06 - Boards and Commissions - Reports & MinutesItem No. 6
VCC Quarterly Report for January, February and March, 2019
JANUARY
Goldwing Motorcycles Convention
Directors of Goldwing Motorcycles District Convention coming in May, 2019 held their annual
meeting in Paris at the Love Civic Center.
Over 90 were in attendance for the weekend meeting. VCC Board voted to fund the Goldwing
Convention in May.
Funded $1800
Tower City Comedy Festival — January 24 through 26th
Funded: $1525 Room Nights 75+
FEBRUARY,
City of Paris Main Street Winefest — April 13th
Funded: $1500
MARCH
VCC Board voted to fund these events:
City of Paris "Wings Over Paris Air show at Cox Field on May 111h
Funded $2500
Dixie Youth Baseball North Division 1 Ozone Tournament, first week of July
Funded $2500
Dixie Youth Baseball North Division 2 Ozone Tournament, first week of July
Funded $2500
Archers for Christ "ASA Western Division Shoot", Memorial Day Weekend
Funded $2500
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
January 31, 2019
ASSETS
CURRENT ASSETS
HOT Checking
$ 340,412.63
Not HOT Checking
92,146.15
Not HOT Guaranty Bond Bank CD
27,503.24
Total Current Assets
460,062.02
OTHER ASSETS
660.43«
Returned Checks Receivable
35.00
Due From LCC
62.80
Due From Hot Checking
47.70
Total Other Assets
145.50
Total Assets
$ 460 207.52
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
$ 1,553.00
Due to LCC
5,638.15
Due to Trail de Paris T -Shirt
20.00
Due to Not Hot Checking
47.70
Payroll Liabilities
660.43«
Total Current Liabilities
7,919.28
NET ASSETS
Retained Earnings
444,995.62
Net Income
7,292.62
Total Net Assets
452,288.24
Total Liabilities and Net Assets
$ 460,207.52
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 4 Months Ended January 31, 2019
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
4 Months Ended
4 Months Ended
Jan 31, 2019
Jan 31, 2019
Variance
% of Budget Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax
$ 188,476.26
$ 160,000.00 $
28,476.26
117.80% $
640,000.00
ABBS Wage Relmburement
.. 1,632.56
0.00
1,632.56
0.00%
0.00
Total Revenue
190,108.82
160,000.00
30,108.82
118.82%
640,000.00
Operating Expenses
Training / Education
0.00
668.00
(668.00)
0.00%
2,000.00
Postage
277.50
500.00
(222.50)
55.50%
1,500.00
Misc Expenses
70.99
832.00
(761.01)
8.53%
2,500.00
D & O Insurance
0.00
0.00
0.00
0.00%
2,800.00
Worker's Comp
707.33
2,000.00
(1,292.67)
35.37%
2,000.00
Staff Ins./Retirement
2,487.89
3,336.00
(848.11)
74.58%
10,000.00
Meetings & Hosting
204.90
1,000.0()
(795.10)
20.49%
3,000.00
Chamber Management
10,000.00
10,000.00
0.00
100.00%
40,000.00
Small Equipment
0.00
336.00
(336.00)
0.00%
11000.00
Out of Town Travel
269.90
1,668.00
(1,398.10)
16.18 %
5,000.00
Intown Auto/Exp Allowance
800.00
1,666.00
(868.00)
47.96%
5,000.00
Membership Dues/Sub.
790.00
1,800.00
(1,010.00)
43.89%
4,000.00
Audit
11850.00
2,000.00
(150.00)
0.00%
2,000.00
Bookkeeping
2,055.49
1,500.00
555.49
137.03%
4,500.00
Payroll Expenses
27,268.50
26,668.00
600.50
102.25%
80,000.00
Payroll Tax Expense
2,159.25
2,040.00
119.25
105.85%
6,120.00
Office Expense
145.26
1,336:00
(1,190.74)
10.87%
4,000.00
Communications
178.28
1,000.00
(821.72)
17.83%
3,000.00
Furniture & Fixtures
0.00
1,000.00
(1,000.00)
0.00%
1,000.00
Historical Museum
0.00
1,168.00
(1,168.00)
0.00%
3,500.00
Bank Service Charge
192.45
168.00
24.45
114.55%
500.00
Credit Card Fee
473.45
832.00
(358.55)
56.91 %
2,500.00
Motel Tax Transferred to LCC
94,288.13
80,000.00
14,238.13
117.80%
320,000.00
Marketing/Advertising
14,879.79
21,336.00
(6,456.21)
69.74%
64,000.00
Event Expenses
47.66
68.00
(20.34)
70.09%
200.00
Chaparral Square Dancers
1,541.18
500.00
1,041.18
308.24%
500.00
Tour de Paris Exp
2,318.09
2,500:00
(181.91)
92.72%
32,500.00
Uncle Jessie's Exp
0.00
0.00
0.00
0.00%
500.00
Lamar Co Days in Austin Exp
0.00
0.00
0.00
0.00%
4,500.00
ASA
0.00
0.00
0.00
0.00%
27,000.00
SDBA Boat Races
507.90
500.00
7.90
0.00%
7,500.00
Events Promotion / Funding
9,225.52
11,000.00
(1,774.48)
83.87%
33,000.00
Arts Allocation
0.00
0.00
0.00
0.00%
7,000.00
Baseball Field Lighting
11,855.86
13,333.00
(1,477.14)
88,92%
13,333.00
Pump Track
0.00
0.00
0.00
0.00%
50,000.00
Rent to.000
4,000.00_
4,000.00
0.00
100.00% �ITITITIT12
OD0.00
Total Operating Expenses
188,545.32
194,757.00 8,211.68
96.81%
75796300
Operating Income (Loss)
7,563.50
34 757.00
36,320.50(4.50%953.00
(117,)
NOT -HOT INCOME
Discounts & Allowances
1.16
668.00
(666.84)
0.17%
2,000.00
Trolley
1,800.00
1,668.00
132.00
107.91 %
5,000.00
Tour de Paris Income
7,837.64
0.00
7,837.64
0.00%
45,000.00
Souvenir Sales
1,155.38
4,000.00
(2,844.62)
28.88%
12,000.00
Interest Income
65.63
50.00
15.63
131.26%
150.00
Total Not -Not Income
10,859.81
6,386.00
4,473.81
170.06%
64 160.00
NOT -HOT EXPENSES
Trolley Driver
592.50
668.00
(75.50)
88.70%
2,000.00
Trolley Expenses
11245.75
2,000.00
(754.25)
62.29 %
6,000.00
Trolley Insurance
651.44
700.00
(48.58)
93.06%
2,100.00
Souvenir Exp
2,641.00
_...................... 1868.00
973.00
158.33%
5,000.00
Total Not Hot Expenses.
5130.69
b 036.00
94.6
101.88%
7610.0.00
Net Income (Loss)
$ 7,292.62
$ 33407.00 $
40,699.62
27.83% $w
w68 903.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For Month Ended January 31, 2019 and 2018 and 4 Months Ended January 31, 2018
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
Month Ended
4 Months Ended
Jan 31, 2019
Jan 31, 2019
Jan 31, 2018
Jan 31, 2018
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
$ 0.00
$ 0.00
$ 0.00
$ 182,304.43
ABBS Wage Reimburement
1,632.56
0.00
0.00
�. 0.00
Total Revenue
1 32.56
A32.66
_ 0.00
0.00
182 304.43,
,
OPERATING EXPENSES
Training / Education
0.00
167.00
0.00
716.51
Postage
42.18
125.00
1.61
336.77
Misc Expenses
7.03
208.00
0.00
666.89
Worker's Comp
0.00
0.00
0.00
771.00
Staff Ins./Retirement
543.19
634.00
764.51
3,358.55
Meetings & Hosting
0.00
250.00
0.00
1,084.74
Chamber Management
0.00
0.00
0.00
10,000.00
Small Equipment
0.00
84.00
0.00
0.00
Out of Town Travel
0.00
417.00
0.00
413.84
Intown Auto/Exp Allowance
200.00
417.00
200.00
800.00
Membership Dues/Sub.
0.00
0.00
0.00
945.00
Audit
1,850.00
2,000.00
1,791.66
1,791.66
Bookkeeping
525.00
375.00
395.00
1,631.67
Payroll Expenses
6,592.32
6,667.00
8,300.16
37,438.31
Payroll Tax Expense
562.03
510.00
746.70
2,980.28
Office Expense
0.00
334.00
0.00
253.64
Communications
89.14
250.00
312.14
1,081.68
Historical Museum
0.00
292.00
0.00
3,500.00
Bank Service Charge
29.98
42.00
186.22
847.17
Credit Card Fee
82.64
208.00
0.00
0.00
Motel Tax Transferred to LCC
0.00
0.00
0.00
78,130.47
Marketing / Advertising
2,050.87
5,334.00
2,950.00
27,249.71
Event Expenses - Other
0.00
17.00
0.00
0.00
Chaparral Square Dancers
0.00
0.00
0.00
51.34
.Tour de Paris Exp
0.00
0.00
0.00
100.00
Lamar Co Days in Austin Exp
0.00
0.00
0.00
(4,578.50)
SDBA Boat Races -
0.00
500.00
0.00
0.00
Events Promotion / Funding
3,762.50
2,750.00
950.00
5,824.50
Convention Promotion
D.00
0.00
0.00
2,526.54
Arts Allocation
0.00
0.00
0.00
7,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
0.00
100.00
Membership Relations
0.00
0.00
0.00
16.24
Rent to COC
1,000.00
..1000.00
____I 000.00.
0
Total Operating Expenses
17,336.88�22
781.00
1
189,018.01
Operating Income (Loss)
15,704.32
___2� 2 781.00
��17�698.0jM
713.58
NOT -HOT INCOME
Misc Income
0.46
167.00
0.00
1,032.03
Trolley
0.00
417.00
1,125.00
3,412.50
Tour de Paris Income
0.00
0.00
7,212.84
7,212.84
Souvenir Sales
24.90
1,000.00
1,213.40
3,144.40
Interest Income
20.02
_ 12.50
�. 0.00000
Total Other Income
45.38
11596.60
9,551.24
NOT -HOT EXPENSES
Trolley Driver
0.00
187.00
277.50
802.50
Trolley Expenses
0.00
500.00
250.00
741.02
Trolley Insurance
162.32
175.00
175.07
702.44
Souvenir Exp2300.00
Exp.
