1994-131-RES WHEREAS,CITY COUNCIL DID IN ORDINANCE NO 94-042 ON SEPTEMBER 19, 1994
RESOLUTION NO. 94-131
WHEREAS, the City Council of the City of Paris, did in Ordinance No. 94-042
on September 19, 1994, authorize the furnishing and service of employee uniforms for
various City Departments, and bids for such were received until 3:00 o'clock P.M.,
Tuesday, September 27, 1994; and,
WHEREAS, the best bid for the furnishing and service of employee uniforms was
made by ARATEX SERVICES, INC., Route I, Box 355-B, Paris, Texas 75460, and it
should be awarded the bid for such; and,
WHEREAS, the form of contract for furnishing and servicing employee uniforms
attached hereto as Exhibit A, should be approved, and the Mayor should be authorized to
execute the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that
the bid of ARATEX SERVICES, INC., upon the terms and conditions shown on the
contract attached hereto as Exhibit A, is hereby accepted and let conditioned upon said
uniforms meeting all of the terms and specifications included in the bid documents; and,
BE IT FURTHER RESOLVED, that the Mayor of the City of Paris, Don Shelton,
be, and he is hereby, authorized and directed to execute on behalf of the City of Paris the
contract for furnishing and servicing employee uniforms for various City Departments,
upon the terms and conditions and in the form shown in Exhibit A attached hereto, with
ARATEX SERVICES, INC.
PASSED AND ADOPTED this 10th day of October, 1994.
ATTEST:
~~k\.->.-;'~""~rrcJ
Mattie Cunningham, City Cler
APPROVED AS TO FORM:
Attorney
EMPLOYEE UNIFORMS CONTRACT
STATE OF TEXAS
COUNTY 01<' LAMAR
}
}
KNOW ALL MEN BY THESE PRESENTS:
THAT, the CITY OF PARIS, Paris, Texas, a municipal corporation, acting by and
through its Mayor, Don Shelton, duly authorized, hereinafter called CITY, and ARA TEX
SERVICES, INC., by and through its District Manager, Jim Bowman, Hwy 271, Route
I, Box 355-B, Paris, Texas 75460, hereinafter called ARA TEX do hereby contract and
agree as follows:
I. ARA TEX will furnish and service used uniforms on a weekly basis, replace
lost or damaged garments, including name plate and City emblem and preparation for new
employees.
2. ARATEX will pick up and deliver at the following locations in the City of
Paris: 1) Water Treatment Plant, 2) Wastewater Plant, 3) Wise Field, 4) City Hall Annex,
5) Water Billing Office, and 6) Department of Public Works, said locations subject to
change to best serve the employees of CITY.
3. The term of this contract is for a period of two (2) years beginning
November I, 1994, and ending October 31, 1996. CITY shall reserve the right to
terminate the contract at any time due to non-performance or poor service by ARA TEX.
However, CITY has the right to exercise an option for an additional one (I) year upon the
same terms and conditions, which year would begin November I, 1996, and end on
October 31, 1997.
EMPLOYEE UNIFORMS CONTRACT - Pag(' I
EXHIBIT A
4. ARA TEX will furnish monthly invoice for services rendered in accordance
with the "Invitation to Bid for Furnishing and Servicing Employee Uniforms for Various
City Departments, Department of Public Works, September. 1994", attached hereto as
Exhibit A.
5. ARATEX will furnish uniforms in accordance with the bid specifications
attached hereto as Exhibit A.
EXECUTED this 10th day of October, 1994.
CITY OF PARIS
Don Shelton, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
T. K. Haynes, City Attorney
ARATEX SERVICES, INC.
Jim Bowman, District Manager
EMPLOYEE UNIFORMS CONTRACT. Page 1
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared Don
Shelton, Mayor, City of Paris, Paris, Texas, known to me to be the person whose name
is subscribed to the foregoing instrument, and acknowledged to me that he executed the
same for the purposes and consideration therein expressed, and in the capacity therein
stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _ day of October,
1994.
Notary Public, State of Texas
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared Jim
Bowman, District Manager, ARATEX SERVICES, INC., known to me to be the person
whose name is subscribed to the foregoing instrument, and acknowledged to me that he
executed the same for the purposes and consideration therein expressed, and in the capacity
therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _ day of October,
1994.
