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06 - Board & Commissions - MinutesItem No. 6 PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Board Members Present: Shay Bills, Vice -Chairman Tim Hernandez, Secretary/Treasurer A.J. Hashmi Marion Hamill Ex -Officio Members Present: John Godwin, City Manager Paul Allen, Lamar County Chamber Legal Counsel: Stephanie Harris Call to Order. Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesdach 19,, 2019 4:00 O'CLOCK P.M. MINUTES Staff Present: Michael Paris, Executive Director Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Guest(s) Present: Mary Madewell, The Paris News City Council Liaison: Paula Portugal Mr. Hernandez called the monthly meeting of the Paris Economic Development Corporation to order at 4:03 p.m. on March 19, 2019. Invocation Ms. Bills gave the invocation. Citizens' In)ut Mr. Hernandez invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Discuss and ossibl a w grove Minutes of the February 18 2O19µ Monthly} Meetin. Mr. Hernandez asked if everyone had read the minutes and if there were any changes. Dr. Hashmi made a motion to approve the minutes. Mr. Hamill seconded the motion. Vote was 4 -ayes to 0 -nays. Discuss andossibl a ,rove Februa�M 2019 Financials. Mr. Hernandez said our expenses were not unusual. Mr. Paris stated that the expenses for American SpiralWeld were: Berg Oliver for $7,500.00 was the mitigation plan for the Wetlands; Ray's Tree Service for the second half of the payment for the rail clean-up on the PEDC property; and The Paris News for ads PEDC Board Meeting Minutes March 19, 2019 Page 2 of 3 placed for the Request for Bids on the asbestos abatement. The payment to Lamar National is the monthly 'payment for the Southwest property. Mr. Hernandez pointed out some of the Marketing expenditures were related to American SpiralWeld. Mr. Paris explained that the Love Civic Center was for the American groundbreaking, the TEDC was expense was for the Legislative Conference in Austin, the credit to us from Red River Valley Association was a refund because we could not attend the annual meeting, and the last item was the balance owed to Paris Party for setting up the groundbreaking at Love Civic Center. Mr. Hernandez pointed out that the sales tax we collected in February was $150,000.00, which was above our average expected $120,000.00. Dr. Hashmi made a motion to accept the February financials. Ms. Bills seconded the motion. Vote was 4 -ayes to 0 -nays. �ISCIISSI1rOSeµ o " - mt�� g ortuniit es and threats of meetiin with area Economsc Develo :� _gnt entrtaes and how to aroceed. Mr. Paris stated Dr. Hashmi asked that we discuss pros and cons of working with other EDCs. Dr. Hashmi started the conversation with saying that we would like the opportunities to stay in Texas rather than outside the state. If opportunities come up right outside Lamar County, we should work with the other EDC since it would benefit Paris economically. His suggestion is to meet with other EDCs to form a joint taskforce to bring more business to the area. At the moment Red River County has some prospects and if they decide on Red River County; we in Paris would benefit by more people doing business in Paris and buying homes in Paris. We would like to keep the prospects in our area. We would like to conduct a joint session to explore this idea with other EDCs. Mr. Paris said that when he attends TEAM Texas events and Oncor events the group goes out and markets as one entity. The leads received by the group are shared, but it is very highly competitive between EDCs in the area. Mr. Paris asked if another EDC asked for help with a prospect do we see Paris EDC helping with the recruiting effort. We could receive criticism if any of the PEDCs tax dollars were spent outside of Paris. Dr. Hashmi said in a joint session we should only discuss projects that we definitely know are not coming to Paris. Mr. Paris asked about how we would communicate with another local community and how would they participate with us in our prospect activity. Dr. Hashmi answered that the first thing would be that we want them in Paris. Mr. Paris asked if Reno could help with infrastructure for our airport, would that be something to look at. Dr. Hashmi stated we would need to look at whether we could legally do. Ms. Harris stated she thought that what was asked would be limited, because the time and staff resources would be tax expenses. Dr. Hashmi suggested promoting EDCs in the area with a regional marketing ad. Ms. Bills said she agrees with regional marketing which makes all the entities look