed
members that a citizen complaint had also been made about visibility issue at the
intersection, Mr. Tuttle informed members that in the past complaints had been
made about vehicles parking to close to the street at the business located on NE
comer of intersection but after the owner was spoken with the complaints
subsided. Members indicated they had been at the location and found no issues
with visibility. After discussion was completed members through consensus
decided no action was needed at this time.
Mr. Eyler then moved to item #5 concerning any old business. There was none.
Mr. Eyler then moved to item #7 regarding request for future agenda items There
was none.
At 5:32pm Mr. Eyler made a motion to adjourn the meeting. A second was made
by Mr. Sanders and motion carried &0
EETING MIN a`TES F
CITY OF PARIS HIC PRESER TI N COMMISSI
CITY COUNCIL HAMBER
107 EA UFM ,
P RI , EXA$
WEDNESPAYIERRUARYIL2M
Present
Guests
Chris Dux, Chairman
Paul Denney
Matt Coyle, Vice Chairman
David Wensel
Randy Hider, Secretary
Lucy Funk
Linda Vandiver
Glee Emmite,
Mike Lazar
Absent
Sarah Barbee
Cheri Bedford City Staff Liaison, HPO
Linda Knox, Council Liaison
1. Call meeting to order -Chairman 4:00 P.M.
2. The January 9, 2018 meeting minutes were approved by acclamation.
3. Lucy Funk and David Wensel presented their plans for the renovation of the rear of the
property located at 125 Lamar Ave. The owners presented a drawing of the proposed design.
The plans are as follows: 1. New wooden framed double doors to replace the existing metal
doors in opening. 2. New wood frame transom window matching historic mullion and
mutton, 3. Wood frame single hung wooden windows on bottom floor next to door, 4. Two
over two pane single hung wooden or aluminum clad wooden windows on second floor
opening (5 total), and 5. Addition of a small metal canopy going over the entry door. After a
few questions & clarifications on how many windows were being replaced in the remodel
and type of materials used, Commissioner Dux called for a motion to approve. A motions
was made by Commissioner Coyle to approve the renovation, seconded by Commissioner
Lazar, motion carried unanimously.
The commission convened to front of council chambers at 4:15 p.m. to take a picture and
present Lucy Funk and Dave Wensel with a $2, 500 fagade grant for the remodel of the front
fagade of property located at 125 Lamar. Commission reconvened at 4:17 p.m.
4. Consent agenda: The properties located at A. 16 E Washington, B. 845 E Washington C.
1400 Cedar, D. 133 NE 8th. Chairman Dux opened the floor for questions. There was a brief
discussion how to salvage the valuable historic building materials from the property on 8th
SE. Hearing no other discussion, a motion was made by Commissioner Lazar recommending
the houses continue the process with the Building and Standards Commission. It was
determined the properties have no significant ties to the history of Paris and cannot be
rehabilitated, designated on the National Register of Historic Places, as a recorded Texas
Historic Landmark, or eligible as historic property as designated by the City Council of the
City of Paris. Motion was seconded by Commissioner Vandiver, Motion carried.
5. HPO report — Cheri Bedford gave the Certificate of Appropriateness report to the
commission and will send a copy for their records. Cheri also shared some up and coming
events for March and April information on the Texas Capital fund sidewalk grant for N.
Main, and the Plant a Tree program.
6. A motion was made by Commissioner Hider to adjourn at 4:45 p.m., Seconded by
Commissioner Coyle, Motion carried
Immediately after the meeting the Commission met with Janet and Keith Green and presented
them with their two $2,500 matching fagade grant for properties located at 17 Clarksville and
21 Clarksville St.
3-3 day of 2019
" v Chairman
REGULAR MEETING MINUTES
MAIN STREET ADVISORY BOARD
Tuesday, February 1.2,.2.01,,,-9
4:30 PM
Present: Absent:
Glee Emmite, Chair John Brazile
Shelley McDowell Clayton Pilgrim — Council Liaison
Kevin Ashmore
Carolyn Patterson
Laurie Redus
Jane Helberg
Becky Semple
Cheri Bedford, Main Street Manager
AGENDA
1. Glee Emmite called the meeting to order at 4:35 PM in the Paris City Council Chambers.
2. January minutes — Minutes were emailed earlier to all board members and were available on the monitors for
viewing. A motion to approve the January 8, 2019 minutes was made by Laurie Redus, second by Jane Helberg,
motion carried.