Notary Public, State of Texas
Printed Name:
Commission Expires:
EMPLOYEE UNIFORMS CONTRACT. Page 3
INVITATION TO BID
FOR FURNISHING AND SERVICING
EMPLOYEE UNIFORMS
FOR
VARIOUS CITY DEPARTMENTS
DEPARTMENT OF PUBLIC WORKS
THE CITY OF PARIS
PARIS, TEXAS 75460
SEPTEMBER, 1994
EXHIBIT A
Publish dates: September 4, 1994
and
September 11, 1994
LEGAL NOTICE
The City of Paris will receive sealed bids at the Office of
the City Manager, City of Paris, P.O. Box 9037, Paris, Texas,
75461-9037 for furnishing and servicing UNIFORMS for use by
various City Departments.
Bids will be received until 3:00 P.M., Tuesday, September 27,
1994, at which time all bids received will be opened, read
aloud, tabulated and referred to the City Manager. Bids will
then be referred to the City Council for consideration at its
meeting, Monday, October 10, 1994, which begins at 6:00 P.M.
"Information, specifications and, bid forms may
the Office of the City Manager~ 'City Hall,
75461-9037.
be obtained at
Paris, Texas
Those submitting bids' are notified of city exemption from
otherwise applicable sales and excise taxes.
The City of Paris reserves the right to reject any or all
bids, to waive any informality in bidding, and to award bids
as may be advantageous to the City.
-~
"""'~~~'\.\",,~~~ ~~
Mattie Cunningham,
City Clerk
INSTRUCTIONS TO BIDDER
PLACE COMPLETED "BID FORM" IN SEALED ENVELOPE CLEARLY MARKED
ON THE OUTSIDE OF THE ENVELOPE "SEALED BID, UNIFORMS" AND
RETURN TO THE OFFICE OF CITY MANAGER, CITY OF PARIS, P. O.
BOX 9037, PARIS, TEXAS 75461-9037, NO LATER THAN 3:00 P.M.
ON TUESDAY, SEPTEMBER 27, 1994, AT WHICH TIME THE BIDS WILL
BE PUBLICLY OPENED AND TABULATED FOR PRESENTATION TO THE CITY
COUNCIL AT ITS MEETING ON MONDAY, OCTOBER 10, 1994.
BID FORM
"NEW UNIFORMS"
TO:
MAYOR AND CITY COUNCIL
CITY OF PARIS
POST OFFICE BOX 9037
PARIS, TEXAS 75461-9037
FROM:
(NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
RE: FURNISH AND SERVICING "NEW UNIFORMS"
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS
FOR FURNISHING AND SERVICING "NEW UNIFORMS", WE BID THE
FOLLOWING:
1.
Weekly rental and service charge
(per employee)
$
2.
Replacement cost for lost or
damaged garment, including name
plate and city emblem
SHIRT $
PANTS $
3.
Preparation charge, new employee
(added 30 days after effective date
of contract) 11-complete sets of
uniforms. including name plate
and city emblem (per employee)
$
DEVIATIONS BELOW THE MINIMUM SPECIFICATIONS
CONSIDERED.
WILL NOT BE
BY:
TITLE:
, 1994.
DAY OF
TO BE DELIVERED WITH
ORDER.
CALENDAR DAYS AFTER RECEIVING
r;e,(')\'?I~':\'f~T\
\R t ) ~ ~ ~ . .~ ~1. ,i1,1
{'. "',~'-',"!,:-.'~ ',;j ~
'~~.....;J-
BID FORM
"USED UNIFORMS"
s~p 2. 1 \994
-...-. 'GZR
CITY jll~";~~.':'. s
PARJ.;S.l"-'--\
TO:
MAYOR AND CITY COUNCIL
CITY OF PARIS
POST OFFICE BOX 9037
PARIS, TEXAS 75461-9037
FROM:
Aratex Services, Inc.
(NAME OF BIDDER)
(ADDRESS)
Hwy. 271, Rt. 1, Box 355-B
~aris, TX 75460
(ADDRESS)
RE: FURNISH AND SERVICING "USED UNIFORMS"
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS
FOR FURNISHING AND SERVICING "USED UNIFORMS", WE BID THE
FOLLOWING:
1.
Weekly rental and service charge
(per employee)
$ 4.15
2.
Replacement cost for lost or
damaged garment. including name
plate and city emblem
SHIRT $
7.00
PANTS $
8.00
3.
Preparation charge. new employee
(added 30 days after effective date
of contract) 11-complete sets of
uniforms, including name plate
and city emblem (per employee)
$ 11. 00
DEVIATIONS BELOW THE MINIMUM SPECIFICATIONS
CONSIDERED.