better. It can be a tricky issue between the EDCs. Mr. Hernandez questioned if it is legal. Mr. Hamill said it is a good idea, power in numbers. Mr. Hernandez thanked Dr. Hashmi for the discussion. American S iralWeld Pi ° e U .date: Construction begins; Initial $1,500,000 paid. American requested the payment be made. It was delivered to them on Monday. o $1,000,000 Loan from Paris, Texas banks. o $500,000 from designated reserves. Asbestos Abatement Begins. On Monday morning the abatement started at the old Superior Switch property. Whole Environmental was chosen to abate the asbestos. The timeline to have the asbestos removed is about two weeks. GHD Services and Farmers Environmental are at the site twice a week checking on the work being done. • Rail has begun developing scope of work, cost budgets and negotiating agreement. o Request for Bids on the PEDC portion to come out to public soon. The portion is on 19a' Street due West. PEDC Board Meeting Minutes March 19, 2019 Page 3 of 3 TECQ Phase II Environmental Cleanup Moving Forward as expected. The TECQ has received the VCP application and the process is moving forward. The Phase II Cleanup can happen while the asbestos removal and the demo are taking place. Wetlands Mitigation Application submitted to Tulsa District Corp of Engineers. We had a phone today concerning the mitigation and the timeline is looking good. Discuss Future A =enda Items. Mr. Hernandez asked if the Board had any future agenda items. Dr. Hashmi said there is a possibility of Paris having an International Film Festival. Please put on a future agenda to see how we can assist in this event. Adjourn Dr. Hashmi made a motion to adjourn. Mr. Hamill seconded the motion. Vote was 4 -ayes to 0 -nays. The meeting was adjourned at 4:31 p.m. Respectfully submitted, 4 Paula Brownfield Administrative Assistant Paris Economic Development Corporation Paris Public Library Advisory Board Meeting Minutes March 20, 2019 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:00 p.m. by Chairwoman Carol James. Present: Board members present were Carol James, Christina Schock, Ashley Lassiter, Marilyn Threadgill, Rebecca Umphrey, Connie Dodd and Denise Kornegay. Director Priscilla McAnally was also present. Approval of Minutes: The minutes of the February 20, 2019 meeting were unanimously approved as amended (Motion by Denise, 21 by Christina). New Business: Staff will introduce an Adult Summer Reading Challenge beginning June 1 and lasting through August 31. Advertising will be done on FB, library webpage, newspaper, and by fliers in the library. Director will consider applying for a historical marker from the Texas Historical Commission. Additional discussions will be held with Cheri Bedford to determine viability. • Old Business: None • Presentations: • Budget Report was presented for review with no comments. • Statistical Report was presented with no comments. • Friends of the Library: Group has committed to pay for a painting inside the library to be reworked. This will take place in April. • Director's Remarks: Director gave updates on Board positions: Connie will reach term limits this year, Carol will be able to serve another term, others are not up for renewal this year. The next meeting will be April 17, 2019 at 4:OOpm. Adjournment: Meeting was adjourned at 4:25 p.m. Submitted by Ashley Lassiter, Secretary Paris—Lamar County Health District 400 West Sherman Street, Paris, Texas 75460-5646 Health District: (903) 785-4561 Women, Infant and Children (WIC): (903) 784-1411 Fax: (903) 737-0978 Minutes of Regular Meeting Paris - Lamar County Board of Health The Paris - Lamar County Board of Health held a regular meeting at 5:30 p.m. on Monday, January 22nd, 2019. Board members in attendance were Mr. Bill Collins, Dr. Marc White, Dr. Ross Williams, Mrs. Connie Stauter, and Mrs. Nancy Stallings. Also, in attendance were Mrs. Gina Prestridge and Ms. Cheryl King. Not in attendance were Dr. Enc Salzman and Dr. Jay Carpenter. Mr. Collins called the meeting to order in open session at 5:35 p.m. Mrs. Stauter made the motion to approve minutes from prior meeting and was seconded by Dr. White. Motion carried, 5 ayes, 0 nays. Mrs. Prestridge advised the board that the executive session was to discuss (if needed) the performance evaluations for the Medical Director and Executive Director, Mr. Collins advised the evaluations would be discussed in open court and the executive session could be cancelled. Mrs. Prestridge advised that she sent the food inspector to Tyler to the regional meeting and they are using a form called Mobile Food Unit