3. Committee Discussions
• Economic Vitality — Kevin Ashmore had no new updates to report. Hopefully, his committee can meet in the
next couple of weeks.
• Promotions — John Brazile was not present to report. Cheri Bedford will include promotions information in the
Main Street coordinator report.
• Organization — Laurie Redus will meet with Cheri Bedford in the next couple of weeks to create an event on
SignUpGenius to enlist volunteers for Wine Fest, April 13, 2019.
• Design — Glee Emmite, HPC Liaison, reported that they would like to create an organization for the residents
living downtown in the historic district and include a "meet and greet" for them. HPC would like to print an
informational brochure for perspective residents and/or individuals interested in purchasing property in the historic
district.
• PDA — Glee Emmite reported that PDA will meet the following day in the council chambers to discuss ideas and
ways to support the mini golf challenge in downtown the weekend of March 15-16.
• Chamber and V&CC — Becky Semple reported that Nancy Anderson is looking for a large, enclosed and air
conditioned building/arena for a dog show. The 4 day show would be profitable for Paris. • NE Texas Visitors
Guide is now available with Paris being listed in several places.
4 . Main Street Managers Report — Cheri Bedford reported the following.
• Daryl Felsberg was pleased with the numbers from the Comedy Festival and plans to continue next year.
Comedians and patrons were pleased.
• Promotions committee has planned the Mini Golf Challenge downtown 5-8 PM, March 13'x' and 11AM-5 PM,
March 16`s . Eighteen businesses will set up greens. The $5 ticket is valid for the entire weekend with $1 of each
ticket price donated to the Downtown Food Pantry. Restaurants are planning food/drink specials as well.
• Wine Fest is planned for April 136. All of the locations and wines have been secured with 9 food vendors already
booked. The event is on FaceBook, and tickets are available online only at pariswinefest.com.
• The City of Paris applied and received a $250,000 grant from Texas Capital Fund for improvements on Main
Street between the Plaza and past the courthouse. The City matches the grant with $75,000. The work coordinates
with the plans of the Toole Design Firm adopted by the city.
• Planting trees is a part of revitalization of downtown. A plan was presented and approved by the city council to
plant 32 trees, and all have been sold except 4 trees. Cheri Bedford presented an overview of the interactive maps
on paristexas.gov that shows the exact location of the new trees and ones still available for sale. Other features of
the interactive map program were noted.
• Several properties are available for sale/rent downtown including properties by Janet Green and Nancy Anderson.
• Five grants are ready to be presented. Two are from Main Street BIG, and three are from the Historical
Preservation Committee.
• Second Street SW and NW has been returned to a two-way street for the benefit of downtown.
• Farmers Market promotions are underway. Laura Graves, a director of 4-H at Texas Department of Agriculture
Extension office, will be helping promote children's programs and contests at the Farmers Market that opens May
4`h. Cheri Bedford encouraged board members to attend the 2019 opening.
• The Paris City Council approved the mural ordinance which details new requirements and restrictions.
• Paris Bakery opened at its new location. The Blind Pig, a new business, will open in March.
• Cheri Bedford will attend the National Main Street Conference in Seattle March 23-28. Texas will host the
conference in 2020. The Main Street board will make a short video to be shown in Seattle as part of the welcome to
Texas in 2020.
• Texas Furniture will be awarded the 50 Year Texas Treasure Award at the City Council meeting March 11"'.
• Church Street is still under construction.
