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05 - City Council MinutesItem No. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS June 10, 2019 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, June 10, 2019, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: Steve Clifford Council Members: Derrick Hughes; Billy Trenado; Linda Knox; and Paula Portugal City Staff John Godwin, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Bob Hundley, Police Chief; Mike Vogel, 'Fire Chief; Carla Easton; City -Engineer; Kent Klinkerman, EMS Director; Doug . Harris; Utilities ° Director; Priscilla McAnally, Library Director; and Clyde Crews; Fire Marshal Absent: Council Members: Renae Stone. and Clayton Pilgrim 9 Opening Agenda 1. Call meeting to order. Mayor Clifford called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3 Pledge of Allegiance. Council Member Portugal led the pledge. 4. Citizens' forum. No one spoke at the citizens' forum. Consent Agenda Mayor Clifford inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Knox, and seconded by Council Member Trenado. Motion carried, 5 ayes — 0 nays. Regular Council Meeting June 10, 2019 Page 2 5. Approve minutes from the meeting on May 13, 2019. 6. Receive reports and/or minutes from the following boards and commissions: (a) Historic Preservation Commission (4-10-2019) (b) Paris Public Library Advisory Board (4-17-2019) (c) Love Civic Center Board (3-14-2019) (d) Housing Authority (3-14-2019) (e) Paris Economic Development Corporation (4-16-2019) (f) Paris -Lamar County Board of Health (3-19-2019) (g) Paris Visitors & Convention Council (4-15-2019) (h) Planning & Zoning Commission (5-6-2019) 7. Receive April monthly financial report. 8. Receive April drainage report. 9. Receive April demolition and code enforcement activity reports. 10. Approve RESOLUTION NO. 2019-018: A RESOLUTION OF THE CITY COUNCIL OF THE CITY . OF PARIS, TEXAS APPROVING THE ,,SUBMISSION OF AN APPLICATION FOR AN EXTENSION OF AN AUTOMOBILE BURGLARY AND THEFT PREVENTION AUTHORITY (ABTPA) GRANT FOR CONTINUATION OF THE NORTHEAST TEXAS AUTO THEFT TASK FORCE; APPROVING A CASH MATCH FROM THE CITY OF PARIS IN CONNECTION WITH SAID GRANT EXTENSION; AUTHORIZING THE EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT UPON NOTICE THEREOF; MAKING` "OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Regular Agenda 11. Discuss and act on a professional services agreement with Garver USA to provide engineering and related services for design of a wastewater treatment plant. City Manager John Godwin said City Council had instructed staff to pursue a professional services agreement with Garver for a new wastewater plant. Mr. Godwin explained that only the first three tasks, which included funding, surveying and conceptual design would be authorized immediately. He said those three tasks would cost approximately $370,000. A Motion to approve this item was made by Council Member Portugal and seconded by Mayor Clifford. Motion carried, 5 ayes — 0 nays. Regular Council Meeting June 10, 2019 Page 3 12. Discuss and act on a Request from the Lamar County Appraisal District to approve the purchase of the downtown Peoples Bank Building for the purpose of relocation of LCAD's offices. City Manager John Godwin said that he did not have a strong opinion about this item one way or another, but that Jerry Patton of the Lamar County Appraisal District had asked him to place it on the agenda. He said the appraisal district had insufficient room in their current location, and inadequate parking, security and privacy. Mr. Godwin said they had been looking for more appropriate space and had considered the downtown Peoples Bank Building. He also said at its meeting on May 29, the LCAD board voted to recommend approval of purchase of the building, and that eight of the eleven jurisdictions must approve the purchase. Mayor Clifford said he opposed this, and that LCAD moving into one of the most beautiful historic buildings in downtown would be a terrible mistake. Mayor Clifford said this did not fit in with the long-term plans for downtown, and would not contribute to the revitalization of downtown Paris. Council Member Knox also expressed opposition and said this iwould plan. uneil Member Trenado said he would not "support this and that LCAD should consider property ext `,to their current location. Council Member Hughes said it might not be ideal for downtown, but questioned if they wanted an empty building downtown. Council Member Portugal said a government entity occupying the downtown building did not fit into their vision, and said she"- also opposed