Variance. The problem with mobile food units is 1) we never know where they are, 2) problems with the owners preparing the food at their house and then transporting it back to the unit and you never know what temperature it was cooked at, transported at, if they made an hour stop to purchase more groceries. All kinds of problems can arise, we did not permit the home so it could become contaminated. Also, there is limited storage room in the refrigerators in the trucks, so food needs to be purchased daily or the next day. The form will require the food truck owner to complete and list their water source and liquid waste location as well as stating that all food is prepared and cooked in the mobile unit, all food items will be stored in the unit at all times, and all food items will be bought from local grocery stores daily, and will only be allowed to be stored in this unit overnight if the unit is continually running so that food temperatures may be maintained property. The owner of the food truck will sign along with the inspector. The form has been put on the Paris -Lamar County Health District webpage. If the owner is caught cooking the food at home and/or transporting cooked food then we can pull this signed form and we can then pull their permit and they will have to go through the entire inspection process again. Tyler mandates all food truck to have GPS trackers on every truck so they can track them at all times. The Mobile Food Unit Variance form will be completed annually at the time of their inspection. Mrs. Prestridge advised that the Inter -local agreement was approved and signed in 2014, stating the City and the County would contribute $75,000 annually for 3 years then the amount would be negotiated. In 2018, Mrs. Prestridge contacted County Judge Chuck Superville and City Manager John Godwin and asked if we could continue with the $75,000. level funding and both advised yes. John Godwin advised that we do not have to bring the inter -local agreement back to the City again and he budgets the level funding yearly. Judge Superville is no longer the Judge, so Judge Brandon Bell may require for the inter -local agreement to be updated in June or July. John Godwin said that he was willing to go with Mrs. Prestridge to talk with Judge Bell if he would like to discuss the agreement. Mrs. Prestridge advised we are in the middle of our single audit with McClanahan & Holmes and we will have the results by the next meeting. Mrs. Prestridge advised the Paris -Lamar County Health District got a $6,000.00 donation from a doctor's daughter and she raised some funds to do dermatology tests. The epidemiologist grant is extended until 2021. Mrs. Prestridge wrote for a $500,000.00 Texas Healthy Community Grant for chronic disease prevention for the next five years. If awarded then we can hire a full-time and a part-time employee to do chronic disease self-management classes and diabetes education. Mrs. Prestridge advised that she has written for DSRIP Grants since 2014 and has been awarded $220,088.00 in 2014, $217,688.00 in 2015, $214,238.00 in 2016, $210,675.00 in 2017, and $213,300.00 in 2018 and is expected to receive $390,000.00 during 2019 and approximately another $400,000.00 in 2020. The 2019 award amount will be split and received around the first of February and the first of August. Mrs. Prestridge advised that the current project seeks to increase primary care clinic volume of visits and evidence of improved access for patients seeking services by a 20% increase over the baseline of 2,541 in 2013 and as of today the clinic has seen an increase of 48.5%. Mr. Collins signed the Public Information Requests for Golden China, McDonalds, Save -A -Lot, and Kwik Check. Ms. Prestridge advised the board on the following monthly report(s): • November and December reports — o WIC served 1,150/1,117 clients and 101/72 drive thru clients o Health Department served 3471433 clinical clients o Issued 15113 restaurant permits and 1/4 complaints o Issued 1018 septic permits and 211 complaint o Reported 0/0 rabies cases. • Total liability and equity is approximately $1,350,000. The board members completed the annual employee evaluations for Dr. Amanda Green, Medical Director and Gina Prestridge, Executive Director. Mr. Collins stated that Dr. Green and Mrs. Prestridge go above and beyond the required job duties and therefore the board voted to give Mrs. Prestridge a grant writing bonus in 2016 for $6,500.00 due to the amount of grants she had written for and received. Mrs. Stallings made the motion to give Gina Prestridge another one-time grant writing