2,300.00
00
_ 243.5 0
..._
_ ..w.._? "516.50
Total Not -Hot Expenses
2„462.32
1,259.00
p 1946.07
3,762.46
Net income (Loss)
S 18121.26
$ _, 22,443.50
$ 8 992.83)
$ 48325.73
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
February 28, 2019
ASSETS
CURRENT ASSETS
HOT Checking
$ 448,030.52
Not HOT Checking
95,768.62
Not HOT Guaranty Bond Bank CD
27,503.24
Total Current Assets
571,302.38
OTHER ASSETS
Returned Cheats Receivable
35.00
Due From LCC
62.80.
Total Other Assets
97.80
Total Assets
$ 571400 118
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC $ 2,230.00
Due to LCC 73,709.05
Due to Trail de Paris T -Shirt 20.00
Payroll Liabilities 613.30
Total Current Liabilities 76,572.35
NET ASSETS
Retained Earnings 444,995.62
Net Income
Total Net Assets 494,827.83
Total Liabilities and Net Assets 571,400.18
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 5 Months Ended February 28, 2019
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
5 Months Ended
5 Months Ended
Feb 28, 2019
Feb 28, 2019
Variance
% of Budget Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax
$ 330,765.83
$ 320,000.00
$ 10,765.83
103.36% $
640,000.00
ABBS Wage Reimburement
1,632.56
0,00
v 1,632.56
O.DO %
0.00
Total Revenue
332,398.39
320,000.00
12,398.39
103.97%
640,000.00
Operating Expenses
Training / Education
130.00
835.00
(705.00)
15.57%
2,000.00
Postage
289.04
625.00
(335.96)
46.25%
1,500.00
Misc Expenses
70.99
1,040.00
(969.01)
6.83%
2,500.00
D & O Insurance
0.00
2,800.00
(2,800.00)
0.00%
2,800.00
Worker's Comp
707.33
2,000.00
(1,292.67)
36.37%
2,000.00
Staff Ins./Retirement
3,031.08
4,169.00
(1,137.92)
72.71 %
10,000.00
Meetings & Hosting
224.57
1,260.00
(1,026.43)
17.97%
3,000.00
Chamber Management
20,000.00
20,000.00
0.00
100.00%
40,000.00
Small Equipment
0.00
419.00
(419.00)
0.00%
1,000.00
Out of Town Travel
359.21
2,085.00
(1,725.79)
17.23%
5,000.00
Intown Auto/Exp Allowance
1,000.00
2,085.00
5.00
47.96%
5,000.00
Membership Dues/Sub.
790.00
1,800.00
(11010.00)
43.89%
4,000.00
Audit
1,850.00
2,000.00
(150.00)
92.50%
2,000.00
Bookkeeping
2,533.82
1,875.00
658.82
135.14%
4,500.00
Payroll Expenses
33,479.70
33,335.00
144.70
100.43%
80,000.00
Payroll Tax Expense
2,686.43
2,550.00
136.43
105.35%
6,120.00
Office Expense
145.26
1,669.00
(1,523.74)
8.70%
4,000.00
Communications
356.58
1,250.00
(893.42)
28.53%
3,000.00
Furniture & Fbdures
0.00
1,000.00
(1,000.00)
0.00%
1,000.00
Histoiical Museum
0.00
1,460.00
(1,460.00)
0.00%
3,500.00
Bank Service Charge
199.91
210.00
(10.09)
95.20%
500.00
Credit Card Fee
573.39
1,D40.00
(466.61)
55.13%
2,500.00
Motel Tax Transferred to LCC
165,382.01
160,000.00
5,382.91
103.36%
320,000.00
Marketing/Advertising
24,673.61
26,669.00
(1,995.39)
92.52%,
64,000.00
Event Expenses
47.66
85.00
(37.34)
56,07%
200.00
Chaparral Square Dancers
1,541.18
500.00
1,041.18
308.24%
500.00
Tour de Paris Exp
2,318.09
2,500.00
(181.91)
92.72%
32,500.00
Uncle Jessie's Exp
0.00
0.00
0.00
0.00%
500.00
Lamar Cc Days in Austin Exp
0.00
0.00
0.00
0.00%
4,500.00
ASA
0.00
0.00
D.00
0.00%
27,000.00
SDBA Boat Races
507.90
500.00
7.90
101.58%
7,500.00
Events Promotion / Funding
9,988.02
13,750.00
(3,761.98)
72.64%
33,000.00
Arts Allocation
0.00
0.00
0.00
0.00%
7,000.00
Baseball Field Lighting
11,855.86
13,333.00
(1,477.14)
88.92%
13,333.00
Pump Track
0.00
0.00
0.00
0.00%
50,000.00
Rent to GOC
5„000.00
5,000.00.
0.00
100.00% ._
12„000.00
Total Operating Expenses
289,742.64
307,834.0018,091A6
94a12%
757„953.00
Operating Income (Loss)
„-� 42,655.85
2,
„_1 166.00
30 8.85
350.62 % 11, 7 953.00
NOT -HOT INCOME
Discounts & Allowances
1.16
835.00
(833.84)
0.14%
2,000.00
Trolley
1,800.00
2,085.00
(285.00)
86.33%
51000.00
ASA Booth Rentals
500.00
0.00
600.00
0.00%
0.00
Tour de Paris Income
8,837.64
0.00
8,837.64
0.00%
45,000.00
Souvenir Sales
1,469.32
5,000.00
(3,530.68)
29.3996
12,000.00
Interest Income
86.23
62.50
_ 23.73µ
137.97%
„_...... 150.00
Total Not -Hot Income
12,694.35
7,982.50
4 711.85
159.03%150.00
NOT -HOT EXPENSES
Trolley Driver
592.50
835.00
(242.50)
70.96%
2,000.00
Trolley Expenses
1,470.73
2,500.00
(1,029.27)
58.83%
6,000.00
Trolley Insurance
813.76
875.00
(61.24)
93.00%
2,100.00
Souvenir Exp
2,641.00
2,085.00
556.00
126.67%
Total Not -Hot Expenses
5,517.99
6,295.00
(777.01)
87.66%
15,100.00
Net Income (Loss)
$� 49 832.21
3' w 13,853.50
$ 35,978.71
, 369.71% $ X68&803.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For Month Ended February 28, 2019 and 2018 and 5 Months Ended February 28, 2018
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
Month Ended
5 Months Ended
Feb 28, 2019
Feb 28, 2019
Feb 28, 2018
Feb 28, 2018
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
$ - 142,289.57
$ 160,000.00
t_.__143,959.77 143,959.77
326 284.20
Total Revenue
142,289.57160
DOO.00
143„959.77
326 264.20
OPERATING EXPENSES
Training / Education
130.00
167.00
0.00
716.51
Postage
11.54
125.00
0.00
336.77
Mise Expenses
0.00
208.00
82.00
748.89
D&0Insurance
0.00
2,800.00
1,435.33
1,435.33
Worker's Comp
0.00
0.00
212.00
983.00
Staff Ins./Retirement
543.19
833.00
336.60
3,695.15
Meetings & Hosting
19.67
250.00
0.00
1,084.74
Chamber Management
10,000.00
10,000.00
10,000.00
20,000.00
Small Equipment
0.00
83.00
0.00
0.00
Out of Town Travel
89.31
417.00
0.00
413.84
Intown Auto/Exp Allowance
200.00
417.00
200.00
1,000.00
Membership Dues/Sub.