5. Jane Helberg made a motion to adjourn, second by Shelley McDowell, motion carried. The meeting was
adjourned at 5:07 PM.
Respectfully submitted,
Carolyn Patterson
Secretary, Main Street Advisory Board
77Approved this � day of s 'b .... ......................_� 2019.
................ .
Glee Emmite, Board Chair
Paris Visitors & Convention Council
Board of Directors Meeting
September 17, 2018 at 4:00 pm
Members Present: Greg Wilson, Lisa Walker, Brenda Wells, Jeff Nutt, Bryan Hargis, Mark Pankaj, Charley Lewis,
Dr. Linda Kapp, Casey Ressler, Trey Glascock and Dustin Broadway.
Staff, Present: Gina Crawford, Paul Allen, Randy Nation and Becky Semple.
Lisa Walker called the meeting to order at 4:02 pm.
Lisa Walker introduced the new board members, Casey Ressler, Trey Glascock and Dustin Broadway.
Minutes...... The board was given a few minutes to read the June minutes. A motion to approve was made by Mark
Pankaj, seconded by Charley Lewis. Motion passed unanimously.
Financials were presented by Greg Wilson, a motion to approve the financials was made by Mark Pankaj, seconded
by Jeff Nutt. Motion passed unanimously.
Lisa Walker stated that at the last meeting John Godwin had made a presentation regarding funding lights at field
7, of the Sports Complex in Paris, TX. This will be a means to attract and support more and larger tournaments.
Previous cost quotes ranged from $150,000 to $200,000. However, a recent partnership between Musco (a
lighting company) and Hargis Electric offers a chance to get the lights in place for approximately $80,000. A
motion to approve paying $40,000 over a three-year period was made by Brenda Wells, seconded by Mark Pankaj.
Motion passed unanimously.
Becky Semple presented a funding request for Main Trading Ham Radio Day. They asked for $2500.00. Based on
the scoring system in place a motion to approve $1350 was made by Mark Pankaj, seconded by Brenda Wells.
Motion passed unanimously.
Becky Semple presented a funding request for the Festival of Pumpkins. They asked for $2500.00. A motion to
approve $2500 was made by Brenda Wells, seconded by Bryan Hargis. Motion passed unanimously.
Paul Allen spoke and said the past weekend was a busy and successful weekend.
Greg Wilson gave a brief report on the Pump track, he stated that the grant has been submitted and we are
waiting on acceptance. He also said that if all goes as planned the pump track will begin construction in September
of 2019.
Bryan Hargis stated that Barber Hills will be having another event on October 14. This will be a bicycle marathon.
Becky Semple gave a report on the upcoming events.
Motion to adjourn at 4:59 was made by Mark Pankaj.
Respectfully submitted,
Gina Crawford
RECEIVED 03118/2019 09:35
Mar, 18. 7019 8:59AM No. 5576 P. 2
HOUSING AUTHORITY OF THE CITY OF PARIS
k REGULAR MEETING
BOARD OF COMMISSIONERS MEETING
100 GEORGE WRIGHT HOMES,
MINUTES OF December" 18, 2418 p
Present at the Meeting:
Crary Savage — Chairman of the Board of Ciommissionem
TK Haynes —Vice Chairman of the Board'of Commissioners
Dewayne Dangerfield — Commissioner of the Board of Commissioners
Deanna Nickerson — Commissioner of the Board of Commissioners
Brenda Cherry — Commissioner of the Board of Commissioners
Sally Ruthart — Executive Director
Patricia Pridemore - Program Manager
Kim Snow — Inspector
Sharon Reynerson — Lone Star Legal Aide Attorney
1. Meeting Called to order at 12:32 pm on Tuesday, December 18, 2018 by Chairman of the
Board of Commissioners, Gary Savage.
2_ Having all five Board Members present, a quorum, Mr. Savage thanked and welcomed
everyone to the meeting.
