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1994-149-RES WHEREAS, OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION PROVIDES FUNDING FOR JUVENILE JUSTICE RESOLUTION NO. 94-149 WHEREAS, the Office of the Governor, Criminal Justice Division, provides funding for Juvenile Justice and Delinquency Prevention Act grants; and, WHEREAS the City Council of the City of Paris is desirous of processing a grant application for the Juvenile Justice and Delinquency Prevention Act grant, at an approximate total cost of $140,000.00, with 50 % to be provided by grant and 50 % to be provided by the City of Paris in the form of matching funds and in-kind services; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS: 1. That an application be made to the Offtce of the Governor, Criminal Justice Division, for a Juvenile Justice and Delinquency Prevention Act grant in the approximate amount of $70,000.00, being 50 % of the estimated cost of the Juvenile Justice and Delinquency Prevention Program, with the City of Paris providing 50 % in matching funds and in-kind services. 2. That Michael E. Malone, City Manager of the City of Paris, be, and he is hereby, appointed as the Authorized Offtcial of said project and is authorized and directed to execute on behalf of the City of Paris the application for grant in the form attached hereto as Exhibit A. 3. That Karl Louis, be, and he is hereby, appointed as Project Director and is hereby authorized to execute and deliver on behalf of the City of Paris all reports, communications, assurances and documents necessary for the completion of said project. 4. That W. E. Anderson, Director of Finance, be, and he is hereby, authorized and directed to serve as the Financial Offtcer for said project and to receive and distribute funds for purposes of the Juvenile Justice and Delinquency Prevention Program. PASSED AND ADOPTED this 8th day of December, 1994. ATTEST: Mattie Cunningham, City Cler / CRIMINAL JUSTICE DIVISION '_ :-; ;....'~,;:-.;, '0 '::~.""-'.:.:'<:;:C:;>";""" _0>__ ..' . - -- -~~" + . STANDARD GRANT APPLICATION Office of the Governor, State of Texas Ann W. Richards, Governor Adan Munoz, Jr., Director Criminal Justice Division , EXH/61I A \ \ 1. For CJD Use Only 3, a. Date Submitted b. Applicant Identifier . 2, Fede<allSlate Program Cleulncatlon (For CJD Use Only)' 4, a, Date Received by State/COG b. State Application Identifier 5. Appncant Information a, Legal Name: c, Organizational Unit b. Address (five street or P. O. Box, cfty, state, and zip code) d. Name, telephone, and fax number of the person to be contacted concerning this appltcatlon (give area code), .... .... . .. '..-,.,.... , c.' 7. Type of Applicant (entor the eppropriete /eUe' in boil 0 '6;"'~State Payee Identification Number-' A. Slate H. Independent School District B, County I. Stat. Controlled Institution of HighM Learning C. Municipal J. Private UniYeraity 8. Type of Application: 0, Township K Indian Tribe E. Inter5late l. Individual a New a Continuation F, Intennunicipal M. Private Nonprol1t Co<poration G, Special Distric1 N. Other (specify): 9. Name of Grantor Agency: If continuation, enter year of funding Office of the Governor, Criminal Justice Divislon 10. If Application for Federal Funds: P. O. Box 12428 Austin, Te""s 78711 Chect.Catalog of Federal Domestic Assistance Number: (only one) 11. Geographic Areas of Project AclIviti.. {CIties end Counties} a 1 S.54O-Juvenile Justice & Delinquency Prevention Act a 18.57>-Victims of Crime Act I a 16,579- Texas Narcotics Control Program a 16,580-Hlgh Intensity Drug TraffICking Program 12. Trtle of Project: 13. Proposed Project: a. Start Date: b, Ending Date: 14. If Application for State Funds: ........................................................... ............................................:...............................................................................................................................................--............................ a, Check appropriate fund; (onli on.) b. If 421 Fund, check priority: (only one) c. Check One: a 421 Fund CI C.J. Planning Q Law Enforcement Training CI Juvenile o Crime Stoppers Assistance Fund a VIOlent Crime a Drugs a Gangs a Victims a Non-juvenile a Other Fund 15, Requested Funding: 16, Is application subject to review by state executive order 12372 process? a. Federal Grant $ ,00 Funds (CJD) a YES, this application was provided to the Texas Review and Comment System .................................... ............................................................................ (TRACS) for review on b. State Grant $ .00 Funds (CJD) (date) c. Cash Match $ ,00 CI Program Is not covered by E. O. 12372 .................................... .......--.......---.......-....................................... a Program has not been selected by s1aIe for review d. In-Kind $ ,00 (VOCA & Title V Only) 17, Is the applicant delinquent on any federal debt? . .................................... ...................................