this. A Motion to deny LCAD's request was made by Mayor Clifford and seconded by Council Member Portugal. Motion carried; 4 'ayes -- 1 nay, with Council Member. Hughes casting the dissenting vote. 13. Discuss and act on ORDINANCE NO. 2019-019: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, 'AMENDING THE CITY OF PARIS CODE OF ORDINANCES BY REVISING CHAPTER 26, ARTICLE I, SECTION 26-1 "COMPOSITION OF DEPARTMENT" TO ADD AN ADDITIONAL SERGEANT POSITION AND REDUCE ONE POLICE OFFICER POSITION; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. Chief Hundley explained that a lieutenant's position in CID was changed to an officer position and that a sergeant would be assigned to the narcotics team. He said that the narcotics team self -initiated most of their cases and that the sergeant would still carry a case load, and provide liaison with federal agencies. A Motion to approve this item was made by Council member Knox and seconded by Council Member Hughes. Motion carried, 5 ayes — 0 nays. 14. Receive and discuss annual departmental reports from Public Works, Community Development, Utilities and Finance. Regular Council Meeting June 10, 2019 Page 3 12. Discuss and act on a Request from the Lamar County Appraisal District to approve the purchase of the downtown Peoples Bank Building for the purpose of relocation of LCAD's offices. City Manager John Godwin said that he did not have a strong opinion about this item one way or another, but that Jerry Patton of the Lamar County Appraisal District had asked him to place it on the agenda. He said the appraisal district had insufficient room in their current location, and inadequate parking, security and privacy. Mr. Godwin said they had been looking for more appropriate space and had considered the downtown Peoples Bank Building. He also said at its meeting on May 29, the LCAD board voted to recommend approval of purchase of the building, and that eight of the eleven jurisdictions must approve the purchase. Mayor Clifford said he opposed this, and that LCAD moving into one of the most beautiful historic buildings in downtown would be a terrible mistake. Mayor Clifford said this did not fit in with the long-term plans for downtown, and would not contribute to the revitalization of downtown Paris. Council Member Knox also expressed opposition and said this would notfit`in°with the downtown plan. Council Member Trenado said he would not support this and that LCAD should consider property next to their current location. Council Member Hughes said it might not be ideal for downtown; but questioned if they wanted an empty.building downtown. Council Member Portugal said 'a government entity occupying the downtown building did not fit into their vision, and said sheg also opposed this. A Motion to deny Council Member Portugal. casting the dissenting vote. D Discuss and act on ORDINANCE NO. 2019-019;: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING THE CITY OF PARIS CODE OF ORDINANCES BY REVISING CHAPTER 26, ARTICLE I, SECTION 26-1 "COMPOSITION OF DEPARTMENT" TO ADD AN ADDITIONAL SERGEANT POSITION AND REDUCE ONE POLICE OFFICER POSITION; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. 13. LCAD's request;' was made by Mayor Clifford and seconded by Motion carried, 4 ayes.'—'l nay, with Council Member Hughes Chief Hundley explained that a lieutenant's position in CID was changed to an officer position and that a sergeant would be assigned to the narcotics team. He said that the narcotics team self -initiated most of their cases and that the sergeant would still carry a case load, and provide liaison with federal agencies. A Motion to approve this item was made by Council member Knox and seconded by Council Member Hughes. Motion carried, 5 ayes — 0 nays. 14. Receive and discuss annual departmental reports from Public Works, Community Development, Utilities and Finance. Regular Council Meeting June 10, 2019 Page 4 Mr. Godwin said the annual reports inform the Council about what the departments were working on, what their major needs were and any special issues they face while planning for the future. Mr. Godwin said these priorities and needs determined the budget and helped with thinking in terms of multiple years. Finance Director Gene Anderson said the department's recent accomplishment was the GFOA Certificate of Achievement for Excellence in Financial Report for the 23rd consecutive year. He said priorities consisted of needed renovations at city hall and city hall annex, and repairs to the depot building. With regard to the warehouse, he said the most recent major accomplishment was the construction