0.00
0.00
0.00
945.06
Audit
0.00
0.00
0.00
1,791.66
Bookkeeping
478.33
375.00
3,428.75
5,060.42
Payroll Expenses
6,211.20
6,667.00
7,468.93
44,907.24
Payroll Tax Expense
527.18
510.00
653.64
3,813.92
Office Expense
0.00
333.00
65.54
319.18
Communications
178.30
250.00
120.83
1,202.51
Historical Museum
0.00
292.00
0.00
3,500.00
Bank Service -Charge
7.46
42.00
249.10
1,096.27
Credit Card Fee
99.94
208.00
0.00
0.00
Motel Tax Transferred to LCC
71,144.78
80,000.00
61,697.04
139,827.51
Marketing / Advertising
9,793.82
5,333.00
2,688.88
29,938.59
Event Expenses - Other
0.00
17.00
0.00
0.00
Chaparral Square Dancers
0.00
0.00
0.00
51.34
Tour de Paris Exp
0.00
0.00
268.91
368.91
Lamar Co Days In Austin Exp
0.00
0.00
0.00
(4,578.50)
Events Promotion / Funding
762.50
2,750.00
2,403.01
8,227.51
Convention Promotion
0.00
0.00
0.00
2,526.54
Arts Allocation
0.00
0.00
0.00
7,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
0.00
100.00
Membership Relations
0.00
0.00
0.00
16.24
Rent to COC
.......... 11,000.00
1,000.00
1.000.00
5,0000®00
Total Operating Expenses
101,197.22
113,077.00
92,310.56
281,3288.67
Operating Income (Loss)
4 ,092.35
46,923.00
51,649.21
44,935.63
NOT -HOT INCOME
Misc Income
0.00
167.00
0.00
1,032.03
Trolley
0.00
417.00
675.00
4,087.50
ASA Booth Rentals
500.00
0.00
0.00
0.00
Tour de Paris Income
1,000.00
0.00
500.00
7,712.84
Souvenir Sales
313.94
1,000.00
445.99
3,590.39
Interest Income
20.60.,.,M
®44412.50
_ 0.08
„ ..0 0.08
Total Other Income
1,834.64
_ 1,696.60
1,621.07
_ 16,422.84
NOT -HOT EXPENSES
Trolley Driver
0.00
167.00
150.00
952.50
Trolley Expenses
224.98
500.00
0.00
741.02
Trolley Insurance
162.32
175.00
175.07
877.51
Souvenir Exp
0.00
417.00
0.00
_ 1,518.50
Total Not -Hot Expenses
387.30
.11259-00
325.07
4,,087.53
Net Income (Loss)
$ 42„,539.59
$ 47,260.60
$ 52,946.21
$ 57,270.94
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
March 31, 2019
ASSETS
CURRENT ASSETS
HOT Checking
$ 95,109.18
Not HOT Checking
99,939.05
Liberty Money Market
100,000.00
Peoples CD
50,000.00
Guaranty Bank CD (2)
100,000.00
Not HOT Guaranty Bond Bank CD27
503.24
Total Current Assets
472„551.47
OTHER ASSETS
22,596.50
Returned Checks Receivable
35.00
Total Other Assets
35.00
Total Assets
$ 472,588.47
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
$ 500.00
Due to LCC
3,781.03
Due to Trail de Paris T -Shirt
40.00
Payroll Liabilities
673.32„
Total Current Liabilities
4,994.35
NET ASSETS
Retained Earnings
444,995.62
Net Income
22,596.50
Total Net Assets
467,592.12
Total Liabilities and Net Assets
$� a, 472 586.47
11
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 6 Months Ended March 31, 2019
6 Months Ended
6 Months Ended
Mar 31, 2019
Mar 31, 2019
Variance % of Budget Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax
$ 332,994.69
$ 320,000.00
$ 12,994.69
104,06% $
640,000.00
ABBS Wage Relmburement
_ 1632.56
0.00
1,632.56
0.00%
0.00
Total Revenue
334 627.25
820,000.00
14
..�-
104.57%
640,000.00
Operating Expenses
Utilities
34.66
0.00
34.56
0.00
Training / Education
130.00
1,002.00
(872.00)
12.97%
2,000.00
Postage
382.09
750.00
(367.91)
50.95%
1,500.00
Misc Expenses
146.75
1,248.00
(1,101.25)
11.76%
2,500.00
D & O Insurance
0.00
2,800.00
(2,800.00)
0.00%
2,800.00
Worker's Comp
707.33
2,000.00
(1,292.67)
35.37%
2,000.00
Staff InsJRetimment
3,931.71
5,002.00
(1,070.29)
78.60%
10,000.00
Meetings & Hosting
224.57
1,500.00
(1,275.43)
14.97%
3,000.00
Chamber Management
20,000.00
20,000.00
0.00
100.00%
40,000.00
Small Equipment
0.00
502.00
(502.00)
0.00%
1,000.00
Out of Town Travel
1,109.77
2,502.00
(1,392.23)
44.36%
5,000.00
Intown Auto/Exp Allowance
1,200.00
2,502.00
(1,302.00)
47.96%
5,000.00
Membership Dues/Sub.
1,015.00
3,200.00
(2,185.00)
31.72%
4,000.00
Audit
1,850.00
2,000.00
(150.00)
92.50%
2,000.00
Bookkeeping
2,878.82
2,250.00
828.82
127.95%
4,500.00
Payroll Expenses
39,817.94
40,002.00
(184.06)
99.54%
80,000.00
Payroll Tax Expense
3,191.74
3,060.00
131.74
104.31 %
6,120.00
Office Expense
145.26
2,002.00
(1,856.74)
7.26%
4,000.00
Communications
634.23
1,500.00
(965.77)
35.62%
3,000.00
Furniture & Fixtures
0.00
1,000.00
(1,000.00)
0.00%
1,000.00
Historical Museum
0.00
1,752.00
(1,752.00)
0.00%
3,500.00
Bank Service Charge
184.85
252,00
(67.15)
73.35%
500.00
Credit Card Fee
738.98
1,248.00
(509.02)
59.21 %
2,500.00
Motel Tax Transferred to LCC
166,497.34
160,000.00
6,497.34
104.06%
320,000.00
Marketing /Advertising
30,955.24
32,002.00
(1,046.76)
96.73%
64,000.00
Event Expenses
47.66
102.00
(64.34)
46.73%
200.00
Chaparral Square Dancers
1,541.18
500.00
1,041.18
308.24%
500.00
Tour de Paris Exp
2,547.53
2,500.00
47.53
101.90%
32,500.00
Unde Jessie's Exp
0.00
500.00
(500.00)
0.00%
500.00
Lamar Cc Days in Austin Exp
0.00
4,500.00
(4,500.00)
0.00%
4,500.00
ASA
11,160.00
0.00
11,160.00
0.00%
27,000.00
SDBA Boat Races
507.90
500.00
7.90
101.58%
7,500.00
Events Promotion I Funding
13,773.02
16,500.00
(2,726.98)
83.47%
33,000.00
Arts Allocation
0.00
0.00
0.00
0.00%
7,000.00
Baseball Feld Lighting
11,855.86
13,333.00
(1,477.14)
88.92%
13,333.00
Pump Track
0.00
0.00
0.00
0.00%
50,000.00
Rent to COC
61000.00
6,000.00
_ 0.00
100.00%
12,000.00
Total Operating Expenses
323,109.33
334,511.00
11,401.67
96o59% _____967953.00
Operating Income (Loss)
77,577.82
14,511.00
26 028.92
(79.37)%
11530
NOT -HOT INCOME
Discounts & Allowances
1.16
1,002.00
(1,000.64)
0.12%
2,000.00
Trolley
1,800.00
2,502.00
(702.00)
71.94%
5,000.00
Wing Over Paris
3,000.00
0.00
3,000.00
0.00
ASA Booth Rentals
500.00
0.00
500.00
0.00%
0.00
Tour de Paris Income
12,006.39
0.00
12,006.39
0.00%
45,000.00
Souvenir Sales
1,716.66
6,000.00
(4,283.34)
28.61 %
12,000.00
Interest Income116.93
75.00
41.93
155.91 %
150.00
Total Not -Hot Income
79,141.14
9.579.00
8,562.14
199.82%
64,160.00
NOT -HOT EXPENSES
Trolley Driver
592.50
1,002.00
(409.50)
69.13%
2,000.00
Trolley Expenses
1,698.98
3,000.00
(1,301.02)
56.63%
6,000.00
Trolley Insurance
976.08
1,050.00
(73.92)
92.96%
2,100.00
Souvenir Exp4
795.002,502.00
„
2293.00
191.65%
5,000.00
Total Not -Hot Expenses
p
8,062.56
7 554.00
m „
506.56,
6
106.73 %
1 5 100.00
Net Income (Loss)
$ 22 596.50
m„-�,
S„ 12,466.00;
$ 35„082.6.0_
(180.97 /0 $�
68903.0
Financial statement preparation service
provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For Month Ended March 31, 2019 and 2018 and 6 Months Ended March 31, 2018
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
Month Ended
6 Months Ended
Feb 28, 2019
Mar 31i 2019
Mar 31, 2018
Mar 31, 2018
Actual
Budget
Actual
Actual
REVENUE
Hotel I Motel Occupancy Tax
142,289.57
$ 0.00
$_____5,490.76
$ 331 754.96
Total Revenue
142_7.89.57
0.00
5 490.76
331754.96
OPERATING EXPENSES
Training I Education
130.00
167.00
0.00
716.51
Postage
11.54
125.00
48.12
384.89
Miac Expenses
0.00
208.00
0:00
748.89
D & O Insurance
0.00
0.00
0.00
1,435.33
Workers Comp
0.00
0.00
0.00
983.00
Staff Ins./Retirement
543.19
833.00
847.48
4,542.63
Meetings & Hosting
19.67
250.00
0.00
1,084.74
Chamber Management
10,000.00
0.00
0.00
20,000.00
Small Equipment
0.00
83.00
0.00
0.00
Out of Town Travel
89.31
417.00
593.77
1,007.61
Intown AutolExp Allowance
200.00
417.00
20D.00
1,200.00
Membership Dues/Sub.
0.00
1,400.00
725.00
1,670.00
Audit
0.00
0.00
0.00
1,791.66
Bookkeeping
478.33
375.00
1,896.66
6,957.08
Payroll Expenses
6,211.20
6,667.00
6,327.40
51,234.64
Payroll Tax Expense
527.18
510.00
497.60
4,111.52
Office Expense
0.00
333.00
717.82
1,037.00
Communications
178.30
250.01)
212.08
1,414.59
Historical Museum
0.00
292.00
0.00
3,500.00
Bank Service Charge
7.46
42.00
167.01
1,263.28
Credit Card Fee
99.94
208.00
0.00
0.00
Motel Tax Transferred to LCC
71,144.78
0.00
2,353.18
142,160.69
Marketing / Advertising
9,793.82
5,333.00
11,257.02
41,195.61
Event Expenses - Other
0.00
17.00
0.00
0.00
Chaparral Square Dancers
0.00
0.00
0.00
51.34
Tour de Paris Exp
0.00
0.00
100.00
468,91
Uncle Jessie's Exp
0.00
500.00
0.00
0.00
Lamar Co Days In Austin Exp
0.00
4,500.00
0.00
(4,578.50)
ASA
0.00
0.00
8,745.00
8,745.00
Events Promotion / Funding
762.50
2,750.00
6,800.00
15,027.51
Convention Promotion
0.00
0.00
0.00
2,526.54
Arts Allocation
0.00
0.00
0.00
7,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
0.00
100.00
Membership Relations
0.00
0.00
0.00
16.24
Rent to COC,000
..... .1 000.00
_ 1000.00
�1_._..._.00
6,000.00
Total Operating Expenses
101,197.22
26,677.00
42,488.14
323,816.71
Operating Income (Loss)
41.092.35
(26,677.00)
X36 997.38
7„938.25
NOT -HOT INCOME
Misc Income
0.00
167.00
0.00
1,032.03
Trolley
0.00
417.00
375.00
4,462.50
ASA Booth Rentals
500.00
0.00
600.00
800.00
Tour de Paris Income
1,000.00
0.00
3,650.00
11,362.84
Souvenir Sales
313.94
1,000.00
773.69
4,364.08
Interest Income
20.60
12.50
2.86
2.96
Total Other Income
1 834.84
1,696.60
5,601.67
22D24A1
NOT -HOT EXPENSES
Trolley Driver
0.00
167.00
45.00
997.50
Trolley Expenses
224.98
500.00
332.99
1,074.01
Trolley Insurance
162.32
175.00
175.07
1,052.58
Souvenir Exp
0.00.