3. Citizens' Forum Opened and closed with no one present to speak.
4. Minutes from the September 18, 2018 Meeting
Minutes were approved with a motion made by Mr. T. K. Haynes and seconded by Mr. Dewayne
Dangerfield_ passed 5-0.
6. UNFINISHED BUSINESS: NONE
7. NEW BUSINESS:
A. Occupancy Report — Waiting lists for PH and Section 8, Demographic Reports, and Vacancy
Reports were all presented to the Board. Ms. Cherry requested more demographics for the Public
Housing sites individually. Ms. Cherry also requested demographics for Public Housing tenants
that are funded by vouchers. Ms. Ruthart explained that there are no PH tenants funded by
Section 8 'Vouchers. The Vouchers are the Section 8 program.
B. Financial Report — presented bank statements and graphs for PH and Section 8 Programs.
C. HUD approval for 2 year extension (2020) of Exception Flat Rents was presented to the Board
D. Longevity bonuses options were presented to the Board for their approval. Ms. Cherry stated
that she was against this because that inoney should be used for the units in disrepair. Ms.
Nickerson made a motion to approve the Option #1 (including the ED) and Mr. Haynes seconded
the motion. Motion passed 4-1. Ms. Cherry opposed.
8. RESOLUTIONS:
2018-003 Disposition of dilapidated appliances Motion made by Mr. Savage and
seconded by Mr. Dangerfield. Motion passed 5-0.
i9. No further business or questions, a motion for adjournment was made by Mr. Savage and
seconded by Mr. Haynes. Motion passed 5-0. The meeting was adjourned at 12:45 pm.
Mar, 1$. 2019 8: 59AM
APPROVED THIS / f day of
Saly Ruthart, Secretary
RECEIVED 03/18/2019 09:35
No. 5576 P. 3
1446L zal?
.('racy S ge,urman
2
MINUTES OF THE REGULAR MEETING
OF THE
BUILDING AND STANDARDS COMMISSION
MONDAY, FEBRUARY 18, 2019
3:30 P.M.
1. Johnny Norris called the Building and Standards Commission Meeting to order at
3:30 P.M.
Roll was called.
A. The following members were present:
Matthew Allen
Sally McEwin
Johnny Norris
Ben Vaughan
Mike Folmar
Beverly Johnson
Ken Kohls
B. Staff present:
Robert Talley
Stephanie Harris
Thomas McMonigle
Clyde Crews
Debra Burge
C. Others present:
Joyce Freeman
Chad Lindsay
2. Approval of minutes from previous meeting. (January 28, 2018)
3.B. Motion not carried unanimously; was 3-1.
3.D. Add `recommendation' after `Robert's.'
Motion made by Johnny Norris, seconded by Mike Folmar to approve minutes.
Motion carried unanimously. 7-0
3. Public Hearing to consider presentations by City of Paris Code Inspectors and
owner(s) and/or lien holder(s) of the below properties who have been given notice of
a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris,
Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures;"
Article II of Chapter 17, entitled "Control of Weeds, Junk, and Other
Objectionable, Unsightly, or Unsanitary Matter of Private Premises;" Chapter 1-6
of the Code of Ordinances of the City of Paris, Paris, TX:
D. 845 E Washington; Gibbons 1St Addition Block 6, Lot 55
Owner: Joyce Freeman, 2211 E Polk, Paris TX 75460
Robert Talley stated owner is present. Large tree fell on house knocking off
front porch and creating hole in roof, exposing attic. Additional hole in roof.
Robert Talley's recommendation: Demo within 30 days, or city has right to
do so.
Owner: Joyce Freeman, 2211 E Polk, Paris TX. Have re -done house twice.
Tree has been cut up. Pile of brush hauled off. Ready to fix roof and porch.
Have already put about $25,000 into house, inside and out. Would like to repair.
Discussion:
Owner asked for 3 0 days to repair.
Motion made by Johnny Norris, seconded by Mike Folmar to give owner 60
days to repair, and brought back to BSC at next meeting for review.