bonus of $7,600.00 for the amount of grants she continues to be granted and was seconded by Mrs. Stauter. Motion carried, 5 ayes, 0 nays The next regular meeting will be on or before February 19th, 2019, at 5:30 p.m. at the Paris -Lamar County Health District. Business to be discussed and possibly action taken on at next meeting: N/A Mrs. Stauter made the motion and was seconded by Mrs. Stallings for the meeting to be adjourned at 6:23 p.m. Motion carried, 5 ayes, 0 nays. Respectfully submitted by: ary 12. _J&� Approval motion made by Dr. Salzman and seconded by Dr. Carpenter at the March 18th, 2019 meeting. Motion carried, 5 ayes, 0 nays. NOTE: Filed with City Clerk, City Annex. MINUTES PLANNING AND .ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET_ _...... PARIS, TEXAS MONDAY APRIL 1 2019 5:30 O'CLOCK P.M. The meeting of the Planning and Zoning Commission was called to order at 5:3 Op. m. by Keith Flowers, Chairman. All members were present except Sims Norment. Also present were staff members John Godwin, Carla Easton, Clyde Crews, city council liaison Steve Clifford, Billy Trenado and concerned citizens. 2. Approval of minutes from previous meeting. (March 4, 2019) Motion was made by John Lee, seconded by Chad Lindsey to approve minutes for the March 4, 2019 meeting. Motion carried 6-0. 3. Public hearing to consider and take action regarding the petition of Jason Vickers on behalf of Janet and Timothy Grammer for a change in zoning from a Central Area District (CA) to a Central Area District (CA) with a Specific Use Permit (SUP) for a tattoo studio, in the City of Paris, Block 14, Lots 3-4, being located at 118 Lamar Ave. Godwin states Jason Vickers is requesting a zoning change to open and operate a retail tattoo studio in an existing building. The intensity of this use would be compatible with the location in regards to parking, traffic, noise and drainage issues. A tattoo studio has previously operated in this immediate area. Public hearing was declared open. David Cook states he owns property on Lamar Ave. He states he does not understand the zoning regulations nor the reason why a tattoo studio has to have special permission to be at this location. Cook further states he comes into town daily and passes the tattoo studio on Pine Bluff where he sees one or two vehicles during the day but later in the evening, there are six to eight vehicles with people standing outside. Cook states his concern is loitering and activity that could cause'his tenants and others to not want to be there. He is opposed to this petition. Jason Vickers states he is looking to open a business at 118 Lamar Ave. with business hours closing at 7 p.m. Vickers advised he and one other person would staff the tattoo studio. They work by appointment only with one or two clients per day. He is currently located at 2620 Lamar Ave. and now looking to move into this location. He states he holds a high business standard. There is no front street parking at this location and no one would be hanging out. Paula Portugal, 2020 NE 38`f' Street, states she wants to stress that the city is getting ready to spend millions of dollars over the next ten years on renovating our downtown and the vision of the staff for downtown does not fit with Mr. Vickers business. She states we need to be choosy on what goes into downtown that will attract tourist dollars. Portugal is opposed to this petition. Kari Daniel states she works and lives across the street from where Mr. Vickers wants to put his new business. She states Vickers is making improvements to the building and she is in favor of petition. Candra Wyatt spoke in favor of the petition, stating that she will be working alongside of Vickers and she has been involved in the recent Grand Theatre renovation. Wyatt states that art is very important and they are artist trying to make a living. She understands that tattooing has a bad name but they have no means of continuing that stigma. Public hearing declared closed. Godwin explained the zoning ordinance requirement for a Specific Use Permit. Motion was made by John Lee, seconded by Keith Flowers to approve the Specific Use Permit for a tattoo studio. Motion carried 6-0. 