417.00
24.00 ,
1 540.50
_
Total Not -Hot Expenses
387.30259.09.577.06
4,664.59
Net Income (Loss)
$ 42 539.59
$ 26L339.50$ 31 972.87 j
1_._; 6�298.07
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
LCC Activity Report
Date Event
1/2/2019 Ambassador's Luncheon
1/9/2019 Pipeline Safety Meeting
1/8/2019 Paris PD Safety Meeting
1/10/2018 LCC Board Meeting
1/12/2019 RRVDSS Gala
1/20 thru 2; Cowboy Connections Church Services
1/ 24 & 25 Workforce Soulutions
1/26/2019 goldwing Midwinter meeting
2/2/2019 Jackson Service
2/6/2019 Ambassador's Luncheon
2/8 thru 2/� CAC Sweetheart soiree
2/12/2019 AG Meeting
2/21/2019 RK Hall
2/26 thru 2, Lamar CO. Days
3/1/2019 National Wild Turkey Banquet
3/6/2019 Ambassador's Luncheon
3/8/2019 Mardi Gras
3/12/2019 Tour de Paris Luncheon
3/14/2019 Rotary Club Ladies Night Out
3/17/2019 Walton Wedding
3/19/2019 Careere Fair
3/22 thru Gun & Knife Show
24 -Mar "
3/26 thru PCT's The Lion King
30 -Mar "
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
January 31, 2019
ASSETS
CURRENT ASSETS
Love Civic Center
Reserved for Construction
Returned Checks Receivable
Liberty National Bank CD
Due From VCC
Total Current Assets
Total Assets
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
Due to VCC
Payroll Liabilities
GBB Renovation Loan
LNB Renovation Loan
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income
Total Net Assets
Total Liabilities and Net Assets
$ 181,982.75
325,000.00
250.00
32,164.49
5,638.15
54,03539
$ 545 036.39
$ 74.00
62.80
991.68
48,169.86
48,376.64
97,674.98
417,722.26
29,638.15
447,360.41
$ 545,035.39
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 4 Months Ended January 31, 2019
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
4 Months Ended
4 Months Ended
Jan 31, 2019
Jan 31, 2019
Variance
% of Budget Annual
Budget
Actual
Budget
REVENUE
Motel Tax
$ 94,238.13
$ 80,000.00
$ 14,238.13
117.80% $
320,000.00
R.V. Hook Up
892.93
3,336.00
(2,443.07)
26.77%
10,000.00
Misc Income
0.00
600.00
(600.00)
0.00%
1,800.00
Rent
47,518.45
31,654.00
15,854.45
150.07%
95,000.00
Refunded Deposits
(4,700.00)
(3,664.00)
(1,036.00)
128.28%
(11,000.00)
Booth Rental
0.00
0.00
0.00
0.00%
400.00
Tower Lighting
0.00
0.00
0.00
0.00%
400.00
Craft Expo Inc.
0.00
0.00
0.00
0.00%
3,000.00
Bicycle Rentals
917.69
832.00
85.69
110.30%
_ 21500.00
Total Revenue
138,867.2026,099.20
123.14%
422,100.00
Gross Profit
138,867.20
112,768.00
26,099.20
123.14%
422100.00
OPERATING EXPENSES
Craft Expo
0.00
0.00
0.00
0.00%
250.00
Bank Service Charge
129.51
84.00
45.51
154.18%
250.00
Communications
1,373.73
1,832.00
(458.27)
74.99%
5,500.00
Office Expense
419.63
168.00
251.63
249.78%
500.00
Payroll Expenses
31,423.03
37,332.00
(51908.97)
84.17%
112,000.00
Payroll Tax Expense
2,396.60
3,000.00
(603.40)
79.89%
9,000.00
Marketing / Advertising
200.00
1,000.00
(800.00)
20.00%
3,000.00
Professional Fees - Other
0.00
40.00
(40.00)
0.00%
125.00
Audit
1,850.00
0.00
1,850.00
0.00 %
1,800.00
Bookkeeping
2,055.51
1,084.00
971.51
189.62%
3,250.00
Membership Dues/Sub
156.00
200.00
(44.00)
78.00%
200.00
Electricity
9,844.14
13,332.00
(3,487.86)
73.84%
40,000.00
Water
1,928.86
11668.00
260.86
115.64%
51000.00
Gas
1,801.57
1,500.00
301.57
120.10%
4,500.00
Trash Disposal
1,620.84
1,752.00
(131.16)
92.51 %
5,250.00
Intown Auto Exp Allowance
1,000.00
1,000.00
0.00
100.00%
31000.00
Small Equipment
556.84
500.00
56.84
111.37%
500.00
Contracted Services
180.00
668.00
(488.00)
26.95%
2,000.00
Chamber Management
18,000.00
18,000.00
0.00
100.60%
18,000.00
Eiffel Tower Ughting/Maint
0.00
1,336.00
(1,336.00)
0.00%
4,000.00
Building Maint./Spls.
14,985.46
33,000.00
(18,014.54)
45.41 %
99,000.00
Security
235.80
416.00
(180.20)
56.68%
1,250.00
Staff InsJRetirement
2,679.91
2,832.00
(152.09)
94.63%
8,500.00
Building Insurance
4,277.09
0.00
4,277.09
0.00%
0.00
General Liability
2,880.15
11600.00
1,280.15
180.01 %
4,800.00
Workers Comp. Insurance
707.34
1,400.00
(692.66)
50,52%
1,400.00
Directors & Officers
1,435.34
21000.00
(564.66)
71.77%
2,000.00
Long Term Disability
0.00
600.00
(600.00)
0.00%
1,800.00
Misc Expenses
373.47
468.00
(94.53)
79.80%
1,400.00
Interest Expense
1,609.89
1,875.00
(265.11)
85.86%
7,500.00
Ground Maintenance
2,912.50
2,832.00
80.50
102.54%
8,500.00
Supplies
1,139.34
1,000.00
139.34
113.93%
3,000.00
Bicycles 5 Related Expenses
43.73
168.00
(124.27)
26.03%
500.00
Capital Improvements
0.00
0.00
0.00
0.00%
50,000.00
Cleaning
1,012.77
_ _ 3,336.00
____ 2 323.23
30.36%
10,000.00
Total Operating Expenses
109,229.05
136 023.00
..... j26,793.95
80.30 %
417,775.00
Operating Income (Loss)
29,638.15
23,255.00
52,893.15
127.45 %
4,325.00
OTHER INCOME
Interest Income
0.00
36.00
� 36.00
0.00%
100.00
Total Other Income
0.00
36.00
(36.00)
0.00%
100.00
Net Income (Loss)
291638.15
23,219.00
52,857.15
127.65 %
4,425.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center .
Budget to Actual, .Current Month and Prior Year Period
Modified Cash Basis
For the Month Ended January 31, 2019 and 2018 and 4 Months Ended January 31, 2018
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
Month Ended
4 Months Ended
Jan 31, 2019
Jan 31, 2019
Jan 31, 2018
Jan 31, 2018
Actual
Budget
Actual
Acutal
Revenue
Motel Tax
$ 0.00
$ 0.00
$ 0.00
$ 78,130.47
R.V. Hook Up
337.13
834.00
0.00
168.57
Misc Income
0.00
150.00
0.00
1,403.60
Rent
12,612.89
7,918.00
5,342.56
41,518.96
Refunded Deposits
(300.00)
(916.00)
(3,900.00)
(6,500.00)
Tower Lighting
0.00
0.00
100.00
100.00
Bicycle Rentals
201_.97
208.00_
144.13
1,472.57
Total Revenue
12,851.99
B 192.00
1 686.69
116,294.17
Operating Expenses
Bank Service Charge
73.86
21.00
54.14
110.75
Communications
385.62
458.00
376.67
1,618.96
Office Expense
0.00
42.00
0.00
150.00
Payroll Expenses
7,274.48
9,333.00
8,202.43
34,115.42
Payroll Tax Expense
566.22
750.00
603.69
2,569.06
Marketing / Advertising
0.00
250.00
0.00
650.00
Professional Fees - Other
0.00
10.00
0.00
0.00
Audit
1,850.00
0.00
1,791.68
1,791.68
Bookkeeping
525.00
271.00
395.00
11631.66
Membership Dues/Sub
0.00
0.00
0.00
156.00
Electricity
8.98
3,333.00
'2,201.50
10,602.08
Water
390.19
417.00
510.37
1,105.16
Gas
611.38
375.00
866.93
1,632.77
Trash Disposal
405.21
438.00
810.42
1,968.15
lntown Auto Exp Allowance
250.00
250.00
250.00
1.000.110
Contracted Services
60.00
167.00
0.00
0.00
Chamber Management
0,00
0.00
0.00
18,000.00
Eiffel Tower Llghting/Maint
0.00
334.00
0.00
0.00
Building MaintJSpis.