of an all-weather surface for the unloading zone. Mr. Anderson said the priority was the above ground fueling station with fleet management software. He said the biggest accomplishment for the utility billing office was partial completion of the radio read meter project, and the priority was funding to complete the radio read meter project. City Engineer/Community Development Director Carl Easton outlined accomplishments of the addition of a Chief Building Official, adoption and implementation of the Comprehensive Plan. She said the goals and upcoming projects were update of building'and development fees, downtown plan implementation, pump track construction, Aiken Elementary Safe Routes Program and street resurfacing. Public Works Director Jerry McDaniel said an accomplishment. for his department was partnering with City Square Paris to provide summer recreational activities for children, and park enhancements. With regard to ` needed equipment, he referenced a roller for streets and pool improvements. Mr. McDaniel gave brief updates on the utilities bond projects. Utilities Director ' Doug Harris outlined the completed capital projects which included VFD installation at Pat Mayse intake; clear well valve replacement, installation of automatic barscreen structure, and pump replacement at Flow Equalization Basin. Mr. Harris informed City Council about ongoing projects consisting of installation of sludge disposal/transfer pumps, start- up of rotary sludge press, and entryway improvements at two lift stations. Mr. Harris said the capital improvement projects planned for the fiscal year 2019-2020 for water treatment were motor control center replacement, filter gallery electrical upgrades, pump assessments and replacement. He said for the two lift stations pump upgrades were planned. He expressed appreciation for the contract with Garver Engineering for improvement and rehabilitation of the wastewater treatment plant. Mr. Godwin said the city clerk was working on recodification of the codes, and the process would take four to six months. 15. Receive an update on the vacant building ordinance. Mr. Godwin reported there were thirty-nine vacant buildings, one was opened for use, four were actively being remodeled, two were offered for sale at the sheriff's auction, one became vacant, twelve were in non-compliance, and three small vacant structures were added. Mr. Godwin answered questions from Council about the non-compliant properties. Regular Council Meeting June 10, 2019 Page 5 16. Receive an update on the rental property maintenance ordinance. Mr. Godwin said Council approved a property maintenance ordinance for single-family rental properties in 2018. He said since that time, the City had worked seventeen cases that removed renters, occupants, or squatters. He also said that complaints were received about apartment complexes and owner -occupied single family dwellings, but those were not covered by the ordinance. Mr. Godwin said these regulations were making a difference. Council Member Knox inquired if houses were being repaired. Mr. Godwin said some of them were, that two had been demolished and the goal was go get people out of houses that due to safety and health concerns. Council Member Knox said this began with their efforts of trying to rehabilitate neighborhoods. Council Member Portugal said she could tell this was making a difference. 17. Convene into Executive Session pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about (1) pending or contemplated litigation and/or (2) on matters in which the duty of an attorney to her client under the Texas Disciplinary Rules of Professional Conduct of the State Bar, of Texas clearly conflict with this chapter, regarding the Paris;•.Regional Medical Center tax abatement agreement; &' Mayor Clifford convened City Council into executive session at 6:28 p.m. 18.1 Reconvene into open session and possibly tape action on those matters discussed in executive:: session. Mayor Clifford reconvened City Council into open session at 6:45 p.m. and said Council received legal :advice from the city attorney. 19. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. Mayor Clifford reminded everyone that the Municipal Band was playing on Friday nights at Bywaters Park. Council Member Hughes said the Juneteenth parade was this coming Saturday at 10:00 a.m. 20. Adjournment. There being no further business, a Motion to adjourn was made by Mayor Clifford and was seconded by Council Member Portugal. Motion carried, 5 ayes — 0 nays. The meeting was adjourned at 6:45 p.m. STEVEN CLIFFORD, M.D., MAYOR JANICE ELLIS, CITY CLERK