WILL NOT BE
BY: Jim Bowman
TITLE:
District Manager
14th DAY OF
Selltember
, 1994.
TO BE DELIVERED WITHIN
RECEIVING ORDER.
30
CALENDAR DAYS AFTER
TO:
FROM:
CD
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~.,.,~, ~""1.~'
"':'--~~:J t." ......:;:1
BID FORM
"NEW UNIFORMS"
SfP 2 7 19~.;
MAYOR AND CITY COUNCIL
CITY OF PARIS
POST OFFICE BOX 9037
PARIS, TEXAS 75461-9037
CITY i'.1 ~ ;'i '~G~R
PARIS~TEXAS'::'
Aratex Services, Inc.
(NAME OF BIDDER)
Hwy. 271, Route I, Box 355-B
Paris, TX 75460
(ADDRESS)
(ADDRESS)
RE: FURNISH AND SERVICING "NEW UNIFORMS"
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS
FOR FURNISHING AND SERVICING "NEW UNIFORMS", WE BID THE
FOLLOWING:
1.
2.
3.
weekly rental and service charge
(per employee)
$ 4.50
Replacement cost for lost or
damaged garment, including name
plate and city emblem
SHIRT $ 8.00
PANTS $ 9.00
$11.00
Preparation charge. new employee
(added 30 days after effective date
of contract) 11-complete sets of
uniforms. including name plate
and city emblem (per employee)
DEVIATIONS BELOW THE MINIMUM SPECIFICATIONS
CONSIDERED.
WILL NOT BE
BY:
Jim Bowman
District Manager
TITLE:
14th
September
, 1994.
DAY OF
30
CALENDAR DAYS AFTER RECEIVING
TO BE DELIVERED WITH
ORDER.
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS
FOR FURNISHING AND SERVICING
UNIFORMS
It is estimated that 119 employees will require uniforms from
the following departments: Public Works, Engineering, Parks,
utilities, Water Business Office, Purchasing and Custodial
Employees of the Police Department. Uniforms will be
furnished for the period beginning November 1, 1994 through
October 31, 1996.
Exact quantities cannot
given as shown above.
decreased to meet the
Departments during the
be determined, but
Quantities may be
requirements of the
period shown above.
estimates are
increased or
various City
The successful bidder will be notified in writing when the
bid is awarded. Also, a contract will be prepared by the
City of Paris and awarded to the successful bidder.
PICKUP, DELIVERY AND SERVICE
.
Pickup and delivery points will be at the following locations
located in the City of Paris:
(1) Water Treatment plant
(2) Wastewater Plant
(3) Wise Field
(4) City Hall Annex
(5) Water Billing Office
(6) Department of Public Works
(7) Custodial Employees of the Police Department
These locations are subject to
employees of the City of Paris.
on a weekly basis.
change to best serve the
The service provided will be
BASIS OF AWARD
The City of Paris reserves the right to reject any. and all
bids, to waive any informality ~n bidding and to award the
bid as may be advantageous to the City of Paris.
1
The successful bidder will be awarded a two (2) year contract
beginning November 1, 1994, through October 31, 1996. The
City of Paris shall reserve the right to terminate the
contract at any time due to non-performance or poor service
by the vendor.
PRICE AND PAYMENT
Bidder is hereby notified
from State and Local Sales
6000-535-9. A certificate
that the City of Paris is exempt
Tax; exemption number is 1-75-
will be furnished upon request.
The City of Paris will be furnished a monthly invoice for
services rendered. This invoice shall include all services
rendered for the preceding month. Payment will be made by
the City of Paris within thirty (30) days after receipt and
approval of monthly invoice.
BID FORM
1. All bids must be submitted on an Official City of Paris
"BID FORM".
2. The City of Paris will receive an alternate bid for
"USED UNIFORMS".
3. Separate Bid Forms are furnished in the bid package for
quotations for "NEW" and "USED" uniforms.
2
GENERAL:
CITY OF PARIS
DEPARTMENT OF PUBLIC WORXS
UNIFORMS SPECIFICATION
FOR USE IN VARIOUS DEPARTMENTS
It is the purpose of these specifications to describe "NEW
UNIFORMS"; however, the City of Paris will receive an
alternate bid for PRESENTABLE, DURABLE, and WEARABLE "USED
UNIFORMS" complying with the specifications. A uniform
sample must be furnished with the bid. Eleven (11) sets of
uniforms will be provided per employee; where applicable.
cotton uniforms will be provided at no additional charge.
preparation charges will include measurements, installing
name and city emblems, and identification tags on garments.