2,876.61
8,250,0.0
731.99
15,094.29
Security
58.95
104.00
58.95
235.80
Staff Ins./Retirement
622.93
708.00
709.99
3,078.04
General Liability
0.00
400.00
2,732.10
2,732.10
Workers Comp. Insurance
0.00
0.00
0.00
771.00
Long Term Disability
0.00
150.00
0.00
0.00
Misc Expenses
85.91
117.00
49.74
161.59
Interest Expense
0.00
0.00
0.00
2,064.45
Ground Maintenance
582.50
708.00
0.00
2,120.00
Supplies
0.00
250.00
90.00
1,057.04
Bicycles & Related Expenses
0.00
42.00
0.00
111.38
Catering Exp
0.00
0.00
0.00
1,350.00
Cleaning
0.00
834.00
0.00
0.00
Training / Education
„x_•____,,,,,_0.00
0.00
0.00
125.00
Total Operating Expenses
__16,627.64
26,012.00
20,438.60
____106 DOZ38
Operating Income (Loss)3,77tin
9 8213.0
(16,743 91)
10j291.79
Other Income
Interest Income
0.00
_ 9.00
0.00
0.00
Total Other Income
0.00
9.00
0.00
0.00
Net Income (Loss)
$ 3,778.85
$ 79,617.00
$ 98 748.91
$ mm 90,291.79
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
February 28, 2019
ASSETS
CURRENT ASSETS
Love Civic Center
$ 178,467.66
Reserved for Construction
325,000.00
Returned Checks Receivable
250.00
Liberty National Bank CD
32,164.49
Due From VCG
_ _ 73,709.05
Total Current Assets
809.591.20
Total Assets
$ 609„591.20
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
$ 74.00
Due to VCC
62.80
Payroll Liabilities
1,060.64
GBB Renovation Loan
44,092.21
LNB Renovation Loan
44,307.04
Total Current Liabilities 89596.69
NET ASSETS
Retained Earnings 417,525.43
Net Income 102,469.08
Total Net Assets 519,994.51
Total Liabilities and Net Assets $ 609691.20
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 5 Months Ended February 28, 2019
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
5 Months Ended 5 Months Ended
Feb 28, 2019
Feb 28, 2019
Variance
% of Budget Annual Budget
Actual
Budget
REVENUE
Motel Tax
$ 165,382.91 $
150,000.00 $
5,382.91
103.36% $
320,000.00
R.V. Hook Up
1,D32.93
4,169.00
(3,136.07)
24.78%
10,000.00
Mise Income
0.00
750.00
(750.00)
0.00%
1,800.00
Rent
7D,299.15
39,581.00
30,718.15
177.61 %
95,000.00
Refunded Deposits
(6,300.00)
(4,581.00)
(1,719.00)
137.62%
(11,000.00)
Booth Rental
0.00
0.00
0.00
0.00%
400.00
Tower Lighting
0.00
0.00
0.00
0.00%
400.00
Craft o Inc,
48
576.00
Bicycle Rentals
4 .
._� ....
- 14.46
101.39 %
2„500.00
Total Revenue
_ 232,044.47
200,959.00
31,086A7
115.47%
422,100.00
Gross Profit
282,04407
200,959.00
31,086-47
15-47%
422,100.00
OPERATING EXPENSES
Craft Expo
0.00
0.00
0.00
0.00%
250.00
Bank Service Charge
170.24
105.00
65.24
162.13%
25D.00
Communications
1,651.67
2,290.DO
(638.33)
72.13%
5,500.00
Office Expense
570.01
210.00
360.01
271.43%
500.00
Payroll Expenses
38,894.37
46,665.00
(7,770.63)
83.36%
112,000.00
Payroil Tax Expense
2,978.64
3,750.00
(771.36)
79.43 %
91000.00
Marketing / Advertising
400.00
1,250.00
(850.00)
32.00%
3,000.00
Professional Fees - Other
0.00
50.00
(50.00)
0.00 %
125.00
Audit
1,850.00
0.00
1,850.00
0.00%
1,800.00
Bookkeeping
2,533.85
1,355.00
1,178.85
187.00%
3,250.00
Membership Dues/Sub
156:00
200.00
(44.00)
78.00%
200.00
Electricity
11,789.21
16,665.00
(4,875.79)
70.74%
40,000.00
Water
2,103.91
2,085.00
18.91
100.91 %
5,000.00
Gas
2,849.97
1,875.00
974.97
152.00%
4,500.00
Trash Disposal
2,026.05
2,190.00
(163.95)
92.51 %
5,250.OD
Intown Auto Exp Allowance
1,250.00
1,250.00
0.00
100.00%
3,000.00
Small Equipment
556.84
500.00
56.84
111.37%
500.00
Contracted Services
180.00
835.00
(655.00)
21.56%
2,000.00
Chamber Management
18,000.00
18,000.00
0.00
100.00%
18,000.00
Eiffel Tower Ughting/Maint
250.20
1,669.00
(1,418.80)
14.99%
4,000.00
Building Malnt./Spls.
18,661.77
41,250.00
(22,588.23)
45,24%
99,000.00
Security
294.75
520.00
(225.25)
56.68%
1,250.00
Staff Ins./Retirement
3,302.84
3,540.00
(237.16)
93.30%
8,500.00
Building Insurance
4,277.09
0.00
4,277.09
0.00%
0.00
General Liability
2,880.15
2,000.DO
880.15
144.01%
4,800.00
Workers Comp. Insurance
707.34
1,400.00
(692.66)
50.52%
1,400.00
Directors & Officers
1,435.34
2,000.00
(564.66)
71-77%
2,000.00
Long Term Disability
0.00
750.00
(750.00)
0.00%
1,800.00
Mise Expenses
373.47
585.00
(211.53)
63.84%
1,400.00
Interest Expense
3,072.23
3,750.00
(677.77)
81.93%
7,500.00
Ground Maintenance
3,495.00
3,540.DO
(45.00)
98.73%
8,500.00
Supplies
1,800.13
1,250.00
550.13
144.01 %
3,000.00
Bicycles & Related Expenses
51.55
210.00
(156.45)
24.55%
500.00
Capital Improvements
0.00
0.00�-
0.00
0.00%
50,000. 00
Cleaning
1,012.77
�4,169.00
3,156.23'
24.29%
10000.00.
Total Operating Expenses
129,575.39
165,908.003(
6,332.67
78.10 %
417,775.00
Operating Income (Loss)
102,469.08
35 051.00
67,418.08
292.34%
4,325.00
OTHER INCOME
Interest Income
0.00
44.00
.... _ 44.00
0.00%
100.00
Total Other Income
0.06
44.00
144.00
0.00 %
100.00
Net Income (Loss)
____102,469.%
35,095.00
_ 67,374.08
291.98,%
4,425.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the Month Ended February 28, 2019 and 2018 and 5 Months Ended February 28, 2018
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
Month Ended
5 Months Ended
Feb 28, 2019
Feb 28, 2019
Feb 28, 2018
Feb 28, 2018
Actual
Budget
Actual
Acutal
Revenue
Motel Tax
$ 71,144.78
$ 80,000.00
$ 61,697.04
$ 139,827.51
R.V. Hook Up
140.00
833.00
160.82
349.39
Misc Income
0.00
150.00
28.13
1,431.73
Rent
22,780.70
7,917.00
27,379.02
68,897.98
Refunded Deposits
(1,600.00)
(917.00)
(1,100.00)
(7,600.00)
Tower Lighting
0.00
0.00
62.57
162.57
Craft Expo Inc,
575.00
0.00
0.00
0.00
Bicycle Rentals
136.79
208.00
29.88
1,502.45
Total Revenue
93,177.27
88,191.00
88,277.46
204,571.63
Operating Expenses
Bank Service Charge
40.73
21.00
9.33
120.05
Communications
277.94
458.00
579.35
2,198.31
Office Expense
150.38
42.00
20.00
170.00
Payroll Expenses
7,471.34
9,333.00
7,992.00
42,107.42
Payroll Tax Expense
582.04
750.00
596.84
3,165.90
Marketing / Advertising
200.00
250.00
132.50
782.50
Professional Fees - Other
0.00
10.00
0.00
0.00
Audit
0.00
0.00
0.00
1,791.68
Bookkeeping
478.34
271.00
472.50
2,104.16
Membership Dues/Sub
0.00
0.00
0.00
156.00
Electricity
1,945.07
3,333.00
1,814.22
12,416.30
Water
175.05
417,00
397.81
1,502.97
Gas
1,048.40
375.00
1,286.81
2,919.58
Trash Disposal
405.21
438.00
405.21
2;373.36
Intown Auto Exp Allowance
250.00
250.00
250.00
1,250.00
Contracted Services
0.00
167.00
0.00
0.00
Chamber Management
0.00
0.00
0.00
18,000.00
Eiffel Tower Lighting/Maint
250.20
333.00
0.00
0.00
Building Malnt./Spls.