-....................................... e. TOTAL $ .00 a YES If "Yes" attach an explanation a NO 18. To the best of my knowledge and belief, all data in this application is true and correct. The document has been duly authorized by the governing body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded. .- r a. Typed Name of Authorized Official b, Tille c. Telephone Number d, Signature of Authorized Official e. Date Signed L1CA nON FOR STATE OR FEDERAL ASSi .NCE OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DMSION CID-l Issued 10/94 PROJECT SUMMARY This section must include a brief description (not exceeding one page) of the proposed project. You must use at least a 10 or 12 pitch or point type. - ~ .-, - .. ... , , CJD..2 Issued 10/94 BUDGET INFORMATION Section A-Budget Summary L s I c (1) (2) (3) (4) h n Budget Categories . . d u CJD Funds Cash Match In-Kind Match Total , IFor VOCA .nd TlUe V . Un Only) 1. A. Personnel (Salaries) $ $ $ $ 2. A. Personnel (Fringe Benefits) ',-' ,.,....., .. u '" '''-''-.'' . _....7' ._,"_ 3. B. Contractual 4. C. Travel 5. D. Equipment 6. E. Reserved for Future Use 7. F. Supplies & Direct Operating Expenses 8. Total Direct Charges (Sum of 1.7) 9. G. Indirect Costs . 10. Totals $ $ $ $ (Sum of 8-9) 11. Program Income $ Section 8-Cash Match" Section C-Program Income Enter separately each source of matching fundi and the amounts. Total must agree with Line 11. Column 4 above, Tota' must egree with Line 10 Column 2 above, Source Amount Source Amount " , . Applicant musI disclose the source of cash maIch if any. \ CJD.,) Issued 10/94 Office of the Governor Criminal Justice Division SCHEDULE A PERSONNEL 1. Direct Salaries (1 ) (2) (3) %of -,'c..'.' ""..."Title or Position""'"'- . Time2 CJD Funds Cash Match TOTAL> --.-:"---~";';'. ;.,>, . " _ .,. .' . .: '~~-'.f:-. -:"" ,:,~...- .7".... (A) , $ $ $ (B) (C) (D) (E) (F) (G) (H) TOTAL Direct Salaries $ $ $ 2. Fringe Benefits - %or $ Rate FICA & Medicare @ $ $ $ Retirement @ Insurance (Life & Health) @ Workers' Compensation @ Unemployment Insurance @ Other (Explain) TOTAL Fringe Benefits $ $ $ TOTAL PERSONNEL BUDGET $ $ $ r ,. Include only one position per line. Attach a description of the duties or responsibilities of each position. 2. Express as a percent of total time. (40 hours per week) . 3. Should reflect employee's gross salary attributable to the project. If applying for continuation funding, justify any salary increase that is more than five percent over the previous year. CJD.4 Issued 10/94 Office of the Governor Criminal Justice Division SCHEDULE B PROFESSIONAL AND CONTRACTUAL SERVICES (1) (2) (3) ,., .".*- Description of. Service" CJD Funds Cash Match TOTAL .. (A) $ $ $ (B) (C) (D) (E) (F) . (G) (H) . . . . TOTAL PROFESSIONAL AND $ $ $ CONTRACTUAL SERVICES -- REQUIRED BUDGET NARRATIVE: Briefly describe and justify any anticipated contractual arrangement and work products expected. Describe basis for arriving at the cost of each line item. Professional services (such as consultants, trainers, counselors, etc.) should be described by type of service, number of hours, rate per hour, and travel costs, if any. Use additional pages as needed. ,. " , CJD.6 Issued 10/94 Office of the Governor Criminal Justice Division SCHEDULE C TRAVEUTRAINING 1. Local Travel (1) (2) (3) Miles Traveled Title or Position Annually/$Rate CJD Funds Cash Match TOTAL (A) $ $ $ (B)c' , -_.', . - : --.-. ----- . I . " --- - ,. (C) (D) (E) (F) (G) (H) LOCAL TRAVEL TOTAL $ $ $ 2. In-State Travel (Specify clearly and use continuation pages it necessary) Purpose Destination CJD Funds Cash Match TOTAL $ $ $ IN-STATE TRAVEL TOTAL $ $ $ 3. Out-at-State Travel (Specify clearly and use continuation pages it necessary) - Purpose Destination CJD Funds Cash Match TOTAL $ $ $ OUT-OF-STATE TOTAL $ $ $ I $ I $ ITOTAL TRAVEL BUDGET I $ NOTE: When personally owned vehicles are used for travel, transportation costs are shown on Schedule C. When agency or leased vehicles are used, the vehicle operation/maintenance costs should be shown on Schedule F, "Supplies and Direct Operating Expenses." Tuition for training courses should be listed as supplies in Schedule F. CJD.O - Issued 10/94 Office of the Governor Criminal Justice Division SCHEDULE C (Continued) REQUIRED BUDGET NARRATIVE: Briefly describe the applicant's travel policy (i.e. mileage rates and per diem rates). Specify purposes for each item of travel. Break out costs of each in-state and each out- of-state trip to separately show the specific costs of transportation and of per diem. .- .....- If- . , ClD-7 Issued 10/94 Office of the Governor Criminal Justice Division SCHEDULE D EQUIPMENT PURCHASES (1) (2) (3) .