These charges will not be applied to existing employees at
the beginning of the contract. Each bidder shall provide
three (3) references of customers presently being served by
their company. All uniform work Dants ~ t2 ~ Dressed.
Any flaws found in uniforms will be corrected at no cost to
the City of Paris.
WORX PAlITS:
Style:
1.
2.
Fabric:
1.
REGULAR Q.Lr
3.
Capped waistband with 3" total outlet band;
2-piece band joined at the outlet to better fit the
waist;
Quarter top front pockets with separate
prevent pocketing from showing if garment
Belt loops, topstitched, tacked on top
for maximum durability;
Darts above hip pockets to contour to body shape(s).
4.
facings to
gaps open;
and bottom
5.
2.
A 65% polyester/35% combed cotton blend, 7.5 oz. per
square yard of material;
In the case where man-made materials cannot be worn,
the fabric shall be 100% cotton, 8.5 oz. per square
yard of material, preshrunk.
Mainseams:
1. Inseam/outseams sewn with Federal Standard 401
chainstitch;
2. Double needle seat seam for longer wear life;
3
WORK PANTS:
Style:
1.
Fabric:
1.
2.
3. Pockets reinforced with double stitching to prevent
pocket failure;
4. Outlet edges serged for wearer comfort.
~QIT
2.
Frontier style front pockets with mitered corners
into side seam for easier entry;
Pocket corners bartacked for additional strength at
stress points;
Double-needle, topstitched belt loops to prevent
belt loop breakage;
Capped waistband for wearer comfort;
Straight leg styling presenting a neat, contemporary
appearance.
3.
4.
5.
A 65% polyester/35% combed cotton, 7.5 oz. per
square yard of material, durable press finish;
In the case where man-made materials cannot be worn,
the fabric shall be 100% cotton, 8.5 oz. per square
yard, preshrunk.
Mainseams:
1. Inseams sewn with Federal Standard 401 chainstitch;
2. .Double-needle seat seam for longer wear life;
3. Outlet edges serged for wearer comfort;
4. Pockets reinforced with double stitching to prevent
pocket failure.
WORK SHIRTS:
Style:
Shirts shall be either long or short sleeves as
designated by the employee.
1. Six-button front with gripper at the neck for a
smoother appearance;
2. Two-piece shaped collar with slotted stays;
3. Front panels stitched down with chain stitch to help
prevent soil redeposition;
4. Two button-through pockets;
5. Separate double-yoke at the shoulder with concealed
stitching for a neater appearance.
4
Fabric:
1.
2.
A 65% polyester/35% combed cotton material, 4.25 oz.
per square yard, durable press and soil release
finishes;
In the case where man-made materials cannot be worn,
100% cotton material, 5.25 oz. per square yard will
be provided.
Mainseams:
1. Shoulder, sleeve,
gauge safety stitch
2. Sewn in tacks at
maximum strength at
and side seams sewn with 3/8"
to assure maximum seam strength;
upper pocket corners to provide
high-stress points.
WORK PANTS:
Style:
1.
WOMEN
Half-elastic industrial straight leg pant with heavy
duty ratcheting zipper, hook and eye closure;
Fabric:
1. A 65% polyester/35% combed cotton materials, 7.5 oz.
per square yard, durable press.
I.M! COATS
1. An 80% polyester, 20% combed cotton material, 5.25
performance blend poplin;
2.. Durable press with soil release;
3. Five buttons, two-piece lined collar with left
breast pocket, two lower pockets;
4. Knee length
COLORS
Pants and shirts shall be available in the following
colors:
Gray
Navy Blue
Light Blue
Brown
Tan
Lab coats are to be white
~ ~ 5::m ill': PARIS EMBLEM
The name tag and City of Paris emblem shall be approximately
1-1/2" high and 3-1/2" wide (see attachment).
5
BID LIST
FOR
FURNISHING AND SERVICING EMPLOYEE UNIFORMS
FOR VARIOUS CITY DEPARTMENTS
1) ARATEX SERVICES, INC.
Hwy 271, Route 1, Box 355-B
Paris, Texas 75460
(903) 784-8470
Attn: Mr. Jim Bowman
2) UNIFIRST CORP.
500 W. Coffin
Dennison, Texas 75020
(903) 465-1352
Attn: Mr. Mike Miller
3) NATIONAL UNIFORM SERVIVCE
315 Texas Blvd.
Texarkana, Texas 75501
(903) 793-3101
Attn: Mr. Tom Sanford