3,676.31
8,250.00
5,807.63
20,901.92
Security
58.95
104.00
58.95
294.75
Staff Ins./Retirement
622.93
708.00
393.77
3,471.81
General Liability
0.00
400.00
0.00
2,732.10
Workers Comp. Insurance
0.00
0.00
212.00
983.00
Directors & Officers
0.00
0.00
1,435.34
1,435.34
Long Term Disability
0.00
150.00
0.00
0.00
Mise Expenses
0.00
117.00
0.00
161.59
Interest Expense
1,462.34
1,875.00
1,969.94
4,034.39
Ground Maintenance
582.50
708.00
0.00
2,120.00
Supplies
660.79
250.D0
360.00
1.417.04
Bicycles & Related Expenses
7.82
42.00
0.00
111.38
Catering Exp
0.00
0.D0
0.00
1,350.00
Cleaning
0.00
833.00
0.00
0.00
Training / Education
..-----q-00
0.00
0.00
125.00
Total Operating Expenses
p 9 p
20,346.34
29,885.00
24, 94.0
1�8
Operating Income (Loss)
____72,830.93
58,306.00
64,083.26
74,375.05
Other Income
Interest Income
0.00
8.00
0.00
0.00
Total Other Income
0.00
8.0D
D.00
0.00
Net Income (Loss)
$ „ ,..,u,. 72830.93
$ 58,314.00
$ 64,083.26
$ 74,376.05
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
March 31, 2019
ASSETS
CURRENT ASSETS
Love Civic Center
$ 245,028.49
Reserved for Construction
325,000.00
Returned Checks Receivable
250.00
Liberty National Bank CD
32,164A9
Due From VCC
3,781.03
Total Current Assets
606.224.01
Total Assets
$ 6064224.01
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
$ 74.00
Payroll Liabilities
1,073.44
GBB Renovation Loan
44,092.21
LNB Renovation Loan
. ......... IT44 307.04
Total Current Liabilities
89,546.69
NET ASSETS
Retained Earnings
417,525.43
Net Income
_ 99151.89
Total Net Assets
516,677.32
Total Liabilities and Net Assets
$ 606,224.01
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 6 Months Ended March 31, 2019
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
6 Months Ended
a Months Ended
Mar 31, 2019
Mar 31, 2019
Variance -
% of Budget Annual Budget
Actual
Budget
REVENUE
Catering
$ 250.00
$ 0.00
$ 250.00
0.00% $
0.00
Mote) Tax
156,497.34
160,000.00
6,497.34
0.00%
32D,001).00
R.V. Hook Up
1,947.29
5,002.00
(3,054.71)
38.93%
10,000.00
Mlsc Income
0.00
900.00
(900.00)
0.00%
1,800.00
Rent
81,411.10
47,498.00
33,913.10
171.40%
95,000.00
Refunded Deposits
(7,700.00)
(5,498.00)
(2,202.00)
140.05%
(11,000.00)
Booth Rental
0.00
0.00
0.00
0.00%
400.00
Tower Lighting
0.00
0.00
0.00
0.00%
400.00
Craft Expo Inc.
885.00
0.00
885.00
0.06%
3,000.00
Bicycle Rentals
4
_ 1,248.00
......
593.24
147.54 %
�2 600.00
Total Revenue
245,131.97
209,150.00
35,981.97
117.20%
422,100.00
Gross Profit
245,131.97
209,150.00
35,981.97
117.20% _
42222100.00
OPERATING EXPENSES
Craft Flo
0.00
0.00
0.00
0.00%
250.00
Bank Service Charge
209.10
126.00
83.10
165.95%
250.00
Communications
2,126.81
2,748.00
(621.19)
77.39%
5,500.00
Office Expense
570.01
252.00
318.01
226.19%
500.00
Payroll Expenses
46,147.46
55,998.00
(9,850.54)
82AI %
112,000.00
Payroll Tax Expense
3,510.11
4,500.00
(989.89)
78.00%
9,000.00
Marketing/Advertising
400.00
1,500.00
(11100.00)
26.67%
3,000.00
Professional Fees - Other
0.00
60.00
(60.00)
0.00%
125.00
Audit
1,850.00
1,800.00
50.00
0.00%
1,800.00
Bookkeeping
2,878.85
1,626.00
1,252.85
177.05%
3,250.00
Membership Dues/Sub
156.00
200.00
(44.00)
0.00%
200.00
Electricity
13,896.22
19,998.00
(6,101.78)
69.49%
40,000.00
Water
2,269.18
2,502.00
(232.82)
90.69 %
5,000.00
Gas
3,459.72
2,250.00
1,209.72
153.77%
4,500.00
Trash Disposal
2,431.26
2,628.00
(196.74)
92,51 %
5,250.00
Intown Auto Exp Allowance
1,500.00
11500.00
0.00
100.00%
3,000.00
Small Equipment
556.84
500.00
56.84
0.00%
500.00
Contracted Services
180.00
1,002.00
(822.00)
17.96%
2,000.00
Chamber Management
18,000.00•
18,000.00
0.00
0.00%
18,000.00
Eiffel Tower Lighting/Maint
250.20
2,002.00
(1,751.80)
12.50%
4,000.00
Building MaintJSpls.
21,181.56
49,500.00
(28,318.44)
42.79%
99,000.00
Security
629.10
624.00
5.10
100.82%
1,250.00
Staff Ins./Retirement
4,186.06
4,248.00
(61.94)
98.54%
8,500.00
Building Insurance
4,277.09
0.00
4,277.09
0.00%
0.00
General Liability
2,880.15
2,400.00
480.15
120.01%
4,800.00
Workers Comp. Insurance
707.34
1,400.00
(692.66)
0.00%
1,400.00
Directors & Officers
1,435.34
2,000.00
(564.66)
0.00%
2,000.00
Long Term Disability
0.00
900.00
(900.00)
0.00%
1,800.00
Misc Expenses
371.33
702.00
(330.67)
52.90%
1,400.00
Interest Expense
3,072.23
3,750.00
(677.77)
0.00%
7,500.00
Ground Maintenance
4,077.50
4,248.00
(170.50)
95.99%
8,500.00
Supplies
1,867.13
1,500.00
367.13
124.48%
3,000.00
Bicycles & Related Expenses
51.55
252.00
(200.45)
20A6 %
500.00
Capital Improvements
0.00
0.00
0.00
0.00%
50,000.00
Cleaning
1,012.77
5,002.003
98�
m......_ww20.25 %
10 000.00
TotatOperating Expenses
146,140.91
195,718.00
(49,577.08
74.67 %
417,775.00
Operating Income (Loss)
96 991.06
13,432.00
85.558.06
738.98 %
4,326.00
OTHER INCOME
Interest Income
160.83
52.00
108.83309.29-°%
_
100.00
Total Other Income
760.83
52.00
. �-
708.83,
_ 309.29 %
100.00
_..
Nat Income (Loss)
991 51.89
13
.r484.00
te
85,667.89
73 5,33 °%
�...�
4,425.00
y
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Clvlc Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the Month Ended March 31, 2019 and 2018 and 6 Months Ended March 31, 2018
Financial statement preparation service provided by Malnory. McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
Month Ended
6 Months Ended
Mar 31, 2019
Mar 31, 2019
Mar 31, 2018
Mar 31, 2018
Actual
Budget
Actual
Acutal
Revenue
Catering
250.00
0.00
250.00
250.00
Motel Tax
1,114.43
0.00
2,353.18
142,180.69
R.V. Hook Up
914.36
833.00
2,226.90
2,576.29
Misc Income
0,00
150.00
0.00
1,431.73
Rant
11,111.95
7,917.00
5,998.39
74,896.37
Refunded Deposits
(1,400.00)
(917.00)
(4,280.00)
(11,880.00)
Tower Lighting
0.00
0.00
0.00
162.57
Craft Expo Inc.
310.00
0.00
0.00
0.00
Bicycle Rentals
786.76
208.00
117.76
__1,620.21
Total Revenue
13 067.60
6,191.00
6"666.23
211,237.86
Operating Expenses
Craft Expo
0.00
0.00
94.94
94.94
Bank Service Charge
38.86
21.00
20.46
140.54
Communications
475.14
458.00
419.73
2,818.04
Office Expense
0.00
42.00
64.94
234.94
Payroll Expenses
7,253.09
9,333.00
6,878.66
48,986.08
Payroll Tax Expense
531.47
750.00
725.98
3,891.88
Marketing/Advertising
0.00
.250.00
795.00
1,577.50
Professional Fees - Other
0.00
10.00
0.00
0.00
Audit
0.00
1,800.00
0.00
1,791.68
Bookkeeping
345.00
271.00
346.67
2,450.83
Membership Dues/Sub
0.00
0.00
0.00
156.00
Electricity
2,107.01
3,333.00
2,175.62
14,591.92
Water
165.27
417.00
367.81
1,870.78
Gas
609.75
375.00
850.71
3,770.29
Trash Disposal
405.21
438.00
0.00
2,373.38
Intown Auto Exp Allowance
250.00
250.00
250.00
11500.00
Contracted Services
0.00
167.00
0.00
0.00
Chamber Management
0.00
0.00
0.00
18,000.00
Eiffel Tower Lighting/Maim
0.00
333.00
0.00
0.00
Building Maint./Spls.
2,519.79
8,250.00
23,414.42
44,316.34
Security
334.35
104.00
334.35
629.10
Staff Ins./Retirement
883.22
708.00
908.66
4,380.47
General Liability
0.00
400.00
0.00
2,732.10
Workers Comp. Insurance
0.00
0.00
0.00
983,00
Directors & Officers
0.00
0.00
0.00
1,435.34
Long Term Disability
0.00
150.00
0.00
0.00
Misc Expenses
(2.14)
117.00
495.75
657.34
Interest Expense
0.00
0.00
0.00
4,034.39
Ground Maintenance
582.50
708.00
1,165.00
31285.00
Supplies
67.00
250.00
485.43
1,902.47
Bicycles & Related Expenses
0.00
42.00
4.01
115.39
Catering Grp
0.00
0.00
0.00
1,350.00
Cleaning
0.00
833.00
0.00
0.00
Training /Education
0.00
0.00
.......... 0.00,
www 125.00
Total Operating Expenses
16,365.62
29,
169,994.72
Operating Income (Loss)
m 03,478.02
027,619.00)
3131.91
41,243.14
Other Income
Interest Income
_ 160.83
8.00
0.00
0.00
Total Other Income
_ 160.83
8.00
0.00
0.00
Net Income (Loss)
$ 3,317.19 i
$ ry21 611.00
$ (33,131.91
$ 41,243.14
Financial statement preparation service provided by Malnory. McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
MINUTES
PLANNING AND ZONING COMMISSION
CITY COUNCIL CHAMBERS
107 E. KAUFMAN STREET
PARIS; TEXAS
ARCH 4.2019
MONDAYw M m m
5:30.0'CL6C P.A
1. The meeting of the Planning and Zoning Commission was called to order at 5:30 p.m. by
Keith Flowers, Chairman.