<,~~U~O'rCi~~ ~~a~~ ~~~:s~c:,~PtiO,; a.nd Quantity. CJD Funds. I. , Cash Match TOTAL (A) (8) (C) (D) (E) (F) (G) (H) TOTAL EQUIPMENT PURCHASES $ $ $ $ $ $ REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. Use additional pages as needed. , , SCHEDULE E Reserved for Future Use CIM Issued 10/94 Office of the Governor Criminal Justice Division SCHEDULE F SUPPLIES AND DIRECT OPERATING EXPENSES (1) (2) (3) Directly Charged Supplies and I",.. Qth~r.QPE!rat'.!lg.ExRenses CJD Funds c Cash Match TOTAL (A) . . $ $ $ (8) (C) (D) (E) (F) (G) (H) (I) (J) (K) (L) TOTAL SUPPLIES AND DIRECT $ $ $ OPERATING EXPENSES REQUIRED BUDGET NARRATIVE: Describe the basis for arriving at the cost of each line item and justifica- tion for requesting each item. Use additional pages as needed. , , CJD.9 Issued 10/94 Office of the Govemor Criminal Justice Division SCHEDULE G INDIRECT COSTS (1) (2) (3) I.;,",:,'" . ' .':, , ' ,.... :: d.',:, '- ,., , I" ". , 'Indirect Costs CJD Funds Cash Match TOTAL (A) Indirect Costs Per Approved Cost Allocation Plan $ $ $ (B) Indirect Costs Per CJD Computation Table $ $ $ REQUIRED NARRATIVE: If Method (A) is used, specify the rate and attach a copy of the document by which the current cost allocation plan was approved. , ' < NOTE: Indirect Costs are authorized In an amount not to exceed the computation table located In Section 2 of the Grant Application and Administration Guidelines, or as authorized by the applicant's approved cost allocation plan. , CJD.I0 Issued 10/94 Program Narrative Narrative is limited to one page per section. Text must be 10 or 12 pitch or point type. 1. Problem Statement < r CJD..ll . Issued 10/94 2. Proposed Project Actvities ~'. ".. -'~-'.-'.~'- . < , CJl).U Issued 1 0/9~ 3. Evaluation Design , . , CJD.13 , Issued 10/94 4. Statistical and Baseline Data " < . , CJD-14 Issued 10/94 PART V ASSURANCES I The Applicant hereby assures and certifies compliance with all statutes, regulations, policies. guidelines and requirements including OMB Circulars No. A-21. A-122. A.128, A.ll0, A.l02. and A-87. as Ihey relate to the application, acceptance and use oflederaUstatelunds,lorIhis lederally or state....ssisted project. Also the Applicant assures and certifies that: 1, It possesses legal authority to apply for the grant; that a resolution. motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application including all understandings and assurances contained therein, and directing and authoriZing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. 2, II wlll comply with Tille VI of the Civil Rights Act of 1964 (P. L. 88-352) and in accordance with Title VI arthat Act, no person in the United States shall, on the ground of race, color, or national origin, be excluded from participaUon in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives Federal Financial assistance and will immediatety take any - measures. necessary 10 effectuate this agreement. 3, It will comply with nle VI of the Civil Rights Act of 1964 (42 USC 2000d) prohibiting employment discrimination where (1) the primary purpose of a grant is to provide employment or (2) discriminatory employment prac- tices will resurt in unequal treatment of persons who are or should be benefiting from the grant-aided activity, 4. It will comply with requirements ofthe provisions of the Uniform Relocation Assistance and Real Properly Acquisllions Act 011970 (P, L. 91-646) which provides for fair and equitable treatment of persons displaced as a result of Federal and federally assisted programs. 5. It will a:.mply with the minimum wage and maximum hours provisions of the F~ral Fair Labor Standards Act, as they apply to hospital and educabDnal institution employees of State and local governments. 6. It will establish safeguards to prohibit employees from using their positions for a purpose that is or grves the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 7, It will give the sponsoring agency or the Comptroller General through any authorized representative the arcess to and the right to examine all records, books, papers, or documents related to the grant. 8, It will comply with all requirements imposed by the Federal sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements. 9. It will insure that the facilities under its ownership, lease or supervision 'Nhich shall be utilized in the accomplishment of the project are not listed on the Environmental Protections Agency's (EPA) list of Violating Facili- ties and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal ActMties indicating that a facility to be used in the project is under constderation for listing by the EP A, 10. It will comply with the flood insurance purchase requirements of ~ 102 (a) of the Flood Disaster Protection Act 011973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976. Section 102 (a) requires, on and after March 2, 1975, the purchase of flood insurance in communities 'Nflere such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood haz- ards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. 