Motion carried unanimously. 7-0
A. 1St National Bank; City Block 8, Lot 7 & 8
Owner: CTRA Property Holdings Corp, 8004 Two Coves Dr, Austin TX 78730
Robert Talley stated property previously presented Oct 15, 2018, with repair
orders for 90 days to repair basement structure beneath sidewalk. Handout of
Bustamante report (attached to these minutes) references in numerous places
sidewalk needs to be closed and subsurface repairs made. To date, no permits
have been pulled or work done. City has installed permanent fencing for public
safety since no repairs have been done.
Robert Talley's recommendation: Assess civil penalties of $50 per day on
structure beginning 30 days from today assuming work has not been done.
Discussion:
West wall was repaired on this building.
Motion made by Johnny Norris, seconded by Sally McEwin to assess $100
per day civil penalties. Owner has received notice of the provisions of
Chapter 7, Article III of the City of Paris Code of Ordinances; and after
owner received notice failed to take action necessary for compliance with
said article and further failed to comply with the terms of the October 15,
2018 order. Motion carried unanimously. 7-0.
B. 716 E Washington; Gibbons Park Block 2, Lot 5
Owner: Beulah Cross, 716 E Washington, Paris TX 75460
Robert Talley stated no contact with owner. Unsecure; missing and deteriorating
wood outside. Underpinning tilting out, foundation sinking. Hole through
roof. Water damage inside. Hole in floor.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days,
or city has right to do so.
Motion was made by Johnny Norris, seconded by Ben Vaughan to accept
Robert's recommendation. Motion carried unanimously. 7-0.
C. 233 18th NW; Westview Addition Block A, Lot 4-B
Owner: William Cupit, 1305 Lamar Ave Ste D, Paris TX 75460
Robert Talley stated cannot determine current ownership; quit -claim deed has not
been filed. No contact from owner. Roof covering peeling off; holes in roof;
portion of roof has collapsed. Debris in yard. Foundation beginning to sink.
Robert Talley's recommendation: Declare a nuisance. demo within 30 days,
or city has right to do so.
Motion was made by Sally McEwin, seconded by Ken Kohls to accept
Robert's recommendation. Motion carried unanimously. 7-0.
E. 336 25th NE; City Block 257-B, Lot 9
Owner: Sandra Bullard, 336 25th NE, Paris TX 75460
Robert Talley stated partially demoed; had demo permit, but expired beginning of
January. Owner has renewed demo permit. Asked for 30 days to complete
demo.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days,
or city has right to do so.
Motion made by Johnny Norris, seconded by Ken Kohls to accept Robert's
recommendation. Motion carried unanimously. 7-0
F. 133 8' NE; City Block 29, Lot 9
Owner: Charlotte Robinson, 133 8th NE, Paris TX 75460
Robert Talley stated no contact with owner. Currently vacant. Half of porch
had collapsed and was pulling away from house. Code Abatement crew pulled
porch away from house for safety purposes. Holes in roof. Attic exposed.
Unsecure. Open windows. Missing/deteriorating wood outside. Pier & beam
house has shifted off of the foundation blocks, falling about 2-3 feet.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days,
or city has right to do so.
Motion made by Johnny Norris, seconded by Ben Vaughan to accept
Robert's recommendation. Motion carried unanimously. 7-0
4. Code Enforcement update.
5 structures demoed in January 2019.
3 demoed in Dec 2018.
1 demoed in Nov 2018.
3 demoed in October 2018.
260 S Main going to a Sheriff's deed sale.
5. Adjournment.
Motion was made by Ken Kohls, seconded by Johnny Norris to adjourn the meeting
at 4:17 pm. Motion carried unanimously. 7-0
APPROVED THIS 18" DAY OF MARCH, 2019.
Chairan
PARIS ECONOMIC DEVELOPMENT CORPORATION
MONTHLY MEETING
Board Members Present:
Richard Manning, Chairman
Tim Hernandez, Secretary/Treasurer
A.J. Hashmi (Arrived 4:11 p.m.)