All members were present except Rick Hundley and Mihir Pankaj.
Also present were staff members John Godwin, Carla Easton, Triniti Frazier, Clyde
Crews, city council liaison Steve Clifford, Billy Trenad.o and concerned citizens.
2. Approval of minutes from previous meeting. (February 4, 2019)
Motion was made by Sims Norment, seconded by John Lee to approve minutes for the
February 4, 2019 meeting. Motion carried 5-0.
3. Public hearing to consider and take action regarding the petition of the City of Paris, Texas
to update Zoning Ordinance No. 1710 of the City of Paris, Texas, specifically modifying
allowable uses in Commercial and General Retail zoning districts.
Godwin reviewed and discussed provided list with members.
Norment comments were there are several occupancies listed in both zoning districts.
Godwin states he does not know the history of that but there should not be so much overlap.
Norment asked if there is a standard definition of what is General Retail vs. Commercial.
Godwin advised there is not, also stating that in other cities there is a lot of variation with
even more categories than we have here. O'Bryan comments were to remove family
dwellings. Godwin states he is not opposed to making that change. Flowers asked why
household appliance service was not an allowable land use in General Retail but tire
retreading and capping was. Godwin states the reason for tires being in there is because it
is common to have people doing that type of work in a retail store like Firestone or
Goodyear for example. Members agreed to remove all residential, allow household
appliance service and repair shop by Specific Use Permit in General Retail and ensure that
laundry and cleaning self-service automatic does not exclude laundromats.
Public hearing was declared open. With no one speaking public hearing was declared
closed.
Motion was made by James O'Bryan, seconded by Chad Lindsey to approve modifying
allowable uses in Commercial and General Retail zoning districts as provided with changes
discussed. Motion carried 5-0.
4. Public hearing to consider and take action regarding the petition of the City of Paris, Texas
to update Zoning Ordinance No. 1710 of the City of Paris, Texas, specifically an
amendment providing for buffering and screening between land uses and intensities.
Godwin reviewed and discussed amendment to provide buffering and screening between
land uses and intensities with members.
O'Bryan comments were that he likes the general idea but he would like to see some less
intense wording or maybe some ranges.
Public hearing was declared open. With no one speaking public hearing was declared
closed.
Motion was made by Chad Lindsey, seconded by James O'Bryan to approve amendment
providing buffering and screening between land uses and intensities. Motion carried 5-0.
5. Consideration of and action on the Final Plat of Lots 35, 36, 37, 38, 39, Block A of the
Stone Ridge Phase 9 Addition, being located in the 4600 Block of Boulder Ln.
Easton reviewed the final plat with members stating the developer Mark Cunningham has
completed the necessary infrastructure improvements associated with the project, which
include approximately 400' of concrete street extension of Boulder Lane, 400' of PVC
waterline extension and approximately 200' of sanitary sewer. It appears that the final
plat complies with the City of Paris subdivision regulations and she recommends the
approval of the Final Plat.
Motion was made by Keith Flowers, seconded by John Lee to approve the Final Plat.
Motion carried 5-0.
6. Adjournment.
Motion made by Chad Lindsey and seconded by Keith Flowers to adjourn.
Meeting adjourned at 6:03 p.m.
APPROVED THIS I S` DAY OF APRIL, 2019
Chairman
MINUTES OF THE REGULAR MEETING
OF THE
BUILDING AND STANDARDS COMMISSION
MONDAY, March 18, 2019
3:30 P.M.
1. Johnny Norris called the Building and Standards Commission Meeting to order at
3:30 P.M.
Roll was called.
A. The following members were present:
Matthew Allen
Johnny Norris
Ben Vaughan
Ken Kohls
B. Staff present:
Robert Talley
Thomas McMonigle
Debra Burge
C. Others present:
Amy Taylor
Lewis Clark
2. Approval of minutes from previous meeting. (February 18, 2019)
Motion made by Ben Vaughan, seconded by Matthew Allen to approve minutes.
Motion carried unanimously. 4-0
3. Public Hearing to consider presentations by City of Paris Code Inspectors and
owner(s) and/or lien holder(s) of the below properties who have been given notice of
a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris,
Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures;"
Article II of Chapter 17, entitled "Control of Weeds, Junk, and Other
Objectionable, Unsightly, or Unsanitary Matter of Private Premises;" Chapter 1-6,
Chapter 11.5 of the Code of Ordinances of the City of Paris, Paris, TX:
A. 1575 34th NE; City Block 318, Lot 9 & PT 8
Owner: Clyde Taylor Jr & Felicia Wicks, 3420 Graham, Paris TX 75460
Robert Talley stated been in contact with family member of owner. Owner is
deceased. Family member (Amy Taylor) is present today, and has inspected
property. Two structures at this address. Main structure is unsecure; holes in
roof, leaking water; black mold throughout inside. Smaller structure has holes in
roof, evidence inside of roof leaking. Floor is rotted out from water damage.
Robert Talley's recommendation: Declare a nuisance, demo of both structures
within 30 days, or city has right to do so.
Motion made by Johnny Norris, seconded by Ken Kohls to accept Robert
Talley's recommendation. Motion carried unanimously. 4-0
D. 503 & 519 Tudor; City Block 72, Lot 6, 7, 8
Owner: Charles Burton, Lewis Clark, Stanley Davis, 305 Birch St., Hendrix OK
74741
Robert Talley stated brought before BSC last year. Owner, Lewis Clark, is
present today. Tenant at that time, Rodney Thomas, cleaned up property.
Same tenant has again accumulated junk, rubbish, junk vehicles, and brush.
Robert Talley's recommendation: Declare a nuisance. All junk, rubbish,
junk vehicles, and brush cleaned up in 30 days, or city has right to do so.
Discussion:
Is a business being run out of this location? Yes. Tenant is telling people he
repairs cars, which are being brought to this location.
Zoning? Two-family residential.
Owner: Lewis Clark, 305 Birch St, Hendrix OK
Have cleaned up quite a lot today. Will be able to complete within 30 days.
(Also, working with Robert Talley on eviction process.)
Motion made by Ben Vaughan, seconded by Ken Kohls to accept Robert
Talley's recommendation. Motion carried unanimously. 4-0.
B. 420 14' NW; City Block 230, Lot 7
Owner: Keith Jackson, PO Box 414, Blossom TX 75416
Robert Talley stated no contact with owner. Structure is unsecure. Roof
covering beginning to peel off. Profanity graffiti on outside. Deterioration
inside from roof leaking. Hole in roof. Holes in floor inside.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days,
or city has right to do so.
Motion made by Ben Vaughan, seconded by Ken Kohls to accept Robert
Talley's recommendation. Motion carried unanimously. 4-0.
C. 804 11' NE; Belmont Addition Block 10, Lot S70' of 21-22
Owner: Michael & Tina Gentry, 920 Sherwood, Paris TX 75462
Robert Talley stated no contact with owner. Front door is ajar, but won't open
due to house sinking and pressure from roof sagging. Siding curling up from
foundation sinking. Roof in back beginning to collapse.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days,
or city has right to do so.
Motion was made by Johnny Norris, seconded by Ben Vaughan to accept
Robert's recommendation. Motion carried unanimously. 4-0.
4. Code Enforcement update.
Will mail out code enforcement spreadsheet asked for in last meeting.
Bonham St. property; have reached owner. Planning to complete demo this week.
260 S Main is going to tax sale first of April.
Using residential buildings for storage allowed? Yes, unless it's a fire hazard.
5. Adjournment.
Motion was made by Ben Vaughan, seconded by Matthew Allen to adjourn the
meeting at 3:54 pm. Motion carried unanimously. 4-0
APPROVED THIS 15th DAY OF APRIL 2019.
Chair an.., .m. .
REGULAR MEETING MINUTES
CITY OF PARIS HISTORIC PRESERVATION COMMISSION
WEDNESDAY MARCH 13 2019
Present:
Absent
Chris Dux, Chairman
Sarah Barbee
Matt Coyle, Vice Chair
Randy Hider, Secretary
Guests:
Mike Lazar
Paul Denney
Glee Emmite
Brandon Schmidt
Linda Vandiver
Cheri Bedford HPO
Linda Knox Council Liaison
1. Chairman Dux called the meeting to order at 4: 00 p.m
2. The February 13, 2019 meeting minutes were approved by acclamation.
3. Discussion and action was taken on the following Certificates of Appropriateness.
A. 127 Lamar Ave: Rehab of front and rear facing building fagade -Glee Emmite
A motion was made by Commissioner Dux to recuse Commissioner Emmite to present
her rehabilitation project, seconded by Commissioner Coyle. Motion carried.
Mrs. Emmite described her front fagade rehabilitation project to the commissioners. At
the top of the front of building, there are three anodized aluminum windows which she
intends to replace with aluminum clad wooden windows that are double hung one over
one. There is some paint applied to the brickfagade under the second story windows and
above the transom windows, which will be removed to expose the original brick.
Transom windows remain intact and will be restored. Below the canopy there are plans
to rehabilitate the lower level fagade. This includes two doors on either side of a display
window, one leading to an upper story loft on the right, and the left leading into the
storefront. Doors will be made of wood.