11. It will assist the Federal grantor agency in its compliance 'With ~ 106 of the Nolional Historic Preservation Act of 1966 as amended (16 U, S, C. 470), Executive Order 11593, and the Archeological and Historic Preservation Act of 1966 ( 16 U, S, C, 4690.1 et seq,) by (a) consu~in9 with the State Historic Preservation Officer on the conduct of investigations, as neces- sary, to identity properties listed in or eligible for incluston in the National Register of Histone Places that are subject to adverse effects (see 36 CFR Part BOO.8) by the activity, and notifying the Federal grantor agency 01 the existence of any such properties, and by (b) complying with all require- ments established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 12. It will comply with the Uniform Grant and Contract Managements Stan. dards (UGCMS) developed under the directive of the Uniform Grant and Contract Management Act, Chapter 163, Texas Government Code. 13. It, jf a county, has taken or will take all action necessary to provide the Texas. Department of Criminal Justice and the Department of Public Safety any criminal history records maintained by the county in the manner specified for the purposes of those departments. 14. In the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing, on the ground of race, color, religton, national origin, sex, age, or disability against the project, the recipient will forward a copy of the finding to the Criminai JustJce Division (CJD) and the Office 01 Civil Rights. Office of Justice Programs. 15. It will comply, and assure the compliance of all its subgrantees and contract""" with the applicable provisions 01 rille I 01 the Omnibus Crime Control and Sare Slreels Act 011968, as amended. the Juvenile Justice and Delinquency Prevention Act, or the VICtims of Crime Act, as appropri- ate; the provisions of the current edition 01 the OfflCO 01 Justice Programs Financial and Administrative Guido lor Grants. M 7100. 1; and all other applicable federal laws, orders, circulars, or regulations. 16. It will comply with the provisions 0128 CFR applicable to grants and cooperative agreements including Part 1 S, Administrative Review Prace. dure; Part 20, Criminal Justice inlonnalion Systems; Part 22, Confidenti. ality of Identifiable R....rch and Statistlcallnforrnation; Part 23, Criminal Intelligence Systems Operating Policies; Part 30. Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Proce- dures; part 61, procedures for implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland protection Procedures; and federal laws or regulations applicable to Federal Assis- tance Programs. 17. It will comply, and aU its contractors will comply, with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended. 42 USC 3789(d), the Juvenile Justice and Delinquency Prevention Act, or the VIctims 01 Crime Act (as appropriate); rltle VI 01 the Civil Rights Act 011964, as amended; Section 504 olthe Rehabilitation Act of 1973, as amended; Subtitle A, Tile II of the Americans with Disabilities Act (ADA) (1990); rltle IX 01 the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D ,E, and G; and the Depart- ment of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39. 18. It will provide an Equal Opportunity Program if required to maintain one, where the application ~ for $SOO,ooo or more, 19. It will comply with the provisions of the Coastal Barrier Resources Act (P,L. 97-348) dated October 19, 1982 (16 USC 3501 e1 seq,). which prohibits the expenditure of most new lederal funds within the un~s 01 the Coastal Bonier Resources System. 20. It will comply with the provisions 01 the Hatch Act which Iim~ the polllical actMty of employees of a state or local unit of government whose principal employment is in connection with an activity financed in whole or in part by lederal grants, (5 USC 1501, e1 seq.) ClD-15 Issued lO/94 I DESIGNATION OF GRANT OFFICIALS CJD rules require that three persons be designated to the positions of Authorized Official, Project Director, and Financial Officer for the purposes of administering a grant. The Project Director and the Financial Officer may not be the same person but, under extenuating circumstances, one person may otherwise fill two positions. In accordance with the criteria and definition of responsibilities set forth in the Grant Application and Administration Guidelines governing submission of this application, the following designations are made: APPLICANT: - PROJECT TITLE: o Mr. 0 Ms. Project Director (Type or Print) o Mr. 0 Ms. Financial Officer (Type or Print) Title and Agency Title and Agency Organization's Address (Street or P. O. Box) Organization's Address (Street or P. O. Box) Ctty Zip Ctty Zip Telephone Number Telephone Number Fax Number Fax Number o Mr. 0 Ms. Authorized Official (Type or Print) Tttle and Agency Organization's A!ldress (Street or P. O. Box) Ctty Zip r Telephone Number Fax Number CJD.16 Issued 10194 Report of Federal Awards . Indicate the amount of each federal grant award for the current fiscal year and the estimated amount of federal awards for the next fiscal year for the grantee agency. Source of Federal Funds Amount-Current Fiscal Year Amount-Next Fiscal Year ,-,. .' . . .. . , I c . TOTAL CJD.17 Issued 10/94