Marion Hamill
Ex -Officio Members Present:
John Godwin, City Manager
Steve Clifford, Mayor
Legal Counsel:
Stephanie Harris
Call to Order.
Community Room
1125 Bonham Street
Paris, Texas 75460
MondaA Februas � 18 2019
4:00 O'CLOCK P.M.
MINUTES
Staff Present:
Michael Paris, Executive Director
Paula Brownfield; Administrative Assistant
Guest(s) Present:
Brittany Martin, McClanahan & Holmes
Mary Madewell, The Paris News
Chad Lindsey, 1" Street Studios
City Council Liaison:
Paula Portugal
Mr. Manning called the monthly meeting of the Paris Economic Development Corporation to order at 4:09
p.m. on February 18, 2019.
Invocation
Ms. Portugal gave the invocation.
Citizens' Input.
Mr. Manning invited those present to speak during Citizens' Input. No one came forward and the Citizens'
Input was closed.
Dismcumss andu p ossibly approve Minutes of theJanua,r15. 2019. Monthly
..,,.,rMeetin �.
Mr. Manning asked the Board if they had read the minutes and if there were any changes to the minutes.
Mr. Hamill made a motion to approve the January 15, 2019, minutes. Mr. Hernandez seconded the motion.
Vote was 3 -ayes to 0 -nays.
VITY,
, ICER—M-UNT07=16
r--ebruary 18, 2019
a
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19=00MILI F=IUMM
Mr. Hernandez said that the American SpiralWeld expenses for January were $17,000.00. Mr. Paris pointed
out under the American SpiralWeld expenses it shows GHD Services. GHD did core boring at the Oliver
Rubber site and the asbestos work at the Superior Switch site. Ray's Tree Service is the first payment for
our clean-up of the rail west of 19'h Street. The rail was cleaned up for the purpose of getting a scope of
work from Kjarnichi for the next step in the process. Under the New Business Park the first two payments
totaling $10,172.88 to Lamar National Bank is for the loan on the property. Mr. Hernandez said that the
other expenditures for the month were normal. On the second page under Marketing, TEAM Texas was a
$3,000.00 expense. Mr. Paris told the Board that working with TEAM Texas helps the marketing dollars to
go further, since we work together as, a group. The expenses for On Top of It Catering and Paris Party and
Event Rental were for the event with the Governor in December. Jazzy Frog is a yearly fee for managing
the PEDC website. The expense :for Sanchez Land Care is to keep the retention pond in the NW Business
Park clean from moss and foliage. Mr. Paris commented on the last page of the Monthly Budget that our
cash isJust over four million dollars. Dr. Hashnii made a motion to approve the January 2019 financials.
Mr. Hamill seconded the motion. Vote was 4 -ayes to 0 -nays.
WIUXII� I 3L 43 Z r i P M MR P —W M4 VAJ I
MU W- � 49" - , - .
Brittam, Martin of McClanahan and Holmes.
Mr. Manning introduced Ms. Brittany Martin with McClanahan and Holmes to present the PEDC yearly
audit. Ms. Martin started with the 2017-2018 Annual Financial Report which contains the opinion on the
audit. The opinion given is that the PEDC has a clean audit. Page 3 of the audit is the Balance Sheet and the
one item that stands out is the $400,000.00 Note Receivable to Campbell's Soup which is a cashback or
forgivable note. The Debt Service Fund will be eliminated next year, the fund balance will moved to the
General Fund for the coming year. Mr. Hernandez asked about the two million. dollars under Land
Development Costs; his question was where this money was spent by location. Ms. Martin answered that
they have the information and will send the spreadsheet to Mr. Paris. Dr. Hashmi. asked what the PEDC
debt to asset ratio is; he would like to see the total commitments. Ms. Martin pointed to the Income
Statement and showed that the adjustment for $6,780.00 for the copier was taken out of the expense and put
into assets. The Communications Report shows all the journal entries for the year. This report tells whether
or not the entity has issues. Mr. ,Manning thanked Ms. Mai -tin for presenting the audit. Dr. Hashmi made a
motion to approve the 2017-2018 Audit. Mr. Hernandez seconded the motion. Vote was 4 -ayes to 0 -nays.