Mrs. Emmite then described her rear fagade improvements. The windows in the rear of
the property on the second floor will be replaced with a two over two double hung
aluminum clad wooden window. The bottom floor window is intact and will be restored
to use. In place of the existing doors, two new mahogany doors will be built, and
transom windows and a small rain canopy will be added.
Mrs. Emmite fielded questions from the commission about the project. Hearing no
other questions Commissioner Dux called for a motion. Commissioner Coyle made a
motion to approve the facade improvements as presented as all restorations meet the
design requirements listed in the Design Standards for Paris Historic Commercial
District. Motion was seconded by Commissioner Lazar, motion carried- unanimous
4. Discussion and action was taken on a fagade grant for 127 Lamar Avenue.
A motion was made to approve a $2500 faVade grant to Mrs Emmite for the
rehabilitation of the faVade of 127 Lamar by Commissioner Vandiver, seconded by
Commissioner Hider, Motion carried- Unanimous
A motion was made to return Commissioner Emmite back to the commission by
Commissioner Hider, seconded by Commissioner Vandiver, motion carried.
5. The commission reviewed buildings or structures located at A. 1575 NE 346' & B. 420 NW
10. A motion was made determining these structures cannot be rehabilitated and designated
on the National Register of Historic Places, as a recorded Texas Historic Landmark, or as
historic property as designated by the City Council of the City of Paris by Commissioner
Coyle, seconded by Commissioner Vandiver, motion carried unanimously.
6. HPO report Cheri Bedford gave a report:
• In-house approved certificates of appropriateness.
• Imagine the Possibilities tours logistics- a subcommittee is organized to develop the
Imagine the Possibilities tour with more partners. A planning date was set for April 4,
2019 at 4: 00p. m. and the commission members include Mike Lazar, Matt Coyle, Linda
Vandiver, and Glee Emmite. Commissioner Coyle also suggested we reach out to other
partners such as the chamber or realtors and maybe the small business development
center.
• Historic neighborhood outreach brochure -e subcommittee set a planning date the
following commission members are included. Randy Hider, Glee Emmite and Linda
Vandiver. The will meet on Monday March 18 at 11: 00 a.m.
• The commissioners also discussed the Historic Marker for Bywater Park, the Paris
Public Library, and the Market Square Farmers Market. The commissioners agreed
they should pursue this designation
• Commissioner Coyle requested the Crockett Socrates Students led by Debb Flemming
come and share their project on historic markers in downtown at our next meeting -
Cheri will contact them to see if they can attend.
7. Hearing no other items commissioner Dux called for a motion to adjourn at 4:50 p.m.
Commissioner Coyle made the motion, seconded by Commissioner Lazar motion carried.
REGULAR MEETING MINUTES
MAIN STREET ADVISORY BOARD
Tuesday, March 12, 2019
4:30 PM
Present:
Absent:
Glee Emmite, Chair
John Brazile
Shelley McDowell
Kevin Ashmore
Carolyn Patterson
Laurie Redus
Jane Helberg
Clayton Pilgrim — Council Liaison
Becky Semple
Cheri Bedford, Main Street Manager
AGENDA
1. Glee Emmite called the meeting to order at 4:30 PM in the Paris City Council Chambers.
2. February minutes — Minutes were emailed earlier to all board members and were available on the monitors for
viewing. A motion to approve the February 12, 2019 minutes was made by Jane Helberg, second by Shelley
McDowell, motion carried.
3. Committee Discussions
• Economic Vitality — No report in the absence of Kevin Ashmore
• Promotions — No report in the absence of John Brazile
• Organization — No report in the absence of Laurie Redus
• Design — Glee Emmite, HPC Liaison, reported that Lucy Funk and David Winsel were presented a Certificate of
Appropriateness for their establishment at 125 Lamar.
• PDA — Glee Emmite reported that PDA will meet the following day at the Grand Connection to finalize the
plans for the Mini Golf Challenge in downtown the weekend of March 15-16.
• Chamber and V&CC — Becky Semple reported the following upcoming events. The Chamber will be a stop in
the Mini Golf Challenge, • Quilt Show May 10-11 at Love Civic Center, • Gull Wing group in May, • National
Cushman Group June 9-14, • Archery group, • Tour de Paris, • All county museums will combine to create the
"North Stars of Lamar County" brochure/map, • There is now a map for a walking tour of downtown on the website,
• The 40 year old "Welcome to Paris" highway signs will be taken down.
4 . Main Street Managers Report — Cheri Bedford reported the following.
• Community is excited about the Mini Golf Challenge downtown 5-8 PM, March 1P and 11AM-5 PM, March 16t`
• Movies in the Park will be discontinued this summer. • Paris Main Street received National Recognition.
• Downtown parking was a subject on social media, but has subsided now. • Downtown businesses should
encourage all employees to park away from spaces that should be available for customers. • Cheri Bedford will be
attending the National Main Street conference in Seattle March 23-28, 2019. The national conference will be in
Dallas in 2020, and Paris board members are encourage to attend. • All trees for downtown have been sold with the
Texas Tree Foundation to plant the trees. • PDA and Main Street will begin working together to create and
organize promotions and events to benefit downtown. • Wine Fest is planned for April 13`h . All 10 of the
businesses, wineries and food vendors have been secured and paired. The event is on FaceBook, and tickets are
available online only at pariswinefest.com. • The faded mural for Secrest TV on the City Attorney's building will
be restored. • Chris Corbet of Dr. Pepper has contacted Cheri about designing a mural depicting Paris and Dr.
Pepper. The wall of the PCT building on 1 sc Street has been selected for the location of the mural. • Glee Emmite
has purchased the building at 127 Lamar for a gelato shop with an Airbnb upstairs. • Cheri shared the presentation
that she has prepared for the City Council. The presentation will depict Paris Main Street progress downtown. April
22, 2019 was chosen as the date for the presentation. The number of people working in downtown Paris will be
gathered and added to the presentation. • The 50 Year Texas Treasure Award to Texas Furniture on March 11'h had
to be rescheduled. • Cheri totaled the Main Street volunteer hours for the past year. It totaled 1,659 hours which
equals over $40,000 in assistance to the City of Paris.
5. Jane Helberg made a motion to adjourn, second by Shelley McDowell, motion carried. The meeting was
adjourned at 5:12 PM.
Respectfully submitted,
Carolyn Patterson
Secretary, Main Street Advisory Board
Approved this day of.o , 2019.
G1ee..E ............--. ......... _.......
... ....,..._ �.m�
mmite, Board Chair
Paris Visitors &,Convention Council Board of Directors Meetin
March 18th, 20.19
Members Present:. Dir„ Linda Kapp, Chad Johnson, Dustin Broadway, Charlie Lewis, grey Glascock, Casey
Ressler, Bryan Hargis, Greg Wilson, Jack Neal, and Jeff Nutt,
'Staff Present: Paul Allen, Becky Semple, and Randy Nation
Chad Johnson, Vice Chairman called the :meeting to order at 4.02
Minutes: A motion to approve was made by Casey Ressler, seconded by Bryan IMargis. Notion passed
unanimously.
Financials were presented by Greg Wilson and :a motion to approve financials was made by Casey
Ressler and seconded by Bryan Hargis, Motion passed unanirrnously,
Qiire tors Roopq: Becky Semple gave a report on tine North 'Texas nide hound Up at Richardson Bike
IMart Saturday" March .6th where 12 Bicycle Rallies came together to promote their cycling events and
register cyclists at a discount. The European Challlenge and Gravel Grind were promoted as well to new
follks registering for Tour de IParis.
Preside ntRrtPaul spoke about upcoming events that he is working on .such as a 2020 off-road
shower (3 -day event) in ,Dune, and he is also working with the Paris Downtown Association and Main Street
to plan a Paris (rest in September to celebrate Paris.
Old Business: Greg Wilson and Casey Ressler spoke about the Pump Track funding. Greg explained the
options that we have, Either we can self -fund and move forward with a scaled down version without
shade" tables and water fountains (still meed 120K to firnish), or were can wait and see if we get the grant
money,, Casey Ressler reported that there could be an additional 6 million in funding, and if that is tine
case, we should be able to be approved. However; if were start the (project, then it voids out opportunity
to receive any grant money., There will be more discussion in the upcoming months to determine a
course of action.
,flack Deal, Executive Director for the NETT, reported on the progress of the trail and the tractions we
have getting the bill passed to make it a linear park. He encouraged everyone to reach out to Senator
IMchols to help promote the bill„
New Business: Becky ,Semple gave a report on the City of Paris "Wings Over Paris" Air Shops in May and
ask the Board for $2500 in funding. Trey Clascock made the motion to approve funding and was
seconded by Casey Ressler„ Motion passed unanimously,
Becky Semple presented the Dixie youth Baseball North Division 1 Ozone and 2 Ozone both requesting
$2500. Casey (Ressler moved to approve $2500 for each Division, and Bryan Hargis seconded the
motion. Motion passed unanimously.
Becky Semple presented the funding request for Archers for Christ iocall Club's ASA Western Regional
Shoot requesting .$2500. Casey Ressler moved to approve 2500 for the event and Broadway seconded
the motion" and motion passed unanimously.
Jeff Nutt recommended that we add verbiage to the funding scoring form to disclaim that if the event
can prove that it has a least 10-0 heads in beds, the VCC Board has the discretion to fund all the way up
to the maximum funding amount of $2500 regardless of score. Also, it was discussed that the question
of Non -Profit or For Profit should be added to the questionnaire for funding on the Application Form.
Becky Semple will add these two items on the forms.
Adiourn: Charlie Lewis moved to adjourn, and Casey Ressler seconded the motion.
Meeting adjourned at 4:56 p.m.