4„ Public hearing to consider and take action regarding the petition of Adam Bolton for a change in zoning from an Agricultural District (A) to a Multiple -Family Dwelling District (MF -2), in the Newberry Addition CB 167, Block A, Lot 1, being located at 2805 SE 3rd Street. Godwin states the request is for MF -2, which means you can put multi -story apartments there but that is not what the applicants want to build. In the process, what they applied for was for as much flexibility as they could get. The applicant wants to build quadplexes. The area is currently occupied by single-family residential structures. With the new comprehensive plan, the idea was that commercial zoning would come farther North from the Loop and it would come farther East from Hwy 19/24. That might take a long time but that is the best land use for those properties long term. Godwin states that he and Easton went out there a few months ago and looked at area. They thought this could be a good buffer. When you have commercial bumping up against single-family residential you are supposed to have something in between there and multi -family could be ideal for that. Duplexes, triplexes or maybe quadplexes might be just fine but the problem with that is you would be putting multi -family north of an existing single-family home. There are two single-family homes right across the street and another single-family home is believed to be put there in the future so this would be surrounded on three sides by single-family residential properties. Godwin fixrther states that one of the priorities we try to have as a commission and a city is to project existing neighborhoods. Public hearing was declared open. Rickey George, 2735 SE 3rd Street, states he has owned his property for twelve years and he does not want any reduction in his property value. He is not in favor of multiple family housing in his neighborhood. He states the intersection near there is very dangerous with multiple 9-1-1 calls and states that having multiple -family homes would make it even more dangerous. Gary Savage, 520 York Street, has owned property for twenty-four years. He states he is opposed to this petition for any multiple family dwelling. He believes this area cannot handle any additional traffic going down 3rd Street. He states there is a traffic and safety concern. He would like to protect his investment by not allowing multiple family zoning. Susan Baldwin, 325 York Street, has owned her property for 30 years. She states she is opposed to this petition. She states there have been seven deaths in this area due to traffic issues. She states allowing multiple family dwellings could potentially increase that. She is also concerned about decreasing property value. Kenny Dority, 3280 Boulder Ln, states he is part of the group wanting to buy this land from Mr. Bolton and they want to build two duplexes and two triplexes on this property. Dority states they have looked all over Paris and they are trying to invest in Paris. They want to build nice rental properties worth $150k each. Adam Bolton, owner of the subject property states he purchased this property and from his research, it was not feasible to split the lot and build two single-family homes based on cost and turn around. Bolton believes the area is attractive for young families interested in sending their kids to the Chisum school district while having city water and sewer. Ivory Baldwin, 325 York, has owned property 30 years and his biggest concern is safety. If the traffic is increased with multiple families, it could become more dangerous. He is opposed to this petition. Sharon Houchins, 2520 SE Yd Street, states she is not here to speak for or against this petition but she wants to express her concern about the dangerous intersection where there has been a lot of accidents and deaths. Godwin states that TXDOT has made some improvements out there and they have hired a consultant to make improvements to Loop 286, which includes this intersection. TXDOT has an upcoming public meeting at Paris Junior College. Flowers encourages concerned citizens to attend that meeting and voice concerns with TXDOT. Public hearing declared closed. Motion was made by Chad Lindsey, seconded by Keith Flowers to deny the petition for a Multiple -Family Dwelling District (MF -2). Motion carried 6-0. 5. Public hearing to consider and take action regarding the petition of the City of Paris, Texas to update Zoning Ordinance No. 1710 of the City of Paris, Texas, specifically establishing regulations far mobile food units and food truckparks/courts. Easton states that mobile food trucks have increased in popularity in our city and Paris currently does not have any regulations as far as the appropriate land use or distances from residential areas etc. Many communities have adopted ordinances that set expectations and provide protections for patrons of these food establishments as well as neighboring properties and brick and mortar restaurants. Easton reviewed and discussed the provided draft ordinance with the commission. Mihir Pankaj asked who would be held liable for any accidents where the food truck is set up. Hundley states he sees there being a problem with property owners providing restroom accommodations for food trucks set up on their lot. - Lee states this is a new class of business that is growing with a low barrier to entry. He hopes that too many restrictions are not put in place that will prevent start-ups. He states food trucks should be allowed as long -as they meet the fire marshal and health department standards as well as have permission to park on the property. Lee states food trucks serve well for big events like the Tour de Paris, Archery Tournament and Pumpkin Festival. Lee further states having these type of food vendors available make these events more attractive. Public hearing was declared open. Audie Earley, 350 SE 32" Street, states he has been a food truck owner since 2016. He states it is a good opportunity for someone to get into a business without having to invest a lot of money. Since 2016, they have been able to build a clientele and now they are planning to open a brick and mortar restaurant downtown. He states one thing to be aware of is that if all these restrictions are imposed upon landowners and the business owners to have to put in electricity and restroom facilities, he can practically assure you that no one is going to want to do that. Earley further states he is in favor of some regulations and he would like to see a copy of the draft ordinance. Earley suggested having a public foram for food truck owners to have some input before moving forward with an ordinance. Public hearing was declared closed. Motion was made by Keith Flowers, seconded by Rick Hundley to table this item until the May 6"' Planning and Zoning meeting. Motion carried 6-0. 6. Adjournment. Motion made by Keith Flowers and seconded by John Lee to adjourn. Meeting adjourned at 6:23 p.m. APPROVED THIS 6" DAY OF MAY, 2019 Chairman MINUTES OF REGULAR MEETING AIRPORT ADVISORY BOARD THURSDAY, MARCH 21, 2019 1. Call meeting to order. Meeting called to order at 5:31. All members were present. Also present were Jerry Richey and Brandi Ebbs from JR Aviation; staff members Lance Nicholson and John Godwin (5:42); and council liaison Paula Portugal (5:40). 2. Citizens' input. No one appeared. 3. ApjiKpyal of minutes of February, 21. 2019 meeting. Scott Avery moved for approval of the minutes, Jimmy Noble seconded; motion passed 7-0. 4. Discuss and take action on delinquent hangar rentals. Board received and discussed monthly report; staff will take appropriate actions. 5. Discuss Gifford lease details. Godwin brought board up to date on the purchase of three old leases by MIC to consolidate a single hangar building into one large hangar; the new tenants executed the new template ground lease for forty years, and also agreed to complete approximately $40,000 in total improvements. 6. Discuss and take action on revising ground leases. Board discussed property taxes on real property such as aircraft, and on capital leases. Brad Meyers moved to approve use of the template ground lease agreement, Avery seconded; motion passed 7-0. v 7. Discuss and nwtake action on to generate funds to buildadditional hangars. Anna Spencer initiated discussion, mentioning a pair of grants that had been looked into previously. The value of a plat map was discussed, similar to a layout of a residential development, so that prospective private investors/builders would be able to readily look at opportunities. It was agreed city staff would prepare something akin to a site plan showing utilities, hangar sites, etc. for discussion at a future board meeting. Also discussed the possibility of selling surplus airport land with proceed reinvested back into hangar -related development; staff will report back in May. 8. Discu...ss premiums from Lamar County residents versus out-of-town residents. ..�.. Board discussed but took no action, generally agreeing not to proceed further on this topic. Godwin noted the city council had not yet taken action of the board's February recommendations due to its March 11 meeting being cancelled due to lack of a quorum. 9. Discuss aiortwbudet resort. Godwin went over the numbers for the current budget month and status for the year for airport revenues and expenditures. No action taken. 10. Request items for future agendas. Will include routinely recurring items, as well as review the December minutes, and leaving terminal doors unlocked instead of a lock box. 11. Adjournment. Meeting adjourned at 6:14.