Mr. Paris stated that the bids for asbestos abatement and disposal would be opened today. The PEDC will
work with GHD to review the bids and score according to the criteria that was requested in the Request for
Bid. We will notify each entity the decision. We have five business days to evaluate the bids, which would
be by 4:00 p.m. on February 25, 2019.
-Compan-, Bid Amount
I Priority Environmental
Horsley Specialties
ARC Abatement
$132,900.00
$131,437.00
$134,052.00
PEDC Board Meeting Minutes
February 18, 2019
Page 3 of 4
HP EnviroVision $93,369.00
RNDI Companies $127,300.00
Whole Environmental $79,896.00
EDRS $113,770.00
E -Logic $71,520.00
Allen & Company Environmental $175,000.00
American Spiraffeld Pine Uodate:
• Transfer of Greenfield — In December we transferred the Greenfield of one hundred acres and
the warranty deed to American SpiralWeld Pipe. Trees are being moved and burned at the site.
Currently they are moving utilities to the city specifications.
• Demolition Preparation — Once the bids for the asbestos demolition are evaluated, it will take
about 30 to 45 days for the work to be completed. As soon as the asbestos demolition starts we
will request bids for demolition of the Superior Switch building, removing the Superior Switch
slab, removing the Oliver Rubber slab and the building .materials from the small building on the
site, and lastly, we want to remove all the trash. After that is complete we want to make a
respectable grade to the property. The trees on the sites will be handled by HWH and American.
• Rail Progress — Wednesday there is a phone meeting between executives of Kiamichi and
Genesee Wyoming. Discussion will be about the Master Agreement, preparation of the rail from
19a' Street eastward to the switch by Huhtamaki. We are working on a proposal for K.iamichi to
manage this process for us.
• Environmental Progress — The PEDC and American SpiralWeld Pipe are on the application
with TECQ for the Phase II work on the Superior Switch and Oliver Rubber property. We are
working with TECQ on the Volunteer Cleanup Program (VCP). Phase III of the Master
Agreement is the Wetlands. We are preparing the application to the Tulsa Corp of Engineers.
Convene into Executive Session:
1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate
regarding commercial or financial information that the governmental body has received
from a business prospect that the governmental body seeks to have locate, stay, or
expand in or near the territory of the governmental body and with which the
governmental body is conducting economic development negotiations; or (2) to
deliberate the offer of a financial or other incentive to a business prospect described by
Subdivision (1), to wit:
• Project Pine Tree
• Huhtamaki
Chairman Manning convened the Board into Executive Session at 4:55 p.m.
PEDC Board Meeting Minutes
February 18, 2019
Page 4 of 4
Reconvene into Ooen Session and ossibh,µtake action on items sL discussed inExecutive Session.
Chairman Manning reconvened the Board into open session at 5:07 p.m.
Dr. Hashmi made a motion to move forward on negotiations with Huhtamaki on the $102,000.00 for repair
of rail. Mr. Hamill seconded the motion. Vote was 4 -ayes to d -nays.
Discuss Future A=ends Items.
............� .........m_.�......,.�..,�,.�.�_.._._.
Mr. Manning asked if the Board had any future agenda items. Dr. Hashmi asked that the Board discuss
having a joint EDC meeting with other EDCs in the area. Mr. Paris added that we would need to discuss the
pros and cons of such a meeting.
Ad'ourn
Dr. Hashmi made a motion to adjourn. Mr. Hamill seconded the motion. Vote was 4 -ayes to 0 -nays. The
meeting was adjourned at 5:09 p.m.
Respectfully submitted,
Paula Brownfield
Administrative Assistant